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Chart-Track Mariners

User guide

Up to version 2.1.4 - Date: 15/06/2004


Welcome to Chart-Track mariner
This guide is intended to provide you with more details regarding the functionality of the system.
The first part of this document presents the major functionalitys of the Chart-Track system.
The second part, called HOW TO?, will answer your general questions.

CHART-TRACK has been approved as a legal equivalence for the paper Notice to
Mariner by the M.C.A.
This means that a vessel subscribed to the Chart-Track service does no longer need to
have the officially printed NTM's (or the printouts from the Mariner program) onboard.

If you have any question or any remark about Chart-Track Mariners: please contact us.
Send an email to support@charttrack.com.

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Contents
GETTING STARTED.................................................................................................................................... 3

1.System requirements..............................................................................................................................................
2. Installation.............................................................................................................................................................

Inventory Management Inputting your inventory into Chart-Track mariner............................................4


CHART MANAGEMENT To manage your Chart Inventory
Inserting your Charts inventory
Working in your charts inventory

PUBLICATION MANAGEMENT To manage your Publications Inventory


Working in your publications inventory

Update Request...................................................................................................................................... 11

1. Requesting an update..........................................................................................................................................
2. Sending your update request...............................................................................................................................
3. Loading your received updates into Chart-Track Mariners.................................................................................
Update CD-ROM

Update Log, to check a history of your updates.......................................................................................................

Searching & printing out information...................................................................................................... 14

Weekly Notices Charts/publications corrections.....................................................................................................


1. Notice Management
To see or list all existing corrections and their status, click Notice Management
To
To
To
To
To
To
To
To

select the Weekly Notice(s)


select the chart(s)
get the to correct charts list, by weekly notices.
know if the charts have been corrected for a particular notice.
receive a missing correction, marked as Correct Present
print notices text and/or tracings.
get the Notice Inventory.
print the list of corrections by Weekly Notice

2. The Corrections branch

a. Finding corrections by week number

In the Charts sheet......................................................................................................................... 17


In the Publications sheet................................................................................................................. 18
Common functionalitys to the Charts and Publications sheets.......................................................18
b. Selecting corrections by chart/publication number
c. Selecting corrections by Folio number

Creating customised ship folios................................................................................................................................


Ship Charts folios
Ship Charts folios
Ship Publications folios
Managing Ship Folios

The database & Advance information on new editions.............................................................................................


Charts PWeekly
Publications PWeekly
The order management............................................................................................................................................

HOW TO ?............................................................................................................................................... 29

CORRECTIONS NOTICES...........................................................................................................................................
To know if a correction has been printed
To print and select corrections
To receive a missing correction, already marked as Correct Printed

Charts Management.................................................................................................................................................
To manage your vessels Charts inventory and Folios, click Chart Management
Order Management..................................................................................................................................................
To manage your orders, click Order Management
Order status
To confirm that your chart agent may now ship an order.
To confirm the receipt on board of an order.
To add an order
To cancel an order
To easily find an order in the list of orders
To print the list of the orders
To ask your management office to confirm an order you have placed
To select all the orders
To deselect all the orders selected

How to re-install the Chart-Track Mariners system...............................................................................32


HOW TO Replace the Mariners.exe file to get the latest version.
HOW TO Re-install the Chart-Track Mariners system

List of abbreviations................................................................................................................................ 33

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GETTING STARTED
1.System requirements
A Microsoft Windows NT 4.0 (SP6) system with a NTFS file system and hard disk with 2Gb free space is
needed.
Remark: The Chart-Track Mariners system is built to be installed on a Windows NT computer. Running
Mariners Software with Windows 95-98 may be possible, but because of the different file system it will
require more free HD space.

2. Installation
You will have received a CD-ROM that contains the following:
- The Chart-Track Mariners operating program
- The latest database of all charts published by the UKHO.
- The latest database of all publications published by UKHO, IMO, ITU, NI, and all the publications
available through you Chart Agent (if your Chart Agent is your Chart-Track contact).
- The latest database of corrections for UKHO charts/publications.
Insert the installation CD-ROM into the appropriate drive.
Be sure you are logged on the computer with the user login that will be used to work with Mariners.
That user has to be in the Administrator group of the Workstation. In any other case, you will have
problem while using Mariners.
Then install the Mariners Software on the biggest hard disk partition available (with a minimum of 2 Gb
space free).
To install the Mariners system, select the folder Mariners_Install on this CD-ROM and run the file
Setup.exe.
Just follow the instructions.
The CD-ROM will self install.
When installation is complete, start the Mariners program and check the time zone on your computer.
GMT is essential because of the world-wide operation of the system.
The first update has to be loaded from the installation CD.
On the screen you will select the button Load Update, in the Update branch. (which is the only part
you can access) and select the medium CD-ROM. It will automatically load the file SVR01_01.bin that
contains the database. This will take quite a long time, so sit back and have a break or get on with
some other important duties.
Remark: If you receive any error message during the update loading, please check the free space left
on the hard disk where you installed Mariners. If it is not enough big, the update cannot be
loaded.
In any case, please send that error message (as precisely as you can) to
support@charttrack.com, so we can check what problem occurred.

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Inventory Management
Inputting your inventory into Chart-Track mariner
The next thing you must do is entering the vessels chart and publication inventories into ChartTrack Mariners.
Select the FOLIO MANAGEMENT branch on the main menu.

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CHART MANAGEMENT To manage your Chart Inventory


In the Folio Management branch, press the Chart Management button.

Inserting your Charts inventory


You will now enter each chart that you have on board . Select the ADD A CHART button.

First of all, select in the H.O. scrolling list (by clicking on the down arrow on the right of the frame) that
edits the charts you want to add.
You will now see a frame that enables you to select each chart, either by scrolling down the list (by
clicking on the down arrow on the right of the frame) or by typing the number in the frame.
Next you will get a frame that asks you to insert the number of the last correction. You can choose this
from the drill-down list (you will find the latest correction number on your chart in the bottom left-hand
corner of the chart).

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You continue like this until your chart inventory is in the database. Charts added in this way will be
automatically selected as ACTIVE.
You can select charts as being in NON-ACTIVE by clicking on the check mark next to the chart.
NON ACTIVE charts are those that are on board but not in current usage. For example, you may be
sailing on a regular run and only require a small number of charts. You will only receive the tracings and
Notices to Mariners for those ACTIVE charts when you make an update request. (See more about this in
the chapter about requesting updates).
Remark: If you do not find a chart you have on board in the Mariners list, it has probably been
withdrawn or replaced by the Hydrographic Office.

Working in your charts inventory


To select your entire charts inventory just click the Select All button. This could be useful if you need
to activate or deactivate all your charts in this way you avoid to select the charts one by one.
To deselect all the charts selected click on the Deselect All button.
To delete a chart from your inventory, select it and click on the Del chart button.
You can make a selection of several charts and delete them all in one time.
You always have to confirm the deleting of charts from your inventory.

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To activate or deactivate a chart, select the chart(s) and click the (De)Activate button.
You can (de)activate chart by chart) (or by selecting several charts in one time, or by folios (ship
or HO folios).
You can also just click on the Active mark to remove or add it.

To easily find a chart in the list of your inventory, click Find.


You access a window where you choose first the H.O. Then you can either type the number of
the chart or choose the chart in the scroll list.
To access all the corrections for a chart, and to see if a chart has been correctly corrected
Select the chart and click Correction. You then access a window which gives you all the
corrections for the chart selected, in chronological order by the year, the week and the number
of the correction, with a view of the text and the tracing. You can also see if a correction is
present in your database and if it has been printed.
To print a chart inventory, active or sleeping charts list.
Click Report and choose the sorting you wish. The printed report presents for each chart, its
H.O., number, coverage, edition date, status on board and if its active or not.
Please note that you can export the different reports in different format, and save those files on
your computer. It is interesting if you need to modify a report.

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PUBLICATION MANAGEMENT To manage your Publications Inventory


In the Folio Management branch, press the Publication Management button.
You have to enter each publication you have on board. Select ADD A PUB
You will now see a frame that enables you to select each publisher and publication.
First of all, select the Publisher that publishes the publication in the Publisher scrolling list.
Then select the publication, either by scrolling down the list (by clicking on the down arrow on the
right of the frame) or by typing the publication code in the frame. Publications are sorted by code, and
in case there is not code, by title.

Next you will get a frame that asks you to insert the number of the last correction. You can choose this
from the drill- down list.

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You continue like this until your publications inventory is in the database. Publications added in this
way will be automatically selected as ACTIVE.
You can select publications as being in NON-ACTIVE by clicking on the check mark next to the
publication, or by selecting the publication(s) and using the (De)activate button.
NON ACTIVE publications are those that are on board but not in current usage. You will only receive the
tracings and Notices to Mariners for those ACTIVE publications when you make an update request. (See
more about this in the chapter about requesting updates)

Working in your publications inventory


To select your entire publications inventory just click the Select All button. This could be useful if you
need to activate or deactivate all your publications in this way you avoid to select the charts one
by one.
To deselect all the selected publications click on the Deselect All button.
To delete a publication from your inventory, select it and click on the Del chart button.
You can make a selection of several publications and delete them all in one time.
To activate or deactivate a publication, select the publication(s) and click the (De)Activate button.
You can (de)activate publication by publication) (or by selecting several publications in one time,
or by folios (ship or Publisher folios).
You can also just click on the Active mark to remove or add it.
To easily find a publication in the list of your inventory, click Find.

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You access a window where you choose first the Publisher. Then you can either type the number
of the publication or choose the publication in the scroll list.
To access all the corrections for a publication, and to see if a publication has been correctly corrected
Select the publication and click Correction. You then access a window which gives you all the
corrections for the selected publication, in chronological order by the year, the week and the
number of the correction, with a view of the text and the tracing. You can also see if a
correction is present in your database and if it has been printed.
To print a publication inventory, active or sleeping publication list.
Click Report and choose the sorting you wish. The printed report presents for each publication,
its publisher, code, title, edition date, status on board and if its active or not.
Please note that you can export the different reports in different format, and save those files on
your computer. It is interesting if you need to modify a report.

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Update Request
1. Requesting an update
Go to the main menu and select the UPDATE branch.

Select the Send Update Request button.


You will be asked to select the method that you will store your update request.
You have two options:
- you can save the request on a floppy disc
- or you can save it on a network , if your PC is connected to the same network as your Inmarsat
station.
If you have selected FLOPPY DISC, then you will be prompted to insert a floppy disc into the appropriate
drive.
Select the OK button and the program will automatically download all the changes that you have made
in your inventory and automatically create a file.
When it is ready, the screen will prompt you to remove the floppy disk.
If you are connected to a network, you can select the NETWORK media and then select the appropriate
drive and directory where you would like to save the update request. By default, this folder is
\Mariners\Transfert\.
REMEMBER THAT THIS IS ONLY USEFUL IF YOUR INMARSAT TERMINAL IS CONNECTED TO THE NETWORK
ON BOARD!

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About the first update request and any update after having loaded an update CD-ROM: they take quite
a long time to be prepared, so you are probably ready to have a cup of coffee after all the work you
have just done so go ahead and enjoy!

2. Sending your update request


Now you can go to your Inmarsat terminal and prepare to send an E-mail to the Chart-Track server.
Prepare your E-mail message in the usual way and include the file that is on your floppy disk (or
network) as an attachment to the E-mail message.
Address the message to ct@ChartTrack.com. And send the E-mail.
You will receive an Email by return. The time this takes depends a little on the Inmarsat service provider
and can vary between a few minutes and a few hours depending on how busy their server is.
When an update request is sent, there are some options and buttons that are unusable while the
update answer is not loaded. Making any modification in your database is not allowed while you are
expecting an update answer. The frozen buttons are grey and are back usable once the update
answer is loaded.
When you have received the return Email, open it and copy the attachment back onto your floppy disk
(or back into the directory on the network)
Read carefully the email message. It contains directions from the Chart-Track server.
-

Maximum file size: This means that the file is too big to send it via e-mail. To cut airtime there
is a maximum file size as mutually agreed with vessel management and vessel. An Update CDROM is necessary.

Maximum transfer size: When the file size is too big, we divide the answer file in smaller
sections. So you can upload the information and corrections files in more than one update
(request). This size is also mutually agreed with management and vessel.

If the update had to be cut in several parts

Update requests are automatically treated by the Chart-Track Central Database. If you send by error
twice the same update file or old update files, they wont be treated and the Central System will
advise you of this error.

3. Loading your received updates into Chart-Track Mariners


Return to your PC where you are running Chart-Track Mariners, insert the floppy disk (or select the
folder where you saved the update answer) and select LOAD UPDATE. The system will now
automatically load all the received corrections for your charts and publications.

IMPORTANT: Be sure to make an update request and send it to Chart-Track regularly


every week. It will ensure that you are always up to date . If you should miss a few
weeks, you may find that the file size gets rather large and it will take a long time to
receive your e-mail. In some cases the E-mail file sizes may be restricted by order of
your management office . So get into the habit of updating ONCE A WEEK!

You can only load in Mariners the answer to the last update request made. So if you do not receive an
answer to your last update, be patient. An answer is always sent for each update request received in
the ct@charttrack.com mailbox. If you make a new update request before having loaded the previous
answer, you will receive an answer that you could not load in the system. This will be a waste of
airtime.

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Update CD-ROM
To load an update from a CD-ROM, select CD-ROM and click Ok . Such a CD-ROM only contains
corrections, and no database information. So it has to be completed by an e-mail update request.
An Update CD-ROM contains a bin file named SVR01_01.bin, containing all the correction files
available.
Before loading that CD-ROM, you have to send an update request via e-mail, to receive all the data
information about the corrections contained on the CD. Once the update answer is loaded, load the
CD as described and send a new Update request via e-mail. Once its answer (the received e-mail
attachment) will be loaded, so your system will be up-to-date

Update Log, to check a history of your updates

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Searching & printing out information


Weekly Notices Charts/publications corrections
The Mariners system only delivers NM information for active charts/publications in
inventory, and only corrections marked as not present and not printed.

1. Notice Management
To see or list all existing corrections and their status, click
Management

Notice

To select the Weekly Notice(s)


Type it or choose it in the Notice box, the given list is sorted by year and week number -or
select all.

To select the chart(s)


Choose in the Chart box
(All charts): gives you all the notices for the Weekly Notice(s) chosen.
(Charts Inventory): gives you the notices for the Weekly Notice chosen for all the charts you
have on board.
(Active Charts Inventory): gives you the notices for the Weekly Notice chosen for your active
charts on board.
You can also choose a particular chart in the scroll list (or enter its number) and consult the
notices for the Weekly Notice(s) chosen for this particular chart.
For each notice, the H.O., the year and the number of the correction is given.

To get the to correct charts list, by weekly notices.


Select the notice, and the charts to correct are given below.

To know if the charts have been corrected for a particular notice.


Or to know if all the corrections of a notice are present in your database, just select the notice.
The charts affected are given below and it is indicated if the notices corresponding to those
charts are on the Hard Disk ( Correct Present box) and if they have been printed ( Correct
Printed box). The Correct Printed mark cannot be added or removed in this section. To
modify this mark, select one of the three Corrections parts (Select Corrections By Week, Chart
or Folio).

To receive a missing correction, marked as Correct Present


It may happen that a correction is not present in your system, but has been indicated as
Correct Present. Because it has been deleted from your hard disk. To receive the correction,
just click on the Correct Present box to delete the . The missing correction will be sent
with your next update request.

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To print notices text and/or tracings.


Select the notice and click Print to print the text and Print to print the tracings (select each
tracing for one notice text by clicking on the toolbar under the window of tracings).

To get the Notice Inventory.


Or to know if all the corrections of one notice have been printed, click Notice overview the
window you will open shows the year, number of week and the H.O. for each notice, and a
indicates if all the corrections have been printed. If the is grey, it means that at least one
correction is printed for that notice, if it is black that all corrections are printed and if there is no
that no correction is printed.

To print the list of corrections by Weekly Notice


and the reference of the charts corresponding, click Report
The report will be printed for the Weekly Notice and for the chart or the list of charts you have
selected in the main notice window. The sorting can be done by chart number or by correction
number.

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2. The Corrections branch


Select CORRECTIONS on the main menu.

You will now have the choice between:


1. By Week number
2. By Chart / Pub number
3. By Folio number

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a. Finding corrections by week number


This is a useful way to make a selection of all corrections received during a particular week. This will
include all Notices to Mariners and Tracings for your active charts/publications on board.
Press the Find Correction By Week Number.
In the top left corner, you will see the box that allows you to select which week you want to view.
To work in your active charts inventory, select the Charts sheet.
To work in your active publications inventory, select the Publications sheet.
The corrections presentation is similar in both sheets.

In the Charts sheet


Below the Weekly Notice number, there is a list of all correction numbers within that week.
And below that is a list of charts affected by each correction. Next to the chart number, you can see if
you have already printed that correction. A check mark will appear if the correction has been printed.
On the right of the screen, you can view the Notice to Mariners and below that, the tracing.
Now you can print this information out.

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In the Publications sheet


Below the Weekly Notice number, there is a list of all correction numbers within that week. Next the
correction number is the code of the to be corrected publication.
By placing the mouse on the Publication code, the title will appear.
Next to the publication code, you can see if you have already printed that correction. A check mark will
appear if the correction has been printed.
On the right of the screen, you can view the Notice to Mariners.
Now you can print this information out.

Common functionalitys to the Charts and Publications sheets


The first button below left SELECT NOT PRINTED will select all corrections of that week that you have
not yet printed, for BOTH YOUR ACTIVE CHARTS AND PUBLICATIONS inventories.
The second button SELECT ALL will select all corrections of the week, but only the charts corrections if
you are working in the Charts sheet, or only the publications corrections if you are working in the
Publications sheet.
The third button DESELECT ALL will undo the running selection.
The fourth button PRINT SELECTED will now print out all the corrections that you have selected.

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The indication Correct Printed will automatically be added by the system for the corrections printed
by using the Print Selected button, and for which your printer has sent back the information that it
was printed.

The fifth button, PRINTER SETUP is used if there is a need to change printers or make changes to the
printer.
There you can select a different paper source for the blank paper, the tracing paper (this is the seethrough paper that is used for the tracings) and the block paper. Please refer to the How To section for
more details about the Printer setup.
When the print command has been given, you will be prompted to load tracing paper.
If you have pressed PRINT SELECTED the system will automatically print a picking-list first to help you
select the charts/publications that you have to correct.

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b. Selecting corrections by chart/publication number


You might want to correct one or more specific charts.
From the main menu, select the CORRECTIONS branch then FIND CORRECTIONS BY CHART NUMBER.
You can select the chart in the frame at the top, either by typing in the number or scrolling down the list
( with the down arrow on the right of the frame)
Below the chart number frame, is a list of all corrections to that chart.

You can then select to print only the corrections that you have not yet printed out, or select all the
corrections again for that chart.

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c. Selecting corrections by Folio number


From the main menu, select CORRECTIONS then FIND CORRECTIONS BY FOLIO NUMBER

Changer le printscreen
This will enable you to select all corrections for a complete folio of charts, if your charts are sorted in
geographical folios on board.
You can also create customised folios for your vessel according to a particular route or a particular
geographical area. (See creating customised ship folios)
In the top frame you can select which types of folios that you wish to view.
In the box below, you will see the geographical areas covered by each folio.
When you have selected a particular folio, you will see the charts contained in that folio, in the list
below.
You then have the option to select all charts in the folio by pushing on the double arrow pointing to the
right, or select them one by one by clicking on the line and pressing the single arrow pointing to the
right. The selected charts will appear in the frame on the right.
You can deselect charts by using the arrows pointing to the left.
When you have finished your selection, press the button NEXT. You will then enter the screen that
enables you to print off your corrections.

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Creating customised ship folios


Some vessels or companies like to create and work with customised folios. These are mostly compiled
to sail a particular voyage or trade.
Ship folios can be easily created within Chart-Track Mariners for both charts and publications.

Ship Charts folios


Select CHART MANAGEMENT on the main menu.
Select the button FOLIOS
You can now add your own customised folios to the system.
Select the button ADD and you will be prompted to give the new folio a number and a description. You
have a free choice of naming the folio but remember to give it a logical name so that others, after you,
may find the folio easily.
When you have named your new folio, press ADD. By pressing EXIT you will return to the previous
screen. You can now add charts to this folio by pressing the button CHARTS
You select the charts from the list on the left and use the arrow pointing right to add them into your
folio.
You will see on the bottom of the screen that you can automatically enter a consecutive number to the
chart in the folio.
This can be useful to find a chart easily within a folio. Remember to add this number to the actual chart.
The consecutive number is used if you want your list to appear in geographical order
instead of numerical order when printing a report.

Ship Charts folios


To modify or create a ship folio containing charts, or to consult a HO folio, click on the Folios button.
You access a window where you have the choice to consult H.O. (Hydrographic office) folios and Ship
Folios.
In the Ship Folios, you can manage your own folios.

Ship Publications folios


To modify or create a ship folio containing publications, or to consult a Publisher folio, click on the
Folios button.
You access a window where you have the choice to consult Publisher folios and Ship Folios.
In the Ship Folios, you can manage your own folios.

Managing Ship Folios


Working in the publications or in the charts inventory is similar.
You can add a ship folio by clicking Add where you will be prompted for a number and name after
pressing Add in this dialog the folio is created.
You can change the number or the name of your ship folios by pressing Edit and tip the changes you
want.
To view or modify the charts covered by a Ship Folio, click Charts. A dialog box displays two lists. If
the option All charts on Board on the bottom is selected, the left list displays all charts on board
but not a member of the selected ship folio. But if it is the option Only Not Assign Charts that is
selected, the list displayed on the left gives the charts that are not a member of any ship folios.
And the list displayed on the right gives all the charts covered by the folio. To add a chart to the
folio, select a chart on the left and press the right arrow. To delete a chart from the folio, select a
chart on the right and press the left arrow. You can select several charts a time to make it faster.
To give charts a consecutive number in the Ship Folios. Just click on the consnum column in front of
the chart and type the number. When you add charts in the folio, you can select the consecutive
number option, and for each charts youll be asked to enter the number. If you try to give a
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consecutive number that is already used for another chart, the system will ask you to confirm
your choice and in this case will automatically increment the following consecutive numbers. So
two charts of a same ship folio cannot have the same consecutive number. Charts can be added
to a Ship Folio without any consecutive number is not.
To import/export user/ship folios. You have the opportunity to export your folio to files that can be used
by other vessels from your company or by your chart agent. And in the same way, you can import such
files.

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The database & Advance information on new editions


Every time you download an update, the Chart-Track Mariner database is fully updated. This means
that the lists of charts/publications are updated, as well as the lists of corrections. This is very
important in case you should decide to activate a chart/publication that has been inactive for a while.
You will then see all the correction numbers that apply to that chart/publication.
Please note that only the correction numbers are updated in the database, corrections and tracings will
only be present for active charts.
If you should activate a chart/publication, the corrections for that chart/publication will be automatically
received the next time you request an update.
Chart-Track Mariner will keep you informed of new editions in preparation. This is called the PWEEKLY function.

Charts PWeekly
To see the P-WEEKLY function, select Folio Management on the main menu, then Chart Management.
On the bottom right of the screen is a button PWEEKLY.
When you select this button you will see a screen that shows all new editions in preparation. The status
of each new edition is also shown.

The first column on the left gives the PWeekly type (just refer to the List of Abbreviations at the end of
this document, or point your mouse on the 3 letters to make its meaning appear.)
The next columns show
-

from which Hydrographic service the item belongs

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The number of the new chart


The description of the chart coverage
The notification date. This is the date that the new edition was first announced
The printing date. This is the date that the HO intends to print the new edition
The edition date. This is the date of the edition as it will appear on the chart
The available date. The date that the chart will be available from your chart agent
Old chart. If the new edition replaces another chart, the old number is given for reference
Withdraw date. The date after which the old edition is no longer valid and should be destroyed.

Publications PWeekly
To see the P-WEEKLY function, select Folio Management on the main menu, then Publication
Management.
On the bottom right of the screen is a button PWEEKLY.
When you select this button you will see a screen that shows all new editions in preparation. The status
of each new edition is also shown.

The first column on the left gives the PWeekly type (just refer to the List of Abbreviations at the end of
this document, or point your mouse on the 3 letters to make its meaning appear.)
The next columns show
-

from which Publisher the item belongs


The code of the new publication
The notification date. This is the date that the new edition (or withdrawing) was first announced
The printing date. This is the date that the Publisher intends to print the new edition
The edition date. This is the date of the edition as it will appear on the publication
The available date. The date that the chart will be available from your chart agent

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Old Pub. If the new edition replaces another publication, the code of the old one is given for
reference (by placing your mouse indicator on that code, the title of the publication appears).
Withdraw date. The date after which the old edition is no longer valid and should be destroyed.

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The order management


Chart-Track Mariner will help you by generating orders for new editions of charts/publications
automatically.
You have the choice of ordering only new editions of active charts/publications, or all new editions of
items carried on board.
You also have the option of ordering new charts/publications to complete your stock or to replace a
chart/publications that has become damaged.
In certain cases, some shipping companies require that an order is approved before being confirmed.
Chart-Track Mariner is automatically configured in such cases to generate a paper copy of the order
to send to the management office for approval (Order Request button).
Select Folio Management on the main menu, then Order management.
That window presents two sheets, one about the ordered charts and the second one about the ordered

publications.
The screen will show which charts and publications are on order as well as the order status.
A code indicates order status. Please refer to the abbreviations list for further explanation.
The button Add Order enables you to add charts/publications to the order.
The button Cancel order enables you to remove items from the order.
The button Report prints out a hard copy report of outstanding orders.

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The button Order Request prints out a hard copy order form.
The buttons Confirm to ship ordered charts and Confirm to ship ordered publications are a signal to
your supplier that he can group an order together and despatch. (This option exists if you wish to tell
your supplier to group various orders together and ship in one consignment to reduce costs).
The button Acknowledge order received has to be used when the shipment has arrived on board and
you wish to add it to your inventory list.

On this screen you can select the charts/publications received and you can print off a control checklist
for administrative reasons.
You can confirm the receipt on board whether by directly click in the box next to the chart
number/publication code, or by selecting the received charts/publications and pressing the Receive
button.
If a received chart/publications has corrections, you will then see a box appearing on screen that will
prompt you to enter the latest correction number for each item. This is useful in case a shipment has
been on its way for some time. There may well be new corrections since it left from your supplier.
Any change you make in the Order Management part is always sent with your update
request and synchronized with your chart agent database.

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HOW TO ?
CORRECTIONS NOTICES
To know if a correction has been printed
To know if the correction for that chart has been printed, just select the notice, the charts
corresponding are given below and a ( Correct Printed box) next to the chart number
indicates if it is printed correctly.

To print and select corrections


To print one correction select the notice or the chart affected and click Print Selected this
prints both the Correction and Tracing
To select all the notices that have not been printed yet, just click Select not printed
To select all notices just click Select All
To deselect all the selected notices click Deselect All
To print the selected corrections, make the selection and click Print Selected
To select a different paper source when you print corrections, click Printer Setup . You can
select a different source for the blank paper, for the tracing paper and for the block paper. So
when you will press the button Print Selected the text, tracings and blocks will automatically
be printed from the correct source.
Remark: Blocks are in colour. A simple colour printer is sufficient to print them
The modification made for the printer is saved in your database.

To receive a missing correction, already marked as Correct Printed


It may happen that a correction is not present in your system, but has been indicated as
Correct Printed. Because when adding the corresponding chart, it has been inserted as
already corrected. To receive the correction, just click on the Correct Printed box to delete
the (this modification can only be done in one of the 3 Corrections parts). The missing
correction will be sent with your next update request.

Charts Management
To

manage your
Management

vessels

Charts

inventory

and

Folios,

click

Chart

This window gives you an overview and the status for all the charts you have on board.

Order Management

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To manage your orders, click Order Management


This window gives you the list of the charts ordered with the status and validation of the order.
It is also indicated if the chart is active or not on board.

Order status
The ORDER STATUS can be:
WMAR

OGEN
WVAL
OCP
SHIP
BO
CANC

Waiting for order from Mariners. This means that the order is NOT yet generated,
that you have to ask the shipment of the chart when it is available. By following the
explanation below, a WMAR order will become an OGEN order and IT WILL ONLY BE
SHIPPED IF IT BECOMES OGEN.
Order generated, by your company manager or by you.
Waiting for order validation. Those orders may have been created by your chart
agent and have to be confirmed by your company manager or by your chart agent.
Order received / confirmed by partner. Your chart agent has confirmed the order
and will ship the chart when it is available.
Shipped. Indicates when an order has been shipped to you. You'll have to confirm
its receipt.
Back-Order by partner. The chart will be shipped when it is available, but the
shipment is postponed.
Order Cancelled, by your chart agent, your company manager or yourself.

To confirm that your chart agent may now ship an order.


Press Confirm to ship ordered charts and click in the space Confirmed . The WMAR
orders then become OGEN and may be shipped to you when available.

To confirm the receipt on board of an order.


Press Acknowledge order received and click in the space Received . All shipped charts
will then be displayed in the Chart Management part.

To add an order
Click Add order
You access a window where you choose first the H.O., which produces the chart you want to
order
Then you can either type the number of the chart or choose the chart in the list, which is given.
The status of the chart on board (active or not) is to be stipulated.
If you receive the following message This chart is already on board when trying to add an
order, you have to first delete the chart in the Chart Management part before ordering a new
one.

To cancel an order
Select the order to cancel and click Cancel order . Please note that depending on the order
validation, an order may not be cancelled.

To easily find an order in the list of orders


Click Find
You access a window where you choose first the H.O., which produced the chart you want to find.
Then you can either type the number of the chart or choose the chart in the list, which is given.
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To print the list of the orders


Click Report

To ask your management office to confirm an order you have placed


Click Order Request and print the report.

To select all the orders


Just click Select All

To deselect all the orders selected


Click Deselect All

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How to re-install the Chart-Track Mariners system


Concerning the two following points, and before changing anything to your system, do not hesitate to
contact us by email at support@charttrack.com, for any question or remark.

HOW TO Replace the Mariners.exe file to get the latest version.


If you have received a CD with the Mariners.exe file and a SVR01_01.bin file
Place the new Mariners.exe file in the \Mariners\Bin folder in replacement of the previous file,
and load the update file from the CD-ROM.
Then go on working as usual, there are no other changes to make.

HOW TO Re-install the Chart-Track Mariners system


Before re-installing Mariners, the actual system has to be removed with the application
Add/Remove Program in the Windows Control Panel. While removing, keep the shared
components. When it is finished, only delete the folder Mariners with all it contains if you have
been asked to do so by the Chart-Track technical team. When it is done, restart the computer
and use the CD-ROM to re-install Mariners.
To install the Chart-Track Mariners system, select the folder Install on this CD-ROM and run
the file Setup.exe. Follow the instructions and install the Mariners system on a hard disk with a
minimum of 1,5 Gb space free. If you have kept the Mariners folder and its content, make sure
that you install the software in the mariners folder of the original installation.
Then start Mariners, and control that your computer is at the GMT time.
If you need to install a complete new database for your vessel, select the Load Update part
(which is the only part you can access) and select CD-ROM. It will automaticly load the file
SVR01-01 which contains your vessels data base.
When the installation is finished (it can take up to 45 minutes), exit Mariners and restart it.
If you did not need to install a complete new database, the CD-ROM may contain an update file
with the complete Charts Weekly Notices from BA, please load it.
- And make a new e-mail update request and load the received e-mail attachment from the
server.

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List of abbreviations
INVENTORY STATUS

Present in inventory

Is a chart/publication which is not replaced


(Sleeping)
Is a chart/publication which is not going to be
replaced (Sleeping)
To Order

D
O

CHART STATUS and


PUBLICATION STATUS
ORDER STATUS

VAL
REP
WMAR
OGEN
WVAL
OCP
SHIP
BO
CANC

Chart/publication is valid
Chart/publication is going to be replaced or
withdrawn
Waiting for order Mariner
Order generated
Waiting for order validation
Order received / confirmed by partner
Shipped
Back-Order by partner
Cancelled

ORDER VALIDATION

AC
AR
MC
MR
PC
PR

NOTIFICATION DATE

DATE

H.O./publisher notification date to system

AVAILABLE DATE

DATE

H.O./publisher availability date

EDITION DATE

DATE

Edition Date on chart/publication

CHART STATUS
PUBLICATION STATUS
PWEEKLY TYPE
FOR CHARTS

V
R

automatically validated by vessel business rule


automatically refused by vessel business rule
validated by manager
refused by manager
confirmed by partner/manager
refused by partner/manager

Chart/publication is valid
Chart/publication is going to be replaced or
withdrawn

TNC
TNE
TRE
TWD

To
To
To
To

RNC
RNE
RRE

Revise New Chart (delay in publication)


Revise New Edition of a Chart (delay in publication)
Revise Replacement of a Chart (delay in
publication)
Revise Withdrawn Chart (delay in publication)

RWD
VNC
VNE
VRE
VWD

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Is
Is
Is
Is
Is
Is

Be
Be
Be
Be

New Chart (announcement)


New Edition of a Chart (announcement)
Replacement of a Chart (announcement)
Withdrawn Chart (announcement)

Verified New Chart (publication confirmed)


Verified New Edition of a Chart (publication
confirmed)
Verified Replacement of a Chart (publication
confirmed)
Verified Withdrawn Chart (publication confirmed)

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PWEEKLY TYPE
FOR PUBLICATIONS

TEP
TES
TNP
TNS
TRP
TRS
TWP
TWS

To
To
To
To
To
To
To
To

REP

Revised New Edition Publication (delay in


publication)
Revised New Edition Supplement (delay in
publication)
Revised New Publication (delay in publication)
Revised New Supplement (delay in publication)
Revised Replacement Publication (delay in
publication)
Revised Replacement Supplement (delay in
publication)
Revised Withdrawn Publication (delay in
publication)
Revised Withdrawn Supplement (delay in
publication)

RES
RNP
RNS
RRP
RRS
RWP
RWS
VEP
VRES
VNP
VNS
VRP
VRS
VWP
VWS

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Be
Be
Be
Be
Be
Be
Be
Be

New Edition Publication (announcement)


New Edition Supplement (announcement)
New Publication (announcement)
New Supplement (announcement)
Replacement Publication (announcement)
Replacement Supplement (announcement)
Withdrawn Publication (announcement)
Withdrawn Supplement (announcement)

Verified New Edition Publication (publication


confirmed)
Verified New Edition Supplement (publication
confirmed)
Verified New Publication (publication confirmed)
Verified New Supplement (publication confirmed)
Verified Replacement Publication (publication
confirmed)
Verified Replacement Supplement (publication
confirmed)
Verified Withdrawn Publication (publication
confirmed)
Verified Withdrawn Supplement (publication
confirmed)

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