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CHAPTER XIII

PROCEDURE FOR OBTAINING SANCTION


AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND
FOR OPENING NEW WORKS
GENERAL
1301. References to Rules (1) The safety of travelling public is governed
(ensured) by the rules laid down in :
(a) Indian Railways Act of 1890(as amended from
time-to-time),
(b) The General Rules of Indian Railways,
(c) The rules for opening of a Railway or a section
of a Railway for the public carriage of
passangers,1933(as amended from time-to-time),
and
(d) The Indian Railway Schedule of Dimensions.
(2) These rules specify the authority competent to
sanction and the procedure for obtaining sanction
for any work which affects a running line, before
the work is started or brought into use and before
a new section of line is opened for public traffic.
1302. Works requiring the sanction of
Commissioner of Railway Safety and Notice
therefor (1) Under section 20 of Indian Railways Act and
chapter VI of the "Rules for opening of a Railway
or Section of a Railway for the public carriage of
passengers,1933", the sanction of Commissioner
of Railway Safety is required for the execution of
any work on the open line, which will affect the
running of trains carrying passengers and any
temporary arrangement necessary for carrying it
out, except in cases of emergency.
(2) For the commencement and opening of the
following works, when they are connected with or
form part of Railway already opened, the sanction
of the Commissioner of Railway Safety shall be
obtained:

(a) Additions, extensions or alternations to


running lines.
(b) Alterations to points and crossings in running
lines.
(c) New signalling and interlocking installations or
alterations to existing installations.
(d) New stations, temporary or permanent.
(e) The construction (but not the removal) of an
ash pit on a running line.
(f) Heavy regrading of running lines involving
lowering/ raising of track in excess of 500mm.
(g) New bridges including road over and under
bridges, foot over- bridges, strengthening,
raising; reconstruction or extension of existing
bridges, addition or replacement of existing
girders, including provision of temporary girders.
(h) Provision of new level crossing, shifting of
existing level crossing on running lines,
demanning and downgrading of level crossing,
manning of unmanned level crossings, upgrading
of level crossing involving changes in the method
of working or operation (such as interlocking,
provision of lifting barriers in place of gates etc.)
and closing down of level crossings.
(i) Permanent diversion (deviation) more than 2
kms. in length without any station in between and
irrespective of length, when a new station is
involved.
Note :- Permanent diversions more than 2 kms.
in length, and irrespective of length when a new
station is involved, are to be treated as new lines
covered by the provisions of section 17 to 19 of
Indian Railway Act.
(k) Temporary diversion irrespective of length,
except those laid for restoration of through
communication after accident.
(I) Addition or alterations to the electrical
installations of tracks equipped for electrical
traction.
(3) Application for any alterations, reconstruction

or additions that require the sanction of


Commissioner of Railway Safety should ordinarily
be made 30 days in advance of the expected
commencement of such work.
If for any reason a sanctioned work is not taken
in hand within 12 months from the date of
sanction, the Commissioner of Railway Safety
should be approached for renewal of the sanction.
1303. Application for sanction of Works (1) Application to the Commissioner of Railway
Safety, for sanction for carrying out works
affecting the running lines should be submitted in
the manner specified below:
(a) In the case of the Divisional Works the
application should be made by Senior Divisional
Engineer and/or Senior Divisional Signal and
Telecommunication Engineer, for track, bridges
and signalling and interlocking works as the case
may be. When a Junior Administrative Grade
Officer does not exist on the division in any
department the Divisional Railway Manager /
Additional Divisional Railway Manager should sign
the application. In case of works executed by
Construction Organisation whether for Civil
Engineering or Signal and Interlocking,
applications will be signed by the Junior
Administrative Grade Officers for Chief Engineer
(Construction), or Chief Signal and
Telecommunication Engineer (Construction) as the
case may be.
(b) For Divisional works which involve both Civil
Engineering and Signal and Interlocking,
application shall be signed jointly by the Junior
Administrative Grade Officers of both Civil
Engineering and Signal and Telecommunication
Departments of the division. In the absence of a
Junior Administrative Grade Officer, the
application will be signed by Divisional Railway
Manager/ Additional Divisional Railway Manager.
In the case of works executed by Construction
Organisation, application shall be signed by Junior
Administrative Grade officers representing chief
engineer (Construction) and Chief Signal and
Telecommunication Engineer (Construction).
(2) In all cases, the name and designation of the
signatory should invariably be given.

1304. Documents to accompany Applications


- (1) Documents to accompany the application are
detailed in Form (Annexure 13/1) and they
should be complete in every respect.
(2) The officer should furnish along with his
application a Track Certificate where applicable,
on Form (Annexure 13/2) signed by Deputy
Chief Engineer (Track) and in his absence by
Additional Chief Engineer (Track) to the effect that
the track is suitable for the maximum axle loads
stated therein. The certificate will be
countersigned by the Chief Track Engineer/Chief
Engineer.
(3) For a major bridge, or when non standard
girders or designs are used, a certificate on Form
(Annexure 13/3) issued by Deputy Chief
Engineer (Bridges) to the effect that the bridge or
bridges are designed to carry the axle loads
proposed to be run, should accompany the
application. The bridge certificate will be
countersigned by the Chief Bridge Engineer/Chief
Engineer.
(4) For purpose of Forms (Annexure 13/2 and
13/3) the Chief Operating Superintendent should
be consulted in regard to the types of locomotives
and rolling stock to be used, their axle loads and
speeds. The rules for traffic working obtained
from the Operating Department and particulars of
electric block-signalling work, if any from the
Signal and Telecommunication Department should
accompany the application.
1305. Submission of Safety Certificate (1) The Commissioner of Railway Safety in
according his sanction may or may not propose to
inspect the works.
(2) If the Commissioner of Railway Safety decide
to inspect the work prior to opening, he will, after
inspection in the company of the officers
concerned, communicate in writing his sanction to
open the work.
(3) Should the Commissioner of Railway Safety
decide not to inspect the work prior to opening,
the Safety Certificate in Form (Annexure 13/5),
together with the certificates referred to therein

shall be completed and submitted before the work


is opened, by the Engineer (s)-in-charge and a
telegram despatched to Commissioner of Railway
Safety. Copies of Safety Certificate should be send
to the Divisional Railway Manager and Chief
Engineer and/ or Chief Signal and
Telecommunication Engineer.
(4) The Safety Certificate for engineering works
should be signed by the Assistant Engineer
concerned and countersigned by the Divisional
Engineer. If any conditional sanction is given, it
should be specifically certified that the conditions
as stipulated are fulfilled. If the
signalling/interlocking work is involved, the Safety
Certificate should be signed jointly by the officers
of Signal and Telecommunication department.
(5) Safety Certificate shall be despatched to the
Commissioner of Railway Safety expeditiously.
(6) When phase working is involved, separate
Safety Certificate should be issued, whenever
each phase of work is completed.
1306. Deviations from Plans approved by
Commissioner of Railway Safety - If any
deviations from the plans approved by the
Commissioner of Railway Safety which affects the
layout of lines or the arrangement of signals or
the working rules, are found necessary, his prior
approval to such deviations should be obtained
with reference to his sanction.
1307. Applications for running of new types
of locomotives and/or rolling stock for
increase in speed - (1) Application to the
Commissioner of Railway Safety for sanctioning
the running of new types of locomotives or rolling
stock or increasing the maximum permissible
speed on a specified section or sections, or for
Double Heading/Multiple Heading should
ordinarily be made by the Chief Engineer one
month in advance and accompanied by the
following documents :
(a) Load diagram.
(b) Certificates for track-strength.
(c )Certificates for the strength of girders.

(d) Speed clearance certificate issued by the


R.D.S.O.
(e) Reports of test runs/oscillation trials (to be
obtained from RDSO if required by C. R. S.)
(f) Certificate on Form (Annexure 13/4) signed
jointly by Chief Mechanical Engineer and Chief
Engineer for steam and Diesel Locos and Chief
Electrical Engineer and Chief Engineer in the case
of straight electric locos and E. M. U. rolling stock.
The certificate should also be signed by the Chief
Operating Superintendent and Chief Signal and
Telecommunication Engineer of the Railway,
where maximum permissible speed for any class
or classes of trains or rolling stock is proposed to
be raised.
(g) A statement in the Form XI of the "Rules for
the opening of a Railway or section of a Railway
for the public carriage of passengers" detailing
any infringement of maximum and minimum
dimensions involved in the running of the
locomotive or rolling stock.
(2) On receipt of such an application, the
Commissioner of Railway Safety will, if he so
desires inspect and/or try out the new locomotive
and/or rolling stock and the Railway
Administration will afford him the necessary
assistance to do so.
1308. Notification to Railway Officials when
opening works - Except as described in (Para
1309), no new work affecting the running of
trains or the traffic working at stations should be
brought into use until staff of all departments
have been notified by means of a circular notice
issued by the Divisional Safety Officer/Divisional
Operating Superintendent. Timely intimation of
the date of opening of works should be sent to
the Divisional Operating Superintendent /
Divisional Safety Officer, wherever any new or
revised working rules are to be brought into
operation, to enable him to give the running staff
due notice.
1309. Works arising out of accidents
including breaches - (1) An abbreviated
procedure to be adopted in the case of accidents
as laid down in Section 21 of the Indian Railways
Act, is reproduced below :

"When an accident has occurred resulting in a


temporary suspension of traffic, and either the
original line and work has been rapidly restored to
their original standard, or a temporary diversion
has been laid for the purpose of restoring
communication, the original line and works so
restored, or the temporary Diversion, as the case
may be, in the absence of Commissioner of
Railway Safety, be opened for the public carriage
of passengers, subject to the following conditions,
namely :
(a) That the Railway servant in-charge of the
works undertaken by reason of the accident has
certified in writing that the opening of the
restored line and work or of the temporary
diversion, will not, in his opinion be attended with
danger to the public using the line and works or
the diversion; and
(b) That notice by the Telegraph of the opening of
line and works or the diversion shall be sent, as
soon as may be, to the Commissioner of Railway
Safety.
(2) The certificate on Form (Annexure 13/6)
which is worded in accordance with Section 21 (a)
must be written out and signed by representative
of Engineering Department in-charge of the work
before opening it. This certificate shall be
despatched by Telegram to the Officers concerned
followed by confirmatory copies by letter. The
Engineering representative should hand over a
copy of the certificate to the representative of the
Operating Department at the site of accident; the
latter will not permit the passage of traffic over
the restored road or the diversion until he is in
possession of the certificate.
(3) Diversions should, wherever possible, be
tested by running a Material train, or light engine
over them, before opening for public traffic.
(4) The Certificate and Telegraph advice to
Commissioner of Railway Safety need not be sent
when the line is restored for through
communication with. In 24 hours.
(5) Where the use of temporary diversion is likely
to be extended for more than three days, the
Commissioner of Railway Safety may if, he

considers necessary take the earliest opportunity


of inspecting it.
1310. Opening of New Lines - Whenever it is
proposed to open a new line for traffic, or to
initiate the use of Electic Motive Power on a line
already opened, or to commission a line where
guage conversion has been done - Rules and
procedure contained in the relevant Chapters of
"Rules for opening of the Railway or a section of
the Railway for the public carriage of passengers"
shall be strictly followed.
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS

ANNEXURE 13/1 (Sheet 1) Para 1304

.............................RAILWAY
Application for Sanction

No..............................................
Dated................................................198
From:........................................
To
The Commissioner of Railway Safety,
...............................................Circle.
Sir,
I hereby apply for your sanction
to...................................................................
.....................................................................
.........
.....................................................................
.....................................................................
.................................................being
commenced and opened for the public carriage of
passengers, when ready.

(2) With reference to Chapter VI of the Rules for


the Opening of a Railway, I beg to enquire
whether you wish to inspect the work prior to its
opening for the public carriage of passengers, in
which case intimation will be given of the date of
completion.
(3) In the event of your deciding not to inspect
the work prior to opening, the Engineer-in-charge
will, on completion of the work, submit the Safety
Certificate duly signed by him, prior to the
opening of the work for public carriage of
passengers and when required, also despatch a
telegram ** to your address intimating that the
work has been opened and the Safety Certificate
has been signed by him.
(4) The application for the use of locomotives and
rolling-stock to be drawn or propelled thereby on
the proposed line, in accordance with Section
16(1) of the Indian Railways Act, 1890 (IX of
1890), in sent herewith/not required.
(5) The following documents are appended :Temporary works (a) Description of proposed works.
(b) Drawing of temporary works.
(c) List of infringements to Schedule of
Dimensions.
(d) List of deviations from the Manuals of
Instructions for Signalling and Interlocking and
Block Signalling.
(e) List of deviations from General and Subsidiary
Rules.
(f) Restrictions.
(g) Rules for Traffic Working.
(h) Documents for bridges as per Chapter VII of
the Rules for the Opening of a Railway.
(2) Permanent works (a) Description of proposed works.
(b) Drawing of permanent works.

(c) List of infringements to Schedule of


Dimensions.
(d) List of deviations from the Manuals of
Instructions for Signalling and Interlocking and
Block Signalling.
(e) List of deviations from General and Subsidiary
Rules.
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS

ANNEXURE 13/1 (Sheet 2) Para 1304 Cont.


(f) Restrictions.
(g) Rules for Traffic Working.
(h) Documents for bridges as per Chapter VII of
the Rules for opening of a Railway.
(6) Certified that a detailed examination of the
strength and arrangement of the materials to be
used in the temporary/permanent works in above
connection, have been made and that the design
and the materials to be used are upto the loads,
which will be required to carry and that their
opening for public carriage of passengers will not
be attended with any danger.
(Delete temporary or permanent work, as the
case may be).

Yours faithfully,
No...............................................................
Dated..........................................................
From
The Commissioner of Railway Safety,
.................................................Circle.

To,
The............................................................
.................................................Railway.
Sir,
Your
No..................................................................
......
Sanction is accorded to the above work being
carried out.
* I do not propose to inspect the work prior to its
opening for the carriage of passengers. When
ready, it may be opened on a Safety Certificate
(vide Paragraph 3 of your letter), which should be
submitted to me direct without any delay.
* I propose to inspect the work prior to its
opening for the public carriage of passengers.
Advice of the date when the work will be ready for
inspection should be intimated at least 14 days
before it is proposed to open it.

Commissioner of Railway Safety.


Note : * Strike out paragraph not applicable.
* Here enter name of work and mention whether
permanent or temporary.
** Form telegram - "Reference sanction
No.......................................................dated...
......................................................Work
opened for public traffic
on...........................................First train to
pass...............................................................
.No danger to
Public. Certificate signed".
+ If any of the documents are not sent," NIL' to
be written against such items.
Working rules for extensive remodelling schemes
may be sent in not later than one month before
the date on which the work is to be brought into
use and in such cases' will follow' should be

written instead of' NIL'.


ANNEXURE 13/2 (Para 1304)
Track Certificate
(To accompany application)
I do hereby certify that the track on
section.....................................
(station...........................................................
......................to
station................................................)
from.........................................km.
to......................................................km,
the*weakest
portion of which consists
of............................................................kg.
rails....................................................metres
long each with
a maximum wear
of..............................................................
%on.....................................sleepers of
density.............................and
minimum depth
of...................................................................
................................................ballast cushion
below sleepers out of
which.............................................................
...minimum of clean ballast exists under sleepers
on consolidated and stable formation
is to the required strength which can safely
take...............................................................
...........rolling stock (brief description) **
upto..............................tonnes axle load at a
minimum speed
of...........................................................km.p.
h. subject of the local
speed restrictions noted below Countersigned
by.......................................................
........................................
.....
Sl. Fro
To
No. m

KM..........to
KM............

Brief
Natur
reaso
e of
n for
restri
restri
ction
ction

Additional Chief Engineer (Track)/ Deputy


Chief Engineer (Track)

..............................................................
Chief Track Engineer/Chief Engineer
Note - * The weakest portion on which no speed
restriction has been imposed only need to be
given.
** The maximum number of locomotives
proposed to be coupled together for multiple
operation shall be specifically mentioned.
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS
Annexure 13/3 (Para 1304)

Bridge Certificate
(To accompany application)

1. Certified that the bridges on Section


(station).....................................to..................
.............
(station) from............................Km.
to..............................Km. the minimum
strength of superstructure
being..........................% of RBG/M. G., M. L.
standard as per Bridge Rules 1941/1964 Revised
corrected upto and inclusive
of............................... Correction slip
No..............................dated............................
......are safe to
carry ........................................ ....................
......... (Rolling stock) not
exceeding....................................units (in the
case of locomotive) coupled together, at a
maximum speed of..........................km.p.h.
subject to the following restriction :
Spans
Locati
Sl . Bridg
and
on
No. e No.
descripti
Km.
on

Nature
Brief
of
reason
restrictio
s
n

2. Sub-structures of all the bridges are in

satisfactory condition and safe to carry the above


rolling stock at the speed proposed, conforming to
the provisions of the I. R. S. Sub-structure
(Code...................) corrected upto Correction
Slip No............................ except those that are
weak and distressed which will be kept under
observation with adequate speed restrictions on
the same as follows :Sl. Bridg
No. e No.

Spans
Nature
Locati
Brief
and
of
on
reason
descriptio restricti
Km.
s
n
on

Countersigned.
............................
Dy.Chief Engineer
(Bridge Design)
Chief Engineer/ Chief Bridge Engineer
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS
ANNEXURE 13/4 Para 1307

Joint Safety Certificate for the use of New


types of Locomotive and/or Rolling Stock
Certified that it is safe to
run.................................................................
.....................................................................
...(Particulars
of locomotives and rolling stock proposed to run)
not
exceeding.....................................................
.....................................................................
...............................units (in the case of
locomotives) coupled together on the section
(station)....................................to...................
............................(station)
from.......................Km.
to.......................................Km.
of the...................................................Railway
at a maximum speed
of.................................................km. p.h.

against a maximum
speed
of...................................................................
.........km. p.h. certified by R.D.S.O. subject to
the following speed restrictions
and conditions :
(a) Speed Restrictions
From
Km...........
Nature of
Brief
.......
Sl. No.
speed
reasons for
To
restriction restrictions
Km...........
...........

.................................................
...............................
C.M.E.
C.E.
..........................
..................................
..................................
C.E.E.

....

C.S.T.E.
C. O. P. S.
Note
(1) When the speed of a loco/rolling stock is to be
increased or increase in speed is contemplated
over the maximum sanctioned speed for that
category of train (Passenger or Goods) over a
particular section, the C. O. P. S. and C.S.T.E.
should be associated.
(2) C.E.E. should also sign wherever electric
traction is involved.
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS
(2) C.E.E. should also sign wherever electric

traction is involved.
ANNEXURE 13/5 (Sheet 1) Para 1305
Safety Certificate
(When the Commissioner of Railway Safety does
not inspect the work prior to opening, this
certificate must be signed before opening
temporary or new works).
From
The Divisional Railway Manager/ Divisional
Engineer/
Divisional
Signal & Telecommunication
Engineer,
.....................................
...........................Division.
To
The Commissioner of Railway Safety,
..........................................................
Circle.
Description of
work...............................................................
.....................................................................
............................. .......................................
.....................................................................
.....................................................................
...................
Reference : Chief Engineer/Divisional Railway
Manager..........................................................
.....................................................
Application
No..................................................................
..................................dated............................
...........sanctioned under
Commissioner of Railway Safety
No...................................................dated.......
..................................to commence and open
the
above work.
Following Permanent/Temporary work has been
done...............................................................
..................................................... ...............
.....................................................................
.....................................................................
............................................ ........................
.....................................................................
.....................................................................

.................................... ................................
.....................................................................
.....................................................................
............................
(1) I do hereby certify that, in the work
abovementioned (i) The Schedule of Dimensions has not been
infringed* except in regard to the items
sanctioned under.................................letter
No............................................dated..............
..............................................
(ii) Engineering work has been carried out in
accordance with Plan
No..................................................................
.........................
*except in regard to the alterations sanctioned
under..................................................letter
no...........................dated....................
(iii) *The weight of rails, strength of bridges and
general structural character of the works are such
as have been prescribed under the rules.
(iv) The* Signalling/*lnterlocking/*Blocksignalling has been carried out in accordance with
Signalling Plan No...........................and the
requirements laid down in the Manuals of
Instructions for the installation and maintenance
of Signalling, Interlocking and *Block-signalling
apparatus have been fully complied with *except
in regard to the items sanctioned under letter
No............................................
dated..........................................
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS

ANNEXURE 13/5 (Sheet 2) Para 1305


Contd.
(b) The work has been carried out in accordance
with the documents already supplied.
(2) A certificate from the Divisional Operating
Superintendent/Divisional Safety Officer stating
that the necessary working rules have been
issued and giving reference in regard to sanction
to deviation (if any) from General and Subsidiary
Rules is attached/not required.

(3) I hereby certify that on


the................................................19...., I
have carefully inspected (and tested +) the above
work and that I have satisfied myself that it has
been properly completed (and is in good working
order +) and that the work can be opened for
public carriage of passengers without endangering
the safety of the travelling public or of the
employees of the Railway, *subject to the
following speed restrictions :Temporary.......................................................
......................Km.p.h.....................................
..........................................due
To..................................................................
.....................................................................
...................................................
Permanent......................................................
.......................Km.p.h....................................
............................................due
To..................................................................
.....................................................................
..................................................
(4) The work is being opened
on..................................................................
.....................................................................
......
.......................................................
Assistant
Engineer
Countersigned
by.................................
.Dated ...............................
.
Dated...................

.......................

......................

Countersigned
by........................
Assistant Signal & Telecommunication Engineer
..........................................
Assistant Bridge Engineer
Dated...............................
.....................................................................
.....................................................................
.....................................................

No..................................................
Dated.........................................
Copy forwarded
to...................................................................
.....................................................................
...for information.
Note - * To be scored out if not applicable.
+ Necessary in case of Signalling and Interlocking
works only.
PROCEDURE FOR OBTAINING SANCTION
AND CARRYING OUT WORKS AFFECTING
SAFETY OF THE RUNNING LINE AND FOR
OPENING NEW WORKS
ANNEXURE 13/6 Para 1309
Telegraphic Advice in connection with
Restoration of through
Running after Accidents

Commissioner of Railway
Safety,.................................................
CopyChief Engineer, Chief signal and
Telecommunication Engineer, Chief Operating
Superintendent, Divisional Railway Manager,
Divisional Engineer, Divisional Operating
Superintendent, Divisional Signal and
Telecommunication Engineer, Station Masters.
Station
Master's..........................................................
.....................................................................
.........All concerned Message
No..................................................................
..........dated....................................................
.Line and works restored to working
order/temporary Diversion laid. Certificate signed.
Work being opened to traffic without danger to
public or goods, subject to a speed restriction
of...................................................................
.....................................................................
..............km. p. h.
............................................
Engineer-in-charge.