Nit 141015. FASTENERS IOCL

Tender No.
RGRM141015
Due Date: 30/05/2014
INDIAN OIL CORPORATION LIMITED

GUWAHATI REFINERY
NOONMATI, GUWAHATI-20
Fax No. 0361-2657251/50
Telephone No. 0361-2657055/2597251/7262/7253
MATERIALS DEPARTMENT
NOTICE INVITING TENDER (National)
(No. RGRM141015)
For
Supply of Studs & Nuts at Guwahati Refinery
Due on
30/05/2014 (14.30 HRS IST)
Issued to/ From:

---------------------------------------------------------------------
Indian Oil Corporation Limited, Refineries Division, Guwahati Refinery, Noonmati, Assam-781020, India
Tender No. RGRM141015
Due Date: 30/05/2014

GUWAHATI REFINERY
National Tender No. : RGRM141015 for Supply of Studs & Nuts at Guwahati Refinery
Index
Sr. No.
1
2
3
Open tender no & due date

Index
National Tender Notice
No. of
Pages
1
1
2
Special Instructions to Bidder
Pre Qualifying Criteria (PQC)

& BIDDERS CONFIRMATION
Price Schedule (Priced Bid)
E
E-1
1
2
6
7
8
Description
Annexure
Bid Evaluation Criteria

Public Procurement Policy for Micro and Small
Enterprises
Technical Specifications
10
General Purchase Conditions (GPC)
45
11
Questionnaire of Agreed Terms & Conditions

( For Indian bidders)
12
List of Directors of Indian Oil Corporation Limited
13
Format for Deviation statement
14
E-payment details format
15
Proforma of declaration of black listing/holiday listing
Due Date: 30/05/2014
Annexure-A

(Refineries Division)
National tender no.: RGRM141015 for Supply of Studs & Nuts at Guwahati Refinery
Sealed tenders are invited in Single Bid from reputed Vendor / Supplier / manufacturers for the supply of
following material:
Description of material
Supply of Studs &
Guwahati Refinery
Nuts
Quantity
at As per price
schedule
Tender Fee
Not applicable (Tender
fee is not applicable if
tender documents are
downloaded from
website or soft copy of
the tender document is
issued)
Earnest Money Deposit

Not applicable
PRE-QUALIFICATION CRITERIA :
1. The annual turnover of the bidders during any of the preceding three financial years should be at
least Rs. 148364 (Indian National Rupees One Lakh Forty Eight Thousand Three Hundred Sixty
Four Only)
(Audited balance sheet and profit & loss accounts should be attached as a documentary support
towards this requirement.)
2. Bidders should have been awarded Purchase orders for Similar item in any of the last five years
ending on last day of the month immediately previous to the month in which last date of bid
submission falls as under :
A. Three similar completed orders each consisting not less than Rs. 74182 (Indian National
Rupees Seventy Four Thousand One Hundred Eighty Two Only)
OR
B. Two similar completed orders each consisting not less than Rs 98910 (Indian National
Rupees Ninety Eight Thousand Nine Hundred Ten Only)
OR
C. One similar completed orders each consisting not less than Rs. 123637 (Indian National
Rupees One Lakh Twenty Three Thousand Six Hundred Thirty Seven Only)
Due Date: 30/05/2014
Note: Copies of relevant Purchase Orders/ Work Orders, along with supporting documents like,
completion certificates / commissioning certificates/LR copy of transporter etc. are to be
uploaded as documentary evidence as per instruction given in tender document.
Tender document (Non-transferable) will be available from the office of the Chief Materials Manager
(Materials), Indian Oil Corporation Ltd. (Refineries Division), Guwahati Refinery, Noonmati, Guwahati-20,
from 16/05/2014 to 29/05/2014 (both days inclusive) on all working days.
The complete tender document can also be downloaded from our website within the sale period . Tender fee
is not applicable if tender documents are downloaded from website or soft copy of the tender document is
issued)
For the sake of convenience, we advise all tenderers to download the complete tender document from the
website. Vendors will have to register in our website for downloading the complete tender document.
Interested bidders may please confirm their participation by fax at 0361-2657251 or e-mail at
mouliksk@indianoil.in by 28/05/2014.
Tenders obtained from any other source will not be acceptable.
Tender shall be received up to 14.30 Hrs on 30/05/2014 and opened on the same day at 15.00 Hrs
The tender issuing authority reserves the right to issue / not to issue tender documents, accept or rejects any
tender/all tenders in part or full without assigning any reason, whatsoever. IOCL also reserves the right not
to accept the lowest rates quoted by the tenderers. Prevailing Government guidelines regarding cost of
documents/EMD/price preference shall be applicable.
Indian Oil Corporation Limited will not be responsible for any delay/loss of documents in postal service.
Chief Materials Manager

PLACE: Noonmati, Guwahati -20
DATE: 15/05/2014
Due Date: 30/05/2014
Annexure-B
GUWAHATI REFINERY
National tender No. RGRM141015
Special Instructions to Bidders
Subject: Request for quotation for Supply of Studs & Nuts at Guwahati Refinery
1.
Bids are requested for subject item in complete accordance with our Tender Document and its
attachments under Single Bid System.
2.
Submission of Tender:
2.1 The Bid (Technical & priced) shall essentially contain the following documents:
a.
b.
c.
d.
e.
f.
g.
h.
Full tender document, Special instruction to bidder (annexure B) and Bid evaluation criteria
(annexure E) duly filled in (wherever applicable), signed and stamped as a token of
acceptance.
Technical specification sheet (Annexure-F) duly signed and stamped as a token of
acceptance.
Acceptance of General Purchase Conditions (GPC), (Annexure-G) may be provided in your
company letterhead with clear noting about its acceptance and signed by authorised
signatory.
Questionnaire of Agreed terms & conditions (Annexure-H) duly filled in, signed and stamped
on each page.
Deviations to the tender document, (if any) Format enclosed (Annexure-J). Please note that
deviations taken from our all Technical and Commercial request/stand/forms/conditions has
to be summarized/indicated, point wise, systematically one by one in our deviation
statement only, as per our format only. Please note, Deviations if any, in any other format
will not be considered/entertained in this tender at all. Deviation statement must appear in
bid itself.
Bidder has to confirm about complying the PQC of the tender in annexure C and submit it
duly signed and stamped. Proof of Pre-qualification Criteria (PQC) to be submitted along with
offer. If Pre-Qualification Criteria is not matching with our Tender Requirement, your offer
may be straightway rejected without further evaluation of the bid.
Prices should be indicated in Price Schedule (Annexure- D ) with duly filled up commercial
terms , signed and stamped.
Proforma of declaration of black listing/holiday listing (annexure L) duly filled up, signed
and stamped..
Due Date: 30/05/2014
2.2 The bid (technical & price bid) shall be sealed in one envelop with superscription of IOCLs Tender No.,
Due Date. This should be addressed to Chief Materials Manager, Indian Oil Corporation Limited,
Guwahati Refinery, Noonmati, Guwahati-20.
2.3 Bids complete in all respects should reach our Office on or before 30/05/2014 by 14:30 Hrs (IST).
2.4 Telex/Telegraphic/Fax/E-Mail offers shall not be accepted.
2.5 The bid (Technical & price bid) shall be opened on 30/05/2014 at 15.00 Hrs. (IST).
2.6 The commercial requirements are specified in the attached Questionnaire of Agreed Terms &
Conditions, which should be duly filled in, signed & stamped in all pages. The same should be
returned to us along with your bid. Bids received without duly filled in Questionnaire are liable to
be rejected.
2.7 If not bidding please return Tender Document along with regret letter within the due date.
3.0
Tender Opening:
The bid (Technical as well as priced bid) shall be opened on 30/05/2014 at 15.00 Hrs. (IST). The bids will be
evaluated as per the Bid Evaluation Criteria attached in annexure E.
4.0 General Points
4.1
IOCL reserves the right to accept or reject any tender in Part or full without assigning any reason
whatsoever. IOCL also to give purchase preference to Public Enterprises, as admissible under the
existing policies of Government of India.
4.2
Any effort by Bidder or Bidders Agents, Consultant or representative, howsoever described, to

influence the owner in any way concerning scrutiny / consideration / evaluation / comparison of
the bid or decision concerning the award of the contract shall entail rejection of the Bid.
4.3
Indian Oil Corporation Limited will not be responsible for any delay, loss or non-receipt of tender
documents sent by post / courier.
Offers and all correspondence must be in English Language only.
4.4
4.5
The tender document is non-transferable. In case bidder is not interested to quote, please return
the tender documents along with regret letter within due date.
4.6
The following names shall be incorporated in the invoices against each supply for availing
CENVAT benefit.
Location
Consignee
Guwahati(Assam)
Materials Manager (Stores), Indian Oil Corporation Limited
(Refineries Division), Guwahati Refinery, Noonmati, Guwahati-20,
Assam.
Due Date: 30/05/2014
4.7
The prices shall be indicated in figures and in words. In case of any discrepancy between the prices
indicated in figures and words, the price indicated in words shall be deemed as correct.
4.8
The terms & conditions mentioned above and in Questionnaire of Agreed Terms & Conditions at
(Annexure-H) supersede any condition in contradiction mentioned elsewhere in the tender
documents.
4.9
Documents required for meeting pre-bid qualification criteria will be examined at the time of
Techno commercial bid evaluation. Preferably vendor should down load the tender documents
from IOCL website. Acceptance of tender documents will be subject to submission of requisite
documents by vendor for meeting pre bid qualification criteria.
4.10
Interested Bidders may

(www.indianoiltenders.com)
4.11
Taxes /Duties etc. where applicable should be shown separately.
4.12
E-payment: Payment from IOCL will be made through e-payment mode only. Bidders should
submit their bank details along with a copy of PAN card duly attested by gazetted officer and a
copy of a cancelled cheque to cross verify the accuracy of the bank particulars. Bidders to clearly
indicate submission of the same in their offer. Those who have already submitted need not submit
again and may indicate "already submitted and available with Guwahati Refinery with vendor
code (please mention the vendor code). Without this bank details IOCL will not be able to release
the payment. E-payment details format is attached as Annexure-K.
4.13
Use of white/erasing fluid for correcting the rates is banned. Wherever the rates are corrected
with white/erasing fluid, the bids will be summarily rejected.
4.14
Bidder to quote competitive prices considering the fact that price negotiations, if required, to be
held with the lowest tenderer only. Negotiations will not be conducted with the bidders as a
matter of routine. However, corporation reserves the right to conduct negotiations.
download
the
Tender
Documents
from
the
website
4.15 Mode of payment & acceptance criteria:

a. Bidders may note that IOCL (GR) shall release all payments through e-payment mode (RTGS /
NEFT/ ACCOUNT TO ACCOUNT TRANSFERS) only and NOT through any other mode. Bidders must
therefore, submit their bank details without fail. Besides, all bank charges incidental to payment
against dispatch documents through bank (if applicable) shall be to vendors account only.
b. IOCL Payment Terms for supply shall be 90% payment against despatch documents through bank
and balance 10% within 30 days after receipt and acceptance of materials at Guwahati Refinery
stores
or
100% payment after receipt and acceptance of materials at Guwahati Refinery Stores within 30 days.
Any deviation may attract suitable loading or offer may be liable for rejection.
Due Date: 30/05/2014
4.16 Commercial Loading

A. Non-furnishing of Performance Bank Guarantee, wherever required: In case of non-acceptance to
furnish PBG (for 10% of order value) as per tender terms their offer will be loaded with 10% of
their basic cost. In case the supplier offers to give PBG for less than 10% of the order value,
loading shall be done for the differential amount.
B. Price variation: We ask for firm prices. In case a bidder doesnt offer firm prices, he must indicate
a maximum ceiling to which his quoted price may vary. The said maximum ceiling shall be added
to the amount quoted by the bidder.
C. Price Discount clause: We ask for total acceptance of this clause (Refer Clause No.-12 of our
enclosed General Purchase Conditions). In case a bidder accepts this clause in part, the difference
between the quantum as per GPC and that offered by the bidder shall be added to the tendered
amount. For non-acceptance of the clause, loading of 5% shall be done on the quoted prices.
D. Payment Terms: We ask for acceptance to our payment term specified in this tender. In case a
bidder takes deviation to this payment term, loading for interest implication at 1% higher than
IOC's Prime Lending Rate shall be done.
E. Freight components: If a bidder does not mention freight component separately, the same shall
be considered as nil. Accordingly, a freight component shall be loaded to the offered price to
arrive at the landed cost at site.
F. Taxes & Duties: If a bidder does not mention Taxes & Duties, the same shall be considered as
Borne by vendor.
G. Delayed Delivery: Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5%
total order value) .In case the vender does not accept the delayed delivery clause or take
exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5%
of the order value or the differential % not agreed by the supplier. In case the vender takes an
exception that price reduction in case of delayed delivery should be restricted to 5% of delayed
portion only and not on total order value, then price loading @ 2.5% shall be done. c) In case the
vender insists for liquidated damages or indicates penalty clause in place of price reduction clause,
the prices shall be loaded by 5% .
4.17
Tender can be submitted directly by foreign vendor or their authorized Indian Agent on behalf of
them but not both. Payment to Indian Vendor shall be in Indian Rupee.
4.18
Any Legal dispute shall be within the Jurisdiction of Local Court, Guwahati (Assam).
4.19
Important Notes:
A.Vendor may be put on Holiday List in case
The offer is accepted and the Vendor fails to furnish the Performance Bank Guarantee or
to execute the contracts within the stipulated period.
Due Date: 30/05/2014
In case the tenderer alters / modifies / withdraws the bid suo-moto after opening the
bids (Technical bids in case of two bid system) and within the validity period. In such a
case, the tender submitted by the tenderer shall be liable to be rejected.
B.Please note that the tender can be abandoned without assigning any reason and in such case, no
compensation will be paid for the efforts made by bidder.
C. Suo-moto reduction shall not be considered for evaluation whether given before or after opening
of price bids. If any bidder other than lowest bidder offers suo-moto reduction in the prices after
opening the price bid, the offer shall be rejected out rightly. However, if there is a suo-moto
reduction from the lowest bidder adjudged on the basis of the comparative statement as per
price bids before such reduction, the benefit of suo-moto reduction shall be availed of at the
time of placement of order on the lowest bidder.
D. IOCL Approved Third Party Inspection Agencies are:
M/S. ENGINEERS INDIA LTD
M/S. LLOYD'S REGISTER OF SHIPPING
M/S. DET NORSKE VERITAS
M/S. PROJECTS & DEVELOPMENT INDIA LTD
M/S. MECON LTD
M/S. INDIAN REGISTER OF SHIPPING
M/S. SGS INDIA PVT LTD
M/S. BUREAU VERITAS
M/S. RITES LTD
M/S. TUV INDIA PVT LTD
M/S. TUV SOUTH ASIA PVT LT
E. Vendor must quote third party inspection charges in their offer (wherever applicable as per tender
conditions), failing of which their offers will be loaded with the maximum quoted charges among
the technically acceptable offers. Third Party Inspection (TPI) is required for this tender.
F. Vendor must quote freight charges in their offer, failing of which their offers will be loaded with
the maximum quoted charges among the technically acceptable offers. However IOCL reserves
the right to bring the consignment through our approved transporters if the freight charge in the
techno - commercially acceptable lowest offer is found to be more than the freight charge of our
approved transporters.
G.Vendor must mention clearly the commercial terms and conditions in their offer. No spaces
should be kept blank and Not applicable" should be written instead of keeping blank spaces
wherever required.
Due Date: 30/05/2014
H. Bidder shall quote their prices only in the price schedule (Annexure D) and nowhere else in the
tender documents. Prices quoted in price schedule (Annexure D) will supersede the prices
indicated anywhere else in the tender documents.
4.20
Earnest Money Deposit(EMD) :
Bidder to submit a non-transferable/non-adjustable interest free Earnest Money Deposit (EMD) as

specified in the Tender Notice along with un-priced part of the bid by way of Demand Draft drawn in
favour of Indian Oil Corporation Ltd, Refineries Division, payable at Guwahati in form of Swift transfer
/DD/Bankers cheque. For single bid system, bidder should submit EMD in a separate cover so that in case
applicable EMD is not submitted then the offer may not be opened.
4.20.1 Tenders without EMD are liable to be rejected.
4.20.2 EMD of Technically unqualified bidders shall be released after finalization of Part-I
(Technical Bid) evaluation. EMD of unsuccessful bidders shall be released after issuance of
LOA/ Purchase order against this tender. However, in case of successful bidder the EMD
shall be released on receipt of performance bank guarantee.
4.20.3 Forfeiture of EMD A tenderer who has submitted their bid shall not be permitted to
alter/amend or withdraw the bid, not withstanding that the bid(s) has/have not yet been
opened/finalised. A tenderer who purports to alter/modify withdraw their offer after
submission, within the validity of the offer shall be liable to have their offer rejected and
their EMD forfeited/encashed.
4.20.4 The Earnest Money deposited by successful tenderer shall be forfeited if the successful
tenderer fails to honour the offer terms prior to ordering and Contractual terms after
issuance of Fax of Acceptance/PO.
4.21 Tender Fee :
Bidder to submit a Tender fee of requisite amount as specified in the Tender Notice in favour of Indian
Oil Corporation Ltd, Refineries Division, payable at Guwahati in form of Demand Draft (DD) for issue of
hard copy tender documents from the office of Chief Materials Manager, IOCL, Guwahati Refinery on all
working days. Tender fee is exempted in case tender documents are downloaded from our website
www.indianoiltenders.com or soft copy of the tender documents is issued.
4.22
Exempted Categories:
As per MSME Act, 2006 (or Erstwhile NSIC Registered Parties), Central/State PSUs and JVs of IOC are
exempted from submission of Tender Fee and EMD, if applicable.
Due Date: 30/05/2014
For claiming exemption as per MSME Act, 2006 or SSI unit registered with NSIC under single point
registration scheme, eligible bidders are required to submit valid documents as per Government guideline
along with a copy of the guideline.
Thanking you,
For & on behalf of
Indian Oil Corporation Ltd.
Guwahati Refinery
Note: This is not an order
Due Date: 30/05/2014
Confirmation Regarding Participation in the Tender

Interested vendors should confirm about their participation by fax or e-mailed to 0361-2657251/50
or (mouliksk@indianoil.in/yadavsc@indianoil.in/singhaa@indianoil.in)
Ref: NIT No. RGRM141015
Supply of Studs & Nuts at Guwahati Refinery
Name of the company:______________________

IOCL vendor code:____________________________
Address:__________________________________________________________________________
_________________________________________________________________________________
City:______________________
Pin code:______________________
Contact Person (s) Name:________________________________
Designation:____________________________
Phone / Mob:___________________________________
Fax:______________________
E-Mail address:___________________________________________
Excise registration no: __________________________________________
ECC No: __________________________________________
NSIC registration no for Micro / Small scale industries: ___________________________________
PAN no: ______________________
Maximum Annual Turnover in the last three Years:__________________ year ___________
Maximum Single Work / Purchase order in the last three years:______________ year ___________
Have you studied the Pre-Qualification requirement of the selected tender? Yes / No
Is the company having valid registration with Provident Fund Authorities?
Yes / No
Is the company having Valid Sales Tax registration? Yes / No

Is the company registered with Central Excise?
Yes / No
Due Date: 30/05/2014
Is the company fulfilling the Minimum Annual turnover in the NIT in any of the last three preceding
financial years?
Yes / No / Not Applicable
Is the company meeting the Minimum single work order requirement of the value mentioned in the
NIT in any of the last three preceding financial years?
Yes / No / Not Applicable
Is the company meeting the technical qualifying criteria mentioned in the NIT? Yes / No / Not
Applicable
Confirm that you will furnish the documentary evidence against pre-qualification criteria along with
your offer. Yes / No / Not Applicable
Are you Manufacturer / Authorized Dealer / Sole Selling Agent for the tendered materials?
Manufacturer / Authorized Dealer / Sole Selling Agent / Others / None of these / Not Applicable
Name and Designation of the Authorized Company Official who has filled up the above details:
___________________________________________________________________________
Do you confirm that the hard copy of tender being submitted is identical to the one downloaded
from our web-site? In case the same is found altered / modified in any way, your offer shall be
rejected forthwith and you may be barred from participating in future tenders. Yes / No
I / We agree to submit the attested hard copies of pre-qualification documents as per the Notice
Inviting Tender along with our offer. I / We undertake and confirm that in case we do not submit
these Pre-Qualifying documents with our offer or the documents are not found in order by IOCL /
not acceptable to IOCL our tender shall be rejected by IOCL without any correspondence in this
regard.
Detailed version of NIT to be published on the Website

Due Date: 30/05/2014
Annexure C
PRE QUALIFYING CRITERIA & BIDDERS CONFIRMATION.
BIDDER TO CONFIRM SUBMISSION OF ALL RELEVANT DOCUMENTS AS INDICATED IN THIS PQC. BIDS NOT
MEETING THE PQC ARE LIABLE FOR REJECTION WITHOUT ANY FURTHER NOTICE.
SL
NO
PRE QUALIFYING CRITERIA
BIDDERS CONFIRMATION
1
Bidder has to furnish the following along with their

UNPRICED BID:a)
Copies of documents like Annual Report/

Balance Sheet/ Profit & Loss Account etc in
support of bidders annual turnover in any of
the last 3 preceding financial years.
The annual turnover should be at least Rs.
148364.00 under consideration in any of the
last three preceding financial years.
b)
Confirm submission of proof of execution of similar order by bidder in any of the last five
years ending on last day of the month immediately previous to the month in which last
date of bid submission falls as per any one of the following options (along with their
completion certificate/ proof of delivery/LR copy of transporter, mentioning details of
supply of same / similar materials along with the bid).
1
Copy of one similar completed orders

each of value not less than Rs.
123637.00 only.
copy of two similar completed orders

each of value not less than Rs.
98910.00 only.
copy of three similar completed

order of value not less than
Rs. 74182.00 only.
Due Date: 30/05/2014
Annexure-D
PRICE SCHEDULE (To be submitted with Technical & price Bid)
(Quotation for the Supply of Studs & Nuts at Guwahati Refinery
Offer Ref. No.
From:
Date:
To
Indian Oil Corporation Limited
GuwahTi Refinery
Noonmati, Guwahati-20
Subject: Supply of Studs & Nuts at Guwahati Refinery against our National NIT No. RGRM141015 due
on 30/05/2014 (1500 Hrs. - IST):
. TOTAL
Sl
no
PRICE
Item description
quantity
STUD,AS,A193,B7,NUTS,A194,2H,M
12x60mm
6000 EA
12x80mm
6000 EA
18x100mm
800 EA
18x120 mm
1000 EA
Price Basis :
Unit price in
Unit price in Words
Figures (Rs.)
Price Basis
FOR Guwahati Refinery/ Ex-works
Discount on basic unit price, if any :
Extra @ ____%
Packing & Forwarding Charges
Extra @ ____% / Inclusive
Freight Charges
Due Date: 30/05/2014
Third Party Inspection Charges
Excise duty
VAT / CST without form C/ CST
with form C
Transit insurance
Extra @ ____% / Inclusive @____% / Not Applicable
Assam State Entry Tax, if any

Payment terms For Supply (please
confirm as per tender)
Delivery period (please mention
minimum possible delivery period)
Price quoted is as per DGS&D rate
contract :
Entry Tax wherever applicable shall be loaded extra.
Extra @ ____% / Inclusive @____%

IOCL scope
Yes / No
If yes DGS&D contract reference no
Validity of offer
Offers to be valid for 120 days from the bid due

date/extended due date
(Offer will be liable for rejection if offer validity from
the bid due date/extended due date is provided less
than 120 days)
Due Date: 30/05/2014
Annexure-E
BID EVALUATION CRITERIA
1.0 Price:
Quoted prices in Indian Rupees for Indigenous Supply and in Foreign Currency for Imported supply
shall be considered for evaluation. TT selling rate as on the date of opening of price bid shall be
considered for conversion.
2.0 Transportation :
Transportation charges to Guwahati Refinery will be under IOCL scope and will be loaded suitably
on the offer during price evaluation.
3.0 Third Party Inspection (TPI):
TPI charges quoted by the vendor shall be loaded in price evaluation.
4.0 Transit Insurance:
If kept under IOCL scope loading shall be done based on contract of IOCL towards transit insurance
from dispatch point. In case the bidder quotes insurance charges inclusive, no rebate shall be given
for the purpose of evaluation.
5.0 Royalty Inflow
Inflow of royalty to IOCL net of prevailing taxes/surcharge shall be considered during evaluation of
bids in case the product is based on IOCL (R&D) formulation.
6.0 Evaluation
Final evaluation for comparison will be on lowest basis (on net of CENVAT basis, wherever
applicable) at Guwahati Refinery considering CENVAT credit available to IOCL.
6.0. Taxes and Duties:
For Indigenous Supply:
i) Excise Duty: As quoted by the vendor (with excise tariff no.) wherever applicable extra.
ii) Sales Tax / VAT: As quoted by the vendor wherever applicable extra.
iii) Service Tax: wherever applicable extra.
When bidder does not mention Taxes & Duties, the same shall be considered as Borne by bidder
and included in their quoted basic price.
7.0. Entry Tax:
Entry Tax wherever applicable shall be loaded extra.
8.0 Loading on account of deviation in commercial terms
As per point no 4.16 of Special Instructions to Bidders
9.0. Cost of Accessories/ Mandatory Spares and Commissioning Spares, if any, shall be considered
for evaluation of bids. However cost of operational & maintenance spares (Optional items), shall not
be considered for commercial evaluation.
Due Date: 30/05/2014
ANNEXURE_E-1
Public Procurement Policy for Micro and Small Enterprises

Tender Conditions for Benefits/Preference for Micro & Small Enterprises (MSEs)
I.
As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012
issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and
Medium Enterprises of Govt. of India, MSEs must be registered with any of the
following in order to avail the benefits/preference available vide Public Procurement
Policy MSEs Order, 2012.
a. District Industries Centers (DIC)
b. Khadi and Village Industries Commission (KVIC)
c. Khadi and Village Industries Board
d. Coir Board
e. National Small Industries Corporation (NSIC)
f. Directorate of Handicraft and Handloom
g. Any other body specified by Ministry of MSME
II.
MSEs participating in the tender must submit the certificate of registration with any
one of the above agencies indicating the details of the particular tendered item
along with their bid.
III.
The registration certificate issued from any one of the above agencies must be valid
as on close date of the tender. The successful bidder should ensure that the same is
valid till the end of the contract period.
IV.
The MSEs who have applied for registration or renewal of registration with any of
the above agencies/bodies, but have not obtained the valid certificate as on close
date of the tender, are not eligible for exemption/preference.
V.
The MSEs registered with above mentioned agencies/bodies are exempted from
payment of Earnest Money Deposit(EMD) as well as Tender fee.
VI.
Price Preference Subject to meeting terms and conditions stated in the tender
document including but not limiting to prequalification criteria, twenty percent of
the total quantity of the tender is earmarked for MSEs registered with above
mentioned agencies/bodies for the tendered item. Where the tendered quantity can
be split, MSEs quoting a price within a price band of L1 + 15 percent shall be allowed
to supply up to 20 percent of total tendered value provided they match L1 price. In
case the tendered quantity cannot be split, MSE shall be allowed to supply total
tendered quantity provided their quoted price is within a price band of L1 + 15
percent and they match the L1 price. In case of more than one such MSEs are
Due Date: 30/05/2014
in the price band of L1 + 15% and matches the L1 price, the supply may be shared
proportionately.
VII. Out of the twenty percent target of annual procurement from micro and small enterprises four
percent shall be earmarked for procurement from micro and small enterprises owned by
Scheduled Caste & Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to
participate in the tender process or meet the tender requirements and L1 price four percent
sub-target so earmarked shall be met from other MSEs.
VIII.
To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District
Authority must be submitted by the bidder in addition to certificate of registration with
any one of the agencies mentioned in paragraph (I) above. The bidder shall be responsible
to furnish necessary documentary evidence for enabling IOCL to ascertain that the MSE is
owned by SC/ST. MSE owned by SC/ST is defined as:
a. In case of proprietary MSE, proprietor(s) shall be SC /ST
b. In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in
the enterprise.
In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters.
Due Date: 30/05/2014

Guwahati Refinery
Noonmati, Guwahati-20
Different annexures of the tender are provided below:
Annexure-F ---Technical specifications
RGRM141015
File2of6.Tech specification.pdf
Annexure-H ---Agreed Terms and Conditions

(ATC)
RGRM141015
File4of6.ATC.pdf
Annexure-G--- General Purchase Conditions

(GPC)
RGRM141015
File3of6.GPC.pdf
Annexure-I --- Board of Directors

RGRM141015
File5of6.Board of Directors.pdf
Annexure K --- E-payment details format
RGRM141015
File6of6.E Payment format.pdf
Due Date: 30/05/2014
Annexure-J
FORMAT FOR DEVIATION STATEMENT
Sl. No.
Technical Deviation(S)
1
2
3
4
5
Sl. No.
Commercial Deviation(S)
1
2
3
4
5
Due Date: 30/05/2014
ATTACHMENT-L
PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING

In the case of Proprietary concern:
I hereby declare that neither I in my personal name or in the name of my Proprietary concern M/s.
_________________________ which is submitting the accompanying Bid/Tender nor any other concern
in which I am proprietor nor any partnership firm in which I am or was involved as a Managing Partner
are currently placed on Black list or Holiday list declared by Indian Oil Corporation Limited or its
Administrative Ministry, except as indicated below:
(Give particulars of black listing or holiday listing and in absence thereof state NIL)
I, hereby do further declare that the following notice(s) have hitherto been issued against proposed
action for holiday / black listing and/or the following action for holiday listing / black listing has hitherto
been taken, as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry in my
personal name or in the name of any proprietary concern of mine or against any partnership firm of
which I was or am the managing partner.
No. and Date of Show-cause Notice/
Notice of Holiday / Black Listing
Period of Holiday Listing / Black

Listing
Present Status
(State NONE if there is no such notice or action). In the case of a Partnership Firm
We, hereby declare that neither we, M/s. _______________________ submitting the accompanying
Bid/Tender nor any partner involved in the management of the said firm either in his individual capacity
or as proprietor of any concern or as partner of any firm in which he/she was a Managing Partner, are
currently placed on Black List or Holiday List declared by Indian Oil Corporation Limited or its
Administrative Ministry, except as indicated below:
We ________________________________ hereby further declare that the following notice(s) have
hitherto been issued against proposed action for holiday I black listing and or the following action for
holiday listing/black listing has hitherto been taken as the case may be, by Indian Oil Corporation Ltd. or
its Administrative Ministry against the above firm or any partner involved in the management of the firm
in his individual capacity or as proprietor of any concern or as Managing Partner of any firm.

Listing
Present Status
(State NONE if there is no such notice or action).
In the case of Company

Due Date: 30/05/2014
We hereby declare that we are not currently placed on any holiday list or black list declared by Indian Oil
Corporation Limited or its administrative Ministry, except as indicated below:
We, _______________________ hereby do further declare that the following notice(s) have hitherto
been issued against proposed action for holiday / black listing and/or the following action for holiday
listing/black listing has hitherto been taken, as the case may be, by Indian Oil Corporation Ltd. or its
Administrative Ministry against the company.

Listing
Present Status
(State None if there is no such notice or action).
It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation
Limited or its Administrative Ministry, shall have the right to reject my/our bid, and if the bid has resulted
in a contract, the contract is liable to be terminated.
Place _____________________
Signature of the Bidder _____________________
Date _____________________
Name of the Signatory _____________________

Nit 141015. FASTENERS IOCL

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Tender No.

Due Date: 30/05/2014

INDIAN OIL CORPORATION LIMITED

Issued to/ From:

Tender No. RGRM141015

Due Date: 30/05/2014

INDIAN OIL CORPORATION LIMITED

Open tender no & due date

Special Instructions to Bidder

Pre Qualifying Criteria (PQC)

Bid Evaluation Criteria

General Purchase Conditions (GPC)

Questionnaire of Agreed Terms & Conditions

List of Directors of Indian Oil Corporation Limited

Format for Deviation statement

E-payment details format

Proforma of declaration of black listing/holiday listing

Tender No. RGRM141015

Due Date: 30/05/2014

INDIAN OIL CORPORATION LIMITED

Earnest Money Deposit

Tender No. RGRM141015

Due Date: 30/05/2014

Chief Materials Manager

Tender No. RGRM141015

Due Date: 30/05/2014

Tender No. RGRM141015

Due Date: 30/05/2014

Any effort by Bidder or Bidders Agents, Consultant or representative, howsoever described, to

Tender No. RGRM141015

Due Date: 30/05/2014

Interested Bidders may

Taxes /Duties etc. where applicable should be shown separately.

4.15 Mode of payment & acceptance criteria:

Tender No. RGRM141015

Due Date: 30/05/2014

4.16 Commercial Loading

Tender No. RGRM141015

Due Date: 30/05/2014

Tender No. RGRM141015

Due Date: 30/05/2014

Earnest Money Deposit(EMD) :

Bidder to submit a non-transferable/non-adjustable interest free Earnest Money Deposit (EMD) as

Tender No. RGRM141015

Due Date: 30/05/2014

Chief Materials Manager

Tender No. RGRM141015

Due Date: 30/05/2014

Confirmation Regarding Participation in the Tender

Name of the company:______________________

Is the company having Valid Sales Tax registration? Yes / No

Tender No. RGRM141015

Due Date: 30/05/2014

Yes / No / Not Applicable

Yes / No / Not Applicable

Detailed version of NIT to be published on the Website

Tender No. RGRM141015

Due Date: 30/05/2014

Bidder has to furnish the following along with their

Copies of documents like Annual Report/

Copy of one similar completed orders

copy of two similar completed orders

Extra @ % / Inclusive @% / Not Applicable

Extra @ % / Inclusive @%