03 Osh MS

OSH Management
System (OSH-MS)
Safety and Health Officer
Certificate Course
1
Learning Objectives
To define what is a system
To define what is an OSH
management system
To describe the purpose of a system
To explain 5 components of typical
OSH-MS
2014 NIOSH Malaysia. All rights reserved. No part of this document shall be
reproduced without written consent of NIOSH Malaysia.
Scope
Introduction to concept of system
Application of Management System to
Occupational Safety And Health
Review of existing Occupational Safety
And Health Management Systems
Typical occupational safety and
health management systems elements
3
What is a system
More
than one
elements
SYSTEM
Interrelated
Moving in
sequence
What is a System
An orderly set of components that work
together for a certain purpose
E.g. the blood circulatory system
Components:
Heart and blood vessels (artery, veins,
capillaries)
Purpose:
To transport blood which contains oxygen and
nutrients to all parts of the body
To carry wastes away to be filtered out of the
body
5
What is an OSH Management

System
An OSH management system
Components:
Arrangements (policy, planning, implementation
and operation, checking, management review)
Purpose:
To ensure safety, health and welfare of workers
To comply with regulation
To manage and minimize OSH risk to
acceptable level
6
Why Do You Need a System

A system is useful when there are:
Many activities have to be managed
together
Complex information that are
changing have to be taken into
account at all times
Enables training needs to be
identified and the adequacy of
subsequent training assessed through
measures of competency
7
Why Do You Need a System

A system organises and simplifies
complexity
A system provides order, structure, and

focuses on the purpose and objective
of activities
Typical OSH-MS Components

1. Policy
2. Plan -
System planning, OSH objectives,

development and implementation
3. Do Responsibility and accountability;
Competence and training, Hazard
control system
4. Check -Performance measurement;
Accident / incident investigation;
Auditing
5. Act Preventive and corrective action,
Continual improvement
9
An OSH-MS System Model

OSH-MS such as MS1722:2011 & OHSAS
18001:2007 are based on the Quality
Management System components of Plan,
Do, Check and Act (PDCA)
INPUTS
VISION
HAZARDS
LEGISLATION
THIRD PARTY INPUTS
PLAN
Identify Hazards
Make Arrangements
Assign Responsibility
Arrange resources
ACT
Corrective Action
Review
Improve
10
DO
POLICY OBJECTIVES
Enforce Procedure
Supervise
Respond Emergency
Train
Communicate
ETC
Safe & healthy

Workers
Productivity
Organisation Image
CHECK
Monitor
Surveillance
Inspect
Investigate
Audit
Record & Analyse
Existing OSH Management

System
There are two occupational safety and health
management system standards:
OHSAS 18001:2007 Occupational Health & Safety
Management System standard
This standard was established in 1999
Latest version 2007
Widely used and certifiable
MS1722:2011 management system standard
This standard was published in 2003
This is a guidance standard
Latest version 2011
11
MS1722:2011 Management System

Model
12
Continual
improvement
OH&S
policy
Management
review
Planning
Checking and
corrective action
Implementation
and operation
OHSAS 18001:2007 Occupational Health

& Safety Management System Model
13
Policy
Promoting health and preventing
accidents, diseases and other workrelated health effects
Complying with OSH legal
requirements and other requirements
Recognizing OSH performance is an
integral part of business performance
14
Policy
Workers and their representatives are
consulted
Ensuring that management and
workers are competent and
understand their rights
Allocating the necessary resources
15
Initial Review
Compare what you have with:
a) Requirements of relevant legislation
dealing with OSH management issues
b) Best practice and performance in your
industry sector and other appropriate
sections
c) Efficiency and effectiveness of existing
resources devoted to OSH management
16
OSH Objectives
Based on the initial review and
consistent with the OSH policy set
measurable and quantifiable
objectives to implement the policy
Communicate objectives to all relevant
functions and levels of the organization
17
Organising
Responsibility and accountability for
OSH performance for managers &
supervisors
Competence and training of
employees
Management System documentation
should be established and maintained
18
Organising
Procedures should be established and
maintained for communications
externally, internally and how to receive,
document and respond comments from
third party
Participation and Consultation
Cooperation on OSH aspects between
the employer, management and workers
19
Organising
Control of documents procedure should be
established for standardization and safe use
of documents
Operational control associated with the
identified hazards where the
implementation of controls is necessary to
manage the OSH risk
Emergency preparedness and response to
identified potential emergency situation
20
Implementing
Ongoing hazards identification and
assessment
Preventive, protective measures
implemented in order of priority
Procedures must be relevant to
identified risk
21
Implementing
Before any changes Assess risk, take
steps and inform, train employees
before implementing
Have an emergency preparedness

and response arrangements
Procedures for purchasing and
contracting
22
Monitoring and Measurement
23
Performance measurement
Evaluation of compliance
Accident, disease and incident investigation
Control of record
Auditing
Management review
Action Elements
Preventive and corrective action
24
MS1722:2011 Standard
Requirements
The MS 1722:2011 standard contains
the following components:
1. Policy
2. Organizing
3. Planning and Implementation
4. Evaluation
5. Action for Improvement
Management Review
25
Policy
Management must have a written
OSH policy
Management must commit
themselves to:
1. Promoting health and preventing
accidents, diseases and other workrelated health effects in the workplace
2. Complying with OSH legal requirements
and other requirements
26
Policy
3. Workers and their representatives are
consulted when making workplace rules
and regulations
4. Providing the necessary resources to
ensure that work and the workplace is safe
27
Organizing
Management as a whole is responsible
for OSH
Ensuring that management and
workers are competent to carry out
their tasks, especially the hazardous
ones
28
Organizing
Employees are informed of hazards
they are working in and procedures
are established to ensure their safety
and health
Management must promote safety
and health
29
Planning and Implementation

Hazards identification and assessment is
made the basis of OSH management
Preventive, protective measures must be

implemented
Have an emergency preparedness and
response arrangements
30
Planning and Implementation

There must be procedures for
purchasing and contracting to ensure
safety and health requirements are
incorporated in purchased materials
and equipment as well as in
contracting activities
OSH management activities must be

planned and performance targets set
31
Evaluation
OSH management programmes must
be monitored
Investigate work-related injuries, ill
health, diseases and incidents, and
their impact of OSH performance
32
Evaluation
Carry out regular audits
Management must review its activities
to ensure OSH risks in the workplace
are ALARP, that the OSH programme is
efficient and that its OSH performance
targets are met and improved upon
33
Summary
A system is a set of components that
work together for a certain purpose
In an OSH Management System the
input for the system is workplace
hazards, legislation and expectations
of others
34
Summary
The components of OSHMS are
Policy, Plan, Do, Check, Act
The objective or purpose of an
OSHMS such as MS1722:2011 or
OHSAS 18001:2007 is to ensure the
welfare safety and health of workers
and compliance with regulations.
35

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OSH Management

What is an OSH Management

Why Do You Need a System

Why Do You Need a System

A system provides order, structure, and

Typical OSH-MS Components

System planning, OSH objectives,

An OSH-MS System Model

Safe & healthy

Existing OSH Management

MS1722:2011 Management System

OHSAS 18001:2007 Occupational Health

Have an emergency preparedness

Monitoring and Measurement

Planning and Implementation

Preventive, protective measures must be

Planning and Implementation

OSH management activities must be

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