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Managerial Communication
Communication is the transfer and understanding of meaning. This means that if no
information or ideas have been conveyed, communication hasn't taken place.
Managerial communication is of the following two types:
Communication passes between a source (the sender) and a receiver. The message
is converted to symbolic form (called encoding) and passed by way of some
medium (channel) to the receiver, who retranslates the sender's message (called
decoding).
Body language refers to gestures, facial expressions, and other body movements
that convey meaning.
Verbal information refers to the emphasis someone gives to words or phrases that
conveys meaning.
Filtering is the deliberate manipulation of information to make it appear more
favorable to the receiver.
Selective perception is when people selectively interpret what they see or hear on
the basis of their interests, background, experience, and attitudes.
Emotions is how a receiver feels when a message is received influences how he or
she interprets it.
Information overload - when the information we have to work with exceeds our
processing capacity.
Defensiveness is when people feel that they're being threatened; they tend to react
in ways that reduce their ability to achieve mutual understanding.
Language: Words mean different things to different people. Age, education, and
cultural background are three of the more obvious variables that influence the
language a person uses and the definitions he or she gives to words.
Overcoming the Barriers to Effective Interpersonal Communication
I.
Use Feedback
II.
Simplify Language
III.
Listen Actively
IV.
V.
Constrain Emotions
of
Characteristics
Uses external market mechanisms, such as price competition
Market
and relative
market share, to establish standards used in system. Typically
used by
organizations whose products or services are clearly specified
and distinct
and that face considerable marketplace competition.
Emphasizes organizational authority. Relies on administrative
Bureaucratic
and
hierarchical
mechanisms,
such
as
rules,
regulations,
procedures, policies,
standardization of activities, well-defined job descriptions,
and budgets to
ensure that employees exhibit appropriate behaviors and
meet
performance standards.
Regulates employee behavior by the shared values, norms,
Clan
traditions,
rituals, beliefs, and other aspects of the organization's
culture. Often used
by organizations in which teams are common and technology
is changing
rapidly.
The
control
process
is a
three-step
process including
measuring
actual
Concurrent
Careful
prehiring Treat
screening.
employees
respect
and dignity.
Feedback
with Make
sure
employees
know
when theft or fraud has
occurrednot
naming
names
but letting people know
discipline procedures.
costs of stealing.
is not acceptable.
Involve employees in Let employees know on
writing
policies.
Educate
employees
and
train
Redesign
and fraud.
measures.
control
Evaluate
professionals
review
your internal security
controls.
equipment if conditions
your
organization's
culture
and
the
relationships
of
managers
and
warrant.
employees.
Install "lock-out" options
on
computers,
telephones,
and email.
Use corporate hot lines
for
reporting incidences.
Set a good example.
Balanced
Scorecard Approach
The Balanced score card is a performance measurement tool that looks at four