DEALER TRAINING KIT

This presentation contains the EDCS Portal related

functionalities which a dealer can avail
The dealer has 3 login ids with specific authorizations
to sales, service and spares
To view a specific report the user needs to login with
that particular id which has authorization to the
functionality
The login ids are in below format:
Sales V Code starting with 1V + SALES (Upper Case)
Service S Code starting with 1S + SERVICE (Upper case)
Spares - S Code starting with 1S + SPARES (Upper case)

The data shown in reports are testing data and

should not be referred for actual operations

Vehicle Reports
Vehicle PO Status
Vehicle INS Status
Lead and Enquiry status

SERVICE

Chassis Master
Assign PDI Dealer

Warranty
FPDA
Reports

Warranty Claim
Coupon Claim

SPARES

Reports

Spares Purchase

Receipt Issue Data Monthwise

Order Status
Order wise % Execution
Order wise shortage

Inventory

Inventory Variance
Spares Inventory

Spares Sale

Customer Group wise Sale

Party Wise Sale
Partywise Order Vs Supply
Partywise Partwise Sale
Partwise Partywise Order Received Vs Supply
Linewise partywise execution
Part Line wise Sale
Partywise OAwise Linewise Execution

Login with Sales ID and Go to Transactions

Vehicles Reports
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Select Vehicle PO status and

click on Preview button

Data Filter section

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Report tool bar which contains

navigation, zoom, search, export,
refresh and print buttons

Click on the numbers to view the

details

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DA number wise details

are displayed

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Select Vehicle INS status and

click on Preview button

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Click on the numbers to view

the details

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Detailed Invoice Vs INS

report is displayed

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Select Lead Status and click on

Preview button

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Click on the numbers to view

the details
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Click on the numbers

to view the details
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Login with service ID and Go to DCS Masters

Common Chassis
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Search the chassis and

click here to view the
details

Expand this section to view general

details

Expand this section to view SAP STN and INS

receive details

Expand this section to view Warranty/ SA details

Coupon details are available here

Expand this section to view Aggregate

details

Expand this section to view Tyre details

Service history is available here

Below section is used to view parts issued in Float to customer

Expand this section to view customer details

Installation details are available here

Go to Transactions Service Assign PDI Dealer

In case of direct customer,

the vehicle can be inward into
local EDCS of dealer through
this screen

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Click New and search

the chassis number,
enter the dealer S code
starting with 1S. Then
click on save and
confirm

The chassis will be available for inward in local

EDCS of dealer(as shown in image) after data
transfer. The path to inward chassis for PDI is
Purchase Invoice Purchase Vehicle ETB
Receipts For Direct Customer
Hence forth the chassis will be available for PDI

Go to Transactions Warranty FPDA

Fill the details and click

The following screen opens.
on Select Warranty
Click on New button to create new FPDA
Claims
FPDA no and FPDA date are auto populated
Fill the fields like FPDA date, Transporter, No of boxes, LR No, LR date etc.
Click here to create
new FPDA

Enter Credit Date From and Credit Date To to filter the warranty claims by clicking on Select
Warranty Claims. By default period will be 1st of existing month to current date.
Select the warranty claims from the following pop-up.
1.The warranty claims will be filtered depending on the Credit Date From and Credit Date To
2.Only the credited claims will be shown in the pop-up
3.Please note that Deselected claims, once the FPDA is confirmed will NOT be available for
selection in next FPDA.

Failed dispatchable parts in selected Wty

claims
1Enter the quantity
2Enter box number

The parts (dispatchable and non-dispatchable) in selected warranty claims will

populate in the FPDA screen as shown below

Rejection remark is mandatory for

unselected parts

The dispatchable parts can be selected which are to be sent to VECV. Enter the quantity and box
number of the selected parts. Deselected Parts from the FPDA also will NOT be available for
selection in next FPDA
Rejection remark is mandatory for unselected parts as they cannot be included in next FPDA
claim
Save, Confirm and Print the FPDA

Save, Confirm and

Print FPDA

Scrap Register
The non-dispatchable in the selected warranty claims will be populated in Scrap Part list
Click on the Print Scrap Register to print the scrap report

Note: Once FPDA claims are created for certain duration; no further Back dated claims will be
allowed by the system
For example:
If the dealer creates the FPDA for the credit date range 1 st Feb13 to 28th Feb13. Then he will not be
able to create the FPDA for parts in wty claim credited in Jan13.
Hence it is mandatory for the dealer to create the FPDA for the prior dates and then the later dates.

Go to Transactions Warranty Reports

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Select Claim Status Summary

and click on Preview button

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Click on the numbers to

view the details

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Select Coupon Claim Status and

click on Preview button

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Click on the numbers to

view the details
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Login with Spares ID and Go to Transactions Spares Parts

Reports Spare Purchase Receipt Issue Data Monthwise

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Select Receipt Issue Data Monthwise and

click on Preview button

The details shown are SAP invoice no, SAP

invoice date, invoice amt and GRR date
(Receiving date in DMS)

Login with Spares ID and Go to Transactions

Spares Parts Reports
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Select Order Status and click on

Preview button

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Click on dealer name to view the details

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Select Order wise % Execution

and click on Preview button

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Click here to view the details

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Select Order wise Shortage and

click on Preview button

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Click here to view the details

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Transactions Spares Parts Reports Inventory Inventory Variance

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Select Inventory Variance and click on

Preview button

Transactions Spares Parts Reports Inventory Inventory Variance

Stock displayed is the current
stock available at the dealership

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Transactions Spares Parts Reports Inventory Inventory Variance

Stock Adjustment Report

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Transactions Spares Parts Reports Inventory Spares Inventory

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Select Spares Inventory and click on

Preview button

Adherence as per the stocking

norms

As per the stocking norms defined

by company

Select Spares Inventory and click on

Preview button

Transactions Spares Parts Reports Spares Sale Customer Group wise Sale
Select Customer Group wise Sale and click
on Preview button

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Partline is number of parts

Transactions Spares Parts Reports Spares Sale Party wise Sale

Select Party wise Sale and click on
Preview button

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Transactions Spares Parts Reports Spares Sale Partywise Order Vs Supply

Select Partywise Order Vs Supply and click
on Preview button

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Transactions Spares Parts Reports Spares Sale Partywise Partwise Sale

Select Partywise Partwise Sale and click on
Preview button
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Transactions Spares Parts Reports Spares Sale Partwise Partywise Order

Received Vs Supply
Select Partwise Partywise Order Received
Vs Supply and click on Preview button
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Transactions Spares Parts Reports Spares Sale Linewise partywise

execution
Select Linewise partywise execution and
click on Preview button
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Transactions Spares Parts Reports Spares Sale Part Line wise Sale

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Select Part Line wise Sale and click on

Preview button

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Transactions Spares Parts Reports Spares Sale Partywise OAwise

Linewise Execution

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Select Partywise OAwise Linewise

Execution and click on Preview button

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