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BOARD OF DIRECTORS OPEN SESSION

MARCH 8, 2016 4 P.M. - WHITE OAK CLUBHOUSE

AGENDA
CALL TO ORDER:
ROLL CALL:
Tony Castro
Larry Reider
Mike McCoy
Wayne Deats
Lin Frasier

President
Vice President
CFO
Secretary
Member at Large

RATIFY EXECUTIVE SESSION:


1. Collections Report
2. Attorney Report
3. Third Party Contracts
Board action: Ratify all actions taken in executive session
WELCOME & COMMENTS:
1. Overview of matters discussed in Executive Session
BOARD RESIGNATION:
Board Action: Motion to accept resignation
BOARD APPOINTMENT:
CONSENT ITEMS:
1. Board of Directors Meeting Executive Session & Open Session Minutes for 01.12.16
2. Board of Directors Special Open Session Minutes for 02.09.16
3. Ratify approval both spas resurfacing and other necessary repairs
4. Ratify approval of the replacement of the gate operators at Ridge Oak
5. Ratify storm drain/catch basin clean up
Board Action: Motion to Approve
FINANCIAL REPORTS as of 01.31.16
1. Cash Flow Report
2. Balance Sheet
3. Owner Account Summary
4. Income & Expense Report
5. A/P Summary
6. Reserve Expenses Report

2015 REVIEWED FINANCIAL STATEMENT


Board Action: Motion to approve to distribute to ownership
COMMITTEE REPORTS:
1. Social Committee:
a. Events Calendar for 2016
2. Swimming Pool Committee:
3. Grounds Committee:
4. Club House Committee:
5. Marketing Committee:
6. Welcome Committee:
a. Update on Welcome Packet for New Owners
BUSINESS:
1. Ridge Oak Exterior & Interior Light Upgrade Estimates
a. Marrs Electric Services
b. All Phase Electric Services
2. Clubhouse Key Fob Estimates to be brought to meeting
3. 2016 Resident Directory update on distribution
MANAGEMENT REPORT:
1. Community Task List
OWNER COMMUNICATIONS:
1. Owner concern on watering coming into the community off of Old River Action has been
taken to address the matter with the City who has cleared the drains off of Old River
2. Owner called with concern on possible trip hazard matter was evaluated by Grounds
Committee and Management followed up with the owner who reported the matter.
3. Owner submitted request to have trees planted in the streetscape area in front of her home.
Matter was evaluated by Grounds Committee and a work order was sent to have a tree
planted in her streetscape.
4. Owner submitted email regarding signs that were placed on the gates, the matter was
evaluated and the signs were removed
5. Owner sent in a letter anonymously regarding a concern on a underage individual residing in
the community. The matter is being addressed according the Seven Oaks CC&Rs and Civil
Code. The Greens Board will be kept updated.
6. Owner sent in email regarding newspaper carrier and loud music, matter was addressed with
vendor
7. Owner requested temporary gate code as per approved policy for a open house this was
issued.
8. New owner sent request regarding obtaining mailbox keys and a clubhouse keys
Management provide response and direction on how to obtain these items.
OPEN FORUM: Owners have the right to speak to the Board. This period is devoted to comments by
owners and discussion of those comments. Except in emergencies, no action may be taken upon a
matter raised under this item of the agenda until the matter is placed on an agenda as an action item.
To accommodate all members, please try to keep your comments to three minutes.
ADJOURNMENT: