EB 10-11 City Council - Stamped

CITY COUNCIL (52)
AGENCY PLAN: STATEMENT OF PURPOSE, GOALS AND BUDGET SUMMARY
STATEMENT OF PURPOSE:
The City Council promotes the economic, cultural and physical welfare of Detroit's citizens through Charter-
mandated legislative functions.
AGENCY FINANCIAL SUMMARY:
2010-11 2009-10 2010-11 Increase

Requested Budget Recommended (Decrease)
$ 14,994,055 City Appropriations $ 14,253,931 $ 13,132,197 $ (1,121,734)
25,000 Block Grant 25,000 25,000 -
$ 15,019,055 Total Appropriations $ 14,278,931 $ 13,157,197 $ (1,121,734)
25,000 Block Grant 25,000 25,000 -

$ 25,000 Total Revenues $ 25,000 $ 25,000 $ -
$ 14,994,055 NET TAX COST: $ 14,253,931 $ 13,132,197 $ (1,121,734)
AGENCY EMPLOYEE STATISTICS:
2010-11 2009-10 03-31-10 2010-11 Increase

Requested Budget Actual Recommended (Decrease)
105 105 78 100 (5)
105 Total Positions 105 78 100 (5)
ACTIVITIES IN THIS AGENCY:
2009-10 2010-11 Increase

Budget Recommended (Decrease)
City Legislative Functions $ 14,278,931 $ 13,157,197 $ (1,121,734)
Total Appropriations $ 14,278,931 $ 13,157,197 $ (1,121,734)
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CITY COUNCIL (52)
CITY LEGISLATIVE FUNCTIONS ACTIVITY INFORMATION
ACTIVITY DESCRIPTION: CITY LEGISLATIVE FUNCTIONS

The City Council is the City's legislative body. Among the functions performed by Council are:
• The enactment and amendment of laws (ordinances and resolutions) governing the operation of the City
• Approval and monitoring of contracts involving City business
• Approval and monitoring of City budget and amendments thereto, and of the City’s fiscal condition
• Approval of City appropriations for grant funds and amendments thereto
• Approval of the sale or disposition of City property
• Approval of the settlement of civil litigation involving the City
• Receipt of complaints, petitions and reports affecting the operation of the City or the well being of its citizens
• Investigation and monitoring of the affairs of the City, its administration and the conduct of City agencies
• Advocacy action on behalf of citizens, i.e., State and Federal levels
• Approval of the Master Plan and Five Year Capital Agenda
• Appointments to certain Boards and Commissions
• Provide a mechanism for insuring that City residents can and will make their concerns about the state of the
City or City government known
• Monitor city service delivery to insure implementation of the policies and priorities adopted by the Council
Assisting City Council in the above tasks, are the following staff:
• Auditor General (Agency #50) to advise on the City's fiscal operations and management.
• Ombudsperson (Agency #53) to investigate and seek to resolve complaints against City government.
• Research and Analysis Division to research, monitor, evaluate and advise on matters, particularly legal.
Additional duties include service as chief legal advisor and general counsel to the Council, operation and
supervision of Council’s cable/government access channel programming, staffing of designated task forces and
committees, and representing Council at various meetings with the administration and community entities.
• Fiscal Analysis Division to compile, study and review all financial information necessary to advise the Council
on budgetary and financial matters to help promote and protect the economic welfare of Detroit’s citizens.
• Historic Designation Advisory Board, which is the "study committee" required for City historic designation
under the Michigan Local Historic Districts Act. The board and its staff provide advice and professional
preservation assistance to City Council, business, neighborhoods, and citizens; provide professional assistance
to developers using the Federal Tax Credit for Rehabilitation of Historic Structures; and also provide qualified
professional research to administrative departments for use in federally required environmental reviews.
• City Planning Commission to advise on matters pertaining to the social, physical and economic development of
the City, and act as the Zoning Commission. The Commission serves both the legislative branch and the
citizens of Detroit by acting as a representative of the community, serving as a conduit for opinions from the
community, and proactively initiating matters for consideration by the Council.
GOAL:
Exercise legislative powers of the City.
MAJOR INITIATIVES:
The Research and Analysis Division will:
• Prepare and present, in a timely manner, legal opinions/counsel for the Council, when requested, or pertinent.
• Conduct factual investigations; prepare reports of findings, recommendations and opinion, in a timely manner,
when requested by the Council.
• Prepare and present ordinances within a reasonable time frame, as requested by Council; as well as obtain
citizen feedback on Council issues, pending ordinances and/or developments through surveys.
• Evaluate and report to Council on proposals and programs submitted to Council by the Executive Branch, at the
request of Council, and by division initiative.
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CITY COUNCIL (52)
• Serve as liaison, participant, support staff and observer for and at the direction of Council, on Council and
Executive Branch issues and projects; reporting to Council as needed or required on all such committees, task
forces, and other projects.
• Reduce, complete, or otherwise eliminate any backlog of open assignments, exceeding ninety business days
since assigned by Council, and received by the City Clerk.
• Produce and present to Council an annual report of all major Council activities.
• Complete a bi-annual revision and production of the Neighborhood Resources Guide, including Spanish, Arabic
and French translations; as well as provide on-line access for the Guide and the Detroit City Code.
• Generate data for Council’s use during the budget process, including the monitoring and investigation of
departmental/agency responses to questions from the Council; and the compilation of performance data from
the preceding and current fiscal years.
• Serve as liaison, as directed by the Council, between the Council and City of Detroit lobbyists in Lansing and
Washington, D.C., and report to Council.
• Work with the Detroit Cable Commission on government access programming of the Council, including the
development of additional programming.
• Generally provide Council with any support required or necessary to assist the Council in the performance of
its duties.
The Fiscal Analysis Division will:

• In the process of Council’s deliberations of the Mayor’s proposed annual budget, provide daily reports on each
department to be reviewed by Council and highlights of major budgetary changes.
• In the daily reports, point out policy issues and priorities of departmental budgets as viewed by Council in
divergence with the Executive Branch.
• Work with the Auditor General on balancing the budget adopted by Council and preparing voting schedules.
• Review, analyze and report on the Budget Department’s Quarterly Financial Report.
• Provide on a continual basis, economic and revenue analysis and forecasting.
• Analyze all transfers of funds requests from the Mayor related to the various departments.
• Review, evaluate and report on the fiscal impact of City, State and Federal budget decisions on the City.
• Analyze, evaluate and report on bond sales, development projects, some contracts, and other finance items.
• Assist the City Planning Commission in the analysis of the Capital Agenda.
• Report major expenditure items of interest to the Council, such as building demolition expenditures, contractual
legal expenditures, Risk Management Fund (damage claims and worker’s compensation cost), status of the
Police Department Secret Service Fund and Drug Forfeiture Fund, and overtime costs.
• Keep abreast of issues before council regarding fiscal matters and where appropriate, respond in a timely
fashion.
• Work to continue development and improvement of computer spreadsheet analysis capabilities, computer
database of fiscal and economic information, and incorporating more graphics in text with the intent to provide
greater understanding of key analyses presented.
• Provide the City Council with any other information deemed necessary and appropriate.
• Attend seminars on economic trends and forecasts, to better provide economic and revenue analysis and
forecasting.
The Historic Designation Advisory Board will:

• Respond to all City Council referrals and directives.
• Prepare historic district study reports and ordinances with recommendations for City Council action on local
historic designations.
• Assist the public in preparing local designation requests to City Council by holding informational meetings with
community organizations, nonprofits, and individuals.
• Provide assistance to homeowners and developers who plan to use federal and/or state historic tax credits.
• Apply for and administer grants under the National Park Service’s Certified Local Government Program.
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CITY COUNCIL (52)
• Review National Register nominations of properties in Detroit as required under certified local government
agreement.
• Perform Section 106 Review of properties to be demolished or rehabilitated with federal funds under a
programmatic agreement between the City, the State Historic Preservation Office and the Advisory Council on
Historic Preservation.
• Perform surveys in accordance with the Manual for Historic and Architectural Survey in Michigan.
• Advise nonprofit organizations on the availability of historic preservation grants.
• Participate collaboratively on task forces and committees to help accomplish identified goals and objectives.
• Conduct tours of historic buildings for universities and colleges, visiting organizations, and school children.
• Participate in community and school-based activities such as career days, earth day and Randolph School
Building Arts Lab at Historic Fort Wayne.
• Partner with educational institutions to bring programs to Detroit that will increase awareness of its historic
resources.
• Update website to provide ongoing information about HDAB services and activities.
The City Planning Commission will:

• Respond to all City Council referrals and directives.
• Review and make recommendations to City Council on all requests for amendments to the Master Plan;
additionally, communicate needed changes to the Planning and Development Department.
• Assist City Council with annual fiscal review, by developing recommendations on the Capital Agenda,
Consolidated Plan, and Annual Budget.
• Process requests for rezoning of property within three months of application submittal, except where delay is at
petitioner's request or necessitated by community meetings.
• Identify and process needed amendments to the Zoning Ordinance text and maps, per the Work Program.
• Consider ordinances and/or modifications to existing ordinances, which regulate development and/or
conservation of land.
• Provide technical assistance to the Citizen Review Committee, to enable review of proposals for the
Neighborhood Opportunity Fund and other referrals from the Planning Commission and City Council.
• Assist in the empowerment of neighborhood organizations through training and technical assistance initiatives,
as identified in the Work Program.
• Advise City Council within one week of routine requests for disposition of property, and on other requests
within designated time frame.
• Participate collaboratively on task forces and committees to help accomplish identified goals and objectives.
• Continue evaluation of the Community Development Block Grant/Neighborhood Opportunity Fund projects and
programs as identified in the Work Program.
• Schedule joint discussions with appropriate organizations to update the Commission on current activities and
promote the sharing of information, e.g., the Health Department on progress in addressing high lead levels in
children; the progress in code enforcement efforts.
• Conduct 3-4 tours and site visits related to matters before the Commission and the City’s social, economic and
physical development.
• Schedule training opportunities for staff and Commissioners in such areas as project management, conflict
resolution, meeting management, parliamentary procedure, and speaking and writing skills.
• Receive quarterly project status reports from staff on matters that have been before the Commission and on
requests of Commissioners.
• Conduct 6-month review of goals and objectives.
• Schedule presentations at Commission meetings on topics dealing with national and international trends related
to items before the Commission and as applicable.
• Distribute City services information at Commission meetings and other opportunities as appropriate; work with
City agencies to disseminate information on recently adopted and pending ordinances and regulations
• Hold community workshop(s) for the public to highlight recently adopted ordinances related to zoning and land
use, e.g. revised Zoning Ordinance, gas station ordinance, and antenna ordinance.
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CITY COUNCIL (52)
CITY LEGISLATIVE FUNCTIONS MEASURES AND TARGETS
Type of Performance Measure: 2007-08 2008-09 2009-10 2010-11

List of Measures Actual Actual Projection Target
Outputs: Units of Activity directed toward Goals
Petitions processed 1,076 877 1,050 1,050
Ordinances processed 65 26 40 40
Activity Costs $13,754,689 $13,194,461 $14,278,931 $13,157,197
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CITY OF DETROIT
City Council
Financial Detail by Appropriation and Organization
2009-10 2010-11 2010-11
Redbook Dept Final Mayor's
City Council Appointed Board of Review Request Budget Rec
City Legislative Functions FTE AMOUNT FTE AMOUNT FTE AMOUNT
APPROPRIATION
ORGANIZATION
00269 - City Legislative Functions
520009 - City Council Appointed Board of Revie 0 $251,100 0 $251,100 0 $353,092
520011 - City Council Research and Analysis 23 $3,005,241 23 $3,198,086 22 $2,861,665
520016 - City Council-Administration 10 $1,969,106 10 $2,059,748 7 $1,370,371
520017 - City Council Fiscal Analysis 4 $784,327 4 $753,345 4 $739,286
520018 - Historic Designation Advisory Board 4 $593,938 4 $490,619 4 $548,877
520019 - City Planning Commission 15 $1,903,050 15 $1,943,805 14 $1,893,829
APPROPRIATION TOTAL 56 $8,506,762 56 $8,696,703 51 $7,767,120
00922 - Council President Office

520020 - City Council President Office 9 $830,705 9 $1,011,967 9 $876,821
APPROPRIATION TOTAL 9 $830,705 9 $1,011,967 9 $876,821
00923 - Council Member Office 1

520030 - City Council Member Office 1 5 $614,558 5 $664,704 5 $561,032
APPROPRIATION TOTAL 5 $614,558 5 $664,704 5 $561,032




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CITY OF DETROIT
City Council
Financial Detail by Appropriation and Organization
2009-10 2010-11 2010-11
City Council Member Office 6 Request Budget Rec
Council Member Office 6 FTE AMOUNT FTE AMOUNT FTE AMOUNT
APPROPRIATION
ORGANIZATION


05081 - Historic Designation Advisory Board BG

520120 - Historic Designation Advisory Board 0 $25,000 0 $25,000 0 $25,000
ACTIVITY TOTAL 105 $14,278,931 105 $15,019,055 100 $13,157,197
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CITY OF DETROIT
Budget Development for FY 2010-2011
Appropriations - Summary Objects
2009-10 2010-11 2010-11

Request Budget Rec
AC0552 - City Legislative Functions
A52000 - City Council
SALWAGESL - Salary & Wages 6,961,737 6,747,527 6,042,856
EMPBENESL - Employee Benef 4,771,981 5,430,378 4,757,832
PROFSVCSL - Professional/Con 1,196,300 1,387,418 1,260,700
OPERSUPSL - Operating Suppli 167,029 166,766 139,979
OPERSVCSL - Operating Servic 1,089,054 1,185,256 906,050
CAPEQUPSL - Capital Equipme 77,000 80,000 38,500
OTHEXPSSL - Other Expenses 15,830 21,080 11,280
FIXEDCHGSL - Fixed Charges 0 630 0
A52000 - City Council 14,278,931 15,019,055 13,157,197
AC0552 - City Legislative Functions 14,278,931 15,019,055 13,157,197
Grand Total 14,278,931 15,019,055 13,157,197
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CITY OF DETROIT
Budget Development for FY 2010-2011
Appropriation Summary - Revenues
2008-09 2009-10 2010-11 2010-11 Variance

Actuals Redbook Dept Final Mayor's
Request Budget Rec
A52000 - City Council
455111 - IPO - Parking Fines 18,353 0 0 0 0
00269 - City Legislative Functions 18,353 0 0 0 0
474100 - Miscellaneous Receipts 9,000 0 0 0 0
00929 - Council Member Office 7 9,000 0 0 0 0
05081 - Historic Designation Advisory Board BG
432200 - Gts-Comm Dev Block G 0 25,000 25,000 25,000 0
05081 - Historic Designation Advisory 0 25,000 25,000 25,000 0
06623 - Community Development Planning BG
432200 - Gts-Comm Dev Block G 154,800 0 0 0 0
06623 - Community Development Plan 154,800 0 0 0 0
A52000 - City Council 182,153 25,000 25,000 25,000 0
Grand Total 182,153 25,000 25,000 25,000 0
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CITY OF DETROIT
MAYOR'S 2010-2011 RECOMMENDED BUDGET
City Council
Appropriation REDBOOK FY DEPT REQUEST MAYORS FY
Organization 2009 2010 FTE FY 2010 2011 FTE 2010 2011 FTE
Classification

520011 - City Council Research and Analysi
CC R & A Director 1 1 1
CC R & A Deputy Director 1 1 1
CC R&A Staff Analyst - Legal 8 8 8
CC R&A Staff Analyst - Policy 4 4 4
CC Research Cable Specialist 2 2 1
CC Research Videographer 5 5 5
CC Administrative Asst III 2 2 2
Total City Council Research and Analysis 23 23 22
520016 - City Council-Administration
CC Administrative Asst IV 3 3 2
CC Administrative Asst III 2 2 2
CC Administrative Asst I 1 1 0
CC Staff Secretary II 2 2 2
CC Staff Secretary I 2 2 1
Total City Council-Administration 10 10 7
520017 - City Council Fiscal Analysis
CC Fiscal Analysis Director 1 1 1
CC Fiscal Analysis Deputy Dir 1 1 1
CC Fiscal Staff Analyst 1 1 1
Total City Council Fiscal Analysis 4 4 4
520018 - Historic Designation Advisory Boa
City Planner V 1 1 1
City Planner IV 2 2 2
Historic Designation - AA II 1 1 1
Total Historic Designation Advisory Board 4 4 4
520019 - City Planning Commission
Director - City Planning Comm 1 1 1
Deputy Director - CPC 1 1 1
City Planner V 1 1 1
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CITY OF DETROIT
City Council
Classification

520019 - City Planning Commission
Social Planner V 1 1 1
City Planner IV 4 4 4
Social Planner IV 3 3 2
City Planner III 2 2 2
Admin Asst III - CPC 2 2 2
Total City Planning Commission 15 15 14
Total City Legislative Functions 56 56 51
00922 - Council President Office
520020 - City Council President Office
City Council President 1 1 1
CC Sec Steno-Council President 1 1 1
CC Secretarial Stenographer 2 2 2
Total City Council President Office 9 9 9
Total Council President Office 9 9 9
520030 - City Council Member Office 1
City Council Member 1 1 1
CC Administrative Asst II 1 1 1
Total City Council Member Office 1 5 5 5
Total Council Member Office 1 5 5 5
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CITY OF DETROIT
City Council
Classification

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CITY OF DETROIT
City Council
Classification

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CITY OF DETROIT
City Council
Classification

Agency Total 105 105 100
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CITY COUNCIL (52)

AGENCY PLAN: STATEMENT OF PURPOSE, GOALS AND BUDGET SUMMARY

AGENCY FINANCIAL SUMMARY:

2010-11 2009-10 2010-11 Increase

25,000 Block Grant 25,000 25,000 -

$ 14,994,055 NET TAX COST: $ 14,253,931 $ 13,132,197 $ (1,121,734)

AGENCY EMPLOYEE STATISTICS:

2010-11 2009-10 03-31-10 2010-11 Increase

ACTIVITIES IN THIS AGENCY:

2009-10 2010-11 Increase

CITY LEGISLATIVE FUNCTIONS ACTIVITY INFORMATION

ACTIVITY DESCRIPTION: CITY LEGISLATIVE FUNCTIONS

The Fiscal Analysis Division will:

The Historic Designation Advisory Board will:

The City Planning Commission will:

CITY LEGISLATIVE FUNCTIONS MEASURES AND TARGETS

Type of Performance Measure: 2007-08 2008-09 2009-10 2010-11

APPROPRIATION TOTAL 56 $8,506,762 56 $8,696,703 51 $7,767,120

00922 - Council President Office

APPROPRIATION TOTAL 9 $830,705 9 $1,011,967 9 $876,821

00923 - Council Member Office 1

APPROPRIATION TOTAL 5 $614,558 5 $664,704 5 $561,032

00924 - Council Member Office 2

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

00925 - Council Member Office 3

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

00926 - Council Member Office 4

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

00927 - Council Member Office 5

APPROPRIATION TOTAL 5 $614,558 5 $660,975 5 $561,032

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

00929 - Council Member Office 7

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

00930 - Council Member Office 8

APPROPRIATION TOTAL 5 $614,558 5 $659,951 5 $561,032

05081 - Historic Designation Advisory Board BG

APPROPRIATION TOTAL 0 $25,000 0 $25,000 0 $25,000

ACTIVITY TOTAL 105 $14,278,931 105 $15,019,055 100 $13,157,197

2009-10 2010-11 2010-11

2008-09 2009-10 2010-11 2010-11 Variance

00269 - City Legislative Functions

00269 - City Legislative Functions

00924 - Council Member Office 2

00927 - Council Member Office 5

00930 - Council Member Office 8

Agency Total 105 105 100

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