How to get Reports from Report Services for Editing

How to get Reports in and out of Report Services

1
for Editing Purposes
This guide will assist in exporting an existing report from Report Services and putting it back
into Report Services for use within the Arena application.
This guide does not cover how to edit the report itself, only how to get the report out of
report services and back again.
This guide is using a CheckIn Label as its example.

Export the Report Out of Reporting Services

To get the Report Definition File out of Reporting Services, follow the steps below:
1) Navigate in a browser to: http://<reportservername>/reports
2) Drill down through Home, then Arena, then CheckIn
3) Click on the label report you wish to edit.
4) Click on the Properties tab
5) Click on Edit
6) Save the file as an .rdl file.

Import the Report into the Report Editor

Follow the steps below to create a Project that will allow the report to be edited:

Create the Project

1) Open SQL Server Business Intelligence Development Studio (or just Microsoft Visual
Studio)
2) Click Project next to Create: in the Recent Projects window
3) Select New Report Server Project
4) Enter a Name for this project (the name should be the same as the RDL file if
wanting to override)
5) Click OK

Add the .rdl File

6) Right-click on Reports folder under Solution Explorer
7) Click on Add and choose Existing Item
8) Browse and select the exported .rdl file.
9) Double-click on .rdl file under Reports.

The Layout will now appear.

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 How to get Reports from Report Services for Editing

Edit the Data Set

7) Click on the Data tab 2
8) An Error will popup. Click OK when it does. This is because the data set doesn’t have
a valid connection yet.
9) Click the ellipsis (...) next to the Data Set dropdown to choose the Data Source.
10) Choose the Data Source that called ArenaDB; click the ellipsis (...) to edit.
11) Uncheck "Use Shared Data Source Reference".
12) Choose the Type of Microsoft SQL Server.
13) Click “Edit” next to the Connection String field
14) Choose the SQL server name and ArenaDB as the Database.
15) Click OK, and OK again.
16) Choose the next dataset (if multiple datasets) and repeat steps 10 through 15.
Note: An additional dataset may not need the data source reconnected. If no error popup
appears, then the dataset is fine, it does not need editing again.

Edit your report and layout as necessary.

Reloading the Report later

If you have to step away and come back to the Project, the report should be in the list of
Recent Projects when you start SQL Server Business Intelligence Development Studio (or
just Visual Studio). Single click the report name to load it.

Deploy the Report back to Reporting Services

Once the report is edited, it needs to be “deployed” out of Visual Studio and back into
Reporting Services. A deployment is like saving it into the Service instead of as a file. The
report will most likely require setting the Deployment Paths. To do so:
17) Click on Project in the Menu Bar.
18) Click on “<reportname> Properties” in the Project menu.
19) Set the properties of the deployment.
a. Set the TargetDatasourceFolder to “Arena/Data Sources” (no quotes)
b. Set the TargetReportFolder to “Arena/CheckIn” (caps sensitive, no quotes)
c. Set Overwrite to True.
d. Set the TargetServerURL as the URL for Report Services.
(http://<reportservername>/reportsserver)
e. Right click the report and click Deploy.
The report should now show in http://<reportservername>/reports in the CheckIn folder.
Open this to verify.
The label is now available for use in Check In for Attendance Types Labels. Please refer to
the CheckIn section of the Arena End User Manual for assistance in assigning a Label to an
Attendance Type.

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