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P.O.

BOX 1, KYAMBOGO
Tel: 0414-286 452, Fax: 0414-220464
Email: dhr@kyu.ac.ug, www.kyu.ac.ug
Directorate of Human Resources

JOB OPPORTUNITIES
Kyambogo University is the second largest Public University in Uganda. Since its
formation in 2003, the University has established itself as one of the leading
Universities in Uganda offering a number of academic programmes in line with
vocational education, teacher training, hands-on engineering, special needs training,
social sciences, pure and applied sciences, entrepreneurship and management that
meet the market demands and development needs of the Country. The Strategic
Focus Areas of the University include: Teaching and Learning; Research, Innovation
and Knowledge Generation; Physical Infrastructure, Facilities and ICT Development;
Institutional Development and Strategic Marketing.
In order to achieve its mission and strategic goals, the University invites applications
from suitably qualified Persons to fill the following vacant posts which exist in the
service of Kyambogo University.

Kyambogo University Invites applications from suitably qualified individuals to fill


Research and Teaching positions in the disciplines listed hereunder on Permanent
terms.
Kyambogo University is an Equal Opportunities Employer.

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SENIOR MANAGEMENT JOB OPPORTUNITIES


re-advertised
Those who applied earlier need not apply again.

JOB TITLE:

UNIVERSITY SECRETARY re-advertised

SALARY SCALE:

M3

RESPONSIBLE TO:

VICE CHANCELLOR

JOB PURPOSE
Accounting Officer of the University and provides general administration to the
University including custody of the seal and administration of University assets.
KEY FUNCTIONS
1. Directing the preparation of the University annual budget and work plans.
2. Managing and accounting for the proper use of the financial, human and physical
resources of the University in accordance with the existing laws, policy,
regulations, guidelines, approved annual work plans and budgets.
3. Communicating, interpreting, guiding and providing technical support in the
implementation of Council policies and resolutions.
4. Secretary to the University Council and its Committees, providing guidance to the
Vice Chancellor and the management team to facilitate Council in decision making
and governance.
5. Enforcing accountability and transparency in the management and delivery of
University administrative and financial services in line with existing law, policy,
regulations, guidelines and Council resolutions.
6. Directing the procurement of University goods, works and services and disposal
of assets in accordance with the law, policy, regulations and guidelines.
7. Promoting linkages between Departments, Management, Council, line Ministries
and other Stakeholders for effective implementation of University programmes,
operations and policies and enhancing collaborative networks.
8. Directing the management, inventory and safe custody of all assets of the
University including the seal and records.
9. Coordinating the provision of legal services and representing the University in
cases of civil litigation.
10.Answering audit queries that may arise from the appropriate authorities.
11.Managing and assessing the performance of staff in the Office of the University
Secretary.
12.Mentoring, coaching and counselling of staff.
KEY OUTPUTS
1. University annual budget and work plans prepared.
2. Financial and physical resources prudently used, accounted for and assets
register updated.
3. Council policies and resolutions communicated, guided and their implementation
supported.
4. Secretariat services to Council and its Committees, technical support and advice
to facilitate decision making and governance provided.
5. Accountability and transparency in the management and delivery of University
administrative and financial services enforced.
6. Compliance of procurement and disposal processes in line with the law, University
policy, regulations and guidelines enforced.
7. Linkages between internal governance structures and external Stakeholders
promoted and collaborative networks enhanced.
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8. All University property secured and records updated.


9. University legal services coordinated and legal representation undertaken.
10.Audit queries answered.
11.Staff of the Office managed and assessed.
12.Staff of the Office mentored, coached and counselled.
PERSON SPECIFICATIONS
a) Qualifications
1. Must possess a Masters degree in either Business Administration (Management
option), Accounting and Finance, Public Administration or Management Studies
from a recognised institution.
2. Must possess a Bachelors degree in either Arts (Social Sciences), Human
Resource Management, Social Work and Social Administration, Business
Administration, Public Administration, Organisational Psychology, Law and
Accounting and Finance from a recognised institution.
3. Membership of the Institute of Chartered Secretaries and Administrators (ICSA)
is an added advantage.
4. Diploma in Law or Certificate in Administrative Law is an added advantage.
b) Competencies
1. Should have the ability to organize and commit resources and time to establish
and deliver on initiatives that will achieve significant long-term benefits for the
University.
2. Should have the ability to ensure that University administrative and governance
processes are transparent and performance and accountability centres are clearly
defined.
3. Should have the ability to reinforce accountability for organizational performance,
reinforce standards of application and practice that support and inspire
organisational change.
4. Should have the ability to provide advice/feedback that is consistent with the
stated value system of the University.
5. Should have the ability to use a broad range of communication styles to manage
diverse situations and effectively relate to people.
6. Should have a high level of integrity with extensive leadership skills.
7. Should have the ability to build networks that support the strategic objectives of
the University.
8. Should have the ability to track and evaluate budget performance.
9. Should be computer literate, with good working knowledge of standard office
documentation software and conversant with computerised Management
Information Systems (MIS).
10.Should possess excellent knowledge of the higher education legal framework, laws
on the management of public finances, assets and facilities regulatory framework,
financial regulations, employment law and other relevant statutory and policy
obligations.
11.Should have broad knowledge of Financial Management.
c) Experience
Should have a minimum requirement of ten (10) years working experience in
administration of a reputable organization, five (5) of which should have been at a
senior management level. Should be between 40 and 55 years of age at the time of
application. A person with experience in Higher Education Institutions will have an
added advantage.

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JOB TITLE:

DEAN OF STUDENTS re-advertised

SALARY SCALE:

M3

RESPONSIBLE TO:

VICE CHANCELLOR

JOB PURPOSE
To ensure provision of effective and efficient administrative services for the welfare
and discipline of students in accordance with the law, University rules and
regulations.
KEY FUNCTIONS
1. Preparing annual work plans and financial budgets for the Office of the Dean of
Students, halls of residence, sports and games, entertainment and directing their
implementation.
2. Directing the supervision and control of the halls of residence and all matters
related to the accommodation of both resident and non-resident students.
3. Directing the provision of catering, counselling and guidance services and
coordinating student leadership and career development events.
4. Directing matters related to the operations of the Students Guild, coordinating,
accrediting and guiding the activities of other student associations in line with
policies and regulations of the University.
5. Advising the Vice Chancellor and other University Managers on matters relating
to student welfare and discipline.
6. Directing the organisation and management of student sports, games and
recreational activities in line with the university budgets.
7. Supporting the provision of Secretariat services to Committees managing
students affairs.
8. Managing and assessing the performance of staff in the Office of the Dean of
Students.
9. Mentoring, coaching and counselling staff of the Office of the Dean of Students.
10.Liaising with the various religious leaders in support of students spiritual wellbeing.
11.Liaising with University Managers for the delivery of welfare services to students
including health and sanitation.
12.Accrediting and advising on student accommodation outside the University
campus and liaising between hostel owners and students for provision of
acceptable services.
KEY OUTPUTS
1. Annual work plans and financial budgets for the Office of the Dean of Students,
halls of residence, sports and games, health facilities, entertainment prepared and
implemented.
2. Halls of residence and all matters related to the accommodation of both resident
and non-resident students managed.
3. Catering, counselling and guidance services provided and student leadership and
career development events coordinated.
4. Students Guild operations managed and the activities of other student
associations guided.
5. Advice to the Vice Chancellor and other University Managers on matters relating
to student welfare and discipline tendered.
6. Student sports, games and recreational activities managed.
7. Secretariat services to Committees managing students affairs provided.
8. Staff managed and assessed.
9. Staff mentored, coached and counselled.
10.Religious leaders involved with students supported.
11.Student welfare services provided.
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12.Student accommodation outside the University campus documented and service


providers lobbied for acceptable services.
PERSON SPECIFICATION
a) Qualifications
1. A Masters degree in either Education Planning and Management, Human
Resource Management, Counselling and Psychology, Psychology and Sociology
from a recognized university.
2. Must possess a Bachelors degree in either Education, Arts (Social Sciences),
Psychology, Social Work and Social Administration from a recognised institution.

b) Competencies
1. Should have high level of integrity with excellent communication, leadership and
people skills.
2. Should have the ability to understand student behavioural patterns, group
dynamics and inspire disciplined behaviour.
3. Should have emotional intelligence and the ability to critically analyze divergent
student issues, problems, act proactively and concretise or establish appropriate
solutions.
4. Should have proven ability to manage teams and transfer skills and knowledge to
others through formal training and technical support.
5. Should have broad knowledge about University procedures and regulations
relating to student affairs.
6. Should have broad knowledge of the process and practice of arbitration, mediation
and facilitating negotiation.
7. Should have the ability to develop and establish extensive medium and long-term
objectives, goals, strategies and a course of action to accomplish requirements of
the University relating to students affairs.
8. Should be computer literate, with good working knowledge of standard office
documentation software and conversant with the application of social media
networks.
9. Should have the ability to sustain change and positively balance the combination
of human resources, financial resources, and technology and change processes to
realise the Universitys strategic objectives.
10.Should have the ability to plan, analyse and manage finances.
c) Experience
At least ten (10) years working experience in Institutions of Higher learning preferably
in students welfare, five (5) of which should have been at senior management level.
Should be between 40 and 55 years of age at the time of application.
GENERAL TERMS FOR THE ABOVE POSTS
1. APPOINTMENT
In accordance with the Universities and Other Tertiary Institutions Act 2001 (as
amended 2003, 2006), the successful candidates shall be appointed on contract for
five years and shall be eligible for re-appointment in accordance with the HR Manual.
2. REMUNERATION
An attractive remuneration package shall be paid in accordance with the HR Manual.
3. EMPLOYMENT CONTRACT

Page 5 of 22

Upon acceptance of the job offer the successful candidate will be required to sign a
contract of employment with the University setting out the terms and conditions of
employment.
4. PERFORMANCE OUTPUTS AND TARGETS
The successful candidate shall sign an annual performance agreement stipulating
his or her performance outputs and targets.
5. PERFORMANCE REVIEWS
The University shall undertake annual reviews of the officers performance which will
cover progress towards the achieving of outputs and targets.
Kyambogo University is an equal opportunity
employer.
HOW TO APPLY FOR THE SENIOR MANAGEMENT JOB OPPORTUNITIES
1. Those who applied earlier need not apply again.
2. Interested person who meet the minimum requirements should submit Six (6)
copies of their applications together with the following:
a) A Detailed and an up-to-date Curriculum Vitae.
b) Certified copies of academic and professional qualifications, Names and
addresses of three referees who should be advised to send reference letters
direct to the Director Human Resources under confidential cover.
c) Certified copies of the academic transcripts and certificates.
d) Copies of the birth certificate or copies of relevant pages of the passport
or National ID indicating the applicants date of birth.
3. Sealed application should be sent to the address below not later than Friday,
12th February 2016, 5:00 pm East African Time.
4. Applications should be addressed to :
THE DIRECTOR HUMAN RESOURCES
KYAMBOGO UNIVERSITY
FIRST FLOOR, ADMINISTRATION BLOCK (RECORDS OFFICE)
P.O.BOX 1,
KYAMBOGO, KAMPALA
UGANDA
Tel: +256 414 286 452
Email: dhrkyu@kyu.ac.ug

Page 6 of 22

TEACHING JOB OPPORTUNITIES


SN

FACULTY

DEPARTMENT

1. Engineering
DEPARTMENT OF LANDS &
ARCHITECTURAL STUDIES
With a bias in the following areas:
ARCHITECTURE: Building Technology,
Building Physics, Building Construction,
History of Architecture, Theory of
Architecture
SURVEYING & GEOMATICS:
Hydrological & Engineering Surveys,
Cadastral, Adjustment & Statistics, GeoInformatics (GIS, Remote Sensing),
Geodetic Sciences & GNSS
LAND ECONOMICS: Real Estate,
Investment Appraisal, Property Taxation,
Land Acquisition, Valuation Statistics,
Professional Economics
BUILDING ECONOMICS: Building
Economics, Measurement of Building
Works, Construction Management,
Estimation & Tendering
Civil and Building Engineering
Mechanical Engineering

Electrical /Electronic Engineering

POSITION/JOB TITLE

Job Code

SCALE

VACANCIES

Senior Lecturer
Lecturer
Assistant Lecturer

KYU/AC/001/16
KYU/AC/002/16
KYU/AC/003/16

M5
M6
M7

2
3
2

KYU/AC/004/16
KYU/AC/005/16
KYU/AC/006/16
KYU/AC/007/16
KYU/AC/008/16
KYU/AC/009/16
KYU/AC/010/16

M5
M6
M5
M6
M7
M5
M6

2
1
3
2
2
3
5

You may apply for any


rank you qualify for
(e.g: Senior Lecturer,
Lecturer, Assistant
Lecturer) in any area
of your bias indicated
on the left.

Senior Lecturer
Lecturer
Senior Lecturer
Lecturer
Assistant Lecturer
Senior Lecturer
Lecturer

Page 7 of 22

SN

FACULTY

2. Science

DEPARTMENT

POSITION/JOB TITLE

Job Code

SCALE

VACANCIES

Physics

Associate Professor

KYU/AC/011/16

M4

Senior Lecturer

KYU/AC/012/16

M5

Lecturer

KYU/AC/013/16

M6

Professor

M3

Assoc. Professor

M4

Chemistry

Food Processing Technology

Biological Science

Lecturer

KYU/AC/014/16

M6

Professor

KYU/AC/015/16

M3

Senior Lecturer

KYU/AC/016/16

M5

Lecturer

KYU/AC/017/16

M6

Assistant Lecturer

KYU/AC/018/16

M7

KYU/AC/019/16

M6

Lecturer

KYU/AC/020/16

M6

Senior Lecturer

KYU/AC/021/16

M5

Assoc. Professor
Lecturer

Sports Science

Computer Science

Senior Lecturer

Page 8 of 22

SN

FACULTY

3. Arts & Social


sciences

DEPARTMENT

POSITION/JOB TITLE

Job Code

SCALE

VACANCIES

Mathematics

Senior Lecturer

KYU/AC/022/16

M5

Lecturer

KYU/AC/023/16

M6

Senior Lecturer
Assistant Lecturer
Senior Lecturer
Lecturer
Senior Lecturer
Lecturer
Assistant Lecturer
Associate Professor
Senior Lecturer
Senior
Lecturer(Statistics)
Senior Lecturer
Senior Lecturer

KYU/AC/024/16
KYU/AC/025/16
KYU/AC/026/16
KYU/AC/027/16
KYU/AC/028/16
KYU/AC/029/16
KYU/AC/030/16
KYU/AC/031/16
KYU/AC/032/16
KYU/AC/033/16

M5
M7
M5
M6
M5
M6
M7
M4
M5
M5

1
3
2
4
2
4
2
1
2
1

KYU/AC/034/16
KYU/AC/035/16

M5
M5

2
2

Senior Lecturer
Lecturers
Senior Lecturer
Lecturer
Senior Lecturer
Lecturer

KYU/AC/036/16
KYU/AC/037/16
KYU/AC/038/16
KYU/AC/039/16
KYU/AC/040/16
KYU/AC/041/16

M5
M6
M5
M6
M5
M6

2
2
2
3
1
2

Senior Lecturer

KYU/AC/042/16

M5

Languages and Communication


Literature
Performing Arts

History
Economics and Statistics

4. Vocational
Studies

Geography
Art and Industrial Design

Human Nutrition & Home Economics


Agriculture
5. Special
Needs &
Rehabilitatio
n

Adult and Community Education

Community & Disability Studies

Page 9 of 22

SN

FACULTY

6. Education

DEPARTMENT

POSITION/JOB TITLE

Job Code

SCALE

VACANCIES

Educational Planning and Management

Senior Lecturer

KYU/AC/043/16

M5

Foundation of Education

Senior Lecturer
Lecturer
Senior Lecturer
Lecturer
Senior Lecturer
Lecturer
Assistant Lecturer
Senior Lecturer
Senior Lecturer
Lecturer (Eprocurement)
Lecturer
Assistant Lecturer

KYU/AC/044/16
KYU/AC/045/16
KYU/AC/046/16
KYU/AC/047/16
KYU/AC/048/16
KYU/AC/049/16
KYU/AC/050/16
KYU/AC/051/16
KYU/AC/053/16
KYU/AC/054/16

M5
M6
M5
M6
M5
M6
M7
M5
M5
M6

2
2
1
1
2
2
2
1
2
1

KYU/AC/055/16
KYU/AC/056/17

M6
M7

2
1

Psychology
7. School of
Management

Management Science

Business Admin. & Entrepreneurship


Procurement and Marketing
Accounting and Finance

Page 10 of 22

Teaching Person Specifications


1.
2.
3.
4.
5.
6.
7.
8.
9.

PROFESSOR
Salary Scale- M3
PhD in a relevant discipline.
At least 10 years University teaching /research experience, three of which
should have been at Associate Professor or equivalent position.
An Honours Bachelors Degree in a relevant discipline.
At least 10 articles in refereed journals five of which should be after last
promotion and shall be vetted.
Should have successfully supervised at least one Doctoral and three
Masters students to completion.
Evidence of winning research grants and patents is an advantage.
Must be proficient in using relevant computer packages.
Should have good communication, leadership and inter-personal skills.
Must be a person of high integrity.

ASSOCIATE PROFESSOR
Salary Scale- M4
1. PhD in a relevant field
2. An Honours Bachelors
Degree in a relevant Discipline
or equivalent qualification.
3. At least five articles in refereed
journals three of which shall
be vetted.
4. A track record of at least 6
years of teaching/research
experience three of which
must have been at senior
lecturer level or equivalent
position.
5. Should have successfully
supervised at least one
doctoral and three Masters
students to completion.
6. Evidence of winning research
grants and patents is an
advantage.
7. Must be proficient in using
relevant computer packages.
8. Should have good
communication, leadership
and inter-personal skills.
9. Must be a person of high
integrity.

SENIOR LECTURER
Salary Scale- M5
1. PhD in a relevant discipline
2. An Honors Bachelors degree in the
relevant Discipline.
3. At least three articles in refereed
journals one of which shall be
vetted.
4. At least three years of research
and/ or teaching experience at
rank of lecturer or equivalent
position in a research or academic
institution.
5. Evidence of winning research
grants and patents is an
advantage.
6. Must be proficient in using relevant
computer packages.
7. Should have good communication,
leadership and inter-personal
skills.
8. Must be a person of high integrity.

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LECTURER
Salary Scale- M6
1. PhD in a relevant discipline
2. An Honors Bachelors degree
in the relevant Discipline.
3. Publication in peer reviewed
journals will be an added
advantage
4. Must be proficient in using
relevant computer packages.
5. Should have good
communication, leadership
and inter-personal skills.
6. Must be a person of high
integrity.

1.

ASSISTANT LECTURER
Salary Scale- M7
1. At least Masters Degree in a
relevant field
2. A Bachelors Degree (Honors) with
First Class or Second Class Upper
Division in the discipline.
3. Must be proficient in using relevant
computer packages.
4. Should have good communication,
leadership and inter-personal
skills.
5. Must be a person of high integrity.

HOW TO APPLY FOR THE TEACHING JOB OPPORTUNITIES


Interested person who meet the minimum requirements should submit Four
(4) copies of their applications together with the following:
a. A Detailed and up-to-date Curriculum Vitae.
b. Certified copies of academic and professional qualifications, Names and
addresses of three referees who should be advised to send reference
letters direct to the Director Human Resources under confidential cover.
c. Certified copies of the academic transcripts and certificates.
d. Copies of the birth certificate or copies of relevant pages of the passport
or National ID indicating the applicants date of birth.

2.

Sealed application should be sent to the address below not later than Friday,
12th February 2016, 5:00 pm East African Time.

3.

Applications should be addressed to :


THE DIRECTOR HUMAN RESOURCES
KYAMBOGO UNIVERSITY
FIRST FLOOR, ADMINISTRATION BLOCK (RECORDS OFFICE)
P.O.BOX 1,
KYAMBOGO, KAMPALA
UGANDA
Tel: +256 414 286 452
Email: dhrkyu@kyu.ac.ug

Only Shortlisted candidates shall


applications will not be accepted.

be

contacted

for

interviews,

late

Page b of 22

NON-TEACHING JOB OPPORTUNITIES


Kyambogo University Invites applications from suitably qualified individuals to fill
Non-Teaching positions in the disciplines listed hereunder on Permanent terms.
Position
Senior Internal Auditor one (1)vacancy
Post Code
HRM/02/16
Salary scale
M5
Responsible to
Chief Internal Auditor
Department
Internal Audit
Key Duties & Responsibilities
1. Supervise, coordinate and participate in audits of University systems to
ensure effective controls and accuracy of data recorded.
2. Monitor systems compliance with applicable laws, University policies and
procedures.
3. Perform audits of the University operations in accordance with internal
auditing professional standards.
4. Assist Chief Internal Auditor to review existing internal controls and
determine whether the areas reviewed are performing their planning,
accounting, custodial and control functions in compliance with the
guidelines.
5. Check reliability of all records and information systems in the University.
6. Undertake stock audits to ensure that stock records are at par with physical
stock.
7. Undertake audits of all university processes such as human resource
management, admissions and examinations to ensure compliance with
approved university policy.
8. Provide guidance and on-the-job training to other staff in the Audit
Department.
9. Perform any other official duties as may be assigned by the Chief Internal
Auditor.
Person Specification
i.
Masters degree in Accounting and Finance.
ii.
Must have a relevant Honors Bachelors degree.
iii.
Should have full professional qualification such as CPA, ACCA, CIMA
or Certified Information System Auditor (CISA).
iv.
Should have at least five (5) years relevant experience in a reputable
organization.
v.
Should have good communication, leadership and interpersonal skills.
vi.
Should be proficient in using relevant computer packages.
vii.
Should be able to work as a member of the team.
viii.
Must be a person of high integrity.

Page 3 of 22

Position

Farm Manager

Salary scale
M6
Responsible to
University Secretary
Department
University Farm
Key Duties & Responsibilities Farm Manager
1.
In-charge of the day-to-day management of the farm.
2.
Laying out strategies and plans to improve the units at the farm for
increased revenue.
3.
Liaise with the Head of Agriculture Department in having structures and
activities in place that will make the teaching of practical agriculture
possible.
4.
Advise the University Administration on farm requirements.
5.
Co-ordinate the procurement of farm inputs and keeping records of what is
bought.
6.
Co-ordinate farm sales and ensure that all revenue collected is receipted
and banked.
7.
Budgets for the farm and ensures that the budget is followed.
8.
Ensure that all livestock are healthy, productive and are accounted for.
9.
Prepare the farm for students practical work.
10.
Perform any other official duties as may be assigned by the Head of
Department.
Position
Assistant SecretaryThree (3 Vacancies)
Salary scale
M6
Responsible to
Senior Assistant Secretary
Department
University Secretary
Key Duties & Responsible
1. Supervise IGU activities
2. Assist in preparation of notices, agenda, minutes and follow-up action for
Council and its committees.
3. Prepare notices, agenda, minutes and follow-up action for secretarial meetings
and serve as Secretary to the departmental meetings.
4. Offer relief for Senior Assistant Secretary.
5. Perform any other duties assigned by the Supervisor.
Person specification
1. Must have a Masters degree in or its equivalent from a recognized institution.
2. Should have good Communication, Leadership and interpersonal skills.
3. Should be proficient in using relevant computer packages.
4. Two years experience in Administration.
5. Must be a person of High Integrity.
6. Should be able to work as a member of the Team.
Position
Technician, Motor Vehicle (1 vacancy)
Salary scale
M11
Responsible to
Senior Technician
Department
Mechanical and Production Engineering

Page 4 of 22

Key Duties & Responsibilities


1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the
Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specifications
1. Must have Higher Diploma in Mechanical Engineering with an Advanced Craft
Certificate in Motor Vehicle from a recognized institution.
2. At least two years of relevant working experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position
Assistant Technician for Automotive
Workshop- One (1 Vacancy)
Salary scale
M12
Responsible to
Senior Technician
Department
Mechanical and Production Engineering
Key Duties & Responsible
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the
Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specification
1. Must be a holder of Diploma in Mechanical or Diploma in Automobile
Engineering preferably from a recognized University.
2. Should have work experience of not less than three years as a Technician or
Machine Operator in a workshop/ a manufacturing environment.
3. Should be a person of High Integrity.
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
Position
Salary scale
Responsible to
Department

Assistant Technician for Refrigeration and Air


Conditioning One (1 Vacancy)
M12
Senior Technician
Mechanical and Production Engineering

Key Duties & Responsible


1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the
Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
Page 5 of 22

6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by Lecturers and the Head of Department.
Person specification
1. Must have an Ordinary Diploma in refrigeration and air conditioning or its
equivalent from a recognized institution.
2. At least two years of relevant working experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
7. Should have work experience of not less than three years as a Technician in a
cold-room/ a Manufacturing environment processing Beverages.
Position
Salary scale
Responsible to
Department

Assistant Technician for strength of MaterialsOne (1Vacancy)


M12
Senior Technician
Mechanical and Production Engineering

Key Duties & Responsible


1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the
Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specification
1. Must be a holder of Diploma in Mechanical Engineering or Diploma in Automobile
Engineering.
2. Should have work experience of not less than three years as a Technician or
Machine Operator in workshop/ a Manufacturing environment.
3. Must have good knowledge of properties of steels (Metals) and polymers.
4. Must exhibit good understanding of ISO 9000/ 9002.
5. Should have good communication and interpersonal skills
6. Must be proficient in using computer packages.
7. Should be able to work as a member of team.
8. Must be a person of high integrity.
Position
Post Code
Salary scale
Responsible to
Department

Data Entry Operator (6 vacancies)


HRM/16/12
M12
Academic Registrar/University Librarian
Academic Registrar

Key Duties & Responsibilities


1. To enter data in approved forms both manual and electronic
2. File students applications and other relevant documents as directed by the
Supervisor
3. Respond to clients inquiries about the University programmes as directed by
the Supervisor
4. Any other duties assigned by the Supervisor
Page 6 of 22

Person specifications
1. Must have a diploma in Computer Science or its equivalent obtained from a
recognised institution
2. At least two years experience in a reputable institution.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages and programming.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position
Salary scale
Responsible to
Department

Records Assistant- (2 Vacancies)


M12
University Secretary
University Secretary

Key Duties & Responsibilities


1. Maintain and preserve the records and information management system.
2. Ensure safety and accuracy of office records in the University.
3. Ensure that all staff or students in the University have personal information
clearly documented in their personal files.
4. Sort and Classify records
5. Identify records that need to be transferred to the archives and recommend to
the supervisor accordingly.
6. Maintain order and cleanliness of the records office.
7. Retrieve and avail personal files of staff as required by user departments/
personnel.
8. Carry out any other official duties as assigned by the supervisor.
Person specifications
1. Must hold a Diploma in Records Management or Library and Information
Science or Archives Management.
2. At least two years relevant experience records management in a formal
organization.
3. Must be proficient in using relevant computer packages.
4. Good communication leadership and interpersonal skills.
5. Should be a person of high integrity.
Position
Salary scale
Responsible to
Department

Library Assistant - (4 Vacancies)


M12
Senior Assistant Librarian
University Library

Key Duties & Responsibilities


1. Responsible for providing the Circulation Desk, Reserve, Reference and resource
centre.
2. Checks reading materials out of and back into the Library
3. In charge of shelving and Shelf reading
4. Compile charging and discharging statistics
5. Issues overdue notices and reminders to library users.
6. Ensures that defaulters are brought to the attention of Assistant Librarians.
7. Ensures security of Library stock
8. Ensures only eligible Library users come into the Library.
Page 7 of 22

9. Ensures that accurate records of Library users are kept.


10.Maintain the Library Catalogue.
11.Performs any other official duties that may be assigned by the supervisor
Person Specifications
1. Must have a Diploma in Library and Information Science or equivalent
qualification.
2. At least three years relevant working experience.
3. Must be proficient in using relevant computer packages.
4. Good communication leadership and interpersonal skills.
5. Should be a person of high integrity.
Position
SECRETARY -Five (5 Vacancies)
Salary scale
M12
Responsible to
Department
University Secretary
Key Duties & Responsible
1. Receive and disseminate correspondences, mails and other information for the
office.
2. Receive and guide clients to the relevant offices.
3. Locate and attach appropriate files to correspondences to Head of the
Department.
4. Attend to telephone calls and give appropriate responses or direct the calls to
relevant recipients.
5. Requisition and manage office stationary and imprest.
6. Type all work related to the Department.
7. Receive and file all correspondences to the departmental office.
8. Supervise and appraise Office Attendants.
9. Perform any other official duties as may be assigned by the Head of Department
Person specification
1.
Should have a Diploma in Secretarial Studies or equivalent qualifications from a
recognized awarding institution
2.
At least two years relevant working experience in software and hardware
installation, troubleshooting, remote diagnostics and automatic test equipment.
3.
Good communication and interpersonal skills.
4.
Should be computer literate.
5.
Should be a person of high integrity.
Position
Salary scale
Responsible to

Assistant Technician, Chemistry (2 vacancies)


M12
Head of Department

Department

Chemistry

Key Duties & Responsibilities


1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to laboratory users.
3. Prepares Chemistry lab re-agents as required by the Supervisor
4. Ensures that all the equipment is kept clean and in good condition.
5. Prepares laboratory reagents as required by the lecturers.
6. Ensures safe disposal of hazardous laboratory substances and wastes.
7. Keeps record of stock and requisitions for necessary supplies for laboratory use.
8. Performs other duties assigned by lecturers and the Head of Department.
Page 8 of 22

Person specifications
1. Must have an Ordinary Diploma in Laboratory Science Technology, Chemistry.
2. At least two years of relevant experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.

Position
Salary scale
Responsible to
Department

Custodians- Seven (7 vacancies)


M 13
Dean of Faculty
Estates

Key Duties & Responsibilities


1. Ensure that all University property in the Faculty or Department is safe and
kept in the right place.
2. Open doors/windows and lock lecturer rooms, laboratories and offices after
lectures on time.
3. Ensure that all premises and installations in the Faculty/Department are kept
clean and in good working condition.
4. Supervise sanitary cleaners and office attendants deployed at the Department/
Faculty.
5. Report breakages of equipment, furniture and other installations in the Faculty
or Department to the Senior Custodian and the Dean of Faculty or Head of
Department, or the officer responsible for maintenance and repairs.
6. Custody and ensure repair of public address system, overhead, slide and LCD
projectors.
7. Any other duty that may be assigned from time o time by the supervisor
Person Specification
1. An advanced level certificate (UACE) with at least one principal pass or an
equivalent qualification.
2. Additional relevant certificate in Management will be an added advantage.
3. At least one year working experience in a reputable organization.
4. High level of integrity is a must.
5. Proficiency in computer packages
6. Should have good communication skills.
Position
Salary scale
Responsible to
Department

HEAD BINDER- One (1 Vacancy)


M13
Senior Assistant Librarian
Library

Key Duties & Responsible


1. Prepare and keep an up-to-date Register for materials received and bound.
2. Ensure effectiveness, efficiency and good workmanship.
3. Prepare for binding all materials brought to the bindery.
4. Make monthly and annual bindery reports.
5. Perform any other official duties assigned by the supervisor
Person specification
1.
A level certificate plus a relevant qualification, Trade Test Book binding with five
years working experience.
Page 9 of 22

2.
3.

Should have effective communication skills and proficiency in computer


systems.
Responsible for the planning, budgeting, planning for the development of the
Bindery and its maintenance.

Position
Salary scale
Responsible to
Department

Laboratory Attendant, Chemistry


(1 vacancy)
M13
Technician
Chemistry

Key Duties & Responsibilities


1. Maintains cleanliness in the laboratory
2. Keeps lab equipment clean, secure and tidy.
3. Disposes waste products as directed by the supervisor.
4. Any duty assigned by the supervisor.
Person specifications
1. Must have a certificate in Science Laboratory Technology, Chemistry
2. Two years working experience in a laboratory environment.
3. Must have good communication and interpersonal skills.
4. Must be a person of high integrity.

Position

Laboratory Attendant, Biology (1 vacancy)

Salary scale
Responsible to

M13
Technician

Key Duties & Responsibilities


1. Maintains cleanliness in the laboratory
2. Keeps lab equipment clean, secure and tidy.
3. Disposes waste products as directed by the supervisor.
4. Any duty assigned by the supervisor.
Person specifications
1. Must have a certificate in Science Laboratory Technology, Biology
2. Two years working experience in a laboratory environment.
3. Must have good communication and interpersonal skills.
4. Must be a person of high integrity.
Position

Driver (6 vacancies)

Salary scale
Responsible to
Department

M15
Transport Officer
Estates

Page 10 of 22

Key Duties & Responsibilities


1. Drives University vehicle as instructed by the Transport Officer.
2. Records the movement of the vehicle in the Log Book
3. Keeps the vehicle clean and in sound working state
4. Responsible for vehicle while on duty
5. Monitors the mechanical condition of the vehicle and reports any
faults/defects to ensure it is maintained in good working conditions.
6. Reports the vehicles next servicing in time.
7. Performs any other duties assigned by the supervisor
Person specifications
1. Must have an O level Certificate with a valid driving permit with a credit in
English.
2. A certificate in Defensive Driving will be an added advantage.
3. Having a multiple class driving permit (including heavy vehicles) will be an added
advantage.
4. Knowledge and skills in motor vehicle mechanics will be an added advantage.
5. Must have at least five years driving experience.
6. Must be a person of high integrity.
Position
Salary scale

Office Attendant (4 vacancies)


M15

Responsible to
Department

Secretary
University Secretary

Key Duties & Responsibilities


1. Opens and closes offices on time
2. Keeps the office as well as the equipment, furniture and fittings clean.
3. Prepares and serves tea and other refreshments to staff and keeps pantry
equipment and utensils clean.
4. Delivers messages/errands to various offices within and outside the University.
5. Maintains office filing and storage systems under the supervision of the
Secretary.
6. Performs any other official duties assigned by the Head of Department and/or
Secretary.
Person specifications
1. The successful candidate must have completed UCE (O level) certificate with
Credits in Mathematics and English.
2. At least two years working experience in a similar position.
3. Should have good communication, and interpersonal skills
4. Should be able to use relevant computer packages.
5. Must be a person of high integrity.

JOB TITLE
SALARY SCALE

FARM MANAGER
M6

Page 11 of 22

RESPONSIBLE TO

HEAD OF DEPARTMENT,
AGRICULTURE

RESPONSIBLE FOR:

Asst. Farm Manager


Asst. Veterinary Officer
Veterinary Officer

DEPARTMENT
PURPOSE OF THE JOB
Provide leadership, technical support and guidance for the delivery of quality agricultural services
in the University.
MAIN FUNCTIONS
1. Supervise and manage agricultural activities, programmes and staff in the University
farm.
2. In-charge of the day-to-day management of the farm.
3. Lay strategies and plans to improve the units at the farm for increased revenue.
4. Liaise with the Head of Agriculture Department in having structures and activities in
place that will make the teaching of practical agriculture possible.
5. Advise the University Administration on farm requirements.
6. Co-ordinate the procurement of farm in puts and keeping records of what is bought.
7. Co-ordinate farm sales and ensure that all revenue collected is receipted and banked.
8. Budget for the farm and ensure that the budget is followed.
9. Ensure that all livestock are healthy, productive and are accounted for.
10. Perform any other official duties as may be assigned by the Head of Department.
KEY OUTPUTS


Agricultural activities, programmes and staff supervised.

Day-to-day management of the farm carried out.

Strategies and plans to improve the units at the farm for increased revenue put in place.

Head of Agriculture Department liaised with to have structures and activities in place that
will make the teaching of practical agriculture possible.

University Administration on farm requirements.

Procurement of farm in puts coordinated and records of procured items kept.

Farm sales coordinated and ensure that all revenue collected is receipted and banked.

Farm budget made.

Livestock are kept healthy and productive and are accounted for.

Page 12 of 22

PERSON SPECIFICATION
i.

Must have a Masters degree in Agriculture or Crop Science or Animal Science or its
equivalent from a recognized institution.

ii.

Should have five years experience working on institution farm.

iii.

Should have good leadership, communication and interpersonal skills.

iv.

Must be proficient in using relevant computer packages.

v.

Must be a person with high integrity.

HOW TO APPLY
Interested person who meet the minimum requirements should submit Four (4)
copies of their applications together with the following:
a) A Detailed and up-to-date Curriculum Vitae.
b) Certified copies of academic and professional qualifications, Names and
addresses of three referees who should be advised to send reference letters
direct to the Director Human Resources under confidential cover.
c) Copies of the birth certificate or copies of relevant pages of the passport or
National ID indicating the applicants date of birth.
d) Sealed application should be sent to the address below not later than Friday,
12th February 2016, 5:00 pm East African Time.
e) Applications should be addressed to :
THE DIRECTOR HUMAN RESOURCES
KYAMBOGO UNIVERSITY
FIRST FLOOR, ADMINISTRATION BLOCK (RECORDS OFFICE)
P.O.BOX 1,
KYAMBOGO, KAMPALA
UGANDA
Tel: +256 414 286 452
Email: dhrkyu@kyu.ac.ug
Only Shortlisted candidates shall
applications will not be accepted.

be

contacted

for

interviews.

Late

Page 13 of 22