Society of Petroleum Engineers

Student Chapter Annual Report

Provide information as completely as possible for each of the 10 tabbed sections of this report.
Reports must be received by
Each worksheet contains information about what to include; if you have questions, you can contact us at the addresses below.
SPE Student Activities on or
You may want to maintain the records on this file throughout the year. If you do, you will have all the information you need to efficiently fill out the
before 1 April.
entry for outstanding student chapter.

Note: Be sure to fill out each

Student Chapter Name tab completely. Scroll to the
(no abbreviations) RAJIV GANDHI COLLEGE OF ENGINEERING right and left to double check.

Chapter Code 6032

To find your chapter code: http://www.spe.org/spe-app/jsp/siteFunctionality/chapterList.jsp

Academic Year 2009-2010

(March-November) or (September-May)

Submit report to:

studentactivities@spe.org

You may mail copies to: or to the Middle East Office:

Society of Petroleum Engineers Society of Petroleum Engineers
PO Box 833836 PO Box 502217
Richardson, TX 75083-3836 USA Dubai Knowledge Village, Block 17, Offices S07-S09
Dubai, UAE
Telephone:
For overnight US delivery, use:
222 Palisades Creek DR
Richardson, TX 75080 USA 971.4.390.3540
Fax:
Telephone: 971.4.366.4548
1.979.952.9393 spedub@spe.org
Fax:
1.979.952.9435
 Membership
Number of Students

Percentage of
In SPE Chapter Total
Class Department Members Membership
First year 58 12 21%
Second year 57 40 70%
Third year 32 27 84%
Fourth Year 33 30 91%
Graduate
Total 180 109 61%
From Other
Departments n/a
Total 180 109 61%

Recruitment Activities
List activities related to recruitment of new members to SPE. Do not list activities related to recruiting new students to the department; see the tab for Service
instead.
Number of Students Attending
New SPE
Members
SPE Non- Registered Percentage of Total
Date Activity Location members members at Meeting Membership in Attendance
17/12/2009 Membership Drive College Premises 4 60 9 4%
18/12/2009 Membership Drive College Premises 3 60 12 3%

Grand Totals 7 120 21

 Planning Meetings
List meetings of officers or others involved in planning student chapter activities.

Activity Number Attending

SPE
Student
Date Meeting Purpose Location Description (30 words or less) Members Others Total

FA proposed a 1/2 day workshop

to be held in campus by the
month of feb 2010. organising
11/9/2009 proposal to conduct a workshop College premises committee was announced 5 1 #REF!

treasurer addressed the members

about funds regulation & budget
12/7/2009 fund collection- invited lecture College premises to conduct the invited lecture. 51 8 59

arrangements were made to

encourage the freshmen to the
department in becoming SPE
12/14/2009 membership for freshmen College premises aspirent members 5 1 6

the SPE president for the current

academic year addressed the
2nd and 3rd year classes and
monitored the renewal list for
1/5/2009 president address College premises 2010 75 2 77

news letter contents, article

submission deadline dates were
discussed. In addition for monthly
newsletter, website reconstruction
1/9/2010 news letter release College premises was also discussed. 5 1 6

news letter release date was

finalized. (feb 1st weak), and
acting president was nominated
1/21/2009 general body meeting College premises by office bearers. 76 8 84
 Educational/Technical Events Sponsored by Student Chapter
List all educational/technical meetings or activities (such as field trips, guest speakers, student paper contests, etc.) sponsored by the chapter. Do not include officer-only or
planning meetings.

Number of Students Attending

Percentage
New SPE of Total
Members Membership
Non- Registered in
Date Title/Topic Meeting Type Speaker SPE members members at Meeting Attendance

Col. Jitendra Prasad, Head

regional Laboratory ONGC,
Chennai, Dr. G George, General
secretary and correspondent,
RGCE, Dr. S P Arya, Dept. Of
Petroleum Engineering. Dr.
Stephen Pitchaimani, HOD,
Dept. of Petroleum Engineering,
21/08/2009 Chapter renewal renewal function RGCE 70 48 0
14/09/2009
to
16/09/2009 Field Training Training not applicable 30 3
16/09/2009 Lab visit field trip not applicable 20 12 18%
18/01/2010 Presentation Technical presentation not applicable 45 27 41%

04/02/2010
and
05/02/2010 Field Visit to Rajamundri field trip Not applicable 42 15 39%
 Professional Events Sponsored by Local/Regional SPE Groups

List student chapter member participation in activities sponsored by SPE Local/Regional groups. Include section meetings, study groups, short courses, seminars, regional, national, or
international SPE conferences, etc. Include participation in study groups, seminars, short courses, etc.

Number of Students Attending

Percentage
New SPE of Total
Members Membership Comments: Describe the participation of
SPE Non- Registered in student members in planning, organizing,
Date Title/Topic Meeting Type Speaker members members at Meeting Attendance or speaking at the meeting

The lecture efficiently educated us with

vivid picture of tecnologies in controlling
29/09/2009 Distinguished Lecture Program Dr. Otto Luiz Alcantara Santos 30 20 28% blow outs.

The lecture session on "Well construction

hydraulics in challenging environment"
enlightened the very tecnological nuances
17/03/2010 Distinguished Lecture Program Mr. Andre Leibsohn Martins 9 1 8% of the topic.

Dec 2009 to Done project works in various

Feb 2010 Internship Not applicable 30 3 28% Organisations and got practical exposure.
 Service Activities

List all activities in which the student chapter participated as a group or sponsor that enhanced the image of the petroleum industry, the petroleum engineering profession, or the student chapter. Include college/university and local
community activities. Activities include, but are not limited to, presentations concerning the petroleum industry, tutoring (outside department), community action projects, participation in University Recruiting events, Energy4me
presentations, blood drives, environmental clean-up events, etc.

Activity Number of Students Attending

New SPE Percentage of

Members Total Total number How did members contribute? How did
SPE Non- Registered Membership of hours for you evaluate the effectiveness of the
Date Title Location Description (30 words or less) members members at Meeting in Attendance all students contribution? Who will benefit?
 Student Member Support Services

List the services routinely provided by student chapter for membership and/or all petroleum engineering students. Include such services as
tutoring, mentoring, library, copying services, lounge area or other similar services.

New this
Service Type year? Frequency of Use Number of Students Served Comments

Techinical papers are downloaded

and distributed to students through
the Chapter. Besides, A department
library has been established to
keep hard copies of books and
papers
eLibrary no Weekly 100%

The chapter run newsletter brings

local news, chapter events, articles
Newsletter no Once in two months Not definable

The Chapter collects videos and

maintains a good archive

Videos no Frequently 80%

All the members are advised to

avail the use of E-Mentoring offered
by SPE.
Mentoring no Daily Not definable

The recently launched website

brings quick updates about events,
notifications & information to its
members.
Website no Monthly Not definable

A common mail services where all

the updates will be posted.Any
member can log in check out recent
messages.
eMail service no Frequently Not definable

The manual display system allows

members to track on going events
,information about
futureprogrammes and
notifications.
SPE Board no Daily 100%
 Fundraising
List all fund-raising activities of student chapter.

Number of Students Attending

New SPE Percentage of

Members Total
SPE Registered Membership
Date Type of Activity Funds Raised Purpose of Funds members Non- members at Meeting in Attendance Comments

Sponsoring students to
attend the IPTC, Doha
conference Presented group projects, visited
9/12/2009 IPTC, Doha 130,000 1 0 stalls, field trips etc.
Sponsoring students to
120,000 attend the OGIC, Mumbai Visited stalls, attended technical
20/01/2010 OGIC, Mumbai conference 4 0 0 sessions etc.
 Extracurricular Activities
Include all social and recreational activities that involved participation by the chapter as a group.Include teams sponsored in school/community athletic leagues, joint activities with industry personnel
such as tennis/golf tournaments, cultural events, etc. Do not include service activities.

Activity Number of Students Attending

New SPE Percentage of
Members Total
SPE Non- Registered Membership in
Date Title Location Description (30 words or less) members members at Meeting Attendance Comments
 Summary

IMPORTANT: Information provided on this page will be used in the pre-selection process of the
Outstanding Student Chapter Award. An Incomplete Summary Page will result in the elimination
of the student chapter from the award selection process.

Answer each of the questions below within the limits given. Before you begin this page, you should
complete each of the other pages in this document, then write your summary to help us understand why
we should identify your chapter as the most outstanding in your division. The cells will expand as needed
to accommodate your text.

1. What significant contribution do you believe your chapter accomplished last year? (500 words or less)
[Answer #1 here]

The success of any professional organization lies in giving support to the members. Last year SPE RGCE
played the leading role in sharing the knowledge to the students and in preparing them to face the
challenges in the industry. Through unique intractive methodologies and field trips, the chapter offered
opportunity to the students to get exposure to the industry. The students who went for IPTC, Doha and
OGIC, Mumbai intracted with the professionals from the industry and shared their views about career in
Oil and Gas indutry. The HC-TECH, a one day workshop conducted by SPE RGCE gave the students a
picture about various streams of the Petroleum Industry.
2. What significant challenges did the chapter face last year compared to the prior year, and how did you
solve them? (200 words or less)
[Answer #2 here]

The primary challege was to establish a proper communication with the chapter and students, due to the
lack of knowledge of the students about the importance of such an organisation. By conducting
orientation programmes and interactive sessions, we made sure that the communication level went up
and the students understood how important, a society like SPE is.
3. In 25 words or less, write the announcement to tell why your chapter deserves this award. It might say,
for example, "For outstanding efforts to educate the community about the value of the petroleum industry
in promoting a healthy economy."
[Answer #3 here]

For exhibiting persistent

 SPE STUDENT CHAPTER FINANCIAL STATEMENT
Chapter Name
PLEASE NOTE: If your chapter has no funds to report, please indicate
a 0 in cells: 9B, 20B, 33B and 38B.
US$
TOTAL RESOURCES as of 31/03/2010 (date)
Cash, checking, and savings accounts $33.66
Bonds, securities, other (at cost) $-
TOTAL - CASH & INVESTMENTS $33.66

INCOME as of 31/03/2010 (date)

Rebates and travel money from SPE 5,540.17
Chapter dues collected 1,218.84
Interest and dividends earned $-
Meetings and special events, including fund raising activities $-
Educational courses, symposia $-
Other: $-
Donations $-
Misc. $-
TOTAL - INCOME $6,759.00

EXPENSES from 28/06/2009 to 31/03/2010(dates)

Educational courses/symposia (including travel to SPE regional and annual
meetings) 5,540.17
Donations/Scholarships $-
Operating expenses (stationery, supplies,postage, etc.) $1,116.40
Other: $-
Fund raising expenses $-
Technical paper contest expenses $-
Publication expenses, newsletters, etc $14.40
Purchases of technical publications $-
Social Activities $-
Misc. $33.66
TOTAL - EXPENSES $6,704.63

Cash US$ Other

TOTAL RESOURCES as of 31/03/2010(date) $6,792.66

YEAR-END TOTAL - CASH & INVESTMENTS $88.04

________________________________ ________________________________
Student Chapter Treasurer Signature Faculty Sponsor Signature

REQUIRED

eMail to:

SPE Student Activities

Society of Petroleum Engineers

P. O. Box 833836

Richardson, TX 75083-3836, U.S.A.

Telephone: +972-952-9393

Facsimile: +972-952-9435
studentactivities@spe.org
 Support for Technical Development Program
Confirmation of Expenditure of Funds

I hereby attest that all Support for Technical Development funds received from SPE will be used only for student chapter
programs and activities.

I understand that in order to be eligible to continue receiving these funds it will be necessary to submit a completed
ANNUAL REPORT by 1 April each year. I also certify that any funds received during the academic year will be used only
for the purposes authorized by the program.

Name: Dr.V. STEPHEN PITCHAIMANI

(Student Chapter Faculty Sponsor)

Signature (Required):

Student Chapter: RAJIV GANDHI COLLEGE OF ENGINEERING

(Name of University)

Chapter Code: 6032

Date 31/03/2010
(DD/MM/YY)

Please check how you would like to receive your reimbursement

The two options for receiving a reimbursement are:

1. Check (Option available to chapters in the United States only):

Name to Issue Check to

Full Mailing Address

2. Wire (if chapter is outside the United States)

Account Name

Account Number
IBAN Number (for
European accounts)

Bank Name

Bank Address

ABA Routing Number

(for US accounts)

Swift Number
(for non-US accounts)

Since we do not pocess a bank account, the details requested above cannot be
filled. We will furnish the details as soon as we get a bank account.

eMail to:
SPE Student Activities
Society of Petroleum Engineers
222 Palisades Creek Dr.
Richardson, TX 75080-2040
P. O. Box 833836
Richardson, TX 75083-3836, U.S.A.
Telephone: +1.972.952.9393
Facsimile: +1.972.952.9435
studentactivities@spe.org
 SOCIETY OF PETROLEUM ENGINEERS
STUDENT CHAPTER OFFICER REPORT FORM
Student Chapter: Rajiv Gandhi College of Engineering

Student Chapter Code: 6032 Academic Year: 9-Jul to 10-Mar

(MM/YY) (MM/YY)

PLEASE NOTE: If you are graduating within the next two months, please list the next upcoming officer.

FACULTY SPONSOR
Last Name Pitchaimani First Name V. Stephen Member Number 3372228
University Residential Address Rajiv Gandhi College of Engineering, Nemili, Sriperumbudur, Chennai.
City Chennai State/Province Tamil Nadu Country India

Zip/Postal Code 602105

Email address vspmstephen@gmail.com Telephone Number 91 9840680473

PRESIDENT
Last Name K First Name Thangarasu Member Number 3472556
University Residential Address Rajiv Gandhi College of Engineering, Nemili, Sriperumbudur, Chennai.
City Chennai State/Province Tamil Nadu Country India

Zip/Postal Code 602105

Email address thangarasuk@gmail.com Expected Graduation Date Jun-12

SECRETARY
Last Name Kohar First Name Jaiprakash Member Number

University Residential Address Rajiv Gandhi College of Engineering, Nemili, Sriperumbudur, Chennai.
City Chennai State/Province Tamil Nadu Country India

Zip/Postal Code 602105

Email address jai_mbs@yahoo.co.in Expected Graduation Date Jun-12

TREASURER
Last Name Ram First Name Mani Member Number 3430184
University Residential Address Rajiv Gandhi College of Engineering, Nemili, Sriperumbudur, Chennai.

City Chennai State/Province Tamil Nadu Country India

Zip/Postal Code 602105
Email address maniram91@gmail.com Expected Graduation Date Jun-12

Form Submitted By:

Name: Aswath G krishnan
University: Rajiv Gandhi College of Engineering
Address: Nemili, Sriperumbudur, Chennai
Telephone: 091 9787311899
E-mail Address: aswathg@gmail.com
Date: 31/03/2010

eMail to:
SPE Student Activities
Society of Petroleum Engineers Telephone: +972-952-9393
P. O. Box 833836 Facsimile: +972-952-9435
Richardson, TX 75083-3836, U.S.A. studentactivities@spe.org
Tips on How to Win OSC
Participate in community service.
Do something new and different this year.
Focus more on technical activities, presentations from companies or lecturers, and service. Focus less on
membership numbers and extracurricular activities.
Increase involvement of students in activities promoting the industry and the Society, telling the public what we do
and who we are. Help us develop a more positive image.
Make a goal toimprove each member's growth as a young engineer.
Involve global community activities above and beyond what is expected.
Invite technical speakers and industry representatives to the chapter.
Explain your chapter's extra challenges.
Include a broad range of activities within the chapter.
Indicate efforts in improving your chapter.
Participate in student paper contests.