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1. It is the process of defining what we mean to say accurately without ambiguity.

2. Consists of satisfying a reports reader expectation in three areas: subject matter, expression, and
arrangement of materials.the governing factor is appropriateness.
3. Is used to give an account or description of an aspect of a particular art,science,trade, or profession
learned by experience, study,observation, or investigation
4. Is
art,science,medicine,engineering,architecture,business or the like
5. To be able to collect accurate and precise information about the problem or subject matter
6. It is gathered so that it will be clear and meaningful to the intended readers
7. Comparison between report writing and literary writing
8. Applied focus such as engineering,information technology,commerce,accounting and finance,will set
report writing assignments that simulate the process of report writing in industry.
9. Are common in disciplines such as law,industrial relation,psychology,nursing,history and education.
10. Also called laboratory reports are another kind of report. They are common in all the sciences and
social sciences. These reports use a standard scientific report format describing methods, results and
conclusions to report upon an empirical investigation
11. Significance of report writing
12. Writing in a style that your audience expects and that fits your purpose is key to successful writing
13. Refers to any in-group or specialized language used by small groups of like-minded individuals
14. The one to avoid in general academic writing
15. Words that veil the truth such as collateral damage for the unintended destruction of civilians and their
16. This can be attained by guarding against careless thinking, expressions and calculations.
17. is conciseness of expression, checking the development of your own ideas and accuracy of
18. If you believe in what you are saying is right and wise, write it. Have trust in yourself.
19. Particular attention should be given to diction. Avoid using contractions like wont, shouldnt, cant,
dont. Use straightforward expression with summarized, simplified and well-organized information.
20. Make your report forceful.
21. Report Writing depends more on pacing, sequence, arrangement and connections to achieve smooth
flowing, easy to read continuity.
22. Acceptable grammatical practice is important for sensible as well as social reasons.
23. Proper documentation must be used. A technical writer must acknowledge his sources.
24. The use of graphic materials is very useful in technical writing.
25. Judicious weighing of evidence is important in a report. The best evidence is that which is (1) most
ample (2) most pertinent (3) most simple (4) most in harmony with the rest of available evidence.
26. The communication of knowledge is one of the chief functions of the report. It is more than a
collection of data for it involves interpretations and formulation of conclusions. Without intelligent
interpretation, data will remain useless.
27. The process of showing the relations among groups of things and classes of group is logic. It is a
process of classification, putting things in their proper places.
28. A report should be neatly typed and well margined so that it will be easier to read. Headings,
subheadings and indention are mechanical devices which help to make the organization of the content
clear. Your report must then be clean, free from typographical errors and erasures.
29. Conformity to standard practices makes report easier to understand.
30. can be achieved if you avoid the use of first person in order to give the impression that the work being
reported is a team effort or a company activity.
31. You need to have a clear idea of where you are going to end before you begin writing.
32. Qualify what you write by describing what factors are constant and what factors are viable as you work.
33. It is the most important phase of technical reporting aside from planning, designing, rough drafting.
34. In a good report, each paragraph begins with a straight forward statement of its subject.
35. You can be thorough by (1) preparing a checklist or requirements in the planning phase (2) marking off
each requirement as it is fulfilled (3) using the checklist again in the revision phase for a final check.
36. A unified report is one in which everything is clearly relevant to main point under discussion.
37. Point of view, e.g. as a reporter, researcher or employee, should maintained consistently throughout
the report.
38. Avoid pompous, vague and ornate words. Be precise as you can.
39. Xtra effort brings success.
40. A report is written for an audience and you should think in terms of pacing and timing. Thus your
information can be presented in segments appropriate to your readers knowledge and needs.
41. Write only when you have something worth saying and write as though you were performing a service
that only you can perform.
42. Are those presented in a special way to emphasize the importance of their contents. It is use to present
recommendations or results of research.
43. Is a memo or letter that directs the report to someone
44. Is used to transmit an internal or in-house, a report.

45. Gives a quick overview of the report while at the same time making a favorable impression on the
46. Lists the sections of the report and the pages on which they start. It previews the reports
organization,depth, and emphasis
47. Gives the number, title, and page of each visual aid in the report
48. If it contains both figures and tables, list figures first then tables
49. If the list contains only figures or only tables
50. Is a miniature version of the report;present the main points and basic details of the entire report
51. Orients the reader to the reports organization and contents. Help readers by describing the
purpose,scope,procedure,and background.
52. State the purpose in one or two sentences
53. Reveals the topic covered in a report
54. Also called methodology statement-- names the process followed in investigating the topic of the
report. Establishes a writers credibility by showing that he or she took all the proper steps
55. Can call either the problem or background statement and the goal is to help the readers understand
and agree with your solution because they view the problem as you do.
56. Succinctly identifies the basic facts(relocating problems), the cause(out of state hires), the
significance(decline in productivity) and the source (complaints to Human Resources)
57. Contain more information
58. Provides context for the problem and the report. In it you can combine background and problem into
one statement
59. Two sections at the beginning of the report or at the end
60. Choose it if you want to give readers the main points first and if you want to give them a perspective
from which to read the data in the report
61. Choose it if you want to emphasize the logical flow of the report, leading up to conclusion
62. Emphasizes the reports most significant data and ideas.
63. Usually fulfills the purpose of the report, but do not hesitate to make further recommendations
64. Fills the needs of the reader. Issues of planning and design, covered in other chapters, all apply here
65. Three special concerns in formal reports
66. Format of the body
67. (glossary and list of symbols, references, and appendixes) is placed after the body of the report
68. Is discussed along with citation methods in appendix B
69. Contains information of a subordinate,supplementary or highly technical nature that you do not want to
place in the body of the report
70. A synopsis of the most important points in the report
71. presents the main points of the report, often for the benefit of a non-technical secondary audience.
72. Records the sources of information in the report and follows the final section of the report body.
73. Alert readers to these materials in the introduction,Arrange them alphabetically,Do not number the
terms or symbols,List the terms or symbols on the left and definition on the right side on the same line.
74. Supplemental information that is too detailed and technical to fit well into the body of the
report.Information that some readers need and others do not.Recent trend, to place highly technical and
statistical information here.