Sl.

No
1.

Nature of
Powers
Invitation of
Tenders for
Indigenous
procurement
B) Limited
Tenders/SLT
through
Tender
Committee (
for both
DGS&D items
not covered
by Rate
contract
Running
contract &
Non-DGS&D
items)
(Refer Note-I
& II below)

COS

CMM

Dy.CMM

SMM

AMM

COS
Upto
Rs.50Lakhs
in each
case

Other
SAG(Medical
Stores) upto
Rs.10 Lakhs
in each case

Dy.CMM/Medical
Stores officer)
upto Rs.5 Lakhs

Nil

Nil

Other
Officers
Nil

NOTE
Sub:- Delegation of powers for procurement of Drugs and
related items.
***
The draft correction slips consisting of 11 pages
placed at F.195-203 is examined and following are the observations
from Stores Finance section.
As regards to I.No.1:

As proposed by General Finance may be

As regards to I.No.2:

As regards to I.No.3:

lakh

As regards to I.No.4:
As regards to I.No.5:

Value
Above Rs.50L to
Rs.2Cr
Above Rs.20L to
Rs.50L
Above Rs.5L to
Rs.20L
Below Rs. 5L

accepted.
As proposed by General Finance may be
accepted . further under the Powers of
COS, Proprietary items upto 1 Lakhs in
each case and for Non Proprietary items
upto 20,000 in each case to be included.
As proposed by COS may be accepted.
Further under foot note iv instead of JAG
officer should certify upto Rs.1 Lakh ,
SAG officer should certify beyond Rs.1
should be deleted and CMD powers to be
included.
Tender committee will take care of
negotiations.
Nature of powers description to be
changed to constitution and
acceptance of tenders for Medical matters.

Executive
Dept
SAG

Sister
Dept
SAG

Finance
SAG

Accepting
Authority.
AGM

JAG

JAG

JAG

COS

Sr.Scale

Sr.Scale

Sr.Scale

CMM

NO TC

Dy.CMM(Medical
procurement
officer)

Foot Note to be included

01
02

Executive Department implies: Stores Sister Department implies: Medic

(i). This item is applicable for the medical tenders other than procurement of drugs, m

and small medical equipments.

(ii). For procurement of durgs and medicines and small equipments of value less than
lakhs in each case. No tender committee needs to be constituted and in each such ca
accepting authority is Dy.CMM/Medical Stores.

NOTE:- IN MEDICAL CASES NO DEVIATION ARE ALLOWED

As regards to I.No.6 :
As regards to I.No.7 :

As regards to I.No.8 :

As regards to I.No.9:

As regards to I.No.10:
As regards to I.No.11:
As regards to I.No.12:

As regards to I.No.13:
As regards to I.No.14:
As regards toI.No.15:
As regards to I.No.16:
As regards to I.No.17:

Deviation in Tender conditions not

acceptable. Item can be deleted.
Acceptance of non standard force
majeure clause is not acceptable.
Item can be deleted.
Cancellation of Tender should be upto the
limit of his powers of purchase i.e under
COS,CMM,Dy.CMM/Medical Procurement
officer only.
Acceptance of Stores dispatched after the
expiry of DP
As proposed by COS at F/198 can be
Agreed.
As per powers of purchase.
As per powers of purchase.
Medical Consignment occupies very less
space hence not necessary. Item can be
deleted.
Does not arise.
As per powers of Purchase.
entire powers to be delegated to COS
only.
entire powers to be delegated to COS
only.
upto Rs.1.5 Lakhs COS powers only to be
incorporated, other Purchase officer
powers to be deleted.

As regards to I.No.18:
Submitted please.
Sr.AFA/SF

Powers as per I.No.1 & 5.

Sub:- Delegations of powers for procurement of drugs and related

items.
Ref:- DGM/G Lr.No.G.203/Policy/Vol.IX dated 15.03.2016.
***
DGM/G letter under reference is placed at F/224-230 may
please be perused.
In connection with the subject matter, the following are the
corrections suggested by DGM/G are as follows:AS
CONSIDERED
BY CORRECTIONS AS SUGGESTED BY
STORES FINANCE
DGM/G OFFICE
Sl.No.1(A)(i)&(ii).Invitation
of Tenders for indigenous Upto Rs.5 Lakhs to be delegated for
procurement
both COS and CMM. As a principle,
A)Limited
the powers exercised by lower
tenders/SLT(Non tender ) authority should also be delegated to
(i) for Non DGS&D items
higher level.
(ii) DGS&D items not
covered by rate/running Further under the remarks column
contract
instead of Finance concurrence is
Powers
delegated
to not
necessary
it
should
be
COS and CMM are incorporated
with
Finance
shown as NIL
concurrence is not necessary for
LT/SLT.
But as per AGM minutes on
27.07.15/FA&CAO
note
dated
29.07.15 the wording should be

Finance concurrence is necessary

for all the cases above Rs.5 Lakhs
to have a control on the budget as
quantities are curtailed wherever
necessary at the time of finance
concurrence
Dy.CMM/Medical Stores has to be
replaced by Dy.CMM.
Sl.No.1(B)Limited
In the third column COS and in
tender/SLT
through the
fourth
column
Other
Tender committee
SAG(Medical stores) are removed.
In the heading column as it is
already mentioned.
Sl.No.2(a)Calling of single Calling of Single tender for Vital
tender for vital and and essential medicines upto Rs.5
essential medicines not Lakhs to be included (as per SOP
included
correction
slip
No.48
dated
27.11.2012).
Further under remarks column the
following
c).Proposal to be approved by the
competent authority with Finance
concurrence for value above Rs. 5
Lakhs
d) AGMs sanction will be necessary
to exceed the prescribed limit of Rs.5
Lakhs. Authority: Boards letter
No.2006/H/4/1 dt:19.06.08.
e) Acceptance of single tender. After
obtaining
AMGs
sanction
for

invitation of single tender for cases

beyond Rs.5 Lakhs, COS shall
accept Single Tender to process of
tender committee upto Rs.1CR as
proposed by DGM/G, but it should
be Rs.50Lakhs, if approved the
same will be conveyed(for vital and
essential medicines only)
Acceptance of single tender. After
obtaining
AGMs
sanction
for
invitation of single tender for cases
beyond Rs.1 lakh, COS shall accept,
single tender to process of tender
committee upto RS.1CR, but it
should be Rs.50Lakhs, if approved
the same will be conveyed(for other
items of medical stores)
Further
as
per
AGM
minutes/FA&CAO note the following
remark is to be included Finance
concurrence is necessary for all
the cases above Rs.5 lakhs, to
have a control on the budget as
quantities are curtailed wherever
necessary at the time of finance
concurrence.
Sl.No.5.1
Direct Upto Rs.5 Lakhs to be delegated for
acceptance
both COS and CMM. As a principle,
the powers exercised by lower
authority should also be delegated to
higher level.
Sl.No.7 A) Acceptance of A) the powers under Dy.CMM

non
standard
force
majeure clause
B) Acceptance of tender
with
Railway/DGS&D
standard Force majeure
clause.
The
powers
shown as upto the
limit of their powers of
acceptance

should be NIL as per the note.

B) under COS,CMM & Dy.CMM the
powers should be upto the limit of
their powers of acceptance.
Further in the note under item
no. vii. As far as possible to be
deleted

Sl.No.8: Cancellation of Wording to be changed from one

tenders
level higher than the limit of his
powers of acceptance to Full
powers in respect of contracts
accepted at lower level.
Sl.No.11
Waiver
of Advised to review:
recoveries in respect of As per SOP Part D the powers are
liquidated damages and vested to COS and CMM Rs.15,000
loss due to risk purchase. only, if agreed the same will be
incorporated.
Sl.No.12 Extension of Wording to be changed from under
time
for
removal
of his powers of acceptance to Full
rejected materials and powers in respect of contracts
waiver of ground rent under
their
powers
of
charges there on
acceptance.
Sl.No.13
Refund
of Wording to be changed from under
ground rent in respect of his powers of acceptance to Full
rejected supplies
powers in respect of contracts
under
their
powers
of
acceptance.
Sl.No.15
Payment
of Wording to be changed from upto
claims
settled
by the limit of his powers of acceptance

arbitration of disputes
arising out of a contract
Sl.No.16 To waive of
operation
of
clauses
relating to risk purchases
LD
and
arbitration
appearing
in
IRS
condition of contract at
Post contract stage for
contract valued upto Rs.5
lakhs
Sl.No.17 To write of loss
due to risk purchase,
general
damages
liquidated damages

to Full powers up to the limit of

their powers of acceptance.
With Finance concurrence to be
deleted from COS column as already
in the Remarks column it is
mentioned

With Finance concurrence to be

deleted from COS column as already
in the Remarks column it is
mentioned.

In view of the above if approved the correction will be advised

to General Finance and DGM/G for incorporating the same for
obtaining the approval of GM.
Submitted please

Sr.AFA/SF