ORGANIZATION AND MANAGEMENT STUDY

FIBER ENRICHED POLVORON

Submitted by:
Class Schedule: MWF 3:00-4:00

Labargan, El Shaira A.
Asombrado, Johanna
Villalobos, Charisse Joy
Maurillo, Ma.Lourdes
Latoza, Angel Zarren
Cuyos, Lendy

Submitted to:
MS. MA. GRACE V. SALES

ORGANIZATION AND MANAGEMENT STUDY

Organization Structure

General
Manager
Production
Manager
Production
Workers

Sales
Supervisor

Sales
Representati
ve

Accountant

Utility
Worker
Delivery
man

Figure 1. Organizational Structure

RECRUITMENT AND TRAINING
Before the process of recruiting and selecting of workers in the company,we will post
first the job vacancies for the public to be inform. Major procedures are as follows:
Screening
- this is the first procedure in recruiting and selecting
workers.The company will scan the entire resume passed by all the aspiringworkers. This will

help the company to select applicants according to their background and personal information
written in the application form.
Preliminary Interview
- in this process, the company will call all theapplicants they think fit to the job vacancies
. They will check all theinformation written if it is correct and reliable thru asking the applicants.
Mental Test
- this will help the company to know if the following applicantsis literate and in good
condition. And it will give them idea on how they will handle some incidents that are
unexpected.
Background check
- this is a very important step in recruiting and selecting workers because this will give
assurance to the company that the applicants is a good citizen and he do not have any criminal
violations.

Final Interview
- after checking all the necessary information, the companywill do a final interview to the
applicants who passed the first processes.
This will assure the applicants that they are in process and under consideration of the company.
Legal requirements

- in this process, the applicants must secure and pass all the important documents that the
company requires.
Physical and Mental Examination
- the applicants will now undergo medical to test their physical fitness and medical
condition. This will give assurance to the company that the applicant are in good health and not
medically ill. Applicants who will fail in any if the steps in the process in recruiting and selecting
workers will be rejected. On the other hand, after passing all the steps in recruiting and selecting
workers, the company will hire the applicants made it up to the last step.
The hired applicants will be required to attend seminar and training programs to be able
to enhance their knowledge and skills, and also to know their rights in terms of their benefits and
compensation. We will also conduct employee orientation for them to know their duties,
responsibilities, and the rules and regulations of the company. Training will also be required for
them to perform their jobs and responsibilities as well. It is also for them to know the proper
usage of the different machineries and equipment that they will be using. A program will be
conducted before they will start working, and after 5 months for the workers to improve more of
their skills and knowledge about their job.
STAFFING REQUIREMENT
Table 1. Qualifications and Functions of Key Personnel
Position
1.General
Manager

No Qualifications
1
Have thorough knowledge about

Functions
Responsible for the whole organization and

marketing strategies

the business operation. He is also responsible

Be able to manoeuvre and

for the following functions:-

develop business procedures

Must see to it in carrying out or handling the

Have proficient leadership,

day-to-day operations of the business.

organisational and supervisory

-Must plan out various developments for

skills

maximum profitability of the business.

Be dependable and professional

-Must render wise decisions for the changes

Have computer and software

and improvement s of the business operation.

skills

-Must assure to every customer that they can

Have superior training and

produce quality products they needed.

presentation skills
Be able to communicate
successfully in both written and
verbal format
Be able to properly manage
teams and employees
Be able to delegate
responsibilities
Have first-rate skills in
understanding, creating and
analysing financial reports or
budgets
Be able to produce high level of
quality service to colleagues
Understand organisational

culture
Be cordial and amenable
Be resourceful, inventive and
2. Production
Manager

self-confident
-planning and organising skills;

-overseeing the production process, drawing

ability to act decisively;

up a production schedule;

capacity to grasp concepts easily;

-ensuring that the production is cost

problem-solving capabilities;

effective;

-attention to detail;

making sure that products are produced on

ability to communicate clearly and

time and are of good quality;

persuasively;

-working out the human and material

strong negotiating skills;

resources needed;

excellent time management;

-drafting a timescale for the job;

ability to work under pressure and

-estimating costs and setting the quality

meet tight deadlines;

standards;

good physical health;

-monitoring the production processes and

ability to motivate others;

adjusting schedules as needed;

self-confidence;

-being responsible for the selection and

ability to work in a logical,

maintenance of equipment;

systematic manner.

-monitoring product standards and

implementing quality-control programmes;
liaising among different departments, e.g.
suppliers, managers;
-working with managers to implement the

company's policies and goals;

-ensuring that health and safety guidelines
are followed;
-supervising and motivating a team of
workers;
-reviewing worker performance;
3. Production

Workers

-Good practical skills

-identifying training needs.

They are the ones responsible for

-the ability to work quickly and

manufacturing the products, they deal with

methodically

the whole process of producing the best

-good team working skills

quality polvoron.

-the ability to concentrate while

doing repetitive tasks
-the ability to follow instructions
an awareness of health and safety
- willingness to work flexibly.
3. Sales
Supervisor

Bachelors degree; business and

-Work with Marketing to ensure consistent

marketing majors preferred.

lead generation.

Three to five years in a sales

-Collaborate with sales leadership to create

representative role; within industry and train prospecting process.

preferred.

-Collaborate with sales leadership to create

One year of prior management

and train lead qualification process.

experience or demonstrated

Hire high-performing salespeople according

willingness and ability to learn

to HR staffing guidelines.

management basics.

-Train new salespeople to ensure success.

Strong intrapersonal skills.

-Manage day-to-day performance of all sales

Exceptional written and verbal

team members and deliver reviews.

communication skills.

-Work with sales leadership to generate ideas

Familiarity with data analysis and

for sales contests and motivational initiatives.

reporting.

-Lead and schedule weekly and/or monthly

Hardworking, persistent, and

team meetings with sales team and

dependable.

leadership.

Positive and enthusiastic.

-Track sales team metrics and report data to

leadership on a regular basis.
-Coach and develop direct reports.
Implement performance plans according to
company procedure.
-Embody company culture and maintain high
sales employee engagement.
-Collaborate with IT on sales technology
initiatives.
-Meet pre-determined revenue goals through
the activities of direct reports.
-Ensure correct usage of CRM and other
sales applications.
-Train and ensure adherence to sales

4. Sales
Representative

-Customer Service Skills: The

process..
-Monitors competition by gathering current

customer is always right. You will

marketplace information on pricing,

need to be able speak in a friendly

products, new products, delivery schedules,

way to customers and potential

merchandising techniques, etc.

customers, listening to their needs

-Recommends changes in products, service,

and helping communicate options

and policy by evaluating results and

for them.

competitive developments.

Communication Skills: You will

-Resolves customer complaints by

need to speak to customers about a

investigating problems; developing solutions;

product's different features, and

preparing reports; making recommendations

answer any questions they might

to management.

have.

-Maintains professional and technical

Flexibility: You might have to

knowledge by attending educational

work long hours, nights or

workshops; reviewing professional

weekends.

publications; establishing personal networks;

Persistence: Not every customer is

participating in professional societies.

going to be a sale. Being able to

-Provides historical records by maintaining

bounce back if you lose a sale will

records on area and customer sales.

be key for this job.

-Contributes to team effort by accomplishing

related results as needed.
ervices existing accounts, obtains orders, and
establishes new accounts by planning and
organizing daily work schedule to call on

existing or potential sales outlets and other

trade factors.
Adjusts content of sales presentations by
studying the type of sales outlet or trade
factor.
Focuses sales efforts by studying existing
and potential volume of dealers.
Submits orders by referring to price lists and
product literature.
Keeps management informed by
submitting activity and results reports,
such as daily call reports, weekly work
plans, and monthly and annual territory
5. Utility
Worker

n depth knowledge of using standard

analyses.
Take orders from supervisors for

hand and power tools

maintenance and repair of systems and

Strong ability to follow oral and written

buildings

instructions properly

Clear and clean job sites of debris

Solid knowledge of installing and

and other hazardous materials and

maintaining utility systems

ensure that they are restored to their

Ability to read meters, pipeline

original states

drawings, blueprints and maps

Assist mechanics and other technical

Knowledge of precautions necessary

staff in testing, cleaning and repairing

for ensuring a safe work environment for

utility systems

self and coworkers

Provide support in repairing potholes

Physical agility aimed at performing

and gutters

difficult manual labor

Assist office staff in custodial

Deep knowledge of basic preventative

services and grounds keeping

and general maintenance activities

activities

Ability to recognize hazards and take

Clean and maintain floor surfaces,

measures to avoid them

ceilings and windows

Ability to develop and maintain

Empty trash receptacles and ensure

effective working relationships with

appropriate disposing off of trash

technical teams

Clean restrooms and replenish

supplies
Move equipment and furniture
around the building
Assist stock personnel in handling
inventory duties along with providing
support in receiving, verifying and
storing office supplies
Provide assistance with meal service

6. Accountant

A Bachelors degree in accounting, or a

tasks.
Prepares consolidated internal and

Bachelors degree in business with

external financial statements by

emphasis in accounting, is required.

gathering and analyzing information

-Degree(s) must be from a credible

from the general ledger system and

college or university

from departments.

-Must be a perfectionist by nature, with

Maintains and balances an automated

no tolerance for financial sloppiness.

consolidation system by inputting

-Must be highly skilled in dealing with

data; scheduling required jobs;

financial and numeric data.

verifying data.

-Must be highly skilled in use of Excel

Analyzes information and options by

Spreadsheets.

developing spreadsheet reports;

-Must be skilled in use of MS Word and

verifying information.

must be a very good writer in order to

Prepares general ledger entries by

handle the occasional administrative

maintaining records and files;

needs of the department.

reconciling accounts.

-Must have very good verbal skills.

Prepares payments by accruing

-Must have excellent work habits,

expenses; assigning account numbers;

including a willingness to work the hours

requesting disbursements; reconciling

necessary to get the job done, especially

accounts.

when important deadlines cause greater

Develops and implements accounting

than normal departmental pressures.

procedures by analyzing current

-A minimum of 2 years experience in

procedures; recommending changes.

accounting is require

Answers accounting and financial

questions by researching and
interpreting data.
Provides accounting support for
mergers and acquisitions by reviewing
financial information; converting data

to general ledger system; obtaining

supplementary information for
preparing financial statements.
Protects organization's value by
keeping information confidential.
Updates job knowledge by
participating in educational
opportunities; reading professional
publications; maintaining personal
networks; participating in professional
organizations.
Accomplishes accounting and
organization mission by completing
7. Delivery

Delivering items.

related results as needed.

Having reporting skills.

man

Inspecting vehicle for operation.

Having high attention to details.

Loading and unloading products.

Being polite.

Resolving clients complaints.

Having IT skills.

Driving vehicles through different

Having good interpersonal abilities.

routes.

Being able to complete paperwork.

Having good written and spoke
communication skills.
Being able to work with a team.
Having good knowledge about

routes.
Having customer service skills.

INCENTIVES AND CONTROL SYSTEM

Table 2. Employees Compensation and Incentives
Position

No.

Monthly Salary

General
Manager

Php 30,000.00

Incentives

Production
Manager

Php 15,000.00

13th month
pay (Php
30,000.00)
December
Bonus (Php
5,000.00)
13th month
pay (Php
25,000.00)
December

Total
Monthly
Cost
Php 30,000

Annual Cost

Php 395,000

Php 15,000

Php 180,000

Bonus (Php
5,000.00)
Production
Workers

Php 7,200.00

Sales
Supervisor

Php 15,000.00

Sales
Representative

Php 15,000.00

Accountant

Php 20,000.00

Utility Worker

Php 6,000.00

Delivery man

Php 6,000.00

13th month
pay (Php
25,000.00)
December
Bonus (Php
5,000.00)

Php 21,600

Php 259,200

13th month
pay (Php
25,000.00)
December
Bonus (Php
5,000.00)

Php 15,000

Php180,000.00

13th month
pay (Php
25,000.00)
December
Bonus (Php
5,000.00)

Php 15,000

Php 180,000

13th month
pay (Php
25,000.00)
December
Bonus (Php
5,000.00)

Php 20,000

Php 240,000

13th month
pay (Php
5,200.00)
December
Bonus (Php
5,000.00)

Php 6,000

Php 72,000

13th month

Php 6,000

Php 72,000

pay (Php
5,200.00)
December
Bonus (Php
5,000.00)