REF: NOCK/PRC/03/(841)

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014

Page 1 of 6

Please refer to our tender for Supply, Installation and Commissioning of Chip Based Fuel Management System Ref No. NOCK/PRC/03(841)
and the Pre Tender Meeting held on 6th March 2014 at 5th Floor Boardroom of National Oil Corporation, located at AON Minet Building.
We hereby issue this 1st addendum with responses to clarifications and amendments to the tender document as below. This is after requests
for clarifications were sought which are quoted below:
Query/Clarification Request (quoted as asked)
1.

2.

National Oil Corporation of Kenya

Explanation/Response
i.
No, chip will run concurrently with POS

i.
ii.

Will the POS be replaced?

If the POS is going to be replaced as part of the integrated
offer, are there any specifics around the forecourt controller
or can we specify our own unit

i.

The Petroplus solution; is it just a back office system or is it Petroplus solution is;
integrated as a POS to the pumps
i.
Not integrated to the pumps. However, it has a POS
We need all the info we can get on the PetroPlus card in
current use; datasheets, current suppliers, etc. in order to
application that runs in the ingenico terminal.
assess compatibility issues. We would appreciate a sample of
ii.
The system has both front office and back office application.
the PetroPlus card.
The details as provided in Particulars 6.2 which the bidder`s
proposed solution is supposed to integrate with.

ii.

ii.

iii.

The tender indicates that your system should work with

standard forecourt controllers. Bidders should indicate which
forecourt controllers your system is compatible with.

Current supplier of Petroplus is NCT Russia.

The system proposed by the bidders MUST have the ability

to run independent of the current NOC fuel card solution
but have the ability to integrate to the current fuel card

REF: NOCK/PRC/03/(841)

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014
Query/Clarification Request (quoted as asked)

3.
4.

Could we get details of the RFID solution that is installed.

National Oil Corporation of Kenya

Explanation/Response
solution.
We have a MIFARE Radio Frequency Tag. It is paired with the fuel
card so as to validate sales. It is affixed on the vehicles windscreen.
Samples were displayed during the Pre-bid forum.

Is it possible to get technical details on the IRO and the current

Petroplus solution?
Kindly explain the following:
i.
Petroplus;
ii.
Standard Forecourt Controllers;
iii.
Chip reading devices to be mounted on different nozzle
types;
iv.
Between tank chip and radio frequency nozzles;
v.
Driver tags;
vi.
GPS Odometer Sender (GOS)

i.
ii.
iii.

iv.
v.
5.

6.
7.

Vehicles:
Which vehicles will be fitted with RF tags and chips. Is it for
specific NOC fleets or public vehicles

Page 2 of 6

PetroPlus is a brand name of the current fuel card

application in National Oil. The system is provided by
NCT Russia.
Forecourt Controllers are devices used to run an
automated forecourt system
Chip reading devices are mounted on dispensing nozzles
to read information embedded inside the chips. Bidder
should indicate if the devices can be fixed on different
nozzles
Driver tags are additional devices that validate sales
GPS Odometer Sender are independent devices that
record mileage covered by a vehicle

Customers vehicles
The Customer vehicles are not specific to NOC fleet or
public vehicles
When is project expected to start and is there a deadline completion This is a tender for a two year framework contract and will
commence upon contracting with the successful bidder .
date
Where will the 2 pilot sites be

In Nairobi, Kenya.

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014

REF: NOCK/PRC/03/(841)
Page 3 of 6

Query/Clarification Request (quoted as asked)

8.

National Oil Corporation of Kenya

Explanation/Response
The filling stations are listed but the number of pumps are unclear, Bidder should quote per unit i.e cost of pump controller, radio
should we assume it is one pump per station?
frequency nozzle.
If per region how many pumps

9.

A web interface from our system is required; what are we interfacing The interface on NOC side is with the Petroplus system (The
existing fuel card system)
with on NOC side?

10.

Are all existing filling stations linked to an existing central server?

Are all the pump sites already interconnected ?
Do you require once centralised backend systems or regional systems?

No, The stations are not automated. NOC is at advanced stages of

automating the stations.
One Centralized system.
The fuelcard POS terminals are connected to the central server.
The bidder should give Offline or Online option as per TOR.

11.

Do we quote installation per pump or per region ?

Bidder should quote as per the format provided on Pages 43-46 of

the tender document.

REF: NOCK/PRC/03/(841)

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014
Query/Clarification Request (quoted as asked)
2.1
12.

Page 4 of 6

National Oil Corporation of Kenya

Explanation/Response

Mandatory Requirements
Audited Financial statements-Clause 1.5(i) on Page 4 and in the
Audited Financial statements -This requirement is amended as
Appendix on Page 24 item(xii) gave the following requirement:
below:
Bidder to provide Copies of audited financial statements. The audited
financial statements required must be those that are reported within
twenty four (24) calendar months of the date of the tender document.
Companies or firms that are registered or incorporated within the last
one calendar year of the Date of the Tender Document, they should
submit certified copies of bank statements covering a period of at
least twelve (12) months prior to the date of the tender document.
The copies should be certified by the Bank issuing the statements.
(The certification should be original).

2.2
13.

Can the tender be submitted by a joint venture or partnership?

Bidder to provide Copies of audited financial statements. The

audited financial statements are for 2 years( 2011 and 2012)
Companies or firms that are registered or incorporated
within the last one calendar year of the Date of the Tender
Document, they should submit certified copies of bank
statements covering a period of at least twelve (12) months
prior to the date of the tender document. The copies should
be certified by the Bank issuing the statements. (The
certification should be original).

Yes.
The tender may be submitted as a joint venture or partnership . The
tenderer`s submission must clearly indicate that it is a joint venture
or partnership as applicable.
The submission must be accompanied by a duly signed joint venture
or partnership agreement.

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014
Query/Clarification Request (quoted as asked)
14.

REF: NOCK/PRC/03/(841)
Page 5 of 6

National Oil Corporation of Kenya

Explanation/Response
The Schedule of Requirements and Prices does not make provision for the inclusion of maintenance costs. Where are these costs to be
indicated?
Section V :The Schedule of Requirements and Prices has been amended as follows:
No. Item Description
Quantity Unit
Installation
Price Commissioning
Total
Price
Inclusive all taxes.
Price Inclusive all Price inclusive of
Inclusive
all
taxes.
all applicable taxes
taxes.
1

Supply of chip based fuel

management system
Cost of the hardware
(bidder to itemize the
costs
of
all
the
components including but
not limited to pump
controller,
radio
frequency nozzle, vehicle
tag)
Annual maintenance cost

Software License fee

Training fee (if applicable).

National Oil Corporation of Kenya

1st ADDENDUM TO THE TENDER FOR SUPPLY,INSTALLATION AND
COMMISIONING OF CHIP BASED FUEL MANAGEMENT SYSTEM 12th March
2014

REF: NOCK/PRC/03/(841)
Page 6 of 6

In order to give bidders ample time to effectively respond to the tender as per this 1st addendum, the cover page and clauses 1.7, 2.17.2,
2.18.1,2.20.1 that give the tender closing date and time as 21st March 2014 at 1500hrs (East Africa Time) have been amended and the
closing date and time extended to 27th March 2014 at 1500hrs (East Africa Time). Tenders will be opened soon after at The
Lounge - National Oil Corporation of Kenya on 5th Floor, AON Minet House, Mamlaka Road off Nyerere Road, Nairobi, in the presence of
bidders and/or their representatives.
Except as modified herein, all the other terms and conditions of the tender remain as is and are unchanged.
Yours faithfully,

Antonette Muema
PROCUREMENT MANAGER
ACM/rkn