PROJECT NO.

:
WBS NO. : 401
DOCUMENT NO.
XXXX-XX-REQ-XX-XXXX-A4

OWNER
CONTRACTOR
LOCATION

REQUISITION FOR
FITTING/ FLANGE/
GASKET

REV. : 0
PAGES:
1 of 12

: VITOL iNDONESIA
:
: EAST JAVA , JAVA ISLANDS, INDONESIA

REQUISITION
FOR
FTITTING/ FLANGE/ GASKET

FOR BID

01/07/2014

All

Issued for Bid

GP/ZR

MF

REV
.

DATE

PAG
E

DESCRIPTION

PREPD

CHECKED

APPRD

CONTENTS
1 GENERAL................................................................................................................................. 3
2 MATERIALS.............................................................................................................................. 3
3 DOCUMENTATION.................................................................................................................... 3
4 TEST AND INSPECTION...............................................................................................................................4
5 FIELD SERVICE.............................................................................................................................................. 4
6 FIELD PRESERVATION................................................................................................................................ 4
7 SHIPPING AND PACKING INSTRUCTIONS............................................................................4
8 ORDER OF PRECEDENCE....................................................................................................... 4
9 SUB-VENDOR LIST.................................................................................................................. 5
ATTACHMENT-1 SCOPE OF SUPPLY/WORKS...............................................................................6
ATTACHMENT-2 RELATED DOCUMENT..........................................................................................7
ATTACHMENT-3 VENDOR DATA REQUIREMENT (VDR).................................................................8
ATTACHMENT-4 TEST AND INSPECTION.....................................................................................10
ATTACHMENT-5 DEVIATION AND CLARIFICATION LIST.............................................................12

Electronic File

Electronic File

(1M)

2E

5E

(1M)

2E

5E

2E

5E

After P.O.
1.

Net weight, gross weight and

measurement

2.

Packing, knockdown and

transportation procedure
Packing list

3.
4.

Loose item list

5.

Construction and Commissioning

spare parts list

6.

Operational spare parts pricelist

7.

Special tool list

8.

Operational consumables list (if any)

9.

Utilities consumption list for

operation

10.

General arrangement drawing each

equipments

11.
12.

Dimensional/Sectional drawing
Wiring Diagram

1C+1E

Before
shipping

13.

Foundation Design and Base

Anchoring

14.

Equipment Data sheet with Loading

Data

15.
16.

Calculation Sheet
Local Control Panel with Detail
Outline Terminal Drawing

17. Mechanical Instrumentation Diagram

18. Bill of quantity for site erection work
Installation and commissioning
19.
20.
Corporatemanual
quality manual
21.
WPS/PQR
22.
Welder list & Welder Certificate
23.
Catalogue, Reference List
24.

Minutes of meeting

25.

Manufacturing schedules

26.
27.

Monthly progress report

Lubrication schedule

1C +1E

1M
1M
12M
1M
1 W after
meeting
2W
Monthly

2E
2E
2E
2E

5E
5E
5E
5E

2E
2E

5E
5E

2E

5E

For Info/ For Approval/For

Construction
No.

28.

Documents & Drawings

At Bid
Proposal

After P.O.

AS-BUILT

Electronic
File

Electronic File

Operation/Maintenance Manual
Including Instrument Manufacturer
Documents

29.
30.
31.

Inspection and test plan

Inspection and Test procedure
WPS/PQR with weld map

1M
1M
1M

2E
2E
2E

5E
5E
5E

32.

Manufacturing Data Reports

Before shipping

2E

5E

33.
34.

Deviation/Clarification List
Sub-Vendor list

1M

2E
2E

5E
5E

35.

Vendor Documents list

1W

2E

5E

36.

Painting Procedure
Rust Prevention & Preservation
Procedure

1M

2E

5E

1M
1M
1M

2E
2E
2E

5E
5E
5E

37.
38.
39.
40.

1C+1E
1C+1E

MDR Index
Welder Certificate & Welder List
NDE Procedure & NDE Map
NOTES:

(1)

No of Print after PO and as Built, see Documentation article 3.1

(2)

Definitions:
W=Week, M=Month, C=copy original size, E= Electric files.

(3)

Electronic Files shall be submitted in Adobe Acrobat PDF format, drawing in PDF and
AutoCad. Electronic file preferably provide in Flash Disk.

(4)

Certification and report include in MDR.

ATTACHMENT-4 TEST & INSPECTION

Test & Inspection

INSPECTED BY
NO

TEST AND INSPECTION

PURCHASER

PIM

OWNER

VENDOR

MFRS
RECORD

1.

Material Inspection

1.1.

Chemical Analysis &

Mechanical property

OR

1.2.

Non Destructive Examination

OR

2.1.

Fit up inspection

2.2.

Welding inspection

2.3.

Visual inspection

3.

Final Inspection

3.1

Dimensional & Flange Facing

Finish Check

OR

3.2

Visual Inspection &

Dimensional Check

Painting inspection

OR

MDR

2.

REMARK
S

Abbreviation
(1)

Hold Point (H) - VENDOR is not allowed to proceed with the test/inspection unless a
written release is issued by the PURCHASER. VENDOR shall submit Inspection
Notification to PURCHASER.

(2)

Witness Point (W) PURCHASER intends to witness the test/inspection, however

VENDOR can proceed with the test/inspection when the PURCHASER inspector is not
present at the notified time. VENDOR shall submit Inspection Notification to
PURCHASER.

(3)

Spot Witness (SW) Spot Witness specified the operation test/examination where the
Contractor inspector shall be notified in advance and may be present during the specified
activity. VENDOR shall submit inspection notification to contractor.

(4)

Surveillance (S) VENDOR is not requested to notify PURCHASER. The PURCHASER

inspector will monitor work in progress, tests and inspections during his visit or periodical
inspection.

(5)

Official Record (OR) - VENDOR is requested to provide the official record to be submitted
as Material Data Report.

(6)

Internal record (IR)- VENDOR is requested to provide internal records for PURCHASER
inspector to verify the quality, such as welding consumable control record, etc.

(7)

Documents review(R) VENDOR is requested to submit the documents or records to

PURCHASER for review and approval.

(8)

Implementation (I) Preparation for execution of measurement, observation examination,

and or testing and reporting.

ATTACHMENT-5 DEVIATION AND CLARIFICATION LIST

PSFT Project
Requisition No.
Specification

Mark

Vendor Name:
Specification Requirement

D: Deviation, C:Clarification

Mark

Deviation, Clarification and Remarks