User Manual FI10.

03
Title:
Module Name

Period End Actual Allocation

Controlling Module

Controlling Period End Actual Cost Allocation

Cost can be allocated from one cost centre to another cost centre via a cost element through period end posting
of cost. Its a period end process in which actual cost gets allocated based on pre-defined rules from sender
object (i.e. cost centre, internal order, etc) to receiver objects based on tracing factor like Statistical Key Figure
or percentage, proportion, etc.

Overview:
Business Process Procedure Overview

For BSNL actual cost collected in cost centres within circle and business area will be allocated
within business area either if required through period end processing or through manual
allocation process. As such purpose of actual period end allocation of cost is to collect the cost
from reporting prospective to the correct cost centre. At the month end after running the
allocation cycle this actual cost will be copied to planning version 1. Based on the plan cost
copied from actual allocation, assessment cycle for plan cost will be run. This will post the plan
cost to different cost centre at circle level from where same will be allocated to COPA segment.
Flow of cost will be as under:
From Cost centre at SSAs to Cost centre at Circle.
From Cost centre at Non-territorial circle to Cost Centre at Circles.
From Cost centre at Corporate Office to Cost centre at Circles.
From Cost Centre at Territorial Circle to COPA segments.

Input - Required Fields

Field Value / Comments

Period
Cycle

Output Results

Comments

Document Posted

Tips and Tricks

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
1 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Procedural Steps
FI10.03.01 - Access to create distribution of cost by:
Via Menus

Accounting Controlling Cost Centre Accounting Period End

ClosingAllocationsDistribution
KSV5

Via Transaction Code

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Distribution: Initial Screen, enter information in

the fields as specified in the table below:

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
2 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Field Name
Period
Cycle

Description
Distribution Period (month)
Distribution Cycle Name

R/O/C
R
R

Start Date
Test Run

Cycle creation date

Tick for first time only

R
O

Detail List

Detail information on allocation

done

User Action and Values

Comments
These cycle will be
pre-configured to
be available to the
user
Tick test run for
first time executing
the transaction, if
output is desired
one un-tick the
same and execute

EXECUTE

On screen Display CCA: Actual Distribution Basic List, enter information in

the fields as specified in the table below:

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
3 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Click on Receiver

Click on sender

Tips & Tricks

Distribution cycle allocates cost from source object to receiver using source cost element, i.e. cost element
itself from sender gets allocated to receiving cost objects. For BSNL we will not use Distribution cycle.

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
4 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Procedural Steps
FI10.03.02 - Access to create assessment of cost by:
Via Menus

Accounting Controlling Cost Centre Accounting Period End

ClosingAllocationsAssessment
KSU5

Via Transaction Code

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Assessment: Initial Screen, enter information in

the fields as specified in the table below:

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
5 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Field Name
Period
Cycle

Description
Assessment Period (month)
Assessment Cycle Name

R/O/C
R
R

Start Date
Test Run

Cycle creation date

Tick for first time only

R
O

Detail List

Detail information on allocation

done

User Action and Values

Comments
These cycle will be
pre-configured to
be available to the
user
Tick test run for
first time executing
the transaction, if
output is desired
one un-tick the
same and execute

EXECUTE

On screen Display CCA: Actual Assessment Basic List, enter information in

the fields as specified in the table below:

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
6 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Click on Receiver

Click on Sender

Tips & Tricks

Assessment cycle allocates cost from source object to receiver using by debiting the cost element in receiver
object and crediting the cost element in sender object. This ensures tracking information from cost flow
prospective.

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
7 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Procedural Steps
Access to create indirect activity allocation of cost by:
Via Menus

Accounting Controlling Cost Centre Accounting Period End

ClosingAllocationsIndirect Activity Allocation
KSC5

Via Transaction Code

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Indirect Activity Allocation: Initial Screen, enter

information in the fields as specified in the table below:

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
8 of 9

User Manual FI10.03

Title:
Module Name

Period End Actual Allocation

Controlling Module

Field Name
Period
Cycle

Description
Allocation Period (month)
Indirect Activity Allocation Cycle
Name

R/O/C
R
R

Start Date
Test Run

Cycle creation date

Tick for first time only

R
O

Detail List

Detail information on allocation

done

User Action and Values

Comments
These cycle will be
pre-configured to
be available to the
user
Tick test run for
first time executing
the transaction, if
output is desired
one un-tick the
same and execute

EXECUTE

TIPS & TRICKS

In case of indirect activity allocation only secondary cost from sender cost object is allocated to receiver cost
object. For e.g. say internal departmental labour cost. BSNL doesnt have any identified process to allocate
secondary cost elements.

Last changed on:

10-Jun-10

Last changed by:

Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
9 of 9