The journey to PgMP

Shailesh Gabhane

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PgMP Examination Preparation Slides-SPM 3rd Edition

Program Management PgMP Journey

The goal is to equip participant with
program management knowledge which
helps the participant pass the PgMP
credential

7-Feb-16

Introduction on PgMP
What is essential to pass PgMP
Way to PgMP credential
How it is done
What is required
Tips and techniques
Course outline
Commitment level

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PgMP Examination Preparation Slides-SPM 3rd Edition

PgMP Exam.. Whats that ?

This program prepares aspirants for PgMP certification exam and empowers Project /
Program Managers to achieve successful & predictable program & project deliveries by

adopting best practices in program management.

This program is structured as covered in the Project Management Institute's (PMI)

Guide to the SPM Standard for Program Management SPM The Third Edition.

The PgMP credential recognizes advanced experience, skill and performance in the

oversight of multiple, related projects and their resources aligned with an organizational
objective.

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PgMP Examination Preparation Slides-SPM 3rd Edition

Why PgMP

PgMP credential holders oversee the success of a program a way to group multiple,
related projects to achieve benefits that may not be realized if the projects were

managed in a stand-alone fashion.

As project managers advance in their careers, the experience they gain in managing
multiple, related projects and making decisions that advance strategic and business

objectives demonstrates this competence.

As employers demand program managers who can support the strategic objectives of
the organization, PgMP credential holders will gain a distinct advantage in employment
and promotional opportunities over their peers.

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PgMP Examination Preparation Slides-SPM 3rd Edition

What is essential to pass PgMP in first attempt?

Fundamentals

Standards

Program management basics

General management concepts
SPMv3, Examination Content Outline(ECO), Change
management, PMBOKv5

Critical thinking skills

Exam strategy question analysis and answering

strategy, reasoning skills, general process

Experience

Project and program management experience,

change management, Stakeholder engagement
experience, Decision making.
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PgMP Examination Preparation Slides-SPM 3rd Edition

Way to PgMP credential

Stage-1: Training (on-line) Knowledge acquisition
Understand program and general management concepts, SPMv3, ECO
Discuss with other participants, share experiences, answer practice questions
Complete session assignments
Exam question analysis and effective answering techniques
Stage-2: (off-line) knowledge consolidation

wks

Complete all the assignments, complete case-study. Application process

Develop solid understanding of concepts with mind maps/translate text to diagrams or other
techniques,
Get deeper understanding with 600+ questions, Q&A sessions (on-line)
Stage-3: Exam preparation (off-line)

wks

Focus on most important subjects for exam

Q&A sessions/ 1-1 discussions
Stage-4: Exam

3
2
wk

Learn effective strategies to perform in exam

Take Exam
Stage-5: Practicing

1
wk

Feel high on acquired knowledge and credential

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PgMP Examination Preparation Slides-SPM 3rd Edition

How it is done
ILVC: This is an Instructor-Led Virtual Class (Live)

7-Feb-16

Platform: GotoMeeting webinar technology. App version is preferred.

Sessions are recorded and can be accessed at any time for review
All associated files, artifacts, knowledge share are stored on Google drive
You are a participant!! Make it interactive
On-line or off-line, interact with each other and share experience
A good head-set with microphone is preferred for good audio
In case of network issues, the instructor will connect back on alternate line or
communicate via mail
Easy access to instructor during off-class time for additional one-on-one
coaching, mentoring, problem solving
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PgMP Examination Preparation Slides-SPM 3rd Edition

Effective and efficient learning

7-Feb-16

Apply the concepts to an imaginary large scale program or to case study.

Transform PgMP concepts from SPM to another form (diagrams, mindmaps, tables, data flow diagrams, imaginary models, etc)
Prepare your own set of questions
Share knowledge and experience with others to get a different
perspective. Discuss your management problems and understand best
practices and solutions
Recognize new learnings
Recognize concepts in your daily work life
Do write on paper more than into computer/tablet
Make notes, but refer to SPMv3
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PgMP Examination Preparation Slides-SPM 3rd Edition

What is required

7-Feb-16

SPMv3 preferably hard copy

SPMv2 (Chapter-4)
PMI PgMP ECO Preferably hard copy
PMBoK v5 (selected chapters)
Highlighter /Marker / Sketch pens
Slides by Add-on skills
Question banks / Answer sheets
Other artifacts, priority lists etc.
No need to purchase any other material
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PgMP Examination Preparation Slides-SPM 3rd Edition

Standard for Program Management

PMI Standard for Program Management is prepared in
view of a very large and complex program. It is a scalable
It presents generally recognized as good practice that
works for most programs, most of the time.
ALL bullet points, sequences, criteria are very important
Challenge: Spot inconsistencies (or errors) !!

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PgMP Examination Preparation Slides-SPM 3rd Edition

Course Outline
Introduction to
Program
Management

Organisation Vision and Mission

Business value
Organisation Strategic planning
Portfolios, Programs, Projects and
Operations
Decision making Program or Project
Program and Project distinctions
Program Management
Program Manager skills and competencies
Program Management Office
Introduction to Exam Content Outline (ECO)

Program
Management
performance
domain and life
cycle

Program Life Cycle

Program management domains
Program Strategy Alignment
Program Benefits Management
Program Stakeholder Engagement
Program Governance
Program Management Change cycle
Practice questions

Program
Strategic
Alignment

Practice questions

Workshop:
Map current engagements into portfolios,
programs, projects and operations.

Introduction to Program strategic alignment

Organizational strategy and program alignment
Program selection by portfolio
Program Mandate
Program formulation sub-phase dataflow diagram
Program Business case
Program plan
Program Roadmap
Environmental assessments
Strategic alignment - ECO tasks mapping

Practice questions
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Workshop: Case study: Develop business case

PgMP Examination Preparation Slides-SPM 3rd Edition

Course Outline Contd..2

Program
Benefit
managemen
t

Outputs, Capability, Outcome, Benefit and disbenefits

Types of benefits
Benefit delivery models
Balanced scorecard
Architecting the program
Benefit management life cycle and program life
cycle
Benefit Identification phase
Identifying Data, Metrics, Indicators, KPA, KPIs
Benefit analysis and planning phase
Benefit realization plan
Benefit register
Benefit delivery phase
Benefits transition phase
Benefit Sustenance phase

Program
Governa
nce

What is Program governance

Program Governance - Responsibilities
Typical program organisation set-up
Program Governance - plan
Change management
Issue escalation
Providing management oversight - Phase gate, health check and
other decision point reviews
Component Initiation and transition
Program
Program Management Information Systems, KMS
Stakeholder
Audit support
engagement
Program quality standards and planning

Governance of components
Practice questions
Workshop: Map current practices in the organisation to

Practice questions
The PMI governance concepts

Program Stakeholder
engagement
Wants, needs and expectations
Stakeholder identification
Stakeholder analysis
Stakeholder engagement
strategies
Stakeholder engagement
planning
Stakeholder engagement
Practice questions

Workshop: Develop a benefits register for current

programs and projects.

Workshop: Identify, Analyse your

current stakeholder analysis, strategy
and engagement plan and
engagement

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PgMP Examination Preparation Slides-SPM 3rd Edition

Course Outline Contd..3

Program
Integration

Review of Program Life cycle

Program Definition phase

Program Communication

Program finance management

Program resource management

Program definition sub-phase

Program procurement management

Program Preparation sub-phase

Program quality management

Program scope management

Program schedule management

Program risk management

Program Benefit delivery phase

Program closure phase

7-Feb-16

Program
Management
Supportive
processes

PgMP Exam
analysis

Question analysis
Effective answering techniques

PgMP exam planning (1-1 meeting)

Planning for exam

Question and answers sessions

On-line

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Exam analysis

PgMP Examination Preparation Slides-SPM 3rd Edition

PgMP Exam
Psychometric Exam
150 + 20 = 170 Questions

CBT Orientation
Exam
Clock
counts down
Feedback, Result

15 mins

4 hours,
hh:mm format,

10 mins

No breaks. Clock continue to tick !!

If you wish so, you can, but at the cost of exam time

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PgMP Examination Preparation Slides-SPM 3rd Edition

PgMP Question pattern - Domainwise

1. Source: ECO 2011

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PgMP Examination Preparation Slides-SPM 3rd Edition

PgMP Question pattern - lengthwise

A lengthy question normally
followed by couple of shorter
questions.
Most likely over a page (one screen
full) questions may have shorter
choices
Very few (2-3 ) scenarios may get
repeated .
Overall time limit should be
sufficient to answer all questions

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PgMP Examination Preparation Slides-SPM 3rd Edition

Exam preparation
1. Last one week before exam:
Take off from work, focus fully on the studies, min 12 hours a day
Revise the important topics as in PgMP_MUST.xls
Qbank-1. Should know the answer to all questions. Any ambiguity get it clarified. You can
expect 40-50 similar questions
Governance and PLC question banks.
Understand ECO daily once and understand the way it best suites you.
1. Two days before the exam:
Keep cool, Be nice to everyone!! Dont get into argument with anyone !!
Put your good effort, review quality/finance/ risk / EVM tools used from PMP standard.
Make a list of important topics and review
Close all your books, keep them out of your sight!!
2. One day before the exam:
Go walk, relax, do exercise, watch movie, listen to instrumentals, and do whatever brings
you joy.
Have a light dinner.
Have a good sleep

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PgMP Examination Preparation Slides-SPM 3rd Edition

Exam preparation
1. On the day of Exam:
Have a light and simple breakfast or meal.
Do exercise/yoga to relax yourself.
Carry id-proof and the appointment letter, PMI ID and eligibility IDs.
Reach exam center 30 mins earlier.
2. While you are taking the exam
Use orientation time (15 mins), to write down EVM and other equations, ECO etc.
Relax, answer questions one by one
Do not keep looking at time continuously. You can do so once in half an hour or so.
If required, take a break, wash your face/eyes with a splash of cold water.
If you feel stressed while answering, do simple eye exercises and and sit straight. You get new instant energy.
Do not expect the outcome, you do your part and benefit will come to you !!
3. AFTER THE EXAM.

Go home and enjoy with your family!!! You did your best!!!
You have gained an immense knowledge, which cant be taken away !!
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PgMP Examination Preparation Slides-SPM 3rd Edition

Shailesh Gabhane
PMP | PgMP | Master in Technology (M.Tech) | Master in Business Management (MBA)

As a certified project (PMP) and program management professional (PgMP) from Project
Management Institute PMI USA, had trained PMP and PgMP aspirants worldwide, helping individuals
achieve PMI certification.

With his rich expertise in customer engagement from Pre-sales, proposal preparation, critical review
stage and end-to-end product development life cycle, and clear thoughts on management, his

trainees gets benefit from numerous examples leading to building a solid foundation of management
concepts.

Over 24 years of experience in various industries including Mobile, FMCG, IT, Solar Power. 16 years of experience in Project
Management training, mentoring, and coaching. Experience in implementing and setting PMO structure and evaluating

organization project management maturity (OPM3) level.

-

Shailesh Gabhane, has a proven track record of training PMP/PgMP aspirants worldwide, delivering programs and projects to the

customer satisfaction through a multi-site, cross-cultural teams in a fast changing global development environment.

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PgMP Examination Preparation Slides-SPM 3rd Edition

LinkedIn Resource
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PgMP Examination Preparation Slides-SPM 3rd Edition

Together we can do it.!!!

Believe in yourself first and then us!!!
Because unless you believe in yourself we cant
help you
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PgMP Examination Preparation Slides-SPM 3rd Edition

Commitment level

120% of you !!!

We dont believe in second chance
DO YOU???

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