Workshop Plan

Timings

Activity

Who

Comments

08.15 - 08.30
08.30 - 08.45

Assemble and Coffee

Introduction to the AIS Scoping Study
Workshop

All
Sponsor

08.45 - 09.15

Logistics of Workshop and Agenda

Consultant

Ready to start at 8.30 prompt

Why are we here?

Empowerment

Work hard to attain our vision

Background for the workshop:

Why is it?

What will it provide?

09.15 - 09.45

Introduce Participants

Participants

09.45 - 10.00
10.00 - 10:45
10:45 - 11.00
11.00 - 11.30

Determine Break-out Groups

Baseline Theme Groups
Break
Present baseline information

Consultant
Groups
All
Groups

11.30 - 12.30

Brainstorm future needs

Main Group

12.30 - 13.30
13.30 - 13.35

Lunch
Presentation on Objectives

All
Consultant

13.35 - 13.45

Assign objective development to

specific groups
Develop objectives in groups
Break
Present initial objectives to main
group

Consultant

16.00 - 17.00

Update objectives based on

feedback

Groups

17.00 - 17.30

Review final objectives

All

17.30 - 18.30

Prioritize objectives

All

18.30
Day 2
08.30 - 09.00
09.00 - 09.30

Close Day 1

Consultant

Review of previous days work

Obstacles and Enablers

Consultant
Consultant

09.30 - 10.00

Presentation on System Impact

Analysis

Consultant

13.45 - 15.00
15.00 - 15.15
15.15 - 16.00

Groups
All
Group

Agenda and Logistics

Each participant introduces him/herself:

Who am I?

What do I do?

Whats in it for me?

My main business problem is...

Agree groupings for break-out work
Document on a flip chart.
Each group presents their findings and
discusses results with main group. 10
minutes per presentation
Use selected brainstorming technique to
drive out their wishes for the application
environment that will support their business
needs
Present the work on developing objectives:

Right level (not motherhood)

Drives behavior

Set stretched targets

Articulated in time and value ($)

Which group develops objectives for each
theme?
First pass of objective development
Present and discuss initial objectives.
Feedback on:

Validity of objectives

Wording of objectives

Values and timescales

Missing objectives
Update objectives based on feedback
Identify CSFs/pre-requisites. Identify
potential metrics.
Write all objectives on flip chart paper and
pin them to the walls. All attendees will
read and consider the final objectives
(perhaps with some refreshments)
Discussion led by consultant. Which are
the highest priority objectives, what are the
dependencies? Agree voting/ranking
method. Perform and agree ranking.

Verbal review of previous days work

Run a brainstorming session to identify:

Obstacles

Enablers
Sort into common groups.

Present the mechanics of the

System Impact Analysis. Form
new breakout groups (if
necessary). Assign groups to
work on one of each:
People/organizational issues

Process issues

IS infrastructure issues

Timings

Activity

Who

Comments

10.00 - 12.00

System Impact Analysis

Groups

Each group considers the impact area and

documents findings

12.00 - 13.00
13.00 - 14.00

Lunch
Presentation of System impact
Analysis
Update System Impact Analysis
Review objectives, Obstacles,
Enablers and SIA
Break
Facilitation of the Expectation/Reality
gap

All
Groups

Group presentations and feedback

Groups
All

Groups update SIA based on feedback

Review all materials developed to date

16.00 - 17.00

Action Planning

Consultant

17.00 - 18.00

Presentation to Sponsor (if required)

14.00 - 14.30
14.30 - 15.00
15.00 - 15.15
15.15 - 16.00

All
Consultant

Identification of the high priority gaps that

need a sub-project to be initiated to ensure
applications project is successful
Document the actions, owners of actions,
when action will be started, completed and
reported back to the Steering Group