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SummarisationlevelsinSAPCOPA#1anoverview
ByRajeshShanbhagon09/05/20125Comments

Overview
InSAPCOPA,youcanusesummarisationlevelasoneofthekeymeasuretoimproveprocessingtimeofreporting,planningandassessments.
Thiswillalsoleadtobettersystemperformance.
TransactionprocessingwithinCOPA,initially,readsdatafromsummarisationtablesandthenfromsegmenttablesandthenfromlineitem
tables.Bybuildingsummarisationlevels(inCOPA)tailoredforspecifictransactionalprocessesthatinvolvelargevolumesofdataorlarge
processingtimes,youcansignificantlyreducethoseprocessingtimesandimprovetheperformanceofthesystem.
Inthisblog,IwillprovideanoverviewofsummarisationinProfitabilityAnalysis(COPA)inSAP.Iwilldetailwhatissummarisation,the
technicalarchitectureofsummarisation,andwhytheyareimportantinimprovingandoptimisingperformanceofyourSAPsystem.

Blogsonsummarisation
Toidentifythisseriesofblog,IhavecategorisedtheblogsunderSAP>COPASummarisation.Ifyouhavequestions/comments/suggestions,pleasesend
meyourcommentsintheformbelow.Sharingyourquestionsandexperienceusingcommentboxbelowwillhelpotherreaderstogainadditional
knowledgeinvolvedinthisfunctionality.
Sharethisblogwithyournetworkusingoneofthesocialmediaiconsatthetoporbottomofthispage.
#1SummarisationlevelsinSAPCOPA#1anoverview(2012/05/09)
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#2SummarisationlevelsinSAPCOPA#2defineyoursummarisationlevel(2012/05/16)
#3SummarisationlevelsinSAPCOPA#3buildyoursummarisationlevel(2012/05/23)
#4SummarisationlevelsinSAPCOPA#4Tipstooptimiseyoursummarisationlevel(2012/05/30)

Assumptionsforthisblog
IwillassumeyouareawareofSAPProfitabilityAnalysismoduleanditsfunctionalityandsemantics.OperatingconcernIDusedintheseblogsisV000.

TechnicalArchitectureoftablesinSAPCOPA
StandardSAPCOPAdatatablescanbegroupedinto:
Lineitemtables:holdsdetailedrecordofalldocumentspostedinSAPCOPA
SegmentLevel/Table:holdsdatainasummarisedform
Forthepurposeofthisblog,Iwillnotmentiontheothertablesrelatedtorealignments,assessments,accountassignmentsetc

Lineitemtables
DataisstoredinSAPCOPAinlineitemtables.Thesetables(alongwithotherrelatedtables)storeallinformationatthemostdetailedlevelforeachrecord
createdinSAP.InSAPCOPA,CE1V000(whereV000istheOperatingConcernID)isthelineitemtableforactuallineitems.CE2V000isthelineitem
tableforplanlineitems.
Lineitemtablesareaccessedasfollows:
ToWRITEdata:EachtimeadocumentispostedinCOPA,therecord(s)iswrittenintothelineitemtablewithatimestamp.
ToREADdata:Lineitemsarereadforvariousreasonsreports,callupdisplay,andsummarisation,forprocessingtransactionsinSAPCOPA.

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SegmentLevel/Table
Segmentlevel/tableinSAPCOPAproviderealtimesummarisationoflineitemdata.
SegmentTableCE4V000:ThistablestoresalldimensionorcharacteristicvaluesofaCOPApostingagainstauniqueprofitabilitysegment.
SegmentLevelCE3V000:ThistablestoresasummaryoranaggregateofvaluesinValueFieldsbyitsProfitabilitySegment.

Segmentlevel/tableareaccessedasfollows:
ToWRITEdata:Whenarecordiswrittenintothelineitemtable,SAPCOPAdeterminestheProfitabilitySegmentforthatcombinationof
characteristicvalues.Todoso,itreadstheSegmentTableanddeterminesanexistingProfitabilitySegment.IfitcannotfindanexistingProfitability
Segment,itINSERTsorwritesanewProfitabilitySegmentforthatcombinationofcharacteristicvalues.
READ:SegmentTableisreadforvariousreasonsreports,callupdisplay,andsummarisation,forprocessingtransactionsinSAPCOPA.

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DatavolumesinCOPA
Forcertaintransactionslikereportingandassessments,SAPfirstaccesstheSegmentLevel/Tabletoextractdata.Ifitcannotfinddatainthesegmenttable,
itwillreadthelineitemtable.ThesegmenttablehascombinationofallcharacteristicspostedinCOPAhoweveryoucouldhaveincorrectlyor
intentionallybuiltareportoranassessmentcyclethatreadsorpoststoacombinationthatdoesnotexistinSegmentTable.Insuchascenario,SAPCOPA
willreadthelineitemtabletosearchforrelevantdata.
ItisveryimportantthatSAPCOPAprocessingdoesnotreadlineitemtablebecausethesetablescanbemassiveinsizeandreadinglineitemtablescould
leadtolongruntimesandimpactperformanceofthesystem.
ThesizeofthesegmenttablewilldependonthenumberofCharacteristics(custom,technicalor.)andValueFieldscreatedinyourCOPAdesign.Asan
example,anOperatingConcernwith10characteristicsand10characteristicvalueseachcouldyield,intheory,?10?^10combinationsofProfitability
Segments.
However,theactualnumberwillbefarsmallerbecauseanygivenorganisationwouldnot(forexample)selleveryproducttoeverycustomerfromevery
plantineverycompanycode.Butitisimportanttounderstandtheconceptthemorethenumberofcharacteristicsandvaluefields,thelargerthesizeof
segmenttables,andtheslowertheperformanceofCOPA.
Balancingtherequirementsfrombusinessformorecharacteristicsandvaluefieldswiththerequirementtomaintainconsistentandgoodperformanceof
COPAisafinebalancingactandwillrequiretactanddiplomacy.

HowisdatawritteninSAPCOPA(withoutsummarisation)
WhenarecordispostedbytheuserinCOPA,thesystem:
ReadstheSegmentLevel/Tabletodeterminetheprofitabilitysegment.Thereadisasequentialread.Hence,thelargerthesizeofthetable,thelonger
itwouldtaketofindtheprofitabilitysegment.
IfitfindstheProfitabilitySegment,itupdatestherecordwithallitsdetailsintheLineItemtableandupdatessummarisedrecordintheSegment
Level
IfitdoesnotfindtheProfitabilitySegment,
itwillcreateanewProfitabilitySegment
updatetherecordwithallitsdetailsintheLineItemtableand
updatethesummarisedrecordintheSegmentLevel

HowisdatareadinSAPCOPA(withoutsummarisation)
SAPfirstaccessestheSegmentLevel/Tabletoreaddata.Ifitcannotfinddatainthesegmenttable,itreadsthelineitemtable.
ItisveryimportantthatSAPCOPAprocessingdoesnotreadlineitemtablebecausethesetablescanbemassiveinsizeandreadinglineitemtablescould
leadtolongruntimesandtherebyimpactperformanceofthesystem.

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Summarisation
SummarisationrepresentsanotherlevelofsummarytablessimilartotheSegmentTable.SummarisationiscustombuiltforSAPcustomerrequirementsand
hencecanbespecificallyusedtoimproveperformanceofdataprocessinginSAPCOPA.
Everysummarizationlevelconsistsoftwotablesthekeytableandthesummarytable:
thekeytablecorrespondstothesegmenttableandcontainsonlythosecharacteristicsthatwereselectedforthesummarizationlevel,plusthe
plan/actualindicatorandplanversion
thesummarytablecontainsthetransactionspecificcharacteristicslikePeriod,FiscalyearandRecordtype,plusthevaluefieldsandquantityunit
fields.
Summarizationlevelsthatareactiveandcontaindataareautomaticallyusedforthefunctions:
AssessmentofcostcentercoststoCOPA
Drilldownreporting
Planning
TransferdatafromSOP
SAPclientscandefinesummarisationlevelwiththecharacteristicvaluestheywantsummarised.Inourexample,theclientwantsaproductprofitability
reportbyplant.Inthisreport,customerinformationisnotrequired.Inthisscenario,createasummarisationlevelforproduct,plantasthecharacteristics.
SAPwillsummarisedataforthesetwocharacteristics.

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HowisdatareadinSAPCOPA(withsummarisation)
SAPfirstaccessestheSummarisationTablestoreaddata.IfitcannotfinddataintheSummarisationTables,itreadstheSegmentTableandthentheLine
ItemTable.

TechnicalArchitectureoftablesinSAPCOPA(withsummarisation
level)
Summarisationlevelnowrepresentsthesmallersetofsummariseddata.

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Conclusion
SummarisationprovidesimmediatebenefitofimprovedperformancebecausereportsandcertaintransactionsinSAPCOPAwillreaddatafrom
summarisationtablesinsteadofsegmenttableorlineitemtable.
However,SAPCOPAwillreadsummarisationtablesonlyifthesummarisationlevelisoptimisedforthattransaction.Ifitisnotsooptimised,itwillread
thesegmenttableoreventhelineitemtable.Itisverycriticalthatsummarisationlevelsaredefinedwithprecisionandcare.Youshouldexecute
transactionsinpilotortestmodeandoptimisethesummarisationleveltillyouaresurethatthesystemreadsonlythesummarisationlevel.
Thenextblogwillseehowsummarisationlevelsaredefinedhowsummarisationlevelsarebuiltwithdataandhowsummarisationlevelscanbeoptimised.

PleaseShare
IhopethisbloghashelpedyouunderstandthedesignofsummarisationlevelsinSAPCOPA.Pleasedoleaveyourcommentsbelowwhetherthisarticle
washelpfulandwhetheryouhaveanysuggestions/commentsorifyouwouldliketoshareyourexperiencewithSummarisationlevels.
Istronglyrecommendyousharethisblogwithyournetworkusingoneofthesocialmediaiconsatthetoporbottomofthispage.

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SummarisationlevelsinSAPCOPA#1anoverview

RajeshShanbhag
@rshanbhag

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Blogged:SummarisationlevelsinSAPCOPA#1anoverview
bit.ly/L3MvqE#in
3:23AM9May2012

SummarisationlevelsinSAPCOPA#1anoverview
OverviewInSAPCOPA,youcanusesummarisationlevelasone
ofthekeymeasuretoimproveprocessingtimeofreporting,
planningandassessments.This
veritysolutions.com.au

Youcouldsubscribetoanewsletterfromthisblogusingtherssicononthetoprightofthispage.

ViewmypresentationonSlideshare

Summarisationlevelsinsapcopaslideshare

ViewmorePowerPointfromVerityBusinessSolutionsPtyLtd

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IndexofmyblogsonSAPCOPASummarisation(notallpublishedyet)
#1SummarisationlevelsinSAPCOPA#1anoverview(2012/05/09)
#2SummarisationlevelsinSAPCOPA#2defineyoursummarisationlevel(2012/05/16)
#3SummarisationlevelsinSAPCOPA#3buildyoursummarisationlevel(2012/05/23)
#4SummarisationlevelsinSAPCOPA#4Tipstooptimiseyoursummarisationlevel(2012/05/30)

RajeshhasoptimisedSAPFinancesolutionsforseveralcustomers.Rajeshhas12yearsexperienceimplementingSAP/IT/BPMFinancesolutionsfor
severalcustomersgloballywithastrongfocusonManagementAccountingandReportingprimarilyProductCosting,ProfitabilityReportingandMaterial
ledger(TransferPricing,ActualCosting).Healsohas7yearsexperienceworkinginthebusinessinFinanceandAccountingfunctions.Hisbusiness
processknowledgecombinedwithhisITexpertiseenableshimtoprovidehiscustomerswithbestofbreedadviceonbusinessprocess/ITimplementations.

Categories:COPASummarisation
Tags:AccountbasedCOPA,ArchitectureofCOPA,COPAsummarisation,COPASummarisationlevels,CostingbasedCOPA,linkedin,operating
concern,Profitabilityanalysissap,SAP,SAPCOPA,SAPCOPA,SAPCOPAOverview,SegmentTable,summarisationlevels

Comments

1.

idreddysays:
01/10/2012at2:55am
Goodandclearlyexplained.
Reply

2.

Meysays:
01/02/2013at2:31am
Goodblog..SimpleandStraightforward..keepupthegoodwork
Reply

3.

Mustafasays:
12/03/2013at5:15pm
GreatWorkSir.AmhappyIcameacrossyourblogthanksandkeepupthegoodwork.
Reply

4.

Rajsays:
27/04/2013at4:08am
Excellentblog.itwastruelyconsice.
Reply

5.

Manojsays:
25/01/2014at9:20pm
ItisfantasticwhichgivetheholesticviewoftheCOPA
Reply

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