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Caution: The online version of this document is the master. To ensure that printed
copies are current, compare the revision level and date of the printed copy
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Online Location:
OneDrive for
Business
09/12/2015
1.0
Global Field Ops
Support
Number
1.0
Supersedes
Signoff Required?
SME / Author
n.a
TDA
UnileverTechSupport
Document Type
DRAFT
Author/editor
Description of Change
0.9
Bas de Winter
Initial document
09/12/2015
1.0
Bas de Winter
23/12/2015
Role
Author
Unilever
TechSuppot
Date
Name
Bas de Winter
Date
01/12/2015
Reviewer
Approver
Associated Documents
Document Name
Author/editor
Link to Document
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information contained in this document is proprietary and confidential in nature. This
specifically includes pricing information, methodology, materials, and consulting
documents described.
No part of this document may be reproduced in any form, including photocopying or
transmission electronically to any computer, without prior written consent of Unisys
Corporation. The information contained in this document is confidential and proprietary
to Unisys Corporation and may not be used or disclosed except as expressly authorized
in writing by Unisys Corporation.
Trademarks
Product names mentioned in this document may be trademarks or registered trademarks
of their respective companies and are hereby acknowledged.
Contents
Acronyms used in process..................................................................................... 7
Background............................................................................................................ 7
Organise your files and folders..............................................................................8
What files should be saved in OneDrive for Business?.......................................8
Tidy up!.............................................................................................................. 8
Folder creation tips............................................................................................. 8
Things you should know about files and folders....................................................9
How long folder and files names can be.............................................................9
Characters you cant use in folder or file names................................................9
.PST files should not be moved to OneDrive.................................................9
File size limit is 2GB.......................................................................................... 10
You have 1TB space in your OneDrive..............................................................10
You can have 20,000 individual items and folders in your OneDrive for Business
......................................................................................................................... 10
Activate your OneDrive for Business account......................................................11
Type the following URL into your web browser or click the link below:.............11
You will see the following page.........................................................................11
Enter your Unilever e-mail address..................................................................12
You will then see the OneDrive for Business landing page...............................12
Sync OneDrive for Business to your device.........................................................13
Important.......................................................................................................... 13
Sync OneDrive for Business to your device......................................................13
Regular syncing................................................................................................ 14
Set permissions - decide who gets access...........................................................15
Give an individual or a group access to a file or folder.....................................15
Give an external contact access to a file or folder............................................16
Working in OneDrive for Business........................................................................18
Save from Word, Excel, PowerPoint and other Office programs........................18
Upload a single file........................................................................................... 19
Upload multiple files......................................................................................... 19
Create a new folder.......................................................................................... 20
Create a sub-folder........................................................................................... 20
Accessing Unilever OneDrive from non-domain bound device............................21
Type the 6 letter code received on your mobile................................................21
Meaning
Office 365 Pro Plus
Office 365 tenant online
OneDrive for Business
Exchange Online
Background
This document is intended to show you how to get started with OneDrive for
Business on the Unilever account. OneDrive for Business is a great new place to
store and share your files with colleagues and contacts. OneDrive for Business is
like your Shared Drive in the Cloud. By storing your files in the Cloud, you can
access them anytime, anywhere and from any device
Tidy up!
Open File/Windows Explorer.
Decide which folders you want to sync/copy to OneDrive for Business.
Tidy up the content of the folders i.e. archive old documents and remove files that
you dont need in OneDrive for Business.
Read our Things you must know about files and folders guide for more information.
Dont create too many sub-folders - it creates long document URLs and there is a
limit to the number of characters that can be in a URL.
Create separate folders for files you need to share with external contacts so you
can keep track of the content youve shared externally.
The total combination of file and folder names can have up to 250
characters
Make sure you use short, succinct folder and file names, and rename any long
files or folders before you save them to OneDrive for Business.
https://unilever-my.sharepoint.com
You will then see the OneDrive for Business landing page
Important
You should sync no more than 20GB at a time when syncing for the first time. This is
to minimise delays and ensure efficient use of the Unilever network.
When syncing ensure your device has enough storage space to cope with the current
storage requirements for your files.
Once synced, to view and edit the copies of your files on your computer or laptop:
Your folders and files will display on the right of the Explorer window
Currently you cannot choose which files and folders to sync, you can only sync your
entire OneDrive for Business. That's why, when you sync for the first time, we
recommend syncing before you move content to OneDrive for Business - you will
probably have a lot of content to sync and we need to be mindful of the Unilever network
bandwidth and other users.
Regular syncing
Once you have synced for the first time and are working with OneDrive for Business on a
daily basis, try to sync as regularly as you can. Leaving it too long between syncing
means your OneDrive for Business may fill up with lots of files and syncing them all to
your device may take a long time.
Select the file or folder using the tick box on the left.
Click Share.
Choose the level of permissions you wish to grant i.e. View only or Edit, from the
menu on the right.
Add a personal message (optional) i.e. you might use this to tell people why you
are sharing the document.
To send/not send the person an email with a link to the document click Show
options.
Click Share.
Click Save.
Note: in the screenshot shown, you'll see OneDrive - Personal. If you see that, you
have added the OneDrive app. No work-related documents should be saved in OneDrive
- Personal. Only personal documents such as photos of family and friends, etc.
Open the folder that you want to save your file in.
Click OK.
Open the folder that you want to save your file in.
Click the check boxes next to the files you wish to upload. Note: you can only
select multiple files from one folder at a time.
Click Open.
Click OK.
Important
The biggest file size allowed during the upload process is currently 2Gb.
Your folders and files will display on the right of the Explorer window.
Right-click on OneDrive for Business contents on the right, taking care to rightclick on an empty space (i.e. dont right-click on an existing folder).
Your folder will be created and will immediately synchronize to your online
OneDrive for Business.
Create a sub-folder
Your folders and files will display on the right of the Explorer window.
Drag the OneDrive for Business window to one side of the screen using the
browsers title bar. The browser window should 'snap' to the side, taking up half of
the screen.
Drag the Windows/File Explorer window to the other half of the screen using the
browsers title bar. The browser window should 'snap' to the side, taking up half of
the screen.
Drag and drop the files from their current location to OneDrive for Business.
Note: this will move your files rather than copy them.
SharePoint Online
The following characters in file or folder names aren't supported when you sync
OneDrive for Business with SharePoint Online:
\
/
:
*
?
"
<
>
|
#
%
Additionally, a file or folder name that begins with a tilde (~) isn't supported.
The following GUID string structure isn't supported for file names in SharePoint
2013:
Additionally, you can't upload files whose file types are blocked on the SharePoint
site. If your organization is running SharePoint Server, the list of blocked files
may vary, depending on what your administrator sets up. If your organization is
running SharePoint Online, the default list of blocked files is fixed and can't be
changed. To see a list of the default blocked files, go to the following Microsoft
website:
OneNote notebooks
Because OneNote notebooks have their own sync mechanism, they aren't synced
by the OneDrive for Business sync client. You can upload OneNote notebooks to a
SharePoint Online page. However, they won't sync with through the OneDrive for
Business sync client application. Additionally, if you add a OneNote notebook to a
local folder that syncs with SharePoint Online, the notebook won't sync with the
SharePoint site and may cause other sync errors within the local folder.
For example, assume that a folder has two files that are named HelloWorld.doc
and Hello%World.doc. Because % is an unsupported character, the second file is
renamed HelloWorld.doc. To avoid duplication in the same folder, the name of
the renamed file will be changed to HelloWorld1.doc.
In addition to file names being changed by this Easy fix tool, several other rules
are run to check for any additional limitations that you may encounter when it's
syncing. A report that documents the issues that were found is generated and
put on your desktop for you to review. A new log file will be generated every time
that you run the Easy fix tool.
The Easy fix tool won't change file and folder names that have unsupported
characters or generate warnings in the log file for the following items:
OneNote notebook names
Open files
Lookup columns
Maximum path character count for an uploaded file
(The character count is not validated.)
To fix file and folder name problems automatically, click the Fix It button or link,
and then follow the steps in the Easy fix wizard.