Beruflich Dokumente
Kultur Dokumente
Section 2. Any member of the association who is occupying any position as an officer
upon resignation or transfer of residence outside Baguio City or Benguet Province during
his/ her term shall turn-over his/ her duties and responsibilities to the President of the
Association until such time that such position shall be filled up through special elections;
Section 3. Alumnae/ Alumnus of an recognized chapter in the Philippines may become
members of association by filling up the APO BABE membership application form and
after payment of the required membership fee.
Section 4. Membership in the association maybe categorized as follows:
4.1. Active Member.
(a) A member of Alpha Phi Omega ( Phils.) Inc. He shall entitled to all the rights
and privileges and share in the obligations which membership in the Alpha Phi Omega
confers or implies; without limiting such rights and obligations, shall include eligibility to
seek, if otherwise qualified, any office in the association and the right to vote in all
matters requiring vote of the general membership. Such obligation shall include regular
attendance in association meetings, prompt payment of dues, participation in association
activities and maintain conduct reflecting a favorable image of this association in the
community;
(b) or who because of illness, infirmities, advance age or other legitimate reasons,
as determined by the Board of Directors, must relinquish his/ her active membership
status. He shall have the right to vote and be entitled to all other privileges of
membership except the right to seek and hold office in the association.
4.2 Member-at-large. A member who moved from the community, or because of health or
other legitimate reason is unable to regularly attend association meetings and activities
but who desire to retain membership in the association. He shall not be eligible to seek
and hold office or to vote in this association but may participate in discussion regarding
the activities of the association. He is still under the obligation to pay his dues.
4.3. Honorary Member. An individual not a member of the Alpha Phi Omega ( Phils.)
Inc., having performed outstanding service, leadership and fellowship programs for the
community or this association upon whom this association desires to confer said
distinction and public acknowledgement as an honorary member of APO-BABE. The
association shall pay the prescribed dues for such member, who may attend meeting but
shall not be entitled to any privileges of active membership.
ARTICLE IV- RESIGNATION
Section 1. Any member of the association may resign from his/ her membership but shall
only become effective after acceptance thereof by the Board of Directors. The Board may
withhold acceptance until all ineptness has been settled and all association fund/
properties in possession of the resigning member have been returned and accounted for.
ARTICLE V-FORFEITURE OF MEMBERSHIP
Section 1. The Secretary shall post, subject to the approval of the Board of Directors the
name/s of any members who fails to pay any indebtedness to the association within sixty
(60) days after receipt of written notice/ demand letter form the treasurer. The Board shall
thereafter decide whether the member shall be dropped from or retained in the roster of
the association.
Section 2. Any active member who fails to attend in four ( 4) consecutive meetings of the
association without valid reason given to the President may be dropped from the roster
upon deliberation and approval of the Board of Directors;
Section 3. Any member of this association may be removed, expelled, suspended or
subjected to disciplinary measure for just and reasonable causes, PROVIDED, that in
case where suspension or expulsion of a member is being sought, formal charges shall be
filed by the aggrieved member in good standing with the Board of Directors who shall
determine after due process whether there exists valid ground to suspend/ expel the
member.
ARTICLE VI- PRINCIPAL OFFICERS
Section 1. The Management of the association shall be vested in the officers composed of
the President, Vice President for Internal Affairs, Vice President for External Affairs,
Secretary Treasurer, Auditor, Press Relations Officer and six ( 6) Directors who shall be
elected from among the active members of good standing. They shall be called the
Executive Board and shall serve a term of two (2) years until their successors shall have
been duly elected and qualified provided they remain members of the association in good
standing.
Section 2. No officer of this association shall receive any monetary compensation or
emolument for any service rendered to this association.
Section 3. Vacancies except the position of President shall be filled through a Special
Election. The elected official shall hold office for the unexpired term only;
ARTICLE VII. DUTIES AND POWERS
Section 1. The President shall be the Chief Executive Officer of the association. His
duties and powers shall include the following:
1.1. Preside over all meetings and deliberations of the Executive Board and of the
general membership meeting. Issue the call for regular and special meetings of the
Board and general meetings.
1.2.
Appoint all members of standing committees of the association with the
concurrence of majority of the members of the Executive Board;
1.3. Approve vouchers covering expenditures of the associations funds before
payment or disbursement is made by the treasurer;
1.4. Represent the association on all occasions or on all matters where such
representation is required;
1.5. To designate any officer/ member of the Executive Board to represent him or the
association in relation to item 1.4 , Section 1 of Article VII of Constitution and ByLaws;
Section 2. Vice President for Internal Affairs- He shall take charges of all the internal
affairs of the association and assist the President of overseeing the functioning of all
committees of this association. If the President for any reason can no longer perform
the duties of this office, he shall perform the function and assume such office of the
President;
Section 3. Vice President for External Affairs- He shall take charge of the external
affairs of the association, oversee and coordinate with the recognized chapters of the
Alpha Phi Omega ( Phils. ) Inc., within the Province of Benguet and City of Baguio as
well as with the National Council in matters of general importance to the aim and
purpose of this association.
Section 4. Secretary- Shall perform the following duties and functions:
4.1. Take down the minutes of the meetings of the general membership and of the
Executive Board;
4.2. Keep a book or minutes of Resolutions and continuing registry of all members
of the association;
4.3 Act as custodian of all records, documents, minutes of the meetings fo the
general membership and Executive Board as well as printed and/ or written
policies, projects and activities of the association;
4.4 Submit reports to the national council such information as may be required
from time to time;
4.5 Shall maintain an updated roster of all the members of the association with
complete residential/ business addresses and contact number.
Section 5. Treasurer- Shall have the following functions:
5.1 collect, receive and issue receipts for all money, funds and contributions of the
members of the association;
5.2 make sure that all disbursement and payments made are covered by vouchers
and accompanied by the necessary receipts;
5.3 keep a record of all receipts and expenditures and
5.4 prepare such financial statement/ reports quarterly or a required of him by the
Executive Board or the general membership which shall include all money
received and paid by him since the assumption of office and the balance
remaining at the time of rendering such account. The rendering of such account
shall be made every end of the quareter; at such time as maybe required by the
association; upon vacating office for any cause and at the close of the
associations fiscal year;
5.5 shall make available the report of expenditures upon request of any member of
the board at any time.
Section 6. The quorum in every meeting is one half plus one. In any event a meeting is
called officially by the President which was transmitted by the Secretary to all officers
and quorum is not met, all issues resolved and all decisions that were duly accepted
during the meeting shall become the decision of the Executive Board.
ARTICLE IX. ASSOCIATION ELECTIONS
Section 1. There shall be a committee on election ( COMELEC) to be created by the
Executive Board at least thirty days (30) before any regular or special election. The
functions of the COMELEC shall include the following:
1.1. adopt and promulgate rules and regulations that will ensure a free, clean,
honest and orderly election whether regular or special;
1.2. pass upon the qualifications/ disqualification of a candidate;
1.3. rule on any questions or protest regarding the conduct of the election
subject to the procedure that maybe promulgated by the Executive Board.
1.4. Proclaim the duly elected officers.
Section 2. The COMELEC shall be composed of a Chairman and two (2) members, all of
whom shall be appointed by the Executive Board;
Section 3. The COMELEC shall atomically be dissolved thirty (3) days after the duly
elected officers are proclaimed;
Section 4. Regular election of officers of the association shall be held on the 16 th of
December every after two (2) years from the election of the new set of officers.
Section 5. Aside from the elections rules/ regulations to be adopted by the COMELEC,
the election procedure shall be as follows:
5.1. an Election meeting shall be called by the COMELEC after its creation at a
time and place determined by them at least thirty (30) days prior to the expiration
of the regular term of the incumbent officers. A written notice of this meeting shall
be given to all active members;
5.2 all members of the association shall be eligible to vote in the association
election. During the election meeting, those who wants to seek and hold office
(candidates) shall inform the COMELEC in writing, which shall be open until
seven (7) days before election date; if there is only one (1) candidate or no
candidate filed his candidacy to a position, the members shall then nominate
candidates during the election meeting and which shall be taken down by the
COMELEC;
5.3 One (1) week before the election, the COMELEC shall send written notices to
all Active members the names of the qualified candidates;
5.4 Additional nominations maybe made on or from the floor on election time
subject to evaluation by the COMELEC as to the qualifications of candidates or
nominees at their discretion.
Section 6. The election of the Board of Directors shall be by secret ballot by all present
active members. A plurality vote shall be necessary to elect;
Section 7. Subject to the provisions or related articles in this Constitution, all officers
shall be elected every two 92) years by the duly elected members of the Board of
Directors from among themselves; they shall hold office commencing on the first day of
January of the succeeding year and shall discharge their duties and functions for two 92)
years from that date, or until their successor shall have been qualified and elected;
Section 8. any officer and / or member of the Board of Director may be removed from
office for just and reasonable cause by the three-fourth (3/4) votes of the entire
association membership.
Section 9. COMELEC members are not eligible for candidacy to any position in the
Board of Directors.
ARTICLE X- VACANCIES
Section 1. If the office of the President becomes vacant for any just and reasonable
reason, the Vice President for Internal Affairs shall assume the duties and powers of the
President. Thereupon, the Executive Board shall call a special meeting for election of the
Vice President for Internal Affairs, giving notice to all active members to file their
candidacy and open nominations for candidates to the vacant position at a time and place
decided upon by the Board; Election shall be held immediately and plurality of votes
shall determine the winner, winning candidate will take their oath immediately and shall
assume the unexpired portion of the term of the office vacated.
Section 2. Any vacancy in other offices shall be filled through appointment by the
members of the Board of Directors to serve the unexpired term of the vacated office. In
the event vacancies shall of such number as to reduce the number of the Board of
Directors to less than the number required for a quorum, the membership of the
association shall have the power to fill vacancies by a special election in a regular
meeting upon prior notice by the President.
ARTICLE XI- FEES, DUES, SPECIAL ASSESSMENT, FINES AND OTHER
PAYMENTS
Section 1. A registration fee of TWO HUNDRED FIFTY PESOS ( 250.00) shall be paid
by any applicant before he/she becomes officially a member of the association;
Section 2. Every member shall pay annual dues in the amount of ONE THOUSAND
PESOS ( 1,000.00) which is collected by the treasurer or his/ her authorized
representative through the following modes of payment:
1.1.
1.2.
1.3.
One-time payment;
Staggered payment of any amount provided it shall be paid within the fiscal
year and
Staggered monthly payment of equal amounts paid within the fiscal year.
Section 3. All amounts collected pursuant to the preceding section shall constitute the
general fund of the association to be applied to the operational and organizational
expenses of the association or for any purpose or objective as maybe authorized by the
President under Article VII, item 1.3 and section 1 thereof;
BY- LAWS
I.
This association shall not indorse or recommend any candidate for public
office, nor shall partisan politics of sectarian religion be debated by members
in meetings of this association;
II.
III.
IV.
during
of the
of this
regular
projects and activities of all the chapters within the said community or locality;
and to perform duties as may be assigned to it by the Executive Board;
IV.B From time to time, the President may appoint with approval of the Executive Board
such Special Committees as may be necessary in the accomplishment of the associations
goals and objectives;
IV.C All committees shall consist of a chairman and subject to item IV. C. as may
members as shall be considered necessary by the President and / or Chairman of the
above committees;
IV.D Each Committee, through its chairman shall render report in writing each month to
the President or to the Executive Board.
V.
VI.
VII.
ANNEX A
NAME
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
SIGNATURE
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________