Data Collection Procedure

1.0 PURPOSE
This procedure describes the process to be followed for developing data sheets for
all equipment items in the Mechanical Integrity Program.
2.0 SCOPE
This procedure applies to all data collection for all equipment items listed on unit
tracking lists.
3.0 RESPONSIBILITIES
3.1 The data collector is responsible for developing data sheets in accordance with
this procedure.
3.2 The Site Supervisor is responsible for determining and prioritizing the data
sources to be used and prioritizing the work (by unit) for the data collector.
4.0 DEFINITIONS
Data Sheet - a standard form for entering design and operating information about
an equipment item. A blank data sheet, which identifies the necessary data, is
included with each Inspection Procedure.
Discrepancy - a difference between observed information and current customersupplied information or between data sources.
Maintenance Data Management System - The electronic system for managing
the Mechanical Integrity Program. It contains the data from the equipment files,
tracks scheduled activities, and correction of deficiencies.
P&ID Is the Piping and Instrument Diagram, which the Host Company supplies.
The P&ID identifies the piping and includes line numbers, piping diameters, flow
directions, valves, and fixed equipment.
PFD (Process Flow Diagram) is a client supplied drawing identifying the major
equipment, processes, and process flows in an operating unit and also include
process variables such as operating temperature and operating pressure.
Tracking List is a list of equipment items, by equipment type and unit, included
in the Mechanical Integrity Program, which is used to track work activities.
5.0 PROCEDURE
5.1 The data collector selects an equipment item from the tracking list, which is not
marked complete in the Datasheet column.
5.2 The data collector gathers information required for the data sheet
corresponding to the equipment item selected. Data collection should include the
following sources of information if available:
P&ID's (Piping & Instrument Diagram)
PFDs (Process Flow Diagram)
Client engineering, maintenance, and inspection files
Client electronic database(s)
Interviews with Operations
Manufacturers U-1 form
Piping specifications
5.3 The data collector populates the fields of the data sheet.
5.4 If discrepancies are identified, the data collector reports them to the Site
Supervisor for resolution.
5.5 If there are no discrepancies, the data collector marks the data sheet complete
by entering the date and highlighting it on the tracking list in the Datasheet column
for the corresponding equipment item.
5.6 The data collector gives the completed data sheet to the Site Supervisor for
review. If the data sheet is satisfactory, it will be sent to the Data Entry Clerk, who
will enter the information into the Maintenance Data Management System.