Independent Police Review Authority Manual Part 1

Independent
Police
CITY
OF
Review
Authority
CHICAGO
December 18, 2015

Via Email:
Ms. Adia H. Robinson
ahrobinson@uchchicago.edu
Re: Freedom of Information Act
IPRA File No.: 15-056-385
Dear Ms. Robinson:
On behalf of the Independent Police Review Authority (IPRA), I am responding to

your Freedom of Information Act (FOIA) request, received by this office on December 4,
2015. An extension was requested on December 11, 2015 and IPRA is now timely
responding to your request seeking: "the most recent Independent Police Review Authority
investigator training manual."
IPRA is providing you with documents in our possession which we believe to be
responsive to your request. We are providing you with a copy of the Intake and Rapid
Response Manual, as well as the pertinent portions of the IPRA Standard Operating
Procedures Manual (SOP). Please be advised that the SOP Manual is in the process of being
revised.
To the extent that you consider this a denial of your FOIA request, you have a right
of review by the Illinois Attorney General's Public Access Counselor, who can be contacted
at 500 South Second Street, Springfield, Illinois 62706, or by telephone at (217) 558-0486.
You may also seek judicial review of a denial under 5 ILCS 140/11 of FOIA.
Sincerely,
Shannon 1. Leonard
Paralegal II
Independent Police Review Authority
1615
WEST
CHICAGO
AV E N U E ,
4TH
FLOOR,
CHICAGO.
ILLINOIS
60622
312.746.3594 (COMPLAINT LINE) 312.746.3609 (GENERAL) 312.745.3593 (TTY) WWW.IFRACHICAGO.ORG
P O L I C Y
A.
Purpose
EPRA has a responsibility to the public and to the police departmmt to make
eveiy effort possible to attempt to identify and address patterns of misconduct on
the part of officers, both individually and collectively. In an effort to do so, IPRA
investigators, supervising investigators and management are expected to make
every effort possible to identify such patterns of misconduct, even when some or
all of the conq)lalnts are not sustained, by analyzing not only the disdplinaty
history of an officer under investigation, but also the complaint history.
B.
Process
The following process will ensure this is done and reported to the Chief
Administrator so that he or she may notify the police department of any concerns
relative to an officer's pattem of alleged misconduct. This allows for the Chief
Administrator to make the police dq)artment aware of the pattem of complaints

and concerns so that corrective measures can be taken by the dârtment to
address these conduct and behavioral concerns through a variety of nondisciplinary actions, to include the referral of the officer to the Pasonnel
Concerns Program, Behavioral Intervention System, Non-Disciplinary

Intervention Program or training. Therefore, the following procedures will be
fi>Uowed by all.
C
Procedure
Upon recdpt of a complaint and the requisite swom affidavit, the

complaint is converted to a Complaint Register (CR) number and the accused
offices) are named in CLEAR with the corresponding allegations. IPRA then
sends this information to the Bureau of Internal affairs (BIA) for entry into the
Complaint Register Management System (CRMS).
\
The Supervisory Investigator will then obtain a CRYSTAL report for each
accused officer(s), which contains a seven (7) year complaint history for the
department member(s). The Siq)ervising Investigator will next review the
CRYSTAL report to identify any similar patterns of complaints made against the
department member which could lend credence to the.substance of the complaint

in the instant investigation (i.e. similar M.O.). This includes complaints with a
finding of Not Sustained, but where, by the nature of the similarity of the
allegations, or the sheer number of allegations within a specific time frame, that
the pattem causes sufficient concerns to believe the matter should be referred
through the IPRA chain of command to the Chief Administrator for a final
decision regarding a referral to CPD.
IPRA Early Warning System Identification and Notification Policy October 20, 2015
Page I of 2
The Chief Administrator will then review the matter and, where appropriate,
prepare a memorandum identifying the reasons for his/her concern and requesting
the Superintoident consider one or more of the following: training, a fitness for
duty examination, a psychological evaluation or placement into one of the
department's aforementioned personnel concerns or intervention programs.
The generally established criteria that will be followed for the Chief
Administrator to make a notification to the Superintendent are four (4) complaints
within twelve (12) months duration.* However, the Chief AdmifiisEator may reidr
any complaint against a member, including singular complaints, wh^ concerns
exist and reporting them is deemed appropriate based upon the nature of the
complaint and the totality of the circumstances surrounding the complaint
' This is based upon the results of the John F. Finn Institute for Public Safety examination of numerous
early warning systems for police misconduct, and idmtifying these criteria as optimal.
WRA Early Warning System Identification and Notification Policy
Page 2 of 2
October 20, 2015
Office of Professional Standards Standard Operating Procedures Manual

CONDUCT
OF
I N V E S T I G AT I O N
The primary goal of OPS is to conduct complete and thorough investigations into
allegations of misconduct made against both sworn and civilian Department members, in
compliance with existing Department/Unit directives and applicable union contracts.
Investigators will utilize the following methods which include but are not limited to the
following:
L Complainants/Victims/Witnesses
A. Upon assignment of a Complaint Register Number, the investigator will make

immediate contact with the complainant, victim or witness:
1. Via Telephone, in an effort towards detennining a suitable time and place

for an interview and/or statement and photo identification of the alleged
accused, when necessary; and/or
2. In person, at the address provided; and/or
3. Through Cook County Jail (CC J) or Illinois Department of Corrections
(IDOC); and/or
4. Via certified letter, when other attempts to make contact have failed
a. Receipts fiom certified letters will be made an attachment in the
case file.
b. When a receipt from a certified letter has not been returned to OPS
and prior to closing the case, the investigator will call the mail
room and obtain the log number assigned to the certified letter and
document the information in a To-From report.
B. Prepare documentation relative to attempts made to contact individuals which
include dates, times, person contacted and manner in whidieontact was made or
attempted.
1. ComplainantA/'ictims who express a desire to withdraw their complaint

will be requested to sign a Statement of Complainant to Terminate
Complaint (CPD form #44.304).
2. A To/From Subject Report will be prepared by the investigator explaining
the reason the Complainant/Victim wishes to withdraw their complaint.
Standard Operating Procedures Manual
Office of Professional Standards
Depending on the nature or severity of the allegations, a determination will be

made as to whether the investigator must:
1. Take a formal question/answer statement As indicated in G.O. 93-3,
Add. 3, *The member assigned to investigate a complaint against a

Department member will take written statements from complainants and
witnesses when such statements will assist him in reaching a sound
conclusion in the case." (A handwritten statement, taken by the
investigator and signed by the complainant/wirness/victim is acceptable if

the investigator is unable to access a typewriter or computer dtiring a
residential visit, however, upon return to the unit the investigator will type
the statement verbatim and include both the handwritten and typed copies
in the investigative file.)
a. Written statements should be the rule at the outset if the initial
allegations are serious on their face, (i.e. complainant has serious

injuries, off duty incident combined with alcohol and/or use of a
firearm, etc.), or when there is a likelihood that the allegations will
result in a sustained finding.
b. When the use of writt^ statements is not that apparent, (after
obtaining the initial Departmental reports and interviewing the

complainant by telephone) the presence or lack of the following
factors will assist the investigator in determining whether to take a
fGiixial or m person statement versus a telephone mterview. If the
answer to these questions is yes, make an appointment to take a
formal statement or in-person interview depending on the severity
of the allegations.
1. Is the complainant's account believable ?
2. Are there identified witnesses or is there a possibility to
locate witnesses from a canvass?
3. Is medical evidence present? Did the complainant receive

injuries and was medical treatment obtained?
4. Is the accused known or is there an ability to identify the
accused (i.e. photographs. Department reports, etc.) In
order to sustain a case, you must have a known accused to
sustain it against. Your ability to ask relevant questions
regarding the identity of the accused is vital.
Conduct of Investigation
Page 2 of 9
Offtce of Professional Standards Standard Operating Procedures Manual

Conduct an in-person interview. In serious cases where a complainant,
victim or witness will not agree to a formal statement but will tell you
their story, an in-person interview will suffice. An in-person interview can
also be conducted during canvasses when dealing with numerous
witnesses or elements that prevent the taking of a formal statement. Once
again, if the allegations are serious, or the evidence is likely to result in a
sustained finding, an in-person interview should also be authenticated by

the person interviewed. (See StatementsAnteniews CompiainantsVictims-Witnesses)
.C^duct a telephone interview. Telephone interviews are acceptable in

m^y4e^^sOT0us or non complicated fact pattem cases where the
evidence ismSufiSogit to support a finding of sustained for the
allegation(s). HoweveiTifit^gpears that the allegations may result in a

sustained finding, telephone intefviea^ should be a last resort.
Photographs of Department members are maintained in the Intemal
Affairs Divuion photo room. (See Photographs section)
D. If the complainant alleges property damage as part of his/her allegations against a

Department member, advise the complainant of current Department procedures
relative to filing a claim. (S.0.91-20 Damage Claims Against The City)
A. Why you should canvass
1. The canvass can develop additional witnesses.

2. The canvass can identify basic facts about the scene
a. A canvass can clarify issues such as positioning of witnesses,
visual obstractions or vantage points, lighting, etc.

b. A canvass can develop new questions that must be answered before
the investigation is complete.
B. When to canvass
1. If the incident occurred at a location where others may have seen or heard
something pertaining to the incident in question, a canvass should be
conducted.
2. A canvass is a useful investigative technique when done properly and in a

timely fashion. When to canvass depends upon circumstances
surrounding the incident, but absent extenuating circumstances, the
canvass will be conducted within seven days of tlie incident or receipt of
the complaint, preferably on the same day of the week, same time of day
as the incident
a. People are creatures of habit. They come and go to work at the
same time. They shop, do errands, take walks, walk the dog, etc.,
in relatively consistent patterns.
b. Potential witnesses may still have any facts surrounding the

incident fresh in their mind.
B. Canvass preparation
1. Review all statements and police reports available prior to conducting the
c a n v a s s .
2. Be tantiUar wifh the aUegatioris.

3. Review the complainant's statement to determine if there were any
witnesses mentioned (i.e. the employee of the newspaper stand, a gas
station attendant, vendor, etc.)
4. Identify pertinent issues and be prepared to ask relevant questions should

you discover witnesses.
5 Determine if a diagram of the scene should be drawn or pictures should be
taken.
a. A diagram can be a useful visual aid in the placement of

individuals or physical evidence that was recovered from the scene.
It can also show obstructions (i.e. objects, trees, buildings, etc.), or
the direction of flight of an offender.
C. Conducting a canvass
1. The investigator should properly identify himself to the citizens verbally

and by showing identification.
2. Explain the reason for wanting to talk to the citizen giving enough general
background information to allow the citizen the opportunity to recall
whether or not he saw the alleged incident.
Page 4 0/9
3. Avoid ofFering too much "lead in" information of a factual nature.
Don't Say: "Fm investigating an incident that occurred in front of your

house last Tuesday where a police officer struck a young man on the head
with his gun, threw him to the ground and kicked him several times."
Do Say: "Fm investigating an incident that occurred in front of your

house last Tuesday at noon involving the police. Were you home at the
time and did you see or hear anything?**
4. Keep control of the interview. Ask pertinent questions relating to the

central issue(s) in question.
5. Obtain enough personal information about the citizen so that the person
may be contacted at a later date if necessary (i.e. first and last name,
telephone number, date of birth, social security number). Ask to see some
form of identification to verify identity.
6. Do not be timid or overly aggressive in the manner in which you approach

people. Be confident, prof^sional land courteous.
7. Prepare a written report of the interviews conducted summarizing the

essential facts learned from each individual.
8. Prepare a diagram of the scene if it will assist the investigation. (See

samples attached)
1
...
9. Leave your business card. Instruct the citizen to give your name and
phone number to other potential witnesses.
IIL Physical Evidence
A. Physical evidence is crucial to any case. In many cases it will be what proves or
disproves an allegation. Physical evidence comes in many forms and can be
documented in many different ways, i.e. photographs, medical records, ballistics,

etc. Investigators should pay close attention to physical evidence.
1. Physical injuries
a. Documentation of a person's injuries (victim or accused) can occur

through photographs, or medical records.
2. Photographs (See Photographs section)
Page S of 9
-z.
of Professional Standards Standard Operating Procedures Manual

c. Corroboratioii of a person's injuries is essential in instances where
no photographs or medical records exist. It is important to obtain
as much detailed information as possible from any witness who
observed the injuries. Proving that injuries occurred while in
police custody can be established by interviewing those persons

who saw the victim just before the victim was taken into custody
and those persons who saw the victim immediately upon the
victim's release. If the victim had no injuries upon entering
custody, but had injuries immediately upon release, then it is
reasonable to conclude that the injuries were sustained while in
police custody.
4. Firearms and other items used as weapons may be good sources of

evidence. They can be tested for blood, hair, fiber or fingerprints.
a. It is the policy of the Department that command and supervisory
members will initiate a complete and comprehensive investigation
into any allegations of misconduct in accordance with existing
Department directives. (Bureau of Operational Services Special
Order mO-OI) ^
1. Whenever an allegation is made that a police officer stmck

someone with an object such as a police radio, baton,
flashlight, firearm or other weapon, the swom supervisory

member will determine whether any injuries resulted.
2. If the victim was injured (i.e. the skin is broken or there is
some other visible injury in the body region allegedly
stmck by the accused) the supervisory member will
inventory the item and ensure that it is hand carried to the
Crime Lab for testing of blood, hair, skin or other physical

evidence.
5. Forensic analysis services are available to OPS through the Illinois State
Police Forensic Science Center at Chicago located at 1941 W. Roosevelt,
Chicago.
a. Any requests for laboratory examination and analysis of processed

physical evidence obtained during an OPS investigation will be
made in writing.
1. The request will be sent to the Commander of the Chicago

Police Department's Forensic Services Division and
marked to the attention of the appropriate section chief of
the Illinois State Police Forensic Science Center.
Page 7 of 9

the test results be limited to the Office of Professional Standards and the
Detective Division.
IV. Interviewing Department Members (See Report Required From Department member
and Statements/InterviewS'Police Officers/Department Members sections)
A. Prior to taking a statement the investigator will read the entire investigative file
for the purpose of developing a line of questioning and determining what specific
issues must be covered and have available all pertinent documeats
B. Generally, the accused member will not be required to give a statement or submit
a report until all aspects of the investigation have been completed.
C. Pre-statement discussion with the accused regarding the allegations and activities
of the accused is not permitted. However, if the officer volunteers unsolicited
information, the investigator should document said information. Investigators

will advise the accused that everything is said for the record and there are no "off
the record" statements.
D. Once a statement has been taken or a report has been submitted by the accused,
the investigator will follow up on any leads that may have been revealed.
Conduct any additional investigative steps necessary to prove or disprove the
accused member*s accoimt of the alleged misconduct. Clarify anything that
contradicts pertinent information fix)m the victim or the witness by re-
interviewing the victim or witness, but only on the issue that was contradicted by
the accused.
V. Summary
A. After all investigative steps have been accomplished, the investigator will
summarize the investigation in the appropriate format without delay in a neat and
grammatically correct fashion and submit it to their supervisor for review. (See
Summary Report Section)
Page 9 of 9
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OFFICE OF PROFESSIONAL STANDARDS
\ Commander
\ Forensic Services Division
ATTENTION^lin\oMari
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Police ForensBi
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CeSecti
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Chi
\ James Gainer, Criminalistics Section Chief
XGarth Glassburg, Chemistry Section Chief
FROM: Investigôr
Office ofôfessional Standards
Chci ago P^ce Department
SUBJECT:REQUESTFV FORENSICANALYSIS
REFERENCE:R
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M.#
INVENTORY U/s with description ^property:
Summary of type of analysis needed on each\tem:
Please conduct a forensic examination of the physicm evidence listed under the above Inventory
number(s) and send the report to: \

Investigator
Office of Professional Standards, Suite 4CKr

1130 South Wabash Avenue
Chicago, Illinois 60605

Or send by Fax to: 312-747-1529
APPROVED:
OPS Supervisor
The City of Chicago's Identity Protection Policy governs IPRA's use and protection of
Social Security numbers ("SSNs"). A copy of that policy is attached and is also available
on the IPRA intranet on the G:\ drive. The following provides specific guidance for
IPRA.
1. When to Ask for a SSN
IPRA will continue to ask for and collect SSNs from members of the public in order to be
able to verify the identity of the person providing information to us, as a tool to search for
someone should we need to relocate them after an initial contact, or for any other purpose
necessary for IPRA to perform its duties and responsibilities.
CPD members, whose SSNs are available if needed in CPD records, will not be asked for
their SSN.
2. How to Ask for a SSN
SSNs will be requested as part of interviews. However, they will be requested either
before or after the recorded portion of the interview. They shall not be asked for on the
audio recording.
3. Statement of Purpose
Any time an individual is asked for his or her SSN, a copy of the Statement of Purpose,
found on the Board of Ethics website or attached to the City policy, will be provided.
4. Documents rnntaining SSNs
CPD members SSNs should not be included on any document contained in an

investigation file. Investigators (and support personnel) shall redact CPD member SSNs
from documents prior to scanning and including in an original file.
Documents containing SSNs of non-CPD members shall be maintained in a manner
consistent with the City of Chicago Identity Protection Policy. Consult with IPRA's
General Counsel or Attorney prior to providing any such documents to the public.
IPRA - Identity Protection Policy
Septeanbo-11,2012
Page 1 of I
Our office is now recording interviews/statements of witnesses and complainants who are
not CPD employees, or who are AFSCME or SEIU employees of CPD. Below are the
policy and guidelines for conducting those recorded interviews.
1. Before any interview, make sure you know how to operate and manipulate the
recorder control settings and make sure that it is functioning properly. (There
are separate instructions available on how to operate the device.)
2. Only use the recording equipment that you have been provided. You may not
use your own unless authorized to do so.
3. Before a statement begins, do a test recording and verify it worked. Avoid

background noise by seeking a quiet spot such as an interview room
4. At the beginning of the process, let the person(s) being interviewed know this is
going to be a digitally recorded statement and have them sign the Consent form.
a. If he/she refuses consent, proceed with a non-recorded statement and
document that consent to audio record was requested and denied.

5. Turn on the device. State the Log Number of the investigation. State the name
of the person being interviewed, the date, time and place where the interview is
taking place.
Eg.: This statement is the digitally recorded statement of
regarding Log number- . The interview is being taken at

,
on
[today's
date]
at
[time]
6. State: We are now going to proceed with this recording based on your
signed consent.
7. State your name and spell it and then go around the room and ask everyone to
state their own name and spell it for purposes of later transcription.
8. If the interviewee is represented by coimsel or a union representative state, "The
digital recording device that is being used to record your statement is very
sensitive and will pick up any whispered conversations that occur in its
proximity. If you would like to request a break during this statement, you may
do so verbally or non-verbally by raising your hand."
9. Perform the interview as outlined in the SOP.
Recording Statements ofNon-CPD
May 1,2009
Rev. Aug. 2,2010
Septonber 27,2010
June 2,2011
a. Ask the interviewee any required preliminary questions as indicated in our

S O P.
b. Let the interviewee know you want him/her to tell you his/her story first
firom start to finish. Then ask the interviewee to teU you what occurred on
the date and time in question involving the Chicago Police.
c. Take notes. Interrupt the interviewee to ask clarifying questions as

needed. However, you want to keep this to the minimnni so as to not
disrupt his/her train of thought. Ask additional clarifying questions when
the interviewee finished his/her version of events.
d. Have a checklist with )û and prepare your questions. Cross them out as
each question is answered.
10. If there is a break during the interview, before pausing the recorder, state that
you are taking a break and the time the break started. Then pause the recorder.
When the interview resumes again, un-pause the recorder and state the date and
time the interview resumed. If there is any change in who is present, indicate
that on the recording and have any new people introduce themselves and spell
their name.
You do not need to indicate on the recording why the break is being taken.
11. Close the statement as you would normally.
12. At the very end, ask the interviewee if his/her statement is a true and accurate
account of what occurred.
13. At the conclusion of the recording, repeat the name of the interviewee, the Log
Number in question and the date and time when the recording is terminated.
Eg.: This now concludes the digitally recorded statement of
regarding Log Number- , on [today^s date] at

[time]
14. Ask the interviewee to sign the Sworn Affidavit.
15. At the conclusion of the interview, immediately determine whether the

recording was successful
16. Upload the recording to the H: Drive according to the IPRA instructions on
uploading files, and then immediately bum two copies of the interview onto
CDs. Make sure those copies work. Place one in an envelope, seal the
Recording Statements qfNon-CPD Page 2 of 3 May 1,2009
Rev. Aug. 2,2010
September 27,2010
June 2,2011
envelope and ask the interviewee to sign across the seal. This will be the
original. The other is for use in the investigation.
17. If an interviewee wants a copy, bum a third copy of the CD and give it to the
interviewee.
18. The interview will be memorialized in your investigation in one of two ways.
Key interviews (victims, key witnesses) will be transcribed. Other interviews
will be summarized in a memorandum written by the investigator after the

interview (this does not need to be signed by the interviewee). (See Guidelines
for Memorializing Recorded Statements.)
In either case the recording will be an attachment to the investigation to back up

the transcription or memorandum.
19. In the event that, after you complete the interview and stop recording, additinnai
information is provided by the interviewee or you identify addition^ questions

to be asked, re-commence the recording to capture the additional information or
follow-up questions.
Recording
Statements
qfNon-CPD
Page
of
May
1,2009
Rev. Aug. 2,2010

September 27,2010
June 2,2011
Interviews of Persons with Potential Criminal Matters^
If you have reason to believe a person to be interviewed is represented by an attorney

in a criminal matter or was arrested in conjunction with the incident that is being
investigated (including ALL people interviewed in jail), before beginning the
interview:
1. Ask the interviewee if he/she has an attorney and wants to talk with that attorney
before talking to BPRA.
a. If the interviewee is willing to give a statement now, proceed with the

i n t e r v i e w.
b. If the interviewee wants to speak with an attorney first, do not proceed

with the interview. Try to arrange a later date to conduct the interview,
once the interviewee has had time to speak to his/her attorney.

Note: If the interviewee requests the phone number to the Cook
County Public Defender's Ofifice, provide the following:
Public Defender, Chief of Felony Trial, 773/674-3217 (phone)
B. IPRA Notice
Any person interviewed who is in Cook County Jail or you have reason to believe
was arrested in conjunction with the incident that is being investigated should receive
the IPRA Notice before beginning an interview.
If the person refuses to sign the IPRA Notice, but agrees to be interviewed, note the
refusal and willingness to be interviewed on the IPRA Notice and in the interview,
either on the audio recording or in the written summary.
C. Cook County .Tail Procedures:
1. Notice: Complete the IPRA Cook County Jail Interview Request Form, and fax it
to both numbers listed on the bottom of the form (Cook County Jail; Cook County
Public Defender). This notice should be provided at least two days before the
scheduled interview, unless special circumstances exist.
2. Scheduling Changes: If the interview of a person in the custody of the Cook
County Jail is rescheduled, immediately fax an updated IPRA Cook County Jail
' For policies (m interactions witii attcmieys and represented parties in civil matters, see BPRA Legal
Policies - Section L.
Interviews of Persons with Potential Criminal Matters Page 1 of 2 July 7,2010

Rev. January 17,2011
Interview Request Form to the Cook County Public Defender and the Cook
County Jail if needed.
3. Refusal to be Interviewed: A potential interviewee's attorney might try to contact

you to indicate the interviewee's choice to not give you a statement. In the
criminal context, such an indication is insufficient to prevent you from attempting

t o c o n d u c t t h e i n t e r v i e w.
If, however, the interviewee tells you in person or you receive a written statement
signed by the interviewee indicating his/her decision not to speak to you at the
present time, do not proceed with the interview. Instead, contact the
interviewee's attorney to discuss how and when an interview can be arranged.

Note: You may need to follow subpoena procedures, if and when it
becomes appropriate to do so.
Interviews of Persons with Potential Criminal Matters Page 2 of 2 July 7,2010

Rev. January 17,2011
FA L S E A F F I D AV I T R E F E R R A L S
It is important for the integrity of the con^laint process that individuals not make
false coiiq)laints of misconduct. To that end, the State of Illinois and the City,
through the union contracts, have adopted the requirement that there be a signed
statement under oath before an officer may be served with an allegation of
misconduct.
While it is important that IPRA retain as open a system as possible and not chill
legitimate complaints because conq>lamants fear retaliation, IPRA must also protect
its process by not allowing conq>laints to knowing^ make a false allegation of
misconduct and sign the afGdavit.
IPRA is therefore adopting the following procedure commencing November 15,

2013:
AHegationfs) is **UNFOUNDED** and Appears Knowinglv False
In the event a Supervising Investigator or Investigator is aware of an instance that

may fell in the category of a knowingly false affidavit (Le., where there is evidence in
the file that supports concluding that an affiant knowingly made a material false
allegation, in total or in part, to IPRA)*, the Supervising Investigator and Investigator

should discuss the matter with their Deputy Chief at the time they close that
investigation.^ If it is determined that there is sufficient evidence to conclude that an

affiant knowingly made a false allegation to IPRA, the following procedures apply:
1. The Supervising Investigator will contact the Cook County State's Attorney's
Office - Special Prosecutions Bureau for potential referral (See Uniform
Peace Officers Disciplinary Act (50ILCS 725/3.8)).
a. Documentation of these discussions will be documented in a report to

be included in the file, but shall not be uploaded in iClear.
2. Should the State's Attorney's Office decline prosecution, the Supervising

Investigator will contact Corporation Counsel - Municipal Prosecution for
potential referral per the City of Chicago Municipal Code, Section 1-21-010
a. Documentation of these discussions shall be documented and
maintained in the file, but shall not be uploaded to iCIear.
This requires a knowing falsehood and not merely a difference of opinion or mistake in perception.
^ This will occur bef(:e Command Channel Review.

False Affidavit Referrals
November 15,2013
Rvsd. June2,2014
Page I of I
rFfn.n
arijse
and
neglect
Although BPRA employees are not mandated reporters of chUd abuse, it is IPRA*s policy
to immediately report suspected child mistreatment when there is reasonable cause to
believe that physical abuse, sexual abuse, or neglect of a child may have occurred. Such
reports should be made by calling the Child Abuse Hotline (1-800-252-2873).
Reasonable Cause: In considering whether there is *^:easonable cause'* to believe that
physical abuse, sexual abuse, or neglect of a child may have occurred, the following nonexMustive Victors should be considered.
1. Did the IPRA employee observe injuries or other evidence of abuse or neglect?
a. Since the signs of sexual abuse can be uncertain, if a child makes plausible
sexual abuse allegations against a caretaker or person responsible for the
child's welfare, report it.
2. Did the child communicate information consistent with abuse or neglect? If so, is
information plausible and consistent with what you have observed?
Investigators / Intake Aides; When a complaint involving allegations of child abuse or
neglect is made, find out if anyone called the Child Abuse Hotline. If not (or if
unknown), inform your supervisor.
1. If you become aWare of a conq)lamt involving allegations of abuse or neglect and

are informed that the Child Abuse Hotline was not contacted (and there is no
DCFS investigation already underway), consider whether calling the Hotline is

appropriate. If you determine that the Hotline should be called, have the
investigator contact the Hotline. ^

2. Whenever it is determined that IPRA will call the Child Abuse Hotline, be sure
that the person assigned to call the Hotline also documents that foct, along with
the State Central Register number (if ^propriate), in the relevant Investigator's
Log.
'CPD members are mandated reporters. Therefore, if the complaint was initiated by a CPD member, the
circumstances indicate a clear abuse/neglect situation, and the CPD member failed to repwt the
abuse/neglect, you may also want to discuss whether an allegation of failing to report against the ofBcer(s)
is apprq)riate.
IPRA - Child Abuse and Neglect
Novembers, 2014
Page I of I
Office ofProfessional Standards
Standard Operatine Procedures Manual
O f fi c e o f P r o f e s s i o n a i S t a n d a r d s
Policy for Interviewing Juvenile Witnesses and Complainants

I.
D e fi n i t i o n s
A. Juvenile: For OPS purposes, a '"juvenile" is any
individual 16 years old or younger who is not emancipated from his

or her parent or legal guardian.
B. Exigent Circumstances: "exigent circumstances" means a
situation that arises during the course of preliminary

investigations of a serious incident which has occurred within 24
hours of the intended contact with a witness, such as police

shootings, serious injuries, media cases, or other incidents deemed
serious, according to the OPS Standard Operating Procedure (SOP).

C.
Brief
Interview:
"brief
interview"
shall
be
an
interview in which the investigator only explores the following:

name, age, competency of the witness to answer questions, identity
of the parent or legal guardian, contact information for the parent
or legal guardian, whether the interviewee has relevant information
about the incident in question.
II.
Contact
A.
with
Juveniles
Juvenile
16-14
Witnesses
Ye a r s
Old
Absent exigent circumstances, an OPS investigator may

only interview a juvenile 16-14 years old with prior written
consent of the parent or legal guardian. During the interview of

any such juvenile, the parent or legal guardian heed not be
present, but may be present, upon request. No matter whether the
parent or guardian is present, there must be at least two OPS
investigators present for the entirety of any such interview.

If the parent or legal guardian is present for the
i n t e r v i e w, a s k t h a t t h e p a r e n t o r l e g a l g u a r d i a n s i t b e h i n d t h e
juvenile or in a position so he/she cannot have eye contact with

the juvenile.
B.
Juvenile
13
and
under
Absent exigent circumstances, an OPS investigator may

only interview a juvenile who is 13 years old or younger with prior
written consent of the parent or legal guardian. During the
Statements - Interviews Comphdnants/Victims/Witnesses
Chapter "B"
Standard Operatine Procedures Manual
interview of any such juvenile, the parent or guardian must be

present. Also, there must be at least two OPS investigator^
present for the entirety of any such interview of a juvenile 13 and
u n d e r .
C. Interviews of Juveniles in Exigent Circumstances
In the event of exigent circumstances as defined herein,
t h e O P S i n v e s t i g a t o r c a n c o n d u c t b r i e f i n t e r v i e w s , a s d e fi n e d
herein, with any juvenile considered to be articulate and mature
enough without the prior consent of the parent or legal guardian.

H o w e v e r, u n d e r n o c i r c u m s t a n c e s w i l l a j u v e n i l e b e a l l o w e d t o
authenticate any interview without the consent of the parent or

legal guardian,. If a more in-depth interview/statement " is needed
from the juvenile, then prior written consent of the parent or
legal guardian must be obtained to conduct that additional
interview/statement and to authenticate any

interview(s)/statement(s).
D. Special Circumstances for Domestic Violence Cases
In cases of domestic violence where the juvenile is the

alleged victim, an OPS investigator shall not interview the
juvenile victim or conduct any type of preliminary investigation

u n t i l t h e Yo u t h D i v i s i o n ' s S p e c i a l I n v e s t i g a t i o n s U n i t ( S I U ) h a s
concluded its investigation.
In domestic cases, the investigator must obtain
permission from the custodial parent or legal guardian to conduct
the interview. In cases of domestic violence, the juvenile is

likely to be traumatized by the event.
The juvenile's, parent or legal guardian may be the
accused and/or the victim of the violence. When the parent or

legal guardian is the accused, the investigator should ask the
accused parent or legal guardian if the investigator can conduct
the interview without the parent or legal guardian being present,
or at a minimum that another adult family member such as a

g r a n d p a r e n t b e p r e s e n t f o r t h e i n t e r v i e w.
E.
Prohibitions
All statements involving juveniles should be conducted

face to face and never over the phone, unless the juvenile or the
Office ofProfessional Standards
Standards Operadne Procedures Manual
C O N S E N T F O R J U V E N I L E I N T E RV I E W
I, , am the parent/legal guardian (circle one) of

, years of age, who has been identijGed as a victim,
complainant, or witness/potential witness in C.R. # I hereby consent for

an Office of Professional Standards (OPS) Investigator(s) to interview
, and certify that he or she can speak and understand the
English/Spanish (circle one) language.
I understand that will be asked questions about the facts

and circumstances of a shooting, death in custody or an incident in which allegations of misconduct
have been made against a meraber(s) of the Chicago Police Department, I understand that, at the
conclusion of the interview, and I will be asked to sign the

written interview. I also understand that information gathered during the investigation may require
additional follow up and/or clarification, and I hereby agree to allow the OPS Investigator(s) to
conduct any follow-up mterview(s) which maybe needed during the pendency of this investigation.
I further imderstand that my child may be asked to view photographs in an effort to identify
the accused department members, and that by signing this consent form I am also agreeing to allow
to view photographs.
This consent is given fireely and voluntarily. No promises or threats have been made-to
induce me to sign this consent form.
Parent or Legal Guardian
Date
OPS Investigator
OPS Investigator
Date
OR#
AtL#
Statements - Interviews Compleunants/Victims/WUnesses
Chapter "B"

S TAT E M E N T S / I N T E R V I E W S C O M P L A m A N T S - y i C n M S - W I T N E S S E S
L Statements/Interviews Complamants-Vicdms-Wftnesses
A. Generally, formal question and answer statements should be taken from
complainants, victims and witnesses when the allegations aiQ of a serious nature
or will assist the investigator in reaching a sound conclusion. If the allegations
are of such a nature that separation from the Dârtment is likely and are of a
serious criminal nature, or will likely result in a sustained iSnding, attempts must
be made to take statements from all persons involved.
1. Statements and/or interviews will contain but not be limited to:
a. The person's fiiU name

b. Home and business address and telephone numbers and another
number where the person can be reached (i.e. relative, neighbor,
etc.)
c. Date of birth, age and Social Security Number (SS#)
d. Verification of identity (Drivers License, State ID, work ID, etc.)

e. Date, time and location of interview or statement
f. A complete narrative relative to the allegations

g. Their relationship, if any, to the accused or complainant
Interviews with complainants, witnesses and victims via telephone will be
^^"^^qêd as such and the conversation wil be summarized in as much detail

as^bs^le.
a. It is acc^pt^Me to secure a telephone interview in some cases,
however, wh^^fe^Mormation obtained may lend credibility to an

allegation which inaylre^t in a sustained finding, the investigator
has an obligation to followlrpkêlephone interview with a written
statement, in-person interview ortuaêmpt to authenticate the

telephone interview. (See samples).
11 . P r e p a r a t i o n
A. Prior to the statement/interview, the investigator should prepare by:
Sta^mena - Interviews Compi<ânts/Victims/Witnesses
Page 1 of 14
10
Standard Operating Procedures ManutU
1. Reading the entire hie, making notes of specific questions relative to the
allegations that need to be asked ^
2. Having available all documents germane to the investigation that may be

needed for review by the investigator or the person being interviewed.
B. During the statement/interview, the investigator should:

1. Make the person being interviewed comfortable, have a pleasant
d e m e a n o r.
2. Be professional at all times, no eating, chewing gum, drinking beverages,

etc,
3. Afford the person and yourself the opportunity to take a break for personal
needs, if the statement is lengthy. (Note on the statement all times when
the statement is stopped and started again for breaks, counsel with
attorney, etc.)
4. Stay in charge of the statement Do not lose control or go off in areas not
geimane torthe mvestiption.
in.
Statement
Ta k i n g
A. The formal Question and Answer (Q&A) statement will be written in the format
of a narrative followed by subsequent clarifying questions. The identity of the
person being interviewed and a brief explanation of the incident will precede the
questioning. (See sample format) The narrative and subsequent questions should
establish:
1. The exact location of the alleged misconduct.

2. What happened (what are the specific allegations, be specific on physical
contact)?
3. Who is involved (witnesses and police ofhcers)?

4. How did it hq)pen?
5. Who saw it happen?
6. Was there any resistance by the complainant? (Establish this by asking
questions like, *'What were you doing immediately before the ofhcer
grabbed you?" or ^'What was the victim doing when the officer grabbed
Statements - Interviews CompUUnants/Victims/Witnesses
Page 2 of 14
oyyc.g oj rrojessionai atanaaras Standard Operating Procedures Manual
him?" Never ask questions like, ^Were you resisting?" or "Was the victim
resisting arrest?")
B. Regarding witnesses, the statement/interview should establish the following

information:
1. Who was present when the incident occurred?
2. Where do they live and what are their telephone numbers?
3. Where were they specifically at the time of the incident (their position)?
4. What was their visibility (lighting, distance) and position relative to the
incident?
5. What is their relationship to the complainant (fiiend, relative, no relation)?

C. Regarding injuries and medical treatment, the statement/interview should
establish the following:
1. Was anyone injured as a result of the incident?
2. What are the injuries and how did they occur?
3. Was medical treatment obtained? (If so, have the person sign a medical
release form)
4. Are the injuries visible? (If so, have them photogr^hed. It is sometimes
necessary to photograph a person even if the injuries are not visible to
document negative evidence,)
D. Regarding the involved officers, the statement/interview should establish the
following:
1. Who are the accused?
a. If unknown, obtain a complete physical description and anything

else important which could establish their identity, i.e. star number,
squad car number, etc.
1. Specific questions should be asked when obtaining the

physical description of an accused:
sex (male or female)
race (White, Black, Oriental, Hispanic, etc.)
age (approximate)
Statements - Interviews Compleunants/yictims/Witnesses
Page 3 of 14
\b
Ofpce of Professional Standards Standard Operating Procedures Manual

height (in comparison with your own, door, etc.)
weight (estimate)
build (fat, husky, slim, muscular)
hair (color, texture, style, grooming, length)
eyes (color, shape-slant or round, clear, bloodshot,

eyelashes & eyebrows-heavy or light)
glasses
facial hair (beard, mustache, goatee)
complexion (color, pores, pockmarics, acne, razor

rash, bumps, facial hair)
other marks or scars (tatoos, body piercing, etc.)

b. Determine if the person can identify the accused fiom photographs.
If so, take them to IAD to view photographs of Department
personnel in an effort to identify the accused.
-vt C ip
c. Document the results ofthe viewing in a To/From report for the

investigative file. Include in the report who was present during the
viewing and if the involved ofhcers were shown to the person (if
known).
d. Personnel Records Division - Employee Information (Kardex) can

provide the race, height and age of Department members, but
should not be relied upon to provide any other accurate means of
i d e n t i fi c a t i o n .
2. How many officers were involved?

3 . I n w h a t o r d e r d i d t h e o f fi c e r s a r r i v e ?
4. Which ofificer(s) had specific physical contact with the person?
5. Did they identify themselves as officers? (Applies to civilian dress

officers)
6. What conversation took place between the officer and the victim?
(Determine what was said immediately before the physical contact.)
7 . W h e n d i d t h e o f fi c e r s l e a v e ?
8. Where was the person hit (face, head, stomach, etc.)?

9. How many times was the person hit, with what object (fist, baton, gun,
etc.) and by whom?
10. The specific actions of each officer irivolved, especially the accused.
Statements - Interviews Complainants/Victims/Witnesses
Page 4 of 14
Standard Operating Procedures
E. When conducting in-person interviews or taking foimal statements, investigators

should make an attempt to verify the identity of the person they are interviewing.
This is extremely important during canvasses where any interview is obtained or
you just speak with a person who is unable to give any information.
1. There are several ways to verify the identity of the person being
interviewed. Some of these methods are already apphed in the statement
format such as asking the person for their date of birth. Social Security
Number, current address and employment. Additionally, these methods

should be followed up with verification attempts.
a. Ask the person if they can show you their drivers license or picture
identification or any other form of id^tification they may have.
b. This information should be documented in your
statements/interviews.
c. If the person being interviewed caimot produce any identification,

indicate the reason in the statement/interview if known.
IV, Questioning of Witnesses Regarding Their Observations
A. You are reminded that in phrasing questions to wimesses you are seeking their
observations and not their opinions. For example, the correct question is:
1. "What physical contact did you see Officer Brown have with the subject?"
or, **How did Officer Brown take the subject into custody?"
The incorrect question is, "Did the subject resist the arrest?" or "Was the subject
combative?"
2. A properly phrased question elicits what the person saw. The correct
question is, "What, if anything, did you see/hear?"
The incorrect question is, 'Did you see Officer Brown use excessive force?"
That is to be determined after conaderation of all the evidence in the file.
3. Avoid asking questions in the negative such as, "Officer Brown didn't
have his gun drawn, did he?"
4. Avoid asking leading questions such as, 'Did Officer Brown point his gun
at the subject?" The correct question is, "How was Officer Brown
holding Ms gun? In what direôn was the gun pointed?"

5. When trying to determine intoxication, it's better not to ask, "Were you
Statements - Interviews Complainants/Victims/Witnesses
Pages of 14
intoxicated?" Instead, ask, "Had you been drinking?" and then follow up
with "What had you been drinking. How much? When?"
6. Ask open ended questions. Avoid asking questions that elicit yes or no
a n s w e r s .
7. Avoid compound questions such as, *What did the officer say and what
was he doing at the time?" What frequently happens when a question is
posed like this is the person will answer the second part of the question
and the first part goes unanswered.
8. Let the witness state in their own words what occurred, however, clarify
use of slang or technical words or phrases. (If you paraphrase too much,
you may change the meaning as well as the statement's credibility.)
V,
Structure/Format
A. Formal Statement
1. A formal statement begins with a beading section followed by the
identification questions, the narrative of the incident and clarifying

questions (body of statement), and the closing. (See sample format)
a. The heading should read, "The following is in essence but not
verbatim a summary statement taken in question and answer
format of relative to the allegation(s) that on

(date, time and location and give a brief account of the
allegation)" The reason for a brief account of the allegation is that
you only want to prefrice the statement with a basic foundation,
without going into details so as not to lead the person being
questioned. You want the person to tell you what they observed or
did.
b. The identification questions are to establish the identity of the

person being interviewed.
c. The narrative is the person's story of the incident. Try to stay in

chronological order and don't let the person ramble or go off in
tangents not germane to the investigation.
d. Clarifying questions should be asked to follow up the narrative.

Before asking clarifying questions, take a moment to read the
narrative to see if any additional information is needed or any slang
terms need to be explained. Keep in mind what information is
needed to establish the specific misconduct.
Statements - Interviews Complauumts/Victims/fVitnesses
Page 6 of 14
STATEMENT FORMAT OF CIVILIAN COMPLAINANTS, VICTIMS & WITNESSFJ:
O F F I C E O F P R O F E S S I O N A L S TA N D A R D S D a t e
CR#
H E A D I N G
The following is in essence but not verbatim a summary statement taken in question and answer
format of relative to the allegations that on (date, time,
location, and a brief account of the allegations.)
Statement being taken at (location, i.e. the Office of Professional Standards, 1130 S. Wabash,
Chicago, Illinois)
Questioned and typed by:
Date and Time:
Wimessed by:
IDENTIFICA HON QUESTIONS
Question: What is your fiill name, home address and telephone number?
Answer:
Question: May I see a form of identification for the record?

Answer:
Question: What is the name of the nearest relative or person close to you where you can be
contacted?
Answer:
Question: Do you work and if so, give the name of the company, address telephone number
and length of employment?
Answer:
Question: What is your age, date of birth and Social Security Number?
Are you giving this statement of your own fi-ee will, without the promise of
reward of any nature being given to you?
Answer:
Statements - Interviews Compiainants/l'^cdms/lVitttesses
Page 9 of 14
O F F I C E O F P R O F E S S I O N A L S TA N D A R D S
CR^
Page 2
Statemeniof
N A R R AT I V E O F I N C I D E N T A N D C L A R I F Y I N G Q U E S T I O N S
In the question/answer mode, ask questions relative to the allegations(s) and record the
person's verbatim responses. Ask pertinent and clarifying questions, anything that will identify
the alleged accused member(s). Make sure all of the allegations are covered including exact
dates, times, locations, descriptions and accounts.
(Example of an opening question designed to elicit the narrative response)
Question: Will you tell me what prompted you to register a complaint against a member of
the Chicago Police Department?
Answer:
(Example ofsome possible clarifying questions that follow the narrative response)
Question: WnniH ymi hft flhift tn irfftwti.fy the yoli are making a complaint against?
Answer: (If the answer is yes, get a complete physical description of each officer involved
and his/her specific actions. Be sure to have them view photographs.)
Question: Do you know their name or star number?
Answer:
Question: Do you have a license number or outside number of the car they were driving?
Answer:
Question: Were there any wimesses to the incident?

Answer:
Question: Do you know any of their names, addresses or telephone numbers?

Answer:
Question: What injuries, if any, did you receive as a result of this incident?
Answer:
Question: Did you receive medical attention?
.Answer: {If the answer is yes. follow up with where and would they sign a medical release
form.)
Statements - Interviews Compiainants/Victims/Witnesses
Page 10 of 14
ujjiceoj rrojesstonat atanaaras
STATEMENT FORMAT OF COMPLAINANT. VICTTMS & WITNESSES

IN
CUSTODY
OFHCE OF PROFESSIONAL STANDARDS
The following is in essence but not verbatim a summary statement taken in question and answer format
of (name of person being interviewed ) relative to the allegations that on (date, time, location and a
brief account of the allegations.)
Statement being taken at (location of detention facility or hospital).

Questioned by:
Date and Time:
Witnessed by:
Question: Do you understand that you have a right to remain silent?

Answer:
Do you understand that anything you say can and may be used against you in court or
other proceeding?
Do you understand that you have the right to talk to a lawyer before answering any
questions?
Do you understand that if you answer questions now, without a lawyer, you still have the
right to stop the questioning at anytime for the purpose of consulting with a lawyer?
Answer:
Question: Do you understand that you may waive the right to advice of counsel and your right to
remain silent, and you may answer questions or make a statement without consulting a
lawyer if you so desire?
Answer:
Question: Do you wish to answer questions at this time?

Answer:
Signature of (Complainant/victini/witness) Date and Time
Signature of Investigator
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standard Operating Procedures Manual

REPORT
WRITING
L To-FromSubJect Report
A. The most commoiily prepared report is the To-From-Subject report. To-From

reports are written to document various information such as telephone or inperson interviews, canvasses, personal visits or any action taken by the
investigator relevant to the investigation When gathering information for your
rôrt, it is recommended that you list all relevant data on a sheet of paper.
Information may include but not limited to:
1. Names addresses and telephone numbers of complainants, victims and
witnesses. (Include what identification was produced upon request.)

2. Date, time and locations of incident.
3. Accused's and/or partner's name, star number and physical description(s).

4. Dârtment vehicle and/or beat number(s).
5. Names, addresses and telephone numbers of witnesses.
6. Any other information which may be necessary for the final report.
B. The information in the body of the report should be organized in a logical order.
Usually, the information will be arranged in chronological order. If the subject of
the report is an interview, the information should be told in a story form so that
the person reading the report can visualize what occurred from start to finish.
Keep in mind that the person reading the report usually has no prior knowledge of
the incident.
C. The investigator's personal opinions and beliefr should never be stated in the
report.
D. The proper format: (See samples)
1. Unit of assignment in capital letters is placed at the upper left comer, (i.e.
OFFICE OF PROFESSIONAL STANDARDS).
2. The current date, in military fashion will be placed in the upper right
comer, on the same line as Office of Professional Standards, (i.e. 01 May

2000).
3. The C.R. number is placed directly undemeath the date.
a. Return any reports needing corrections or clarification to the

investigator.
b. After reviewing the content of the report, the supervisor will also
advise the investigator if additional work or follow up is needed.
2. Sign or initial the original and supervisors copy on the "Approved" line.
a. Once a case has been closed and submitted, tê supervisor will
ensure that all copies of To-From-Subject reports in the
investigator*s file are also signed.
Report Writing
Page 3 of 6
S A M P L E F O R M AT T O ^ F R O M S U B J E C T R E P O R T
01 May 2000
O F F I C E O R P R O F E S S I O N A L S TA N D A R D S
OR# 123456
T O : o W e f A d m i n i s t r a t o r, O f fi c e o f P r o f e s s i o n a l S t a n d a r d s
FROM: Inv^tigator John Smith, #123

SUBJECT:Inteî^w of (Compa
ln
i antA^citm
i AVtiness), Jack Jones, M/B/dob 26 Feb. 1945,
1210 s)Mchigan, Chicago, Ilinois 60605, telephone 773-555-1234 home or 773787-2048ôrk, SS# 123-45-6789. (Verify identification; drivers license. State
ID, etc.) \
On 01 May 2000 at 1000 hours, the Reporting Investigator interviewed by
telephone (or in person), the (comlainant/victim/witness). Jack Jones (state location of interview
was in person, i.e. his residence, mO S. Michigan).
Mr. Jones related in eîice, but not vcibatim that on (always begin with the
date, time and location of the incideâs provided by the complaint/victim/witness folowed
by a summary of the interview. Determne if there are additional witnesses and identify
them. Ask specific clarifying questions ^the end of the interview that wil:
1.) help identify the nccu^d o[lcer(s) or
2.) provide additional pertinent facts relative to the allegations being
made.
Investigator John Smith, #123, OPS

APPROVED:
Supervisor, OPS
SAMPLE
CM 123456
A t t #
Report Writing
Page 4 of 6
01 May 2000
CR# 123456
TO: Chief Administrator, Office of Professional Standards
FROM: Investigator John Smith, #123
SUBJECT: Observation Made Of Victim (or Complainant) Jack Jones
On 01 May 2000 at 1000 hours, during an in person interview with the victim (or
complainant). Jack Jones, at (location of interview), the R/I observed a bluish discoloration
beneath his left eye.
The R/I took photographs of Mr. Jones' injury which were documented under
CR# 123456.
APPRO\^D:
Supervisor, OPS
SAMPLE
O f fi c e o f P r o f e s s i o n a l S t a n d a r d s S t a n d a r d O p e r a t i n g P r o c e d u r e s M a n u a l
OFFICE
OF
PROFESSIONAL
S TA N D A R D S
01
May
2000
OR# 123456
TO : C h i e f A d m i n i s t r a t o r, O f fi c e o f P r o f e s s i o n a l S t a n d a r d s
FROM: Invesligalor Jolm Siiiith, #123
SUBJECT: Information Obtain From OOS''^ District Timekeeper
On 01 May 2000 at 1200 hours, the R/I telephoned the 008*'' district Timekeeper
and spoke with Civ. Janice Brown, Employee #654321. Ms. Brown provided the following
information regarding Officer Jerry Jackson's day off group, watch and furlough:
Day Off Group 1
Second Watch: 0730-1600 hours
Scheduled Furlough: 6B and 13 A

APPROVED:
Supervisor, OPS
SAMPLE
Report Writing
Page 6 of 6
Interviews of CPD Members
Every investigation must be conducted taking into account the unique circumstances of
the specific incident, available evidence, known allegations, and other factors.
1. Tinimg - Unless an exception is granted by a Supervising Investigator for an

investigative purpose or another reason, interviews of accused CPD members
shall be scheduled to occur as soon as practicable after IPRA meeting the

affidavit requirement, if applicable, to support serving of allegations on the
accused CPD member. Ideally, the interview(s) will occur within 4 weeks of
IPRA obtaining the affidavit or another appropriate account if no affidavit is

required.
Criminal Referrals - Where an incident has been referred for potential

criminal prosecution, in order to avoid potential taint to the criminal
prosecution, the Supervising Investigator must approve the taking of all

interviews of CPD Members (both accused and witness members) before
they occur. In deciding whether to approve the taking of the interview, the
Supervising Investigator may need to consult with a Deputy/Coordinator
and/or the prosecutorial or criminal investigatory agency (SAO, FBI, U.S.
Attorney).
Follow-op Interviews If the on-going investigation uncovers evidence

or information requiring follow-up interviews of CPD members, those
interviews will be scheduled as appropriate. If additional allegations are

discovered after the initial interview of an accused CPD Member,
including violations of Rule 14, the CPD member shall be scheduled for
subsequent interview(s) to address those new allegations.
( 2. ) Mediation - Unless a reason not to offer mediation exists, when an interview
V of an accused officer is scheduled, a letter wil acconâny the scheduling

documents alerting the accused officer of the opportunity to mediate the
matter. (See Sample Letter and Mediation policy) v /\
NOTE: As with any interview, the transcript or summar^f one CPD Member's or
witness's interview shall not be shared with any other CPD Member or witness to assist
them in preparing for their interview.
IPRA - Interviews of CPD Members

Page I ofl
May 31, 2013
Recording Statements of Sworn CPD Members
Pursuant to union contracts and direction of the Superintendent (for exempt members), all
sworn members of the Chicago Police Department are required to consent to audio
recording of statements to IPRA.
1. Before any interview, make sure you know how to operate and manipulate the
recorder control settings and make sure that it is functioning properly. (There
are separate instructions available on how to operate the device.)
2. Only use the recording equipment that you have been provided. You may not
use your own unless authorized to do so.
3. Before a statement begins, do a test recording and verify it worked. Avoid

background noise by seeking a quiet spot such as an interview room.
4. At the beginning of the process, let the CPD member being interviewed know
this is going to be a digitally recorded statement.
5. Turn on the device. State the Log Number of the investigation. State the name
of the person being interviewed, the date, time and place where the interview is
taking place.
Eg.: This statement is the digitally recorded statement of

regarding Log number . The interview is being taken at
,
on
[today's
date]
-at
[time]
6. State your name and spell it and then go around the room and ask everyone to
state their own name and spell it for purposes of later transcription.
7. State, 'Ôfficer, the digital recording device that is being used to record your
statement is very sensitive and will pick up any whispered conversations that
occur in its proximity. If you would like to request a break during this
statement, you may do so verbally by stating you would like a break or nonverbally by raising your hand."
8. Perform the interview as outlined in the SOP.
a. Ask the interviewee any required preliminary questions as indicated in our

S O P.
b. Let the interviewee know you want him/her to tell you his/her story first
from start to finish. Then ask the interviewee to tell you what occurred on
the date and time in question.
Recording Statements of Sworn CPD Members Page 1 of 3
August 2,2010
Rev. June 2,2011
c. Take notes. Interrupt the interviewee to ask clarifying questions as

needed. However, you want to keep this to the minimum so as to not
disrupt his/her train of thought. Ask additional clarifying questions when

the interviewee finishes his/her version of events.
d. Have a checklist with you and prepare your questions. Cross them out as
each question is answered.
9. CPD members may take a break in a recorded interview for the same reasons as
in a non-recorded interview. The CPD member or his/her representative may

request a break verbally by stating they are requesting a break or non-verbally,
by raising a hand.
10. If there is a break during the interview, before pausing the recorder, state on the
recording: 'We are pausing the recording." Then pause the recording; do not
note the time.
11. After the break, when the interview re-starts, re-start the recording and state:
"We are re-starting the recording." (Again, do not note the time ^ If there is
any change in who is present, indicate that on the recording and have any new
people introduce themselves and spell their name.
Do not indicate on the recording why the break is being taken.
12. At no time during the interview will you rewind and play back a prior portion of
the interview. An interviewee will not be allowed to hear a prior question and
response.
13. Close the statement as you would normally.
14. At the conclusion of the recording, repeat the name of the interviewee, the Log
Number and the date and time when the recording is terminated.
Eg.: This now concludes the digitally recorded statement of
regarding Log Number , on [today's date] at
[time]
15. At the conclusion of the interview, immediately determine whether the

recording was successful.
16. Upload the recording to the H: Drive according to the IPRA instructions on
uploading files, and then immediately bum two copies of the interview onto
CDs. Make sure those copies work. Place one in an envelope, seal the
envelope and ask the interviewee to sign across the seal, nis will be the
original. The other is for use in the investigation.
Recording Statements of Sworn CPD Members Page 2 of 3
August 2,2010
Rev. June 2,20II
17. Bum a third copy of the CD and either provide it to the CPD member
immediately or within 72 hours, per the union contract. If the CD will be held
for any period of time before delivery to the CPD member, place the CPD
member's copy in a second envelope, seal the envelope and ask the interviewee
to sign across the seal
18. If requested by the representative of the CPD member, a fourth copy can be
burned on a CD provided by the representative. This copy must be delivered to
the representative at the same time the CPD member receives his/her copy.
19. Whether the CPD member's copy is to be delivered immediately or held for 72
hours, offer to allow the CPD member to listen to the recording on site
immediately after the interview is completed, unless circumstances (such as the
length of interview and time of day) preclude it.
20. The CPD member has until 5 pm on the next business day (weekdays excluding
holidays) after first receiving or listening to the recording to notify IPRA in
writing (email ok) if he/she would like to add to or correct the statement.
If additions or coirections are requested, schedule a subsequent recorded

interview at the earliest convenient date for purposes of recording the new
materiaL Any corrections will be made in a supplemental recording, not
through erasing the first interview or any portion thereof.
If the CPD member elects to listen to the recording on site inunediately

following the interview and wants to make corrections, if possible, make the
corrections in a supplemental recording immediately.
21. The interview will be memorialized in your investigation in one of two ways:
transcription or summarized in a memorandum written by the investigator after
the interview (this does not need to be signed by the interviewee). (See
Guidelines for Memorializing Recorded Statements.)
In either case the recording will be an attachment to the investigation to back up

the transcription or memorandum.
22. In the event that, after you complete the interview and stop recording, additional
information is provided by the interviewee or you identic additional questions
to be asked, re-commence the recording to capture the additional information or
follow-up questions.
Recording Statements of Swam CPD Members Page 3 of 3
August 2,2010
Rev. June 2,2011
v'b
Standard: Subject to the limited exception detailed below, a CPD Member will be
identified as an "Accused" if it is reasonable to believe that the CPD member has
been accused of misconduct, without regard to whether that misconduct can be

proven.
To determine whether that standard has been met, the investigator and supervisor will
look at the totality of the circumstances, including, without limitation:
The types of identifying information such as name, physical description, beat
or district of assignment;
The number of officers at the location where the alleged misconduct occurred
who fit the identifying information for the Accused;
The physical attributes of the location of where the alleged misconduct

occurred, including size and layout;
Proximity of the CPD member to the incident;
Eyewitness accounts;
Information in statements from other CPD members, including supervisors,

about what occurred;
Audio or video recordings; and

CPD records or other documentary evidence.
There will be instances where the application of this standard dictates naming
multiple CPD members present at the incident as Accused members. There will be
instances where application of this standard will dictate that no individual CPD
member can be identified as the Accused member. A selection of a '^filler" photo

from a Photo Array shall not alone be the basis for naming the CPD member in the
filler photo as an Accused member.
Exception: For U# and EO# cases, a CPD Member will not be identified as an
"Accused" unless the matter is converted.
Accused CPD Members
Page 1 of 3
August 6, 2012
R e v. 2 / 11 / 2 0 1 4
If DPRA identifies a CPD member as an Accused member due to an error by IPRA,

CPD, or misidentification by a complainant or witness, IPRA will correct that error
by deleting the identification.
For example, if a mistake in reading an Attendance and Assignment Record leads to
misidentification of the involved CPD member, the misidentified member shall be
deleted.
C. D^th of Accused CPD Member
If the accused CPD member dies during a pending investigation, and there are no
living CPD members that are accused, the presumption will be that IPRA will close
the investigation, with a letter to the complainant. The investigation will continue
only if special circumstances exist to justify it, and approval is obtained from the
Chief Administrator to continue.
D. Retirement of Accused CPD Member
If a CPD member resigns, retires, or is separated from CPD during a pending

investigation, and IPRA has already obtained a statement from the accused CPD
member prior to termination of employment, IPRA will complete the investigation to
a recommended finding and penalty, which will be forwarded to the Superintendent
of CPD. This will ensure an accurate record of the investigation, in the event that the
CPD ihember attempts to return to CPD, another City of Chicago agency, or another
position where the results of the investigation would be relevant.
If a CPD member resigns, retires, or is separated (with no further appeals pending)
from CPD during a pending investigation, and IPRA has not obtained a statement
from the accused CPD member prior to termination of employment, IPRA will
determine what, if any, further investigative steps should be taken to preserve
evidence in the event the CPD member attempts to return to CPD enqployment and
perform those steps. Then IPRA will place the investigation in Closed/Hold status.
NOTE: This does not apply to a CPD member on a leave of absence. Someone on a
leave of absence is still considered a '^member" who may be required to cooperate
with an investigation and provide a statement under G.0.08-0in.B. How to arrange
this will depend in part on the type of leave and should be discussed with a
supervisor.
Accused CPD Members
Page 2 of 3
August 6,2012
R e v. 2 / 11 / 2 0 1 4
If at the time an allegation of misconduct is received, none of the alleged accused

CPD members are current CPD members - all involved CPD members have resigned,
retired, or otherwise left the Department since the incident occuired - IPRA will
register the complaint. The presumption will be that IPRA will Administratively
Close the investigation indicating that the accused are not current CPD members.
The investigation will continue only if special circumstances exist to justify it, and
approval is obtained firom the Chief Administrator to continue.
Accused
CPD
Members
Page
of
August
6,2012
R e v. 2 / 11 / 2 0 1 4
Standard: A CPD Member will be identified as an "Accused" if it is reasonable to
believe that the CPD member has been accused of misconduct, without regard to
whether that misconduct can be proven.
To detennine whether that standard has been met, the investigator and supervisor will
look at the totality of the circumstances, including, without limitation:
The types of identifying information such as name, physical description, beat

or district of assignment;
The number of officers at the location where the alleged noisconduct occurred
who fit the identifying information for the Accused;
The physical attributes of the location of where the alleged misconduct

occurred, including size and layout;
Proximity of the CPD member to the incident;
Eyewitness accounts;
Information in statements from other CPD members, including supervisors,

about what occurred;
Audio or video recordings; and

CPD records or other documentary evidence.
There wil be instances where the application of this standard dictates naming
multiple CPD members present at the incident as Accused members. There will be
instances where application of this standard will dictate that no individual CPD
member can be identified as the Accused member. A selection of a "filler" photo

from a Photo Array shall not alone be the basis for naming the CPD member in the
filler photo as an Accused member.
B. Deleting CPD Member Previously Accused
If IPRA identifies a CPD member as an Accused member due to an error by IPRA,

IPRA wiU correct that error by deleting the identification.
For example, if a mistake in reading an Attendance and Assignment Record leads to

misidentification of the involved CPD member, the misidentified member shall be
Accused CPD Members
Page 1 of 2
Aug^st 7,2012
deleted. However, if a Complainant misidentifies the Accused CPD member, the
member will remain Accused and the misidentification addressed in the Findings.
C. Death of Accused CPD Member ^ C
If the accused CPD member dies during a pending investigation, and there are no
living CPD members that are accused, the presumption will be that IPRA will close
the investigation, with a letter to the complainant. The investigation will be put in
"Administratively Closed" status. The investigation will continue only if special

OTCumst^ces e^t to justify it, and the Chief Administrator approves continumg. , ,
vX/F^MiU b> W
D. Retirement of Accused CPD Member
If a CPD member resigns, retires, or is separated from CPD during a pending

investigation, and IPRA has already obtained a statement from the accused CPD
member prior to termination of employment, IPRA will con5)lete the investigation to

a recommended finding and penalty, which will be forwarded to the Superintendent
of CPD. This will ensure an accurate record of the investigation, in the event that the
CPD member attenîts to retum to CPD, another City of Chicago agency, or another
position where the results of the investigation would be relevant. When CPD's
review of the investigation is conq^lete, the investigation will be placed in either

"Closed/Penalty Not Served" or "Closed/Resigned Not Served" status, depending on
which is appropriate.
If a CPD member resigns, retires, or is separated (with no further appeals pending)

from CPD during a pending investigation, and IPRA has not obtained a statement
from the accused CPD member prior to termination of employment, BPRA will
determine what, if any, further investigative steps should be taken to preserve

evidence in the event the CPD member attempts to retum to CPD employment and
perform those steps. Then, IPRA will place the investigation in "Close Hold" status.
NOTE: This does not apply to a CPD member on a leave of absence. Someone on a
leave of absence is stil considered a "member** who may be required to cooperate

with an investigation and provide a statement under G.O. 08-0in.B. How to arrange
this will depend in part on the type of leave and should be discussed with a
supervisor.
E. Accusations Again.rf: Former CPD Members
If at the time an allegation of misconduct is received, none of the alleged accused

CPD members are current CPD members - all involved CPD members have resigned,
retired, or otherwise left CPD since the incident occurred - IPRA will register the
complaint. The presumption will be that the investigation will be "Administratively
Closed** indicating that the accused are not current CPD members. The investigation
will continue only if special circumstances exist to justify it, and the Chief
Administrator approves continuing.
Accused CPD Members
Page 2 of 2
August 7,2012
MlOlTATTnN
The mediation process as outlined in the FOP and PBPA collective bargaining
agreements is an important tool that benefits both IPRA and the accused members. Thus,
mediation should be utilized whenever appropriate.
Determining Whether to Mediate
Because the main goal of discipline is to correct the accused member's behavior,
mediation only works where the accused member is prepared to acknowledge
responsibility for violating CPD policy in the incident.
IPRA generally will offer mediation to all accused ofhcers when scheduling interviews.
However, the following should be considered.
1. Separation cases, instances where the member refuses to acknowledge
responsibility and instances where the preponderance of the evidence indicates
that the member did not commit misconduct (e.g., exonerated or unfounded), are
not appropriate for mediation.
2. Cases involving multiple accused officers can be mediated if the officer agrees to
give a formal statement to be used for resolving allegations against the co-accused
if needed.
3. Investigators should discuss with their Supervising Investigator and/or Deputy to

determine whether a particular case is appropriate for mediation.
Commencing Mediation
1. When a letter is sent and an accused requests mediation, or a case is identified at

another point in the investigation as appropriate for mediation, a mediation file
must be submitted to the General Counsel's designee. The mediation file must
include:
a. Unsigned Notification of Charges/Allegations^ containing the rule

violation and the Actual basis therefore;
b. Unsigned Administrative Proceedings Rights;

c. Seven-Year Crystal Report; and
d. A completed miediation file cover sheet

Any other materials supporting sustaining findings and identified as appropriate
for production^ may also be included at the Supervising Investigator's discretion.

' All allegadcHis, including other-than-sustained, should be included in the Notice of Charges.
^ Keep in mind, anything included in die mediation file wil be viewed by the accused member.
Mediation
Page
of
April
9,
2014
2. If the mediation penalty recommendation is 30 days or more, the General

CounseFs designee will contact CPD's Bureau of Intemal Affairs - Advocate
Section (BIA) to ensure that CPD has no objections to the mediation.
3. If the accused has not yet been notified, the General CounseFs designee will
notify the accused member and/or the member's representative of IPRA's offer to
mediate. If the member agrees to mediate, the General Counsel's designee will
ensure that the mediation file is forwarded to IPRA's mediation representative. If
requested, a copy of the mediation file should also be delivered to the member or
the member's representative.
4. The IPRA mediation representative will review the mediation file and, if
necessary, meet with the Investigator, the Supervising Investigator and/or the
Deputy to discuss the charges and the proposed penalty.
a. The penalty may include training or counseling, such as weapons training
or anger management.
b. The IPRA mediation representative may increase or decrease (within

reasonable parameters) the recommendation for discipline based on what
occurs during mediation. For example, if the member admits to
committing a violation that was otherwise not considered as part of the

penalty before the mediation, the IPRA mediation representative may
increase the penalty, if appropriate.
5. The electronic file should be forwarded to the General Counsel's queue under the
following circumstances:
a. If, in re^)onse to the mediation letter sent out at the time formal statements
are scheduled (See Interview of CPD Members SOP), all accused
members have agreed to mediate;
b. If a case is submitted directly to the General Counsel for mediation at any

other time, and all accused are being offered mediation.
If only some of the accused members are being offered mediation, or have agreed
to mediate, the electronic file should remain in status **Pending Investigation" so
the investigation can continue for those members not involved in the mediation
process.
During Mediation
1. The participants are limited to the accused member, the accused member's
representative, and a single representative from IPRA. No other members of
IPRA are allowed to attend the mediation unless given permission to do so by the
General Counsel or Chief Administrator.
Mediation
Page
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April
9,
2014
VCi?
2. Statements made during mediation may not be used against the accused member
or otherwise included in the file. Therefore, if no agreement is reached, the IPRA
mediation representative is strictly prohibited from discussing the substance of the

mediation with anyone.
3. If an agreement is reached, the IPRA mediation representative will prepare the
Mediation Agreement and ensure that it is signed by all parties.^ IPRA retains the
original Mediation Agreement.
Post Mediation
No Agreement Reached
If no agreement is reached, the IPRA mediation representative will inform the
Investigator and Supervising Investigator in writing so the investigation can

continue. The General Counsel will return the electronic file to the Investigator*s
queue, if appropriate.
Agreement Reached
1. If an agreement is reached, the IPRA mediation representative will:

a. Upload the signed Mediation Agreement, Notification of
Charges/Allegations, and Administrative Proceedings Rights into

CLEAR.
c. Once the materials are uploaded, deliver them to the Supervising

Investigator so they can be included in the original file.
2. The General Counsel will return the electronic file to the Investigator's
queue, if appropriate.
3. The Supervising Investigator will ensure that the CLEAR file is accurate
and contains all the necessary attachments including the Summary

Report/Digest.
a. In cases where all of the accused members successfully mediated,

the Summary Report/Digest should singly read "See CLEAR" in
the Allegations, Investigation, etc. portions of the report. The

Conclusion section should read "See Mediation Agreement."
b. Where only some of the accused members successfully mediated,
two versions of the Summary Report/Digest must be con^leted.
i. The first version will address only those members that
successfully mediated and will follow the procedures
^ Generally, the Mediation Agreement is signed by the parties before the mediation session ends. However,
accused members may be given a day or two to think about die mediation offer if requested.
Mediation
Page
of
April
9,
2014
contained in (a.) immediately above. This will be done so

the case against those members can be closed before the
complete investigation against the remaining members is
l^nished.
ii. The second will be an amended version of the first, and will
address each of the allegations against all the accused

members. For the members that did not mediate, a
con^lete report must be con^leted. The conclusions and

findings pertaining to the members that successfully
mediated can simply read, "See Mediation Agreement."
3. When the CLEAR file is up to date, the Supervising Investigator will enter
the discipline amount, re-forward the electronic file to the General
Counsel's queue, and inform the General Counsel of that fact via email
The General Counsel will send the electronic file to the Chief
Administrator and inform the Chief Administrator of that fact via email
The Chief Administrator will then submit the file to the IPRA Records
Department (Pending Review Incident (IPRA Use Only)).
a. Once the file is in the IPRA Records Department queue, a member

of that department will review the signed mediation agreement to
determine if options were granted. If so, the member must clearly
note that fact, along with the number of days for which options
were granted, in the comment section.
4. From the status 'Tending Review Incident (IPRA Use Only)," the case
will be moved electronically in the following manner.
a. The BPRA Records Department will electronically submit the file
to Internal Affairs' queue ('Tending Review Incident (IAD Use
Only))," with a note clearly identifying the matter as a mediation
case and instructing that it must go directly to the Superintendent.
b. Internal Affairs will select "No" to CCR and submit the case,
putting it in status 'Tending Advocate Review." Internal Affairs
will again submit the case, which will put it in status 'Tending
Accused Appeal."
c. From status 'Tending Accused Appeal," the IPRA Records
Department will send it to status 'Tending Superintendent

Decision" with a note clearly identifying the matter as a mediation
case and instructing that the case must not go through CCR but
must go directly to status 'Tending Superintendent Decision."
The IPRA Records Department must also immediately send an

email to the Department Advocate informing the Department
Advocate of that fact.
Mediation
Page 4 of 5
April 9, 2014
Superintendent Review
Separation
If the Superintendent chooses to disregard the mediation agreement and separate
the member^ the IPRA mediation representative will notify, in writing, the Chief
Administrator, the General Counsel, the appropriate Deputy, the Supervising
Investigator, and the Inv^tigator, so that the investigation can continue.

No Separation
1. If the Superintendent does not seek separation of the member, the
Superintendent will submit the case to status ^Pending Review After

Superintendent Decision."
a. This submission is the Superintendent's electronic signature.

2. The IPRA Records Department will then email the Supervising
Investigator alerting them to prepare the '*Grey Sheet" and submit the
original tile to the IPRA Records Department.
3. The IPRA Records Department will then electronically send the case to
CPD - Finance (status 'Pending Finance Division") with a comment
clearly identifying the matter as a mediation case and instructing that it

must not go through appeals but must go directly to CPD - Finance.
4. CPD - Finance will enter the necessary information and return the
electronic file to EPRA's Records Department. The IPRA Records
Department will then close the file.
* An IPRA mediation agreement is binding cm CPD except diat the Superintoidait may seek sq)arati<xi of
die officer. This review is governed by MCC 2-57-060 and, therefore, the Superintendoit must respond to
the mediation within 90 days.
Mediation
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April
9,
2014

S TA T E M E N T S - D E PA R T M E N T M E M B E R S
L Statement Taking - Police Officers

A. When to call in the ojBBcer for a statement
1. Generally the accused is called in at the end of the investigation.

2. The witness officer/member may be called in at any phase of the
investigation, (i.e. Lockup keeper as soon as possible to corroborate
injuries) but is usually interviewed after the civilian witnesses have been
interviewed.
NOTE: . As .soon as an officer is identified, call the unit of
assignment to determine fiieir watch, day oft group and

furlough schedule. Knowing this information far
enough in advance will assist in scheduling and may

prevent unnecessary delays in the investigation waiting
for an officer to return from furlough.
B. Scheduling the ofScer
1. Prepare the Request for Notification of Appointment (CPDform M4.287)

2. Schedule the member while they are on duty
3. Contact the unit secretary so that the appointment may be recorded in the
Commanding Officer's (CO) book
4. Send the Notification of .îpointment form to the unit secretary and a

copy for each member
-K'U
he
Ctâ-
C. Preparing the forms for the accused officer
1. Notification of Charges (CPD form 44,115)

a. Each complainant should be listed in the appropriate section
b. The allegations should be prepared in narrative format. (Do not
number the allegations) The date, time and location of the alleged
incident must be cited along with the allegation(s). Example:
*Tom Jones alleged that on 20 May 1999, at approximately 1400
hours at the comer of Division and Halsted, you kicked him in the
groin and pointed a gun at him."
Statements - Department Members
Page 1 of 16
2. Administrative Proceedings Rights or Criminal Rights (forms are self

explanatory) (CPD form M4A05)
as *(
3. Waiver of Counsel/Request to Secure Counsel. (CPD form U44.106) Fill

out the top or bottom section that applies
D. An accused member receives all'&Fee forms at their initial appearance.

1. Present the forms to the member in the proper order as they are listed in C.
1,2, and 3. (This is also the order that they will be numbered as
attachments in the case file.)
2. Every subsequent appearance by the accused requires that a new set of

forms be completed and made part of the case file.
3. A new Waiver of Counsel form does not need to be completed if the

member brings counsel with them.
E. Note the time on the forms when they are presented to the member and allow
them time to read them. Ask if they understand each form and explain that they
are entitled to a reasonable time to obtain counsel (usually up to 72 hours). .
St- tWr So w. ktk*.
F. The member may have questions that you may answer to the best of your ability. ^
Remember, however that the member will not be provided the following:
1. The addresses or telephone numbers of complainant
2. The identities, address and telephone numbers of witnesses
3. See the Complaint Against Department Member face sheet
4. Kmow the content of the investigation, (i.e. who gave written statements,
viewing of statements, etc.).
5. See Department member reports of superiors that have investigative

information
G. Before the accused begins their statement, if they ask, they may see copies of
arrest reports or any reports that they initiated to refresh their memory or help
them prepare their statement (I.O.D. reports, etc.)
H. By F.O.P. contract, a witness officer has 48 hours from the time the officer is
informed of the interview and the general subject matter before he must give a
statement. If the ôfficer is scheduled properly through their unit, and the officer
receives the notification more than 48 hours before the statement, that officer
should have an attorney with them when they arrive at OPS. The Notification of
Statements
Department
Members
Page
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16
Appointment form should clearly inform the officer that he is a witness, the date,
time, location and general subject matter (i.e. arrest of John Jones) and RD# if
available.
1. If, at an3^time, during the course of an interview, a witness member
divulges their own violation of Department rules, regulations or directives,

or participation in a criminal act, the investigator will:
*
a. Stop the questioning.

b. Prepare the forms for an accused officer as outlined above
in item "C" and inform the witness that they are now an
accused in the investigation.
c. Continue the statement if the member waives counsel.
d. If the member requests to secure counsel, establish a

continuance date, time and location during the member's
assigned hours.
e. Follow the ''Statement Format Of An Accused Member,"

I. The statement should always establish the officer's:
a. duty status
b. watch worked -
c. beat of assignment
d. uniform or civilian dress
e. type of car assigned to
J. There will usually be a main question that will lead into the officer's narrative.
The question will state the date, time and location of the alleged incident.
Example#!:
Q: "On 30 May 1999, at jqjproximately 1230 hours, did you effect the arrest of
the complainant?"
A : ' Te s . "
Q: "Please give me an account of the circumstances surroimding this arrest."

Example #2:
Q; "Were you in the vicinity of Armitage and Halsted on 30 May 1999 at 1200
hours?"
A : " Ye s . "
Q: '"What occurred at that time?"

Or:
Q: *T)id you have contact with the complainant?"
Q: "When did this contact occur?"
Q: "Where did this contact occur?"
Q: 'Describe this contact."
K. Following the narrative, ask whatever clarifying questions are necessary. The
same rules on asking questions apply to complainants or police ofScers. (i.e. As a
rule, do not ask leading questions, however, there may be times when an officer is
evasive which may require asking a leading questions. Clarify statements that are
vague.)
1. Whenever identification is an issue, (particularly is the
complainant/witness was unable to identify the accused firom photos) ask

the accused:
Q: What is your height?

Q: What was your weight on ^(date of incident)?
Q: What is your race?
Q: How would you describe your complexion?
Q: What color and style was your hair on ^(date of incident)?

Q: Did you wear glasses on ^(date of incident)?
L. When the statement is completed, the time should be recorded. The accused
should read his statement and sign it He should be given a copy of the statement
and the forms.
M. The accused does not have to sign, however, his refusal should be witnessed by
the investigator and his reason for refusing recorded. If the accused refuses to
sign, conclude the questions with:
Q: "Have you read this statement and is it a true and accurate account of what you
have said?"
Q: "Why are you refusing to sign it?"
N. The officer may make any corrections that they wish. They should initial each
change made in the body of the statement.
JT. The Attorney
A. In most cases when an officer gives a formal statement, they will have an attorney
present. The attomey is there to advise his cHent, not to take over the statement.
Remember, the investigator should maintain control of the interview. If an
Statements
Department
Members
Page
of
16

attorney is uncooperative and repeatedly disrupts the interview, seek assistance
! from your supervisor. If a supervisor is unavailable, inform the attorney the
interview will be terminated unless the attomey stops the disruptive behavior.
1. The attomey naay advise his client before the client answers the question.
2. The attomey can not answer for the officer nor inteqect into the middle of
a sentence with, **What he means is "
3. The investigator should not answer questions posed by the attomey such
as, "Why did this case take so long,...etc."
B. Most police officer statements will begin with the officer giving the following
disclaimer:
"I want to preface this statement by saying that I am not giving this statement
voluntarily, but under duress. I am only giving this statement at this time because
the Department's Administrative Rights advises me that I must give a statement

or I could be fired firom my job if I refuse."
Note: Record the disclaimer in the statement and proceed with the interview.
(' in, Garrity Information (Administratvife Rights vs. Criminal Rights)
A. Garrity rights fGarritv v. New Jersev. 385 U.S. 493 {1967) ) are the administrative
warnings which an employer must give to the employee before requiring him to
answer questions which migjht be used against him in a criminal case.
B. When it is likely that an officer may face criminal charges resulting from the same
conduct that is the subject of the OPS investigation, a determination must be made
whether to give the officer criminal (Miranda) rights or administrative (Garrity)

rights. The Chief Administrator should be consulted when there is a question of
criminal rights vs. administrative rights.
1. When an officer is given criminal rights, he can refuse to answer any
questions. If the officer answers any questions after receiving criminal
rights, his answers can be used by the State's Attomey if they choose to
prosecute the officer at a later date.
2. When an officer is given administrative rights, he must answer the

questions. However, his answers, or the firuits thereof, may not be used
against him in any pending subsequent criminal proceeding.
(
Statements
Department
Members
Page
of
16
IV, Refusal To Answer Under Administrative Rights
A. If an officer refuses to answer questions under administrative rights, a higher

ranking sworn Department member must issue a direct order to the officer to
answer the questions. (See sample format)
1. Contact the accused member's unit of assignment and request that a

supervisor come to OPS. If no supervisor from the accused member's unit
of assignment is available, a siq)ervisor from the Internal Affairs Division
can be summoned. In some circumstances, a direct order can be issued
over the telephone:
a. when the accused member agrees to accept the order over the
telephone
b. when the supervisor is from the accused member's unit of

assignment and is known to the accused
c. when no siq)ervisor is available from the Internal Affairs Division
2. Upon arrival at OPS, the supervisor will identify himself to the accused.
3. The supervisor will give the accused a direct order to answer the questions
relative to the investigation.
4. The statement will reflect the direct order given by the supervisor
verbatim.
B. If the officer states an objection to a question, the statement will indicate,

*ôur objection is noted and recorded in your statement, now please answer the
questioiL"
If the officer still refuses to answer, the follow up question would be,
"Are you refusing to answer the question?" and
**Would you refuse a direct order to respond to. any and all questions that I ask you
relevant to this investigation?"
C. If the officer continues to refuse to answer questions after being issued a direct
order, he will be advised in writing that his refusal constitutes a violation of the
Rules and Regulations of the Chicago Police Department and wiU serve as a basis
for which their discharge will be sought. The statement will reflect the following:
'Tour objection is being noted for the record as a refusal of the direct order to
respond to the question."

V. Proofreading of Statement
A. The member will be allowed to read the entire statem^t. They will be advised
prior to reading that if they wish to make any corrections in spelling or additions,
they will put one line through the error, add the correct information and initial all
changes.
1. If the person interviewed is a member of the agreement between the

Department and F.O.P. Lodge #7, they will be provided, without
unnecessary delay (has been interpreted to be 24 hours), with a copy of

any written statement that they have made.
2. Signatures of the investigator, member and any witnesses (including

attorney/representatives) should be written right below the last sentence of
each page. If a member or witness refuses to sign, the investigator will
still place their signature as outlined above.
Page 7 of 16
O f fi c e o f P r o f e s s i o n a l S t a n d a r d s S t a n d a r d O p e r a t i n g P r o c e d u r e s M a n i
STATEMENT FORMAT OF DEPARTMENT MEMBER COMPLAINANTS. WITNESSES
O R V I C r i M S
OmCE
OF
PROFESSIONAL
S TA N D A R D S
Date
HEADING
Statement of complainant/victim/witness, (rank, name, star or employee number and unit of assignment)
relative to an allegation that on (date, time, location and a brief account of allegation(s).
Statement being taken at (location, i.e., the Office of Professional Standards, 1130 S. Wabash Ave,
Chicago, Illinois).
Questioned and typed by: (Investigators name, star and unit)

D a t e a n d Ti m e :
Witnessed by:
(List any other persons present, including attomeys or representatives, address

and telephone number)
I D E N T I F I C AT I O N O U E S T I O N S
Q. What is your name, star or employee number and unit of assignmoit?

A.
Q. What is your current age and date of birth?

A .
What is your social security number? ^

What is your date of appointment?
How long have you been assigned to your present unit?
Q. Are you accompanied by counsel (representative) of your choosing and if so, identify them for
the record? Or,
Q. Are you now prepared to give this statement with the aid of counsel?
Page 8 of 16

Date
Page 2
OR#"
D E PA RT M E N T M E M B E R
Statement of (name, star or employee number of complainant, victim or witness)
Q. Are you aware that this statement has the standing of an official Department report and that any
intentional falsification of any answer to any question would be in direct violation of Department
Rules and Regulations?
A .
B O D Y O F S TAT E M E N T
In the question/answer format, ask question relative to the allegations(s) and record the verbatim
responses. Ask pertinent and clarifying questions. Make sure all allegations are covered including exact
dates, times, locations, descriptions and accounts.
Q. On (date and time) at Gocation) did you come into contact with ?
A.
Q. In you own words, tell me what happened.

A .
Q. Were there any witnesses to this incident?

A .
C L O S I N G O F S TAT E M E N T
Prior to the closing question, review the entire statement and your notes to make sure all allegations have
been addressed and no leads have been left unanswered.
Q. Is there anything you wish to add to this statement?

A .
Q. After reading this statement consisting of pages and finding it contains the responses you
have given, will you sign it?
A.
Signature of complainant/victim/witness member (Date and Time)

Signature of attomeyêpresentative
Signature of investigator
Page 9 of 16
STATEMENT FORMAT OF DEPARTMENT MEMBER WTTNESS WHO DIVULGES

THEIR OWNMISCONDVCT
OFTICE OF PROFESSIONAL STANDARDS
H E A D I N G A N D I D E N T I F I C AT I O N O U E S T I O N S
The heading and identification questions are the same format as that of Department Member
Complainants, Witnesses or Victims
If during the narrative or clarifying questions, a Department member divulges their own violation of
Department rules, regulations or directives, or participation in a criminal act, the investigator will:
1. Stop the questioning
2. Prepare a Notification of Charges, Criminal or Administrative Proceedings Rights form

and Waiver of Counsel or Request to Secure Counsel form and inform the witness that
they are now an accused in the investigation
3. Continue the statement if the member waives counsel
4. Establish a continuance date, time and location during the assigned hours of the member,
if the member requests to secure counsel
5. Follow the **Statement Format Of An Accused Member" when the statement resumes
Statements - Dârtment Members
Page 10 of 16
S TAT E M E N T F O R M AT O F A N A C C U S E D M E M B E R
HEADING
Statement of accused (rank, name, star or employee number and unit of assignment) relative to an
allegation made by (complainant's name) that on (date, time, location and a brief account of the
allegation(s).
Statement being taken at (location, i.e. Office of Professional Standards, 1130 S. Wabash, Chicago,
Illinois)
Questioned and typed by: (Investigator's name, star and unit)

Date and Time:
Witnessed by:
(List any other persons present, including attomeys or representatives)

I D E N T I F I C AT I O N O U E S U O N S
Q: What is your name, star or employee number and unit of assignment

Q. What is your current age and date of birth?
Q. What is your social security number?

Q. What is you date of appointment?
Q. How long have you been assigned to your present unit?
Q. Have you been advised in writing of the specific charges/allegation made against you, the name
of the complainant(s), the date and time of the incident and your (either criminal rights or
administrative proceedings rights)?
Q. Are you accompanied by (coimsel or representative) of your choosing and if so, identify
(him/her) for the record?
O R
Q: Are you prepared to give this statement without the aid of (counsel/representative)?
Page 11 of 16

OFHCE OF PROFESSIONAL STANDARDS
Date
Page 2
CR#"
ACCUSED MEMBER
Statement of (name, star or employee number)
Q; Are you aware that this statement has the standing of an ofBcial Department report and that any
intentional falsification of any answer to any question would be in direct violation of Department
rules and regulations?
In the question and answer format, ask questions relative to the allegation(s) attributed to the accused and
record their verbatim responses. Stay focused and do not lose control of the statement. If an answer is
not clear or specific enough, rephrase the question and ask it again. Follow up questions should be
asked of an accused if their responses to specific questions arc vague or if their answers are evasive.
Q: What was your duty status and beat of assignment on (date)?
Q. Did you have a partner, if so, who was he/she?
Q. What type of vehicle were you assigned to?

Q. How were you dressed?
Q. Would you give a physical description of yourself? (Ask specific questions to establish physical
descriptions. See chapter B, n, D, 1, a, 1.) Example:
Q. What is your height?
Q. What is your weight?
Q. What is your hair color? etc.
Q. How long have you been assigned to your presrat unit?

Q. Were you in the vicinity of (location) on (date and time)?
Q. Will you explain what occurred at that time?
C L O S I N G O F S TAT E M E N T
Prior to the closing questions, review the entire statement and your notes to make sure all allegations
have been addressed and no leads have been left unexplored.
Q. Is there anything you wish to add to this statement?
Q. After reading this statement consisting of pages and finding it contains the responses you
have given, will you sign it?
(Signature of accused member) Date and Time

Witnessed:
(Signature of Attorney/Representative)
(Signature of Investigator)
Oê of Professional Standards Standard Operating Procedures Manuc

S TAT E M E N T F O R M AT O F A N A C C U S E D M E M B E R U N D E R C I t l M I N A L R I G H T S
REFUSAL TO ANSWER
Statements taken from an accused who is given criminal rights and who indicates prior to the statement
taking process that they do not wish to respond will be asked the Identification Questions, which are not
a violation of their criminal rights.
OFFICE
OF
PROFESSIONAL
S TA N D A R D S
Date
HEADING
The heading is the same as that of an accused member's statement format.

The identification questions are the same as that of an accused member's statement format.
In the question/answer format, ask questions relative to the allegation(s) attributed to the accused and
record their verbatim responses.
Q. What was your duty status and assignment on (date)?

A. I refuse to answer on the grounds that I might incriminate myself.
Q. Did you have a partner and who was he/she?
A. I refuse to answer the question on the advice of my attorney.
Q. Were you in the vicinity of (location) on (date and time)?

A. I invoke my rights under the Fifth Amendment not to answer this question.
Q. Did you have occasion to come into contact with the complainant, Tom Jones, at this location?
A. I refuse to answer on the advice of my attorney.
Q. On (date, time and location) did you have physical contact, fire your weapon, etc.) at the
complainant/victim (name)?
A. I invoke my Fifth Amendment rights not to answer this question.
Q. Would your response to any and all questions that I ask relevant to this investigation be the same
as those which you have already given?
A. If 'Vs," then follow the Closing of Statement procedures. If the answer is "no," continue to ask
all questions relative to the investigation.
Page 13 of 16
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Ojfice of Professional Standards
S TAT E M E N T F O R M AT O F A N A C C U S E D M E M B E R U N D E R
A D M I N I S T R AT I V E P R O C E E D I N G S R I G H T S - R E F U S A L T O A N S W E R
HEADING
The heading is the same as the accused member's statement format.

The identiEcation questions are the same as the accused member's statement format
Q. What was your duty status and beat of assignment on (date)?

A. I refuse to answer on the grounds that my answer may tend to incriminate me.
SUPERVISOR:
"I am (sergeant/lieutenant/captain and star number) of (unit) and I hereby show

you my identification and star (if in person). I want to advise you that it is a
violation of Department Rules and Regulation not to cooperate in this

investigation. I now give you a direct order to answer the question."
A. I was assigned to beat 0000, on the third watch.
Q. Did you have a partner and, if so who was he/she?
A. I take the Fifth Amendment
SUPERVISOR: I hereby order you to answer this question.
A. My partner was Officer Smith, #12345.

Q. Were you in the vicinity of (location) on (date, time and location)?
A. (No answer. He/she sat mute.)
SUPERVISOR:
A.
I hereby order you to answer to question.
Ye s .
Q. Will you tell me what occurred at that time?

A. I refuse to answer on the grounds it may incriminate me.
SUPERVISOR: I hereby order you to answer to question.

A. (Officer complies)
Page 15 of 16
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O^ce of Professional Standards Standard Operating Procedures Manual
R E P O R T R E Q U I R E D F R O M D E PA R T M E N T M E M B E R
L Report Required From Accused Officer

A. Statements should be obtained from Department members when such statements
will assist the investigator in reaching a sound conclusion or when the evidence
has established that the investigation will likely result in a finding of sustained. In
some other investigations, To/From Subject reports from Department members
are, generally, acceptable.
1. A pre-printed form is available for requesting a To/From Subject report

from an accused officer. Page one of this form must be completed with
the following vtdormzAoTL'fSeeSampleformat)
a.
Date
b. District Commander or Unit Commanding Officer

c. Investigator's name and star number
d.
C.R.
number
e. Name, rank and star number of member being requested to submit

report
2. Page two will be a list of specific questions that need to be addressed in

the accused's To-From-Subject report
3. The following forms must be completed including the accused member's

name, rank, star number and unit of assignment. These forms will
accompany the request for a report:
a. Notification of Charges/Allegations
b. Administrative proceedings Rights
c. Waiver of Counsel/Request to Secure Counsel (In the Request to

Secure Counsel section, the investigator will tê out the word "at"
and type in "by submission of To/From Subject report within 72

hours." (See Sample)
IL Report Required From Witness Officer
A. A pre-printed form is available to request a To/From Subject report from a

witness officer. This form needs the same information as A,, 1. a-e.
B. On the second page of the witness request form, the following information will be
added: (See Sample format)
1. A synopsis of the complainant/victim*s allegation(s).

2. A list of specific questions that need to be addressed by the witness
member.
IIL Receipt of Department Member's Reports
A. It is extremely important that reports requested firom accused or witness members
be aggressively pursued if they are not received in a reasonable period of time.
Failure to properly follow up on report requests causes an unnecessary delay in

the investigation, increasing elapsed time.
1. When a report is not received within five days of the request, the
investigator will make a follow up contact to the appropriate unit/district
to ensure that the report will be sent immediately.
2. The contacts with the unit/district will be recorded on the investigator's
case log and will include the identity of the person contacted and the
substance of the conversation.
3. If the report is not received within forty-eight hours thereafter, the

investigator will contact the unit/district and schedule the officer to report
to OPS to give a statement or complete a report.
a. Multiple members who are scheduled to appear at OPS to complete
reports relative to the same incident will not be allowed to sit

together in common areas (i.e. conference room) while they are
writing their reports.
B. Duplicate reports will not be accepted from either accused or witness members.
C. If the Department member's report is not specific or does not address the issues,
the report can be retumed to be rewritten or the member can be scheduled for a
formal statement.
Report Required From Department Members
Page 2 of 7

S A M P L E F O R M AT ' R E Q U E S T F O R T O / F R O M A C C U S E D
31 March 2000
CEm 222222
Commander, 011th District

FROM:
Investigator Robert Troy, #253
SUBJECT: Report Required From Accused Officer Ken Doll, #16906

Complaint Register Investigation #222222
RE: Allegation of Excessive Force
A To-From-Subject report is required from an officer of your command.

Attached are the original forms of the Notification of Charges/Allegations, Administrative
Proceedings Rights and Waiver of Counsel/Request to Secure Counsel forms for the accused
o f fi c e r .
Please have a supervisor present these forms to the officer. Have the supervisor
date and time these forms in the ^ropriate locations and sign the witness line after the officer
has read and signed these forms acknowledging notification and receipt of same.
Return the original copies of these forms along with the officer's original ToFrom-Subject report to the undersigned.
The To-From-Subject report should address each part of the allegation(s) as listed
on the Notification of Charges/Allegations form, in detail, in addition to the specific questions
listed on page two. They should not be answered in a yes or no maimer.
All forms and the officer's report are to be forwarded to the undersigned within 72
hours of the officer's receipt of the Notification of Charges/Allegations and related forms.
For questions regarding this communication, contact the undersigned at 747-5496

or Pax 4181.
This request is in compliance with General Order 93-3, Addendum 3, Item II, C,

APPROVED:
Supervisor, O.P.S.
Page 3 of 7
S A M P L E F O R M AT- R E Q U E S T F O R T O / F R O M W I T N E S S
OFFICE
OF
PROFESSIONAL
S TA N D A R D S
31
March
2000
CR# 222222
T O : C o m m a n d e r, 0 1 8 ' * ' D i s t r i c t
FROM: Investigator Robert Troy, #235
SUBJECT: Witness Repon Required
Complaint Register Investigation #222222
RE: Officer John Doe, #11111
A witness To-From-Subject report is required from a member of your command

in reference to the above captioned Complaint Register Investigation.
Please have a supervisor present this request to the member for immediate
attention. The member is a witness and is not accused of any misconduct at this time.
The Witness Report should be in narrative form and should address each part of
the allegation(s) made by the complainant/victim, and questions as listed (see following page).
The questions should not be answered in a '*yes" or * W manner unless such a
response is specifically required. The member's report should contain information received,
observations made, and/or action taken.
The member's report is to be forwarded to the undersigned mthin 72 hours of

being served with this request For questions regarding this conununication, contact the
undersigned at 747-5496 or Pax 4181.
This request is in compliance with General Order 93-3, Addendum 2, Section II,
A, 2,3, & 4 and the FOP Agreement, Article 6, Section 6.2.

APPROVED:
Supervisor, O.P.S.
Pages of 7
S A M P L E F O R M AT- W I T N E S S R E P O R T S Y N O P S I S / Q U E S T I O N S
{
SYNOPSIS OF THE COMPLAINANTSAHCTIMS ALLEGATION(S) OR FACTS:
Date of Incident: 31 March 2000 Time: 1430 hours
Location of Incident: 1230 S. State Street
The complainant, John Doe, alleged that on 31 March 00,1430 hours, while
in the vicinity of 1230 S. State Street, Officer James Brown, struck the victim, Jane Doe, on
the face with his fist and then dragged her across the parking lot to the squad car.
SPECIFIC QUESTIONS THAT NEED TO BE ADDRESSED:
1. State your assignment on the date and time in question and in detail explain what part you
took in this incident.
2. While at the above location, in detail, explain what you observed.

3. In detail, describe any physical contact you observed between Ms. Doe and Officer
Brown.
4. Did you observe any injuries on Ms. Doe, if so, explain how she sustained those injuries?
5. Do you know of any witnesses to this incident?
Page 6 of 7
WAIVER OF COUNSEL/REQUEST TO SECURE COUNSEL

C H I C A G O P O L I C E D E PA RT M E N T
NAME OF ACCUSED
S TA R N O U N I T O F A S S I G N M E N T
WAIVER OF COUNSEL
I. the undersigned, hereby acknowledge that I have received and read the charges/allegations against me and I knowingly and voluntarily
wish to proceed writh the hearing, examination or interrogation without having counsel of my own choosing present to advise me during
this hearing, examinat'on or interrogation.
REQUEST TO SECURE LEGAL COUNSEL

I. the undersigned, having been advised of my right to counsel of my own choosing at all hearings, examinations and interrogations in
connection with the charges/allegations against me which have been given to me in writing and receipt of which is hereby acknowledged,
elect to secure the services of counsei and agree to proceed with said hearing, examination or interrogation at/by To-From Subject Report
In 72 hours.
. hours, on
_. in Room
^ Chicago. Illinois, at which time said hearing, examination or interrogation shall be commenced. By placing my
signature upon this statement. I affirm my wish to secure said counsel and agree to comply with Department hearing, examination or
interrogation scheduled on the date aforesaid.
Date-Time
Signature
WITNESS
DISTRIBUTION
C O M P L A I N T R E G I S T E R I N V E S T I G AT I O N
Original to investigator's file
Duplicate
to
affected
C P D - 4 4 1 0 6 ( R e v.
member
10/93)
COMPLAINT
REGISTER
AT TA C H M E N T
NO.
NO.
Page 7 of 7
P H O T O G R A P H I C A R R AY S
Purpose
When done properly, eyewitness identification can be an important investigative
tool for identif^g and/or eliminating Chicago Police Department members
accused of misconduct. Therefore, the purpose of this policy is to ensure that

photographic arrays conducted by IPRA are done in a uniform manner using the
best practices available to maximize the reliability of identifications while
n.
Procedure
A. Preparation: The Supervising Investigator is responsible for preparing the

photographic array.
1. Selecting Accused Photograph:
a. There should be only one suspected accused officer per

array.
b. If multiple photographs of the suspected accused officer are

available, chose the photograph that most resembles how
the suspected accused officer appeared at the time of the
alleged incident.
2. Selecting Fillers:
a. Six pack photographic arrays will be used^ so a minimum

of 5 fillers should be selected.
b. All persons in the photographic array should be of the same

sex and race and should be reasonably similar in age,
height, weight, and general appearance. Fillers should be
chosen so that no person stands out in the photographic
array. Ideally, the characteristics of the fillers should be

consistent with the description of the suspected accused
officer provided by the complainant/ witness.
i. However, avoid the use of fillers vdio so closely

resemble the suspected accused officer that a person
familiar with the suspected accused officer might

find it difficult to distinguish the suspect from the
fi l l e r s
c. Place all the photographs that will compromise the

photographic array in random order.
d. Present the photographic array to an investigator who is

unfamiliar with the investigation ("independent
administrator"), particularly with respect to the identity of
the suspected accused officer. Do not tell the independent
* Due to current limitations of the mug shot photo system, sequential photographic arrays are not currently
possible. If in the future the system is changed, sequential may be considered.
Photographic Array
January 27, 2015

Page 1 of 2
administrator which position the suspected accused officer

is in.
3. Color photographs should be utilized.

B.
Presentation:
1. All photographic arrays conduced by IPRA will be double-blind.

That is, the photographic array must be conducted by an
independent administrator (see n,A,2,d)
2. Anyone having knowledge of the identity of the suspected accused

officer may not be present during the presentation of the
photographic array.
3. Before presenting the array, the independent administrator should
inform the person viewing the array that:
a. the administrator does not ôw the identity of the

suspected accused officer; and
b. the suspected accused officer may or may not be included
in the photographic array.
4. Have the person viewing the photographic array place their
signature on the array next to the identified officer. If no officer is
identified, have the viewer write "none of the included officers"
on the bottom of the page and then sign next to that notation.
5. Only one complainant/witness may view the photographic array at
a time.
6. Do not give feedback to the complainant/witness or otherwise

comment on an identification, or lack thereof, at any time during
the viewing process.
C. Results: A To/From memorandum should be drafted by the independent

administrator indicating the results of the photo array. The completed
To/From memorandum and the photographic array should be given
directly to the supervising investigator on the case.
Photoff'aphic Array
January 27, 2015

Page 2 of 2
O f fi c e o f P r o f e s s i o n a l S t a n d a r d s S t a n d a r d O p e r a t i n g P r o c e d u r e s A f a i u t a l
I. How the use of photographs can impact upon an investigation:

A. Corroborative evidence
1. Photographs taken of a person's injuries are a way of documenting

physical evidence (visible injuries) which may be used to support a
complainant/victim's claim of excessive force.
2. Photographs can be used to illustrate other evidence, (i.e. blood on clothes,
location of cartridge casings or weapons at the scene, the vantage point of
witnesses, etc.).
3. Close examination of the photograph using a magnifying glass may

uncover additional injuries or show the injuries in more detail.
B. Contradictory Evidence
1. Photographs can be used to document the lack of injury which may

disprove allegations of excessive force, (i.e. no injuries where injuries
should be apparent).
C.
I d e n t i fi c a t i o n
1. Photographs can be used to recreate a scene for a witness to show

placement of individuals involved in an incident
2. Photographs can be used to question medical personnel regarding injuries

3. Photographs can be used to show an ofhcer when questioning his
knowledge of the injuries/scene.
D. Photographs obtained for the investigative file should be ordered in duplicate sets,
one set for the original file and one for the investigator's file (tripUcate for police
shootings and sustained cases where there are accused members fiom different
units, adding the additional set to the supervisor's file).

1. Photographs should be clearly labeled with the subj ect matter described.
The description **photograph of complainant" or '^photograph of scene" is
insufficient. The description should read, "Close-up of John Jones' left
shoulder" or "Sidewalk of 1234 Elm Street - expended cartridge casing in
lower left comer." The name of the person depicted is important when the
investigation involves multiple victims or the photograph does not show
the person's face.
Photographs
Page 1 of 5
^ o
OPS Supervisors
OPS Investigative Staff
liana B.R. Rosenzweig

Chief Administrator

November 9,2007
SUBJECT: PHOTO ARRAY IDENTIFICATION POLICY

FOR CPD MEMBERS
Effective immediately, the following wil be followed when attempting to
make a positive photo identification of a CPD member(s) accused of allegations in an

OPS investigation:
Review all interviews, police reports and any other relevant information to
identify the accused. If a positive identification of the accused member cannot be
determined from fiie available information, a supervisor wil prepare a photo array
consisting of a photo of the known involved member and five (5) non-involved members.
A separate phofo array will be prepared for each member who is identified as involved.
The photo array wil be printed out and shown to the victim or witness by an investigator.
The investigator wil prepare a ôrt on the results of the photo array viewing. If the
yi
ctiin or wi
tness makes
a posi
e identifiunder
cation,investigation
the report wi(e.g.
l inclpunched,
ude exactlstood
y what
the
identified
member
did during
thetivincident
and
watched, etc.).
Unless specifically pre-approved by the Chief Administrator or a

Coordinator, supervisors and investigators will no longer show victims and witnesses
photos on the computer of CPD members using general demographic search features (e.g.
all MAY'S assigned to 2"*^ watch in the 8* District).
Dana B. R. Rosenzweig
Chief Administrator
gmEôfPr^ôn^^^tdmr^ Standard Operating Procedures Manual
1. Contact the CCJ Internal Affairs to request entry photo for an inmate.
F. V i d e o t a p e
1. Photographic prints from videotape can be made through the Organized
Crime Division, Technical Services Laboratory, Administrative Group.

(See attached Detective Division Memorandum #90-6-2) Investigators
requiring photographic prints from video tape will prepare a To-FromSubject report addressed to the Chief, Organized Crime Dmsion that
includes:
a. The R.D. number (if available) and a brief desciiption of the

incident being investigated, and
b. The name of the manufacturer of the video recording machine that

generated the video tê from which photographic prints will be
made (if known).
2. Take the report bearing the approval of the Chief Administrator directly to
the Chief, Organized Division. (Call first to advise them of what you need
Pax 0693, Bell 745-6086.)
G. Security surveillance tapes are sometimes available when an incident occurs at a
location where a security camera is operating, i.e. convenience store, bank,

currency exchange, etc. Ask the proprietor of the establishment if a tape is
available for the investigation.
H. Medical Examiner's office will supply copies of autopsy photographs through

their photography unit.
HI. Internal Affairs Photographs
A. The Intemal Affairs Division has photographs available of all Department

members by their unit of assignment through computer imaging.
1. The LAD photo room is open Monday through Friday from 0800 to 2200
hours. At least thirty minutes advance notice must be given prior to
bringing someone to the IAD photo room.
a. If the complainant/victim is a walk-in, determine first if there is a
need for the person to view photographs. Notify IAD immediately

that you will be bringing someone to view photographs after
completing their interview.
b. Each witness must view the photographs separately, (i.e. While
Photographs
Page
of
-2-0
Offwe of Professional Standards
1. When there are multiple officers on the scene, the investigator must
submit a report that indicates what steps were made and what information
was considered in deciding which officer(s) are the accused.
Example: If there are three male, white officers on the scene and only one
is accused of physical abuse and the complainant did not identify anyone
through photos, the investigator must let the reader know how he
determined to make Officer A rather than Officer B or C the accused.
F. When showing complainants/victims/witnesses photographs of Department
personnel, prepare a To-From-Subject report detailing the outcome of the photo
viewing:
1. Use separate paragraphs for each person who was shown photographs.
2. State when and where photographs were viewed.
3. Indicate in the report who was present during the viewing, (i.e.
Investigator's name, IAD agents name).
4- Indicate whether the witness made an identification. Identifications should
be positive, not tentative, unless the tentative identification will aid the
investigator in making a positive identification given other factors in the

case. Consideration should be given to the fact that not all photographs are
current, physical descriptions may vary due to a change in hairstyle or
facial hair, etc.
5. Indicate in the report what the officer was identified as doing (especially
important when more than one officer is involved in the incident).
Photographs
Page S of 5
Depuliy Chiefs
- - Area/Section Commanders
U n i t C o m m a n d i n g O f fi c e r s
J o h n J . To w n s e n d , C h i e f
F r o m :
Detective
Detective
Subjeet:
Division
Division
S . O . F.
Manual
Amendment
R e : P H O T O G R A R H X C S H I R T S F R O M V I D E O TA S E ' -
D e t e c t i v e D i v i s i o n M e m o r a n d u m K o . 8 9 - 11 - 1 3
Rescinds:
T h e Te c h n i c a l S e r v i c e s L a b o r a t o z y U n i t n o w c o m e s
directly under the Chief, Organized Crime Division.
E f f e c t i v e i m m e d i a t e l y. D e t e c t i v e ' D i v i s i o n m e m b e r s
desiring photographic prints from videof?tapeitwilJL-B-eubmit--a
To/From/Subject report," bearing their Area/Section ^Commander's-
approval, direc^v to the Chief, Organized Crime Division,
ensuring that it includes --ê-necessary Information -as-noted

b e l o w .
A
The Detective Division -"Standard """Operating

P r o c e d u r e s ( S O P ) M a n u a l , C h a p t e r 1 4 , S e c t i o n 1 4 . 11 - A , B , a n d C ,
is
amended
to
read
as
follows:
1 4 . 1 1
T h e Te c h n i c a l S e r v i c e s L a b o r a t o r y U n i t , ^ A d m i n i s t r a t i v e
Group, Organized Crime Division, --has the-capability to
produce photographic prints from video tape. Detective
Division personnel are encouraged to avail themselves

of
this
service.
Detective Division members requiring photographic

prints
from
video
tape
will:
"
1 . r e q u e s t t h i s s e r v i c e i n a To / F r o m / S u b j e c t - r e p o r t
addressed to the Chief, Organized Crime Division,
that
includes:
a. the R.D. Number and a brief description o
the crime being investigated,'and

b.
the
name
of
the
manufacturer
of
the
video
recording machine that generated the video

tape from which photographic prints will be
made.
Date \ U
Internal Affairs Division
Assistant Deputy Superintendent

Attention: Administrative Section - Information Services Unit
FROM;
Request for photographs, C.R.No.
S U B J E C T:
(Utilize a separate request for each CR. No.) Please indicate item 1 or 2 below.
^ 1. The undersigned requests separate photographs of the below listed personnel:

Name
Social Security Number
ffl 2. The undersigned requests the above photographs in a photo line-up. Place the photos in the following order:
3. (Check here if additional photographs can be utilized to fill the line-up. If so. indicate demographic criteria :
gender, race, eyewear, facial hair, etc.)
Requesting Member
Approved:
FOR I.S.U. USE ONLY
Q- IrJrO
ing Officer
n-XZdmrqariding
Admudstrative Section, I.A.D.
CPO-A4 164(A/Q7^
ATTACHMSHT * li-
flL y *0
Sdf-BlZZfrSSE
MfgB88E3tE

SOURCES OF INFORM A TTON
L Sources of Information
Investigations are often delayed by unsuccessful attempts to contact people associated
with an investigation. Investigators will sometimes find that complainants, victims and
witnesses will move, have no fixed address, stay at home to sleep only, stay with fiiends or
relatives, have multiple residences, have no doorbell, telephone, mailbox, or are temporarily in
an institution or incarcerated. Telephones are often disconnected, messages are ignored or
sometimes never received. Following are some ways to locate people:
A. After obvious attempts have been made to locate people, try any of the
following:
1. Telephone books
2. Directory Assistance
3.
Intemet
Navigate to MSN.com Click on "Whitepages" (contains names,

addresses and reverse number information)
NavigatetoAOL.com Click on''Maps** (contains maps and

provides directions)
4. Ameritech Name Finder Plus 796-9600
5. Computer Inquiries to Secretary of State (Hot Desk)- Field Inquiry Section

a. License Plate Numbers
b. Driver's License Numbers
c. Vehicle Identification Numbers (YIN)

6. Arrest Records/Name Checks or Criminal History - Identification Section
7. Name Checks for Case Reports - Records Division
8.
Court
Records
9. Illinois Department of Corrections

10. Parole and Probation Officers
Sources of Information
Page 1 of 6
E. Case Report (Records Section or Area Detective Division)

Provides much of the same information as the arrest report
regarding the circumstances surrounding an arrest. However, the
case report often contains additional information such as potential

witnesses, descriptions, etc.
Provides specific information regarding the discharge of an

officer's weapon or pepper spray.
G. Officer's Battery Report/Injury on Duty Repon (Unit of Assignment)

Provides information regarding the battery of a police officer, the
type of weapon used and the injuries sustained..
H. Alcoholic Influence Field Report & Breath Test (Unit of Incident)

Provides information regarding an individual or Department
member's condition relative to being under the influence of
alcohol, specific observations made and the results of the chemical
breath test.
Field Contact Cards (Unit Review Officer)
Provides information on the identity of a person who is searched,

but not arrested, the nature of the incident and the name(s) of the
involved officer(s). (PatrolDivision Special Order 87-22)
Miscellaneous Incident Exception Report (Unit Review Officer)
Provides documentation between police/citizens relative to non
criminal matters or minor violations of city ordinance that do not

require a case report. (General Order 88-13)
CATA Time & Attendance Record (Unit of Assignment)
Provides a member's work status for a particular date.
Attendance and Assignment Record (Finance)
Provides information regarding duty status, assigned woric hours,
overtime eamed or used, beat numbers, vehicle numbers, partner

assigned and/or special assignments.
Page 3 of 6
T L
M. Supervisor's Management Log (Unit of Assignment)

Provides information regarding a swom supervisor's observations
and contacts with personnel assigned to s specinc watcn.
N. Watch Commander's Log
Provides information regarding any unusual incidents that may

occm: during a watch commander's tour of duty.
O. PCAD Event Query Screen (OEC)
Identifies name, address and telephone numbers of callers, location
of incident, nature of call/complaint, time called in, assigned and

completed and unit(s) assigned/responded to a specific event.
P. PCAD Unit Query Screen (OEC)
Identifies nature of calls, times and locations assigned to a specific
unit (beat) for the entire watch. The Portable Display Terminal
(PDT)located in squad cars records communication between beats.
PDT printouts are available but must be requested within 5 days of
the transmission.
Q. OEC Dispatch/911 Recording Tape (OEC)
Audio tape of 911 calls and dispatcher assignments to specific

units. (Must be ordered or placed on Hold within thirty days of
incident.)
R. Location Information File (Persoimel Division - Kardex)
Provides information pertaining to employment status, star,
employee and Social Security Numbers, district/units of

assignment history, appointment and continuous service dates,
race, date of birth, physical description, photograph of member,
home address and telephone number.
S. Property Inventory Receipts (Unit where items were inventoried or ERPS)

Provides the description of evidence inventoried and the location
where the evidence was recovered.
Page 4 of 6
Office of Professional Standards Standard Operating Procedures Manuai

III. Obtaining Information on Cook County Jail Inmates
(
The Cook County Sheriff has established an automated telephone system for obtaining
court information on people being held at the Coimty Department of Corrections. Up to date
information on inmates being held at the facility, charges, bond amount and next court date can
be obtained through the system.
Callers can obtain the information with an inmate's name, date of birth.
Social Security number, offense number or inmate identification number by dialing:

1-800-425-JAIL (5245)
IV. Procedures for interviewing State ofIllinois Inmates (IDOC)
A. Investigators are to contact the Law Enforcement Liaison at Stateville, Russ
Nelson, who will contact the appropriate correctional center to arrange for the
inmate to be interviewed by telephone. If Mr. Nelson is not available,
investigators will call Springfield and explain the nature of the call.
Russ Nelson (815)727-3607
(800) 802-5497 Pager
Springfield (217) 522-2666 Ext 6111
B. If the initial interview of an inmate is not possible by telephone, send a letter to

the inmate to the appropriate facility (see attached address list). Include the
inmate's identification number and suggest that they call OPS collect.
V. Chicago Police Department Sources of Information
A. Information can be obtained through the Department by logging on to the
Network and following the instructions at the end of this chapter.(5eg attached)
1. Accessing the court system will enable the investigator to obtain a
defendant's name, criminal case number, central booking number, internal

record (fingerprint) number, records division number, companion traffic
ticket number, etc. (Please note that the password for the court system
changes every 60 days. See the LAN Coordinator for the current
password.)
2. History Inquiry provides IR#, FBI#, Social Security #, Alias names and
dates of birth, outstanding LEADS and NCIC warrants, previous arrest

summary, physical descriptors (height, weight, hair, eye) etc.
3. Criminal History Records Information System (CHRIS) accesses criminal

history and arrest report information and CB photographs.
Page 5 of 6
I iNMiiiE^îsEARCH I [ iÛfshjlEs j JOBS | omecmS: AnMasn^ I vicnus
vommunity correctional center

facility locations
Crossroads CCC
JoIiet^CCC
3210 West Arlington
Box 7128
Chicago, (L 606124
(773) 533-5000
Rt 53 & Airport Road

Romeoville. IL 60441
(815) 834-1500
Decatur CCC
Metro CCC
2175 East Pershing Road
Decatur, IL 62526
(217) 429-9198
2020 West Roosevelt Road

Chicago. IL 60608
(312) 793-2478
Dixmoor CCC
Peoria CCC
1301 Concordia Cûrt
607-613 North Main
Springfield. IL 62704-9277
(217) 522-2666
Peorm. IL 61602
(309) 671-3162
F o x Va l l e y C C C
Urbana CCC
1329 North Lake Street
Aurora, IL 60606
1303 C North Cunningham

Urbana. (L61802
(217) 333-5783
(630) 897-5610
West Side CCC
Winnebago CCC
121 North Campbell
315 South Court Street
Chicago, IL 60612
(312) 633-3838
Rocfcford. IL61102
(815) 987-7399
Jesse "Ma" Houston CCC

712 North Dearbom
Chicago, IL 60610
(312) 793-7185
Last Modified: Fri Oct 15 12:05:43 1999
SEND COMMENTS TO vvebmasterldoc.state.iLus

(217)
522-2666
TOO
<800)
526-0844
copyright (C) 1999 ILUNOIS D6PARTMCNT OP CORR6CTIONS
http://www.idoc.state.il.us/Institutions/ccc/adclresses.htm
10/21/99
juvcniic
raciiiiy
Locations
George H. Ryan
vo9 iu.
G o v e r n o r
Donald N. Snyder Jr.
D . ^ B A & T M ; ^ fi i T O E
Director
t,
^ A i l i t i e i t &
News |iNtfAiE^ReK j aâjfiEs | MDusnves | ssecibfr j jtMNSifUTioN wdms
juvenile facility locations

lYC - Chicago
lYC - Pere Marquette
100 North Western Avenue
2200 West Main
Chicago. IL 60612
(312) 633-1670
Grafton, IL62S037
lYC - Harrisburq
lYC-St. Charles
P.O. Box 300
Harrisburg, iL 62946
(618) 252-8681
4450 Lincotn Highway

St, Chartes, IL 60175-7500
(630) 584-0506
lYC-JoHet
lYC - Valley View
2848 West McDonough

Joliet, IL 60436
(815) 725-12061
34W826 Villa Mana Road

SL Charles, IL 60174
(815) 842-2816
lYC - MurDhvsboro
lYC - Warrenville
P. O . B o x 1 5 0 7
636 Boot Camp Road

Murphysboro, IL 62966
(618) 684-8500
(618) 786-2371
P. O . B o x 8 2 8
Warrenviite.lL 60555
(630) 983-6213
miCOgRC7JO/VS HOMEPAGE
Last Modified: Thu Oct 21 11:55:26 1999
SEND COMMENTS TO wefainaster@ldoc.stateJLus
(217) 522-2666 TDD (800) 526-0844
cepyrtsdt (C> 1999 ILUNOIS DEPARTMENT OPCOnRCCTIONS
http://www.i(ioc.state.il.us/Institutions/juvenile/ad<iresses.htm
10/21/99
Adult Facility Addresses

P. O . b o x 4 9 9
950 KIngshtghway Street.
Hillsboro, (L 62049
(217) 532-6961
C a l l e r S e i v. 5 0
East St. Louis, IL 62203-0050

(618)394-2200
Hill Correctional Center

600 S. Linwood Road
P. O . B o x 1 3 2 7
R L 5 3
Galesburg, IL 61401
P. O . B o x 11 2
Illinois River Correctional Center
Joliet, IL 60434
(815) 727-3607
Rt9West
Tavlorville Correctional Center
P. O . B o x 9 9 9
(309) 647-7030
P. O . B o x 1 0 0 0
Jacksonville Correctional Center
Taylorville, IL 62568
(217) 824-4004
R.R.#4
Va n d a i i a C o r r e c t i o n a l C e n t e r
BOX28C
Jacksonville, IL 62650
Rt 51 North
(217) 245-1481
Box 500
Joliet Correctional Center
Vandaiia. IL 62471
(618)283-4170
11 2 5 C o l l i n s S t r e e t
P. O . B o x 5 1 5
Vienna Correctional Center
Joliet, IL 60432
(815) 727-6141
Highway 146 East

P O Box 200
Vienna, IL 62995
(618) 658-8371
Western Illinois Correctional Center
1098 1350th Street

P.O. Box 549
Uncoln, IL 62656
Rt 99 South
P. O . B o x 1 0 0 0
(217)735-5411
ML sterling, IL 62353
(217) 773-4441
COffPECTIOWS
H O M B PA G E
L a s t M o d i fi e d : F r i O c t 1 5 1 2 : 0 4 : 1 9 1 9 9 9
SEND COMMENTS TO webmasterOldoc.stateJI.tts

(217)
922-2999
TOO
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920-0044
copyright (c) 1999 ituNois DepMrmeNT OF corrections
http://www.idoc.state.il.us/Institutions/Adult/addresses.htm
10/21/99
Page 1 of2
George H. Ryan
Governor
D o n a l d N . S n y d e r J r.
O E
Director
*f>Q
fWS | tMlME;aAIKM |^^ | VKHMS
adult facility addresses

Bio Muddy Correctional Center
251 N. Illinois Highway 37

P.O. Box 1000
Ina. IL 62846-1000
(618)437-5300
Centralia Correctional Center

P.O. Box 1266
Centralia, IL 62801
( 6 1 8 ) 5 3 3 - 4 111
Danvide Correctional Center

R.R.#5.Rt. 136
P. O . B o x 4 0 0 1
Danville, IL 61834-4001
(217)446-0441
Decatur Correctional Center

2310 East Mound Road
P. O . B o x 3 0 6 6
Decatur. IL 62524-3066
(217) 877-0353
Dixon Correctional Center

2600 North Brinton Ave
P.O. Box 1200
Dixon. IL 61021
lan Correctional Center

10961350th Street
P.O. Box 1000
Uncoln. IL 62656
(217)735-5581
Maximum Security I
a t Ta m m s
200 E. Supermax Road

P.O. Box 400
Tamms. IL 62988
(618)747-2042
Menard Correctional Center
711 Kaskaskia Street
Menard. IL 62259
(618) 826-5071
Pontiac Correctional Center
700 W. Lincoln Street
P.O. Box 99
Pontiac. IL 61764
(815)842-2816
Robinson Correctional Center

R.R.#3
P.O. Box 1000
(815)288-5561
Robinson, IL 62454
(618) 546-5659
Dwioht Correctional Center
Shawnee Correctional Center
RL 17 West
P.O. Box 5001
Dwight IL 60420-5001
(815) 584-2806
East Moilne Correctional Center

100 Hiilcrest Road
EastMoline, IL 61244
(309)755-4511
Highway 146 East

P.O. Box 400
Vienna, IL 62995
(618)658-8331
Sheridan Correctional Center

4017 E. 2603 Road
P.O. Box 38
Sheridan. IL 60551
(815)496-2311
Graham Correctional Center

R.R. #1, Highway 185
Southwestem iilinois Correctionai Center
P. O . b o x 4 9 9
http://www.idoc.state.il.us/Institutions/Adult/addresses.htm
10/21/99
in vomitus.
awcaung,
Uiciaa
Disposition: Take to hospital.
c. INTERNAL BLEEDING Symptoms: Viaim usually thirsty, nauseated, quite anxious; coughing or vomiting of blood,
blood in stool or tarry/black stool.
d. DIABETES
e. EPILEPSY
f. TUBERCULOSIS

Disposition: Check for medications being taken and follow Item 7 - 8.
Disposition: Check for medications being taken and follow Item 7-8.
Disposition: If not being treated, isolate and report to Chicago Board of Health (656-3933);
when called, note in Narrative portiong of Arrest Report.
If not being treated, isolate and report to Chicago Board of Health <808-3732,
Extension 3727); when called, note in Narrative portion; of Arrest Report.
h. VENEREAL DISEASE Disposition: If not being treated, isolate and report to Chicago Board of Health (435-5466
g. HEPATITIS
Disposition:
Monday through Saturday, Wednesday before 12< hrs.) ;when called, note in
Narrative portiong of Arrest Report.
lOTE; If there is no answer to the telephone numbers in Item 12f, 12g or I2h, call 744-8500 for further instructions.
A. PURPOSE OF THE INCIDENT REPORTING GUIDE

The incident Reporting Guide wiii be used to determine:
1. The type of report required to record an incident, or the Miscellaneous Incident

Procedure to be followed;
2. The proper offense classification of an incident on a case report; and

3. The proper related statute or ordinance to cite on an Arrest Report (CPD-11.420)
B. HOW TO USE THE INCIDENT REPORTING GUIDE COLUMNS
1. "INCIDENT" - This column lists violations of Illinois Statutes, the Municipal Code
of Chicago, and non-criminal incidents in alphabetical order.
2. "REPORT TO BE USED" - This column indicates the specific report form to be
completed for each type of offense or incident.
3. "OFFENSE/INCIDENT CLASSIFICATION/PRIMARY BOX" - This column indicates
which entry is to be made in this box on the appropriate case report.

4. "OFFENSE/INCIDENT CLASSIFICATION/SECONDARY BOX" - This column indicates
which entry is to be made in this box on the appropriate case report.

5. "OFFENSE CODE" - This column indicates the l-UCR offense code to be used when
applicable.
6. "REFERENCE" - This column indicates the statute or ordinance violated:
a. Illinois Compiled Statutes are indicated by "ILCS."

b. Illinois Vehicle Code is indicated by "IVC."
c. Municipal Code of Chicago Ordinances are indicated by "MCC."
LOCATION CODES
C O D E - L O C AT I O N
C O D E - L O C AT I O N
CODE. LOCATION
170 - College or Univeistty Residenoe

096 Abandoned Building
092-Alley
OSS-AirporVAircraft
090-Apartment
097 - Appfianoe Store

206-Athletic Club
lOO-Bank
Hall
171 - Construction Site

175-Credit Union
177-Day Care Center

126-Defivery Track
174 - Department Store
176 - Driveway Restdenlial
123 CHA Parking Lot/Grounds

166-Pool Room
313 - Private School Property

314 - Public School Property
317 - Railroad Property
290 - Residence
210 - Residence - Garage

289 - Residence - Porch/Hallway
103-Bar or Tavern
193 - Drug Store
167 Bait>6rstiap
209 Factory/Manufoctunng Building

284-Federal BuHdtng
293 - Restaurant
104 - BoatWatercraft
109-BovWing Alley
212 Rre Station
300 - Schod
298 - Savings and Loan
270 - Forest Preserve
132-Bridge
220 - Gas Station
299 - School Greunds
140 Business Office
292 Government Butldtng/Property

221 - Grocery / Food Store
238 - Highway/Expressway
303 Sidewalk
261 - Small Retail Store
121 -CHA Apartment

122 CHA Hallway/Staiiwetl/EIevator
123 - CHA Paridng Lot/Grounds
11 9 - C TA B u s
3 2 3 - C TA P l a t f o r m
3 2 1 - C TA Tr a i n
144 Car Wash
145-Cemetery
151 - Church/Synagogue/Ptace of Worship
192 - Cleaning Store
168 - Currency Exchange
160 - Coin Operated Machine
169 - College or University Grounds

^ o n . c - j 4 1 5 < f O a v 4 / Q n i
233 Hospital BuSdlng/Grcunds

260-HoteiM}tel
273 - Lake/Waforway/Riverbank
245 - Ubrary
250 Medical/Dental Office
267 Movie House/Theater
165 - Newsstand
305 - Sports Arena/Stadium

240 - Store - Liquor/Tavern
304-Street
3 0 9 - Ta x i c a b
200 - Vacant Lot/Land
262 - Vehicle Commercial
126 - Vehicle - Delivery Track

259 - Vehide (Non-Commerdal)
268 - Nursmg Home
327 - Warehouse
269 - Park Property
257 Other Con;^rctal

Transportation
330-Other-Speciiy
277 - Parking Lot/Garage

(Non-ResidentiaJ)
GUIOEUNES FOR DISPOSmON OF ARRL ES
(RECEIVING SCREENING)
C H I C A G O p o u a D E PA R T M E N T
item numbers refer to numbers on Receiving Screening form, CPD-11.522
OBVIOUS PAIN/INJURY Symptoms: Obvious pain, significant bleeding, untreated frarture(s). profuse sweating, ^
(Trauma/Serious Illness) extreme breathing difficulty, significant vomiting and/or other visible signs of
trauma/serious illness.
Disposition: Take to hospital (unless just minor vomiting or sweating associated with drug or
alcohol use; if so, follow Item 3).
2. OBVIOUS SIGN OF Symptoms: OL vious fever, swollen lymph nodes, jaundice/yellow skin, chronic cough/
INFECTON phlegm, respiratory distress, uncontrolled vomiting, diarrhea/cramps, extreme
(Possible Communicable weakness, evidence of infection which might spread to others and/or skin in
DiseasÊxtreme Skin extremely poor condition, e.g., rash, sores, spots, scabs.
Condition) Disposition: a. Isolate

b. Take to hospital or report to Chicago Board of Health (for those conditions
for which the Board provides services: tuberculosis, hepatitis, venerea)
disease*). If the Board of Health Is called, note in Narrative portion of
Report
3. UNDER INFLUENCE OF Symptoms: Appears to be under the influence of alcofiol, baffakurates. heroin or any other
ALCOHOL/DRUGS drugs, e.g., slurred speech, unsteady walk, dilated pupils, vomiting, sleepy or
hyperactive, eyes bloodshot, odor of alcohol on breath.
Disposition: Monitor** closely for deteriorating conditions.

Note: Vomiting is not uncommon for persons under the influence of alcohol/
drugs and does not necessarily require referral to hospital as other conditions.
4. WITH DRAWAL Symptoms: Visible signs of alcohol and/or drug withdrawal, e.g., sweating, severe shaking,
nausea/vomiting, pinpoint pupils, delirium, hallucinations, serious breathing
difficulties or decreased level of consciousness.
Disposition: Take to hospital. .
5. DESPONDENT Symptoms: Appears to be despondent, intensely guilt or shame ridderVremorseful, self(Potential

Suicide)
condemning,
bereaved,
withdrawn.
^
Disposition: CONSTANT supervision; do NOT confine in cell alone; house with selected
arrestees, if available.
6. IRRATIONAL Symptoms: Appears to be out of touch with reality, hearing voices, hallucinating,
(Mental Illness) withdrawn/non-communicative or displays some form of erratic behavior.
Disposition: Follow General Order entitled 'Handling Persons in Need of Mental
Treatment.'
7-8. MEDICATIONS Disposition: Follow General Order entitled'Lockup/Lockup Keepers,'Item lll-D:

1. Arrestees will not be allowed to keep drugs or medications with them while
in custody. These will be taken and entered on a Personal Property Receipt, a
copy of which will be given to the arrestee.
2. If an arrestee states that he has a need for medication and has the medication
with him. he will be taken to the nearest medical facility (approved by the
Department of Health) for examination and instructions from a medical
doctor on the dispensing of the medication. These instructions will be

recorded on the Arrestee Medical Qearance Report and will be:
a. obtained in writing and signed by the examining doctor;
b. the basis for any medications to be taken by the arrestee in Department
custody;
c. stapled to the District Record Copy of the individual's Arrest Report
9. PREGNANT Disposition: a. Refuse adminance if within 30 days of delivery date; or

b. Monitor**
10. FIRST ARREST Disposition: A 'person

arrested afor
the risk,
first particularly
time, underif any
the of
influence
of alcohol/drugs,
should
be considered
suicide
the symptoms
described in
Item 5 are observed. For disposition follow Item 5.
11. POTENTIAL SUIQDE Disposition: Follow Guidelines Item 5.
12. SERIOUS MEDICAL PROBLEMS
a. HEART CONDITION/ Symptoms: Chest pain, pain radiating to arms/shoulders/neck/jaw, shortness of breath.
AT TA C K
nausea/indigestion,
sweating,
cold/dammy
skin,
very
pale.
* Refer to Items 12f, 12g and 12h for telephone numbers.
** Monitor means observing/checking periodically for any changing/deteriorating conditions; usually this means close
supervision (i.e., subjea being within sight or sound at all times, with frequent visual checks.)
CPO-n 523 (REV 11/901
866V lied
u|a)SU9)p3 An!>| O d
:Ab oajedaid
NOiivi/\iyodNi dO saoynos
iN3iAiiavd3a
aonod
odvoiho
17 July 2000
TO: OPS Investigative Staff

FROM:
Jeanne
D.
Smith
LAN Coordinator
SUBJECT: Clerk of County Court Mainframe Password
The password to enter the Clerk of the Circuit Court Mainframe System has been
changed again and is now "Police2". The password is set to expire every 60 days instead of the 6
months mentioned in the previous to-from dated 15 May 2000. Therefore, the new password is
effective until September 2000.
Due to the rapid change in this password, I will post on the employee's bulletin
board only when the password has changed. The password will always be an increment of the
previous password. If you access the Court System and notice that the password has expired,
please let me know so I can change the password to the next number.
Please refer to the to-from dated 11 January 2000, regarding Logging onto the
Clerk of the Circuit Court Mainframe System.
%aimeD.Smith '
LAN Coordinator
in3lsu33fD3 O d
IAI31SAS
i d n o o
SiJOlVOIlSBANI
S d O
in order to access the Court System a logon to the network and a sign on to the
system must be performed. Follow the procedure listed below.
Logging on to the Network
The first screen will allow you to logon to the network, the screen will appear as follows:
DC34PKCK
ENTER LOGON STRING
court
Press Enter
1. Type in court (upper or lower case)

2.
Press
Enter.
The message "LOGON PROCEEDING" will appear.

When the logon is completed the foiiowing screen will be displayed:
AURELIA PUCINSK invites you to visit her WEB site at:
w w w. c o o k c o u n t v c l e r k o f c o u r t . o r
Features include an on-line searchable database of Civil Division
case summaries, downloadable Cook County court forms (some of

which include finable fields) and other useful information.
P. O . K i t t y E c k e n s t e i n
2 0 0 0
Signing onto the System

1. In order to continue with the sign on process a blank screen is required. To clear
the screen press the PAUSE or ESC key.
2. On a blank screen type in CESN
3.
Press
Enter.
The following screen will appear:

CLERKMIS REMOTE PRODUCTION SYSTEM * CLERK OF THE CIRCUIT COURT
Type your userid and password, then press ENTER:
Userid
Password...
Language..
Groupid..
New Password ...
In the Userid field type in LECC (with the 3 numbers designated for you unit)
Press Tab (2 times) to advance to the Password field.
In the PASSWORD field type in the password for your unit.
Press Enter and the following screen will appear:
At this point you are logged onto the network, and signed onto the system. Next you
need to tell the system which transaction you will be using.
P. O . K i t t y E c l c e n s t e i n
2000
2
ALLC: ALL CRIMINAL INDEX
1. To access the "ALL CRIMINAL INDEX SCREEN" type in ALLC.

2.
Press
Enter.
The "ALLC" (ALL CRIMINAL INDEX) screen wiii appear.
HONORABLE AURELIA PUCINSKI

C L E R K O F T H E C I R C U I T C O U RT O F C O O K C O U N T Y
ALL CRIMINAL INDEX
ALLC
S E L E C T T H E A P P R O P R I AT E N U M B E R A N D P R E S S E N T E R
1. DEFENDANT NAME
2 . C O U N T Y D E PA R T M E N T C R I M I N A L C A S E N U M B E R
3 . M U N I C I PA L D I V I S I O N C A S E N U M B E R
4. CENTRAL BOOKING OR DOCUMENT CONTROL NUMBER

5. INTERNAL RECORD (FINGERPRINT) NUMBER
6 . S TAT E I D E N T I F I C AT I O N N U M B E R
7.
FEDERAL
BUREAU
OF
I N V E S T I G AT I O N
NUMBER
8. RECORD DIVISION NUMBER

9 . C O M PA N I O N T R A F F I C T I C K E T N U M B E R
0.
BOND
NUMBER
PRESS CLEAR TO EXIT
This screen is the main menu for the court system. Each selection from the
main menu is driven by search criteria and is described below:
1. DEFENDANT NAME: Allows you to search for information based on the

defendant's last name, first name and middle initial or and portion thereof,
separated by spaces.
C O U N T Y D E PA RT M E N T C R I M I N A L C A S E N U M B E R : A n e l e v e n - c h a r a c t e r o r
the Criminal division. Felony case number.
3.
MUNICIPAL DIVISION CASE NUMBER; An eleven-character field for the
Municipal, Misdemeanor/Preliminary Hearing number.
4. CENTRAL BOOKING OR DOCUMENT CONTROL NUMBER (CB NUMBER): A

nine-digit Central Booking Supplernentary Number supplied by the arresting
a g e n c y.
5. INTERNAL RECORD (FINGERPRINT) NUMBER (IR): A seven-digit number

referring to the defendant's fingerprint record.
6. STATE IDENTIFICATION NUMBER (SID/IBI): A nine-digit number indicating

the Illinois Bureau of Investigation Supplementary Identification number.
7. FEDERAL BUREAU OF INVESTIGATION NUMBER (FBI): A nine-character
number assigned to the case by the Federal Bureau of Investigation.
8. RECORD DIVISION NUMBER (RD): A seven-character number assigned to the

case by the police department to facilitate case tracking.
9. COMPANION TRAFFIC TICKET NUMBER: An eight-character citation number
issued to the defendant for a traffic violation.
10. BOND NUMBER (BOND #): An eight-digit number identifying the defendant
bond.
P. O .
Kitty
Eckenstein
4
2000
S E A R C H I N G F O R I N F O R M AT I O N
SEARCHING BY DEFENDANTS NAME
To search for information by the Defendant's Name, from the main menu press
number 1 and Enter. The following screen will appear:
HONORABLE AURELIA PUCINISKI

ENTER DEFENDANT NAME
PRESS ENTER TO CONTINUE

P R E S S C L E A R TO E X I T
PRESS PF3 TO RETURN TO MAIN MENU

The format to enter in the name of the defendant is as follows (no commas):
1. LAST NAME{space}FIRST NAME{space}MIDDLE INITIAL
EX: JONES THOMAS
2.
Press
Enter
There are 14 fields of information. However, not all the fields are visible on one screen
s o t h e fi e l d s o f i n f o r m a t i o n a r e d i v i d e d i n t o t h r e e s c r e e n s .
2 0 0 0
5
Based on the defendants name, the first screen will appear similar to the table below:
DOCKET ( ) MCASE ( ) ALL CRIMINAL INDEX
SEQ
01
JONES
02
JONES
NAME
DOB
THOMAS
THOMAS
080870
T
CASE#
98C20723301
IR#
065360
CB#
9074050
FBI#
00000000
010260
PF3= RETURN: PF7=BKWRD: PF8=FRWD: PF10=LEFT: PF11=RIGHT; ENTER=CONTINUE

END-OF-SEARCH*
Across the bottom of the screen are function keys which indicate how to scroll through
the screens.
PF3= RETURN; PF7=BKWRD; PF8=FRWD; PF10=LEFT; PF11=RIGHT: ENTER=CONTINUE

*ENCK)F-SEARChr
Alt+ PF3 = RETURN
returns to the main menu
Alt+PF7 = BKWRD
moves back one screen
Alt + PF8=FRWD
advances one screen
Alt + PF10=LEFT
moves to the left one screen
A l t + P F 11 = R I G H T
advances one screen to the right so that the

additional fields are visible
ENTER=CONTINUE
Place the cursor on the desired defendant and

press enter. This will bring up the docket
information for the respective sequence

n u m b e r.
FIELD #1 (SEQ)
SEQUENCE NUMBER: An identification number corresponds to a defendants

information. To search for more information on a particular defendant enter in
the sequence number to the left of the defendants name in the DOCKET ( )
field or the MCASE ( ) field.
FIELD #2 (NAME)
P. O . K i c t y E c k e n s t e i n
2000
6
NAME: The defendant's last name, first name, and/or middle initial.
FlELD#3(DaB)^_
DATE OF BIRTH: A six-digit field indicating the date of birth of the defendant.
The format used for the date of birth Is MMDDYY.
EX:
081771
FIELD #4 (CASE NUMBER)
EX:
98
OR
00002
01
The format for the case number/docket number is as follows:
98 = The first 2 digits represent the year.

OR = The OR signifies that It Is a felony case. If 02-06 is
displayed that Indicates that It Is a suburban felony number.
00002 = The next 5 digits are the case number.
01 = The last two digits signify If the offender Is a codefendant.

FIELD #5 (If^)
INTERNAL RECORD (FINGERPRINT) NUMBER: A seven-digit number

referring to the defendant's fingerprint record.
EX:
0 9 11 4 5 3
FIELD #6 (OB#)
CENTRAL BOOKING OR DOCUMENT CONTROL NUMBER: A seven-digit
Central Booking Supplementary Number supplied by the arresting agency.

EX:
8918272
FIELD #7 (FBI#)
FEDERAL BUREAU OF INVESTIGATION: A nine-character number assigned
to the case by the Federal Bureau of Investigation.

EX:
543388LAO
2 0 0 0
8
0 0 0 2
U Ta 3 S u a 2 { 0 3
'O'd
09Z061.1X :X3
uoiêioiA oyêj) e JO^
juBpu9)0p em oj panssj jequinu uoyeyo Jspejego-^gBje uv -^JBSIAinN 13>I0I1

(#13>I0I1) 0^# ai31d
99fZZll
:X3
'6u!>)0B4 aseo 9)e)||pe^ o) )U8U4jedap aoiiod em Aq dseo

em oj p0u6jsSB JBquunu j0pBJBqo-U0A0S v -dBSI/UriN NOISIAIQ QdOOSd
(#ay) 6#ai3id
9 ^ 9 8 8 2 11
:X3
jaqoinu uoyBoyjpapi ^lB}U0LU0|ddns uoyB6ys0AU| p nB0jng
sjouiiii em 6uyB0!pu! jaqoinu JiBip-auiu v :^3aiAinN NOIlVOIdllN3ai 31V1S

(#ais) 8#ai3ld
HOwvas-do-aN3,
3nNiNOo=3iN3 UH0iy=udd :id3i=oi.dd :aMdd=8dd :adM>f9=zdd .Nyni3d =cdd
09201.0
00000000
3SVD
98W21.1
sio
000000000
#i3>ioa
#ay
0Z8080
#ais
SVWOHl
S3N0r
SW\IOHlS3NOr
aoa
3wvn
20
l-O
D3s
XaONnVNIIÎdOlTV ( )3SV0W ( ) 13X000
jB0dd6 iijM MO|0q 0UO em o\ JBDiujs uaajos b ' i,
SS0jd p6u 0L|; OJ U00JOS 0UO BAOUJ OJ jo sp|0!^ IBUOyippB p UBBJOS PUOO0S 0H; M0}A 01
FIELD #11 (CIS-CASE#)

CIS-CASE: An eleven-character field for the Municipal,
Misdemeanor/Preliminary Hearing number.

(changed to felony)
EX:
98
100002 01
The format for the case number Is as follows:

5
The 5 Is the district. There are 6 districts:
1 = Chicago
2 = Skokie
3 = Rolling Meadows
4 = Maywood
5 = Bridgeview
6 = Markham
(Northem Cook)
(Northwestem Cook)
(Westem Cook)
(Southwestern Cook)
(Far South)
100002 = The next 6 digits are the case number.

01 = The last two digits signify if the offender is a codefendant.
Press F11 to advance to the third screen of fields.
DOCKET ( ) MCASE ( ) ALL CRIMINAL INDEX

SEQ
NAME
DOB
JONES THOMAS
080870
FIS
CASE#
000000000
MICRO
T123456
JONES THOMAS T 010260
PF3= RETURN; PF7=BKWRD; PF8=FRWD; PF10=LEFT: PF11=RIGHT: ENTER=CONTINUE
*END-OF-SEARCH*
FIELD #12 (FIS CASE)

FiS-CASE: An eleven-character field for the criminal division. Felony case
n u m b e r.
EX: 98CR0000101
2 0 0 0
9
FIELD #13 (MICRO)
MICROFICHE NUMBER: A ten-character field identifying the microfiche number

where the record is stored.
FIELD #14 (BOND TYPE/NBR)

BOND TYPE/NBR: A one character bond type indicator (C=cash, D=Deduct and
l=Personal Recognizance) followed by the seven-digit bond number indicating

the bond posted against the case.
EX:
P. O .
111 6 9 5 7 4
Kitty
Eckenstein
1 0
2000
R E T R I E V I N G D O C K E T I N F O R M AT I O N
r
The DOCKET information screens will display a history of the case.
To retrieve the docket information type in the respective sequence number in
the DOCKET ( ) field and press Enter. A screen similar to the following will
appear
CASE: 11111111111 S (START OF FELONY CASE)
PAGE: 001 OF 010 PROD
Defendant Name:
GENERAL INFORMATION
CB:
IR:
SID:
FBI:
RD:
AT T O R N E Y I N F O R M AT I O N
SEQ
AT T Y
001
NBR
0295
AT TO R N E Y
PUBLIC
NAME
FIRST
DEFENDER
APPEAR
ASSIGN
11 0 4 9 1
CD
C H A R G E I N F O R M AT I O N
NBR T IDENT # CHAPTER/SECTION
001
00005337
DESCRIPTION
A G G B AT T E R Y
38-12-4-b
D I S P O S I T I O N I N F O R M AT I O N
Enter=Continue PF3=Retum PF7=Bkwrd PF8=Frwd PF10=Reset PF12=Print CIear=Exlt

= > P r i n t t h e F o l l o w i n a P a n e s PA G E : 0 0 1 T H R U 0 0 3 D e s t i n a t i o n
The DOCKET information screens is divided into four sections:

1.
General
Information:
Displays the defendants name, CB#, IR#, SID#, FBI#, RD#

2. Attorney Information:
The attorneys number and name.

3. Charge information: This section is divided into 4 columns
NBR = represents the charge number
T = Type
IDENT # = the AOIC # (Administrative Office of the Illinois Courts)
Chapter/Section = The charge #
Description = Description of the Charge
4. Disposition Information
Date, Disposition, Judge
The bottom of the screen explains how to move through the screens.
200C
1 1
RETRIEVING MCASE iNFORMATION

The MCASE screen displays the physical description of the defendant, arresting
agency, bond information, and attomey information.
To retrieve defendant information type the sequence number of the respective
case within the parenthesis next to the MCASE ( ) field and press Enter.
The MCASE information is divided into 4 major categories as the following describes:
Case tfffbrmation
Case number
Case Type
Init Date
Description Information:
Physical description of the

defendant.
Date of arrest
Arresting Officer's Star Number

CIS # - Municipal, Misdemeanor/Preliminary
Hearing number
CB #, IR #, RD #. SID #, FBI #
Bond Info
Type of Bond
Number of Bond
Amount if cash bond
Atty Info
Attomey Number
Name
Appear Date
At this point if you want to look at other cases:
Press F7 to retum to the previous screen.
Press F3 until the main menu appears (the ALLC screen).
HONORABLE AURELIA PUCINSKI

ALLC
ALL
CRIMINAL
INDEX
SELECT THE APPROPRIATE NUMBER AND PRESS ENTER _

1.
DEFENDANT
NAME
2 . C O U N T Y D E PA R T M E N T C R I M I N A L C A S E N U M B E R
3 . M U N I C I PA L D I V I S I O N C A S E N U M B E R
4. CENTRAL BOOKING OR DOCUMENT CONTROL NUMBER
5. INTERNAL RECORD (FINGERPRINT) NUMBER

6.
S TAT E
I D E N T I F I C AT I O N
NUMBER
7 . F E D E R A L B U R E A U O F I N V E S T I G AT I O N N U M B E R
8. RECORD DIVISION NUMBER
9 . C O M PA N I O N T R A F F I C T I C K E T N U M B E R
0.
BOND
NUMBER
P R E S S C L E A R TO E X I T
To search for information using menu options 2 - 0 is the same procedure as

described in searching for the "DEFENDANT NAME" which was previously discussed.
From the main menu enter the number to left of the desired option and press Enter.
The next screen will prompt you to enter in the information to search for and press
E n t e r.
Example: To search for information based on a "County Department Criminal

Case Number", from the main menu press 2 and Enter. The
following screens will be displayed:
HONORABLE AURELIA PUCINISKI
CLERK OF THE CIRCUIT COURT OF COOK COUNTY
ENTER CRIMINAL CASE NUMBER
PRESS ENTER TO CONTINUE

PRESS CLEAR TO EXIT
PRESS PF3 TO RETURN TO MAIN MENU
Enter in the criminal case number (ex: 98CR45002001) and press Enter. The screens
that follow will be the same as the screens which were previously described.
2000
1 4
LOGGING OFF THE SYSTEM
1. On a blank screen type: CESF
The following in screen will appear
Help Information:
Problems with the Comt Application and/or Passwords - Call (312) 6Q3-HELP,
Other problems will continue to be handled the same - Call 4-DATA
2 0 0 0
1 5
OOQH
>iS3a
10 H
Sign On Procedure
At a terminal that is dtsplayinc the message "ENTER LOGON STRING" type

{it is net case sensitive)
Press
DP45KRAK ENTER LOGON STRING
potccip2
(press enter) >
The following screen will appear

SYSTEM: DP0LC1P2 Welcome to the CITY of CHICAGO Police System
TERMINAL: PKBC
NODE: DP34PKBC
D AY:
S Y S T E M D AT E :
SYSTEM TIME:
LOGONID: =>enter your logon ID

PASSWORD: =>enter you password
N E W PA S S W O R D :
(enter twice)
CICS/VS - ACF2 (SYSTEM SIGNON/SIGNOFF FACILITY)
3. The cursor will be blinking at the LOGON ID field. Type in your LOGON ID.
4. Press IS!!
5. Type in your Password.
6. Press J^S!. The CICS/NEWS letter wil appear, which is an informational

message only.
7. Clear the screen. (Depending on the keyboard you are using press either Êl!
or
A LT
Clear)
'
8. On a blank screen type either 63E1EIEII (zero, zero) for 05l!E3EI!i (zero. zero).
9.
aurces
Press
or
Intormatian
H D 8 4 C R I M I N A L H I S TO RY
1. From the menu screen type:

2.
Press

HD84
CRIMINAL HISTORY INQUIRY
TRANSMIT KEY
REQUESTOR
NAME;
FIRST
LAST
RACE
PRINTER ID
CHANGE PRINTER?
F1 = HELP F7 = LEADS RESPONSES F8 = PRINT F12 = EXIT

REQUEST WAS SENT TO LEADS
3. Enter the following information
Beat/Star The beat or star number of the person making the inquiry
Requestor (your name)
Subject's Name: Last First
Subject's Sex: [M] for male and [F] for female
Subject's Race [W] for white, [B] for black and [U] for unknown
(These are the only three acceptable race codes)

Subject's DOB (dd mmm yy)
Subject's social security number (if available)

Leave SID, FBI, and MNU number fields blank
indicates that the field is required for a search
4.
Press
To view the responses on screen press and use to scroll forward through the
pages.
Sources ot In.fort9acxon
iiSSI ssajd 'I
:u3ai9s leuiBuo eq; o) lumaj oi
'Sujûud u| pa;s3ja;u| aje
noA a5ed qaea jo; suaajos ag) MaiA noA se uoipuiv uaajos }U|Jd ag; asp
isasuodsaj }uud oj. *9

saSed
agj u5nojgj nojos o} asn puB ssajd uaajos uo sasuodsaj agj mbia oi -p
sasuodsaj agj peaj oj 5u}Ajj ajoâq ajnuim i, jseai ;b jibaa x
'uaajos ag; ;o jaujoo igfiu
monoq agi u\ sai 99s ihm noA *saV31 pstumaj ajB sasuodsaj agi sv 'Z
..spaa"! o; luas asanbej.. psaj ijim uaajos p qa; mowog i.
sasNOdsa^
MBIA
INTERPRETING NAME CHECK RESPONSES
You may receive the followmc informauon when making a name check inquiry:
1 . I l l i n o i s S t a t e B u r e a u o f I d e n t i fi c a t i o n N u m b e r
This number wiil only "hit" if you have entered the exact match (day.
month, and year) for the date of birth.
V l " 111 [ " i - i
This number wiil only "hif if you have entered the exact match (day.
month, and year) for the date of birth.
3.
FBI
Number
To receive this number you must match the exact day and month birth,
however the year of birth will search 5 years up and 5 years down from
the year you entered.
4. m Multl-State record number(s) - To receive this number you must match the
exact day and month of birth, however the year of birth will search 5 years up
and 5 years down from the year you entered.
5. Social Security Number(s}
6. Alias names and dates of birth
7. Caution Indicators:
Parole, sex offender registration
8. Outstanding LEADS and NCIC warrants

9. Previous arrest summary
10. Last arresting agency
11. Physical descriptors (hgt, wgt. hair, eye)
Sources
Informacion
18
u o t a c u a i
?o
sasjno?
'sa6ed
am liBnojgj jjojos o} asn pue ssajd uaajos uo sasuodsaj aii) MaiA oi

'sasuodsaj aq; peaj o; 5ufAj) ajoâq a^nuiuu auo iseai )|eM
'uaajos aq; p jaiuoo ;q6u
LUO))oq aq^ u) .SQltt 99s II|M noA *saV31 pauinâj aje sasuodsaj aq) sv
itaiigl ssajcj
(Z99W3ni) aiduiBxa jo^ -jaqiunu aq) Aq paMOHOj n qis .

'aujeu jnoA 6uua;ua pjeSajsip *saop)! j| ';uauju6isse
;o ûn jiaq) Moqs Apeajfe Aeiu piai^ siqi *aujos JOj (aujeu jnoA)
(aiueu jnoA) ba^.
Ajmbui aq; Bupieiu uosjad aq; ;o jaqiunu je;s jo ;eaq aqi je;sA5a8*
:uoi;Bmjo;ui 6uimo|)o; aq; Ja;ug
31
SOVHl
0 11 N 3 S
SVM
lS3n03d
11 X 3 = Z i d I N W d = 8 d S 3 S N Q d S 3 d S a V 3 1 = I d c T S H = I d
^H31Nldd39NVH0
01 HBlNidd
31V1S
3S0ddnd
A 3 X l l W S N Va i
avis/iv3a
AdinoNi ad003a ivNiwido
S8GH
rjaadda him uaajos Suimomoj aqjL
iiHayal ssaj^j *3
clA; uaajos nuaiu aui luojj 1,
aujii aujBs aq; ;e p.\Q^ pue #ais 9q; JSiue iouubo noA,
a^003d IVNIIAllÔ gSQH
H085 FBt/ni CRIMINAL RECORD
1. From the Menu screen type

2.
Press
The following screen wlii appear:

IRIMINAL RECORD INQUIRY
HD85
B E AT / S TA R
TRANSMIT KEY
PURPOSE C
S TAT E
CHANGE PRINTER?
PRINTER ID
FIsHELP F7 = LEADS RIESPONSES F8 = PRINT F12seXIT
REQUEST
WAS
SENT
TO
LEADS
LDS
3. Enter the following information

*Beat/Star The beat or star number of the person making the inquiry
Req (your name)
ATN (your name) for some this field may already show their unit of
assignment. If it does, disregard entering your name.
*FB1#
4. Press (SiSij
5. As the responses are returned from LEADS, you will see "LDS" in (be bottom
right comer of the screen.
6. Walt at least one minute before trying to read the responses,
m responses will automatically follow the FBI sheet.
^NOTE: At times you may receive an FBI or in record in which the arrest data is
not in chronological order. However, you will receive the entire record.
H D 9 0 V E H I C L E T I T L E m E G I S T R AT I O N
This screen is used to inquire on motor vehicle registration for vehicle title and/or
registration.
1. From the menu screen type

2.
Press

HD90
V E H I C L E T I T L E / R E G I S T R AT I O N
B E AT / S TA R 0 4 4
MAKE
TRANSMIT KEY PKAELR04Ga LZTZ
STYLE
YEAR
F1 = HELP F7 = LEADS RESPONSES F12 = EXIT

REQUEST WAS SENT TO LEADS
License number
License type; PC for passenger car is assumed if the

field Is left blank
License State Must be a valid code. IL is assumed if
the field is left blank
LIY
License year of expiration
VIN
Vehicle ID number
Make/Style
Vehicle make and style
Ye a r
Ve h i c l e Ye a r
Enter the plate number. For Illinois, only LIC is required. The following is
assumed by can be over typed: LIS = IL, do not use LIY unless you are sure of
the year of the expiration.
Enter the VIN.
^sources
o:
u o Ts c u u o ; ; : ]
966:
;o
sassnos
ilHiUlM SSeJd '

uaejos >|UB|q e UQ *3
U09JOS y{ue\q e ib bjb noA luun ssaJd oi anuquoQ i.
ddOOOl
-asodind paAiSs SAeg Aag^ uaijM spjooaj jaded ne
Aoj^sap pue sauinbui jnoA 5uj}a)duJ03 jaê o) ajns ac aseay

'SJnoq ootÔ OJ 001-0 SAepxiapg uo aoueuajuieuj
aii^ jo; aoiAjas ;o jno ua>|B; aje suoijeonddv Ajo;s!H ibuiujuo nv
(sauo;s!H ibuiujuo) aujii umoq jajndiuoo painDapos :saV31

(xBd) e9K' (nag) ggu-Z 'liun aiepdn luejsui s uoijoas
uopBogpuapi api ui /^np uo ;sA|buv Ajojsih ibuiujuo ap) iieo Abuj
noA *uoi;BOj|ddB /Vinbui ajo;s|L| ibuiujuo aip Sufsn ui aoueisisse joj 'dlBH
saioN
iviosds
OOdI
sd3ai/\inN
jeadde him uaajos 6uimo||oi i

Plan auiBN AeidsiQ jaiug am ui
liiiiiiiS
nN3w AaLN3 daoo3a iS3aav SWSISAS VIVO nN3l^ All^nD3S SQHOOaH I lN3ai nN3n NOtlVVVHOdNi NV10INH031ONIXOOBIVHINBO HNBl^ adOD32d 9NIXOOS lVdlN33 nN31^1VH3N39aU0DaH1VNil/ÎH0 nN3l/VH3aH0dQ18 ~
nN3w svnv 3ivacinaNVQavô3nN3vv3nDXdOMdvvai nN3w odooaa NoiivoidiiNaai -
9 0 a i < = = = 3 W V N AV l d S l Q d 3 1 N 3
nN3W W3J.SAS NIVW SQdOOad / NOlIVOIdllNaOl
JBaddB iijM uaajas Suimoho; aq; puB sdAj uaajos >iuB|q b uq * I,

:MO!sq sdajs aq; mo|io| luajsAs aq; oiuo 6ui66o| Ja)^v
jaqiunN ue JO^ qojeas
suaajos Ajmbui lejauao 90^1
Enter the required information on the IR60 screen and press (^51^ "he
system will then search for an IR number that matches the information on the IR60
screen. The iR65 screen wiil then be displayed. If an IR number exists it will appear in
the first column. If an IR number does not exist the IR number field will be blank. The
first row will display your search criteria and the iast row will display the IR number, last
name, first name. Ml, race, date of birth, and stop.
IR67 CB list for selected IR^Number

IR67 searches for ail CB numbers related to a specific IR number.
1. Press Û! or until the cursor is blinking in the upper left corner of
the screen.
2.
3.
Type r m T i s m
Press

LIST ALL CB'S FOR A SELECTED IR-NUMBER
D AT E :
FROM THE CB-MASTER FILE
FUNCTION
TIME:
MSG~> ENTER IR NUMBER
ENTER THE IR NUMBER OF THE PERSON YOU WANT TO SEE CB SUMMARY:

NAME:
D AT E / T I M E
ECB-NO
L
UNIT
ARST
UNIT
DET
CRIME
CODE
DESCRIPTION
P R T S R E C P H O T O S TAT
IN IDENT CODE
3. Enter the IR number
RESULT: All CB numbers related to that IR number should be displayed.
^ . fi S T
annr
6 Z
a s u a TO TA
oxasaooc
ssaicj
grarag ;adA) uaajos >|UB|q b uq 'Z

uaajos >iuBiq b ^b ajB noA nûn ^ ssajd oi anuûoQ i
d d o o o n
TviiNVMi Hasn MaisAs xsa^Hv
UT9JSAS U0I}1?IILI0jnj
spj033^ A-io}sijj pirninj3
To Log on to the Chris System:

CHRIS
Put the cursor over the start button located in the lower left comer and
PtogrAms
' it? I F^vofket
press the left mouse button. A screen similar to the one on the left will
appear. Highlight the Chris Icon and click the left mouse button.
Qocumerte
Setthgs
Find
^Hdp
^ fiurv-
^ LogOffPdogktSiop^
(Cjckheretobe^l
^surt i g ^ 23
The next screen that will appear is the User Name and Password logon screen. The first time that
you use CHRIS use your PC# for both the user name and password. With the left mouse button
click on the Connect Button.
Logon
Username:
Password;
Database:
Connect
Cancel
If you are a first time user it is HIGHLY RECOMMENDED that you change your password
from your PC LOGON ID number twice to your PC number and a secure password. To change
the password click on the reset password button. The screen will ask for your original password
(your PC#) and then the new password twice. Click on change password. If done correctly it
will inform you that the password is reset, and return you to the original CHRIS Main Menu.
Pg. 1
U33J3S JO Uiouoq UOUTiq ^^pJOMSSEJ 3Streq3 UO -S[Ol\^

xoq ^^pjoMSSB(j uiiyuo3 ui pjOMSSBd msu scUja-^
xoq ^^pJOM.ssBj AV3M UI pJOAVSSEd M3U adX^
xoq .^pJOMSSEj pio UI pJOMSSBd p[0 adXx
xog auiBjq i3sn u* JcaddE pjnoqs auiEu jasn

j pooso 1 pjOASss J
japejeqo BMd|v ue qjiM iaviS ISflW pJOMssed
'jnoMSSB^ unpioo
aiOMScs^
MN
moMnsd
no
litiiiinurii rBUBN'inn
OMX dais
pioMsrd iKay
-'1
pjoMSSBj 9nBq3 ox
vt
CHRIS INQUIRY
ACCESS
ALPHA
NAME CHECK IR#/CB= QUERY
OVERVIEW
The purpose of this training bulletin is to briefly identify what CHRIS provides, how CHRIS differs from the
cioTRit system, and to assist the user in navigating through the system
DEFINITION
WktttisCHBISi
The Criminai History Records Information System (CHRIS) is an enterprise criminai infonnatfon solution
for the Chicago Police Depanmem. This system wUI store and verify the data at the source, in Phase lA,
all sworn petsouuei wil be able to udim CHRIS to access crinnoaihBtbiy infennarir^ (CB#s).
CHRIS âsfnmtkeamm system.
Current criminai history inrotmaiion is stored in the Mafflfiame Coinputer System. Entry ofdata into that
system is dependent upon data avaiiabiiity. Rettievai of that infoimation is NOT in real time fafmar
CHRIS appiication provides fortailingdataentry andavaiiabiitvof real time data, ThepSiary
benefit is that oininai history infotmatton is available the moment it is entered into the system.
All cutrent criminai history infoimadon was converted into CHRIS. Mew criminai history infflntTaTion wil
become a part of CHRIS at the time of entry.
WHA-ÎS AVAOABLE?
The system is made up of four basic user components:

1. LOGON Screen
2. CHRIS Main Menu
3.AiiestMentt
4. Name Check Screen
Wttbin the name check screen art six suihcomponents:

1. Type of name check
2. Offender demographic infoimation
3. Addhmnai tnfimiiation for juvenile name check
4. Infinte name check
5. Sevdi criteria / results of name check inquiry

6. Ms Report indicator
SYSTEM NAVIGATXON
Navigatioa is achieved through the use of the mouse.

LOGON PROCEDURES
A computer ICON
is shown on the computer screen which allows access to CHRIS.
The CHRIS ICON is aoivaied by using the mouse pointer to the ICON and clicking the left mouse button.
Pg 3
Anyone with the intent on using CHRIS must nave and use his or her user name ana cassword.
At tne LOGON screen the user wni point the mouse pointer at user name and ciick the ieh mouse button. This acnon
proauces a cursor which allows cne user to enter his or her LOGON/USER NAME ID. 'J:on successiul enny, the user
will, using the down arrow on the computer kcyboani. advance to the P.ASSV/ORD Box. Tnis action produces a cursor
which allows the user to enter his or her PASSWORD. Move the mouse pointer over the CONNECT Box and ciick the
left mouse button.
ACCESS TO CHRIS
The soeen wtU change to the CHRIS MAIN MENU ScieezL
Jill Menu
Pg 4
S '^d
uaaias ^3H3 3JWN ^Bjdsip jjiM maisXs oiy.
monnq asnom aqj
pne uosnq ^3lO HIWN Jmo japnod sip oomsod puv *iDod asnooi aip 8msn r^^'jTTTgTTT qjoms
*nKHK isa^niv ip Xsfdsip him msisXs sqi
uoanq
ssnoiu aip 5(3ip dub uoonq iSJiTHV Jsao jaiuiod sip uonisod jmav 'JSJinod ssnoia sqj gu!sn'*squiii luoMg
9Sd
*sai}ii]qeas3 tpisas ssseajaui papiAOjd uomuuojui cuaiUD
uajEas aiom aqi 'jaAaMO}-j (aiuo atiiEU iSBp uoiicuuojui atudeiSouiapjoitinouiciciuitnu] e sannbaj ruaun tpieas aiLL
sa^naiDOHd 5ID3HD HWVK
(sa)xoqpa833psai|)th jBddinuA3ueni3p9ipv nasnq asnom âf aip
xana pro pasDMv :p3i|3 ameo vqdfc jo SfUi aqi SoMqioj xoq aip jsao jai^ 9ip uomsod *iinod asnom sip Wn
xaaniOssntvaTiBomty'xsaiajsimrswoAnr
,
j:uss3X)voiNouvzaoainyaitvBrmn3NNOSBdN(miaaamojiiTNO-
. . l i ^ n l i a H Y N s y n y a N v x m n ' d v a a a o j o i s ' x a a n ' d ' s a a i a j J o x a s ^ Ta a l i
Wa a t o a u i E N
A-Sd
fl.-. "aiinq3tnomai3qi:pn3pnEnoBnq.30HH33WVNaiVllim.
aqi J3A0 jajmod a^m aqi nopuod monsnuojin aiqe;nAf p Suuana g^jy
"pJBpizEis auaso ipijpy nnzopTppE ne saztjpn ilbbb ipjcas apiBAnf
*pjeoqXs3f dp} 00 /9:f qn aip 2uui|pii pasncApe si pjsg naea mt paae^d Xna;3o{ si mass aip no ppi; ipo?
'(uounq asnom ;j3f aip pzz laaii ain uo jaiinod asnom atp Sutuomsod Xc
aoioip ttauoa sip josps xaXBjdsip uopouuojtn aqi may uoanq asnaz; aai aip saip pnc (xoq aqi oi joaoBipB) molx
UMop aqj 03 4931000 asnom oin uonisod ||)av jasn aqj uonauupjin paj:ap aip Suuaiua ui jasn am isissb qaiUM saxoa
UAVOp dojp aABq sp]3 assi': - uonoajip jaansyaonjyxas joj idaoxa) jza::: .ssuBjq 9in in ny. are uaaas aip uo sauius jiy
The system will dispiay the resmts of a name check run based on the demograpnic sear cnmna entered on the name
check sci-een.
CHITSSIjL
Offesdtr
Luc
ffaac;
liiirng
First SaaMZ GIOBSf
Birth Aace: i5-JiB-70

SSI:
Su:
BlI:
State:
Street Bo:
Scritt Oirietiaa:
Street leu:
CUDDin Q7F1BDI2 IBIOmiZQB
C81
fl m
BznE
oui
ssb
our/srm
see
The user nay iffint a copy of the inquiry by poinnng the mouse pointer over the 'Prim
Report'buncm and dick the left mouse bumm.
To tninate another name check, the user will position the mouse poincer over the NEW
NewQueqr
QUERY* button and click the left mouse button.
To exit from the NAME CHECK screen, position the mouse pointer over the "X** on the far right top
comer of the screen and click the left mouse bunon.
Pg.8
TO PRINT THE ARREST REPORT \yOTE. POST Phase i A Arrests Only]
Successnii accuisition will advance to the airest menu. The user
wiil :hen position the mouse pomter to the ccx enmiea "PRINT ! Enilt AlTSSt'RCDOrt
ARREST REPORT and click the left mouse cuaon. i "
This action produces a screen which requires the user to eticer the CB# obtained in the inquiry.
-JDlxtl
Key enter the CB# tn the box entxtied 'Trackm^ Number' and positioa the mouse pointer to the box eniitied 'Run
Report' and dick the left mouse btioon.
Thesyston will display on the screen the AJiest report associated with that CB^. It must be noted that this function is
oniy available for Aiiests enmed after CHRIS Phase lA RoU-oul CHRIS will, however, disoiay CB^sot Arrests prior
:o Phase lA RoU-oul These Arrest reports can be obtamed by contacting via PAX NUMBER the identitlcauon for a
readout and or copy of the associated repoFL
To print the arrest report the user wiU point the screen monitor arrow to the box located in the upper nght comer entitled
' PRINT and dick the left mouse buaon.
Upon completion of the Arrest report print process, the user can return to the name check scrveji by pointing the mouse
pointer to the upper right hand comer and posmoning the cursor to the "X" and clicking the left mouse button.
i J i i
This action will rcnim the user to the arrest menu. Double clicking on the box entitled 'HXIT' -vui exit the CHRIS
application.
01 3d
ir>
l - H
JvCj
O
( B
C
o^
-c
0
J - >
t 3
3
i C
1
m
CM
(0
0
3
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fa]
a :
ll od
JONES, DOW
25-rEB-1970
jotii:;:, joe
20!nR3917
JDJ/TI.
7-JIIL-1951
M O O W n E I . M O M T AV C H I C A G O 11 .
JONES, SAM
BLACK
1200 W I.AWnF.NCE AV CHICAGO IL 60606
0 4 - M AY- 1 9 7 0
CAIOOOI/n.
ei "d
Ill
I.IIC
C7j9i.=iiia
viTiaiuii
icii#
vcan.
You can't connect to tke r.srvork.
You can't rememter your ?C numker.

You can't rememker your rsssword.
You knd a ckarge tkat is nox in tke ckarge takle.

Youkave an o&cer witk a star numker tkat is not in tke system.
You see an incorrect geo-cooe.
You kavB a gang tkat isn t in tke gang takle.

Your Mugskot system isn i working.
Your DBI mackine isn't working.
C a l l t h e I d e n t i fi o t i o n S e c d o n a t P a x 0 5 7 5 I f :
You don't kave a criminal kistory tkat skould kave keen sent to you.
Tke Diisoner is in custodv.
Tke prisoner is not in cusiody.

4
You need to expedite tke resiilts or a kngerprint ckeck.
You kave a prisoner in your lockup tkat you want to gercleared

You need to kave a ckarse modified (upgraded or downgraded).
\ ou kave two IR numkers ror tke same CB.
You have two different nciures for tke same IR.
. ou nave a prisoner in your iocrud wno aoesn t appear cn \'our arrest worK
1
j u e u e .
14
O f fi c e o f P r o f e s s i o n a l S t a n d a r d s S t a n d a r d O p e r a t i n g P r o c e d u r e s M a n u a l
EXTRAORDINARY OCCURRENCES rE.O.s)
<}in Cn dr\^
Cclcc^'învolving a
I. An Extraordinary Occurrence (E.O.) is an unusual or extraordinary incident
detainee in the lockup. As indicated in Department Special Order 93-4, the Office of
Professional Standards is responsible for conducting comprehensive, independent
investigations of all occurrences of attempted or actual suicide or other death taking place
in a lockup. OPS is responsible for reviewing for completeness, the forms, reports and
statements received concerning a death or serious injury occurring in a lockup facility.
OPS also conducts preliminary investigations of the death of any person while in police
custody regardless of where the death occurs. These 'T)eath in Custody** incidents are
also initially classified as an E.O. when there is no allegation of misconduct.
A. The following procedures will be followed when an individual commits or
attempts to commit suicide while in a police department lockup facility:

1. When OPS is notified that an individual has attempted or actually
committed suicide while in a lockup facility, an Extraordinary Occurrence
(E.O.) number will be assigned to the incident.
a. E.O. cases will be numbered consecutively starting with the current
year, followed by the next E.O. number, i.e. E.0.#00-01, E.0.#0002, E.0.#00-03, etc.
2. The Chief Administrator and Chief Investigator will be notified

immediately of all suicides and death in custody incidents. At the
direction of the Chief Investigator, investigators on duty and/or members
of the MIRT will respond immediately to conduct a preliminary
investigation. The responding investigator(s) will:
a. Respond to the lockup facility and inspect the cell where the
incident occurred.
b. Draw a diagram of the lockup facility and the placement of the

cells and the location of the cell in question relative to other ceils
and the lockup keeper*s station, noting anything of particular

interest.f5^^ sample)
c. In cases of suicide where the body is still on the scene, look for
any visible injuries and ensure that an Evidence Technician takes
photogrs^hs.
d. Conduct interviews of the prisoners in the lockup facility at the

time of the incident.
Extraordinary Occurrences
Page 1 of 7
Office of Professional Standards Standard Operating Procedures Mannat
B. In some cases, the death of an individual may occur during an arrest, after an
arrestee has been placed in the transport vehicle en route to the district station, or
while being processed in the district station prior to being placed in the lockup.
These preliminary investigations shall consist of the following:
1. Respond to the location of the incident.
2. If the death occurred during the arrest inside a residence, interview any
person who may have been in the home.
3. If the death occurred on the street, conduct a canvass and interview

witnesses.
4- Search for physical evidence and determine what physical evidence has '
been recovered and by whom.
5. View and examine the location where the death occurred. Where
appropriate, request to have the scene photographed and processed for

physical evidence.
6. Obtain all available Department reports
7. Ensure that all provisions of General Order 88-11 and Special Order 93-4
are followed.
C. In suicides or any death in custody investigation, the investigator will contact the
Office of the Medical Examiner to make arrangements to be present during the

postmortem examination and conduct an interview of the pathologist. Prepare a
report to the attention of the Chief Administrator reporting the results of the
pathological examination and the interview of the Medical Examiner regarding

the cause of death, if known.
1. The investigator assigned to an E.O. investigation where the person is

deceased will send a letter to the nearest relative both by registered and
regular mail. (See sample letter) Copies of the letter along with a copy of
the retumed registered receipt will be made attachments in the
investigative file.
D. Upon completion of the preliminary investigation, the investigator will submit a
To/From Report detailing the conduct of the investigation and its results along
with copies of all Department reports available to the Chief Administrator and
Chief Investigator before completing his/her tour of duty (See sample format).
Page 3 of 7
E. If the preliminary investigation reveals that lockup procedures were adhered to

and there is no evidence 'of misconduct, the E.O. number will be closed indicating
no wrongdoing or suspected violations by any Department member. (See sample

format) In addition to the preliminary reports mentioned above, the completed
case file will also contain the following reports:
1. Supplementary Case Report from the Detective Division

2. Witness Reports
3. Medical Examiner's Postmortem Report and/or hospital medical reports

4. Photographs
5. Departmental reports from involved/assigned personnel.
F. When, at anytime, the preliminary investigation of a suicide, attempt suicide or
death in custody, reve^ possible violations of Department Rules and Regulations

or General Orders or if an allegation of misconduct is reported, the investigator or
his/her .st^jemsor will bfiTig it to fee attentisri of fee Chief Adnamistrator. The
Chief Administrator will determine whethw the E.O. will be converted and
investigated under a Complaint Register Number.
1. The E.O. number will then be closed as a conversion and the investigation
will continue as a C.R. number investigation in accordance with the

General Order on Complaint and Disciplinary Procedures. (See sample
format)
Page 4 of 7
S A M P L E F O R M AT - C L O S I N G O F E . O . ( N O M I S C O N D U C T
Date__
E.O.#
TO:
Chief
Administrator
FROM:
Investigator
Badge
SUBJECT: Extraordinary Occurrence #

Name:
Location of Incident:
Date/Time:
E V I D E N C E / AT TA C H M E N T S :
(List all evidence/attachments by number)
FACTS:
(Give a brief synopsis of the facts)
SUMMARY OF EVIDENCE:
(Summarize the evidence/attachments)
CONCLUSION:
(Give a brief conclusion of the summary indicating no wrongdoing or suspected violations by

any Department members)
Date Initiated:
Date Closed:
Elapsed Time:
OPS Investigator
APPROVED:
OPS Supervisor
Page 6 of 7
Acailniscrators,
O f fi c e
of
Prafasslonai
Standards
'
lavescigacor III, Irma^NoLLaa, Star #21

Office of Professional'standards
E.O. #89-63 - DEATH INVESTIGATION OF PRISONER IN LOCKUP, CELL #4,

023RD DISTRICT STATION, ON 15 AUGUST 1989, AT 1545 HOURS
SKETCH OF LOCKUP FACILITY (NOT TO SCALE)
03-3 RD Distfiictj_
pp.0 CBS'S I fiGftRcR
5
?
11 3 0 S . W a b a s h , S u i t e 4 0 0
Chicago, IL 60605
1312)747-5496
Callle L. Baird, Chief Administrator
f
DATE
The Family of Mr. John Doe

332 West Wacker Driver

REFERENCE: E.G.#
Dear Sir or Madam:
The Office of Professional Standards is conducting an investigation into the death

of John Doe while in police custody.
The cooperation of the public is vital to the Chicago Police Department. The policy
of the department is to conduct an iimhâte and thorough investigafion whenever a citizen dies
wliilc in the custody of the Chicago Police Department. Therefore, we ask for the cooperation of
any person who has knowledge of the incident which may involve making a statement or testifying
at a hearing. Should you have any information concerning the incident, please contact the Office
of Professional Standards, we are open 24 hours a day, 7 days a week. Our telephone number is
(312)747-6307.
Please be assured that this office will conduct a thorough investigation with a view
at arriving at a proper and just conclusion.
Very truly yours.
CallieL. Baird
Chief Administrator
' O O K U P / L O C K U P K E E P E R S
i Tc o
eiHccnvcs
Cvwral Orders: PreoMStno Prsora Uhdr Dapariaani Conirell PreeMaing
Oaciaaaad Paraonai Xnwaniory Systea For Proporiy Takan inio Cuaiody.

Oapartaant Spaoial Ordar: Lootagy Standards.
I.
G a n a r a l O r d a r 6 2 - 11
PURPOSE
This ordars
A. dafinas lockup* lookup fcaopar* daianiion aidaa and atrip aaaroh.

S. dafinaa iha dutiaa of iha ledop Icaapar.
C. eontinuaa oaiabliaiiad procaduraa ralatang to arraatoa aoraaning* aadical faeility rafarral and apaeial
o n i t o r i n g r a q u i r a o a n t a .
n. 0EF1IIXTX0N8
A. Lookup - tft araa an a Oapartaant ahioh is sat asida for tlia ousted and proeassing of
arraataas. Zt U sat apart froa tha rast of tha faeility fay a staal bar door.
B. Leeki^ kaapar - a aworn aaakar dasicpwtad by tha aatoh coaandsr who is raaponaibla for coaplatlng tha
booking proeass* aaintaining saeurity and providing for tha aall haing of arraataas ahila in a Oapart
aant lookup.
C. Datantion aida - a eivilian aidiai aha* laidbr tha uparvioion of tha lookup koapor* assists an tha oara
and proeassing of ariasiaJ persons.
0. Strip aaaroh - having an arrastad parsons rooMo or arranga aoaa or all of his or har elething so as to
perait a visual inspaotion of tha ganitala* buttocks* anus* faaala braasts or widargsmants of au^
i. OUTZES
rohing Arras
1. Looki^ porso
eondaetadby
^^faaaatotaly Mordi
itaa brouidtt into tha lockup.
2. Strip saarohas Mill ba eonduetad in snBinrdanaa nith tha provisions of tha Oapartaant diraetiva
antitlad *Prooassing Parsons Mar Oipai taani Control.**
3. Arraataas Mill also ba scannad Mith a natal dataeting davieo to anaura against eoneaalaant af
ona not diacovarad in tha initial aaaroh.
MITEx At tho start of thair tour of cfcaty* Oapoi laaiil aaafaora saoivtod to lockup duty Mall taat
tho Motal datootiiv davioa to onaura timt it U in prspar Marking ordar.
4. All aoniosf voluablao* liîtaro* aotehas* aadioatiom and/dr itoMS Mhich eould ba uaad to affaet m%
ascapa* causa an injury to tho arraatoa or athar par sons datainad in tha loekis>* or uaad to dafaoo
or doMge tha loeki^ faeility Mill ba takan froa tha arraaiaa and proaptly invantoriad as spprspriata. Either snîtaaiasd Paraonai Propsity Rooaipt CCPD*11.S02I* or Copy No. 4 IGraonl of tho Prop
erty Invontory (CPD-94.5231 as appropriata* Mill ba itsuod to tha arrootaa. Exoopt nerwvi-
dnutiary bulk itaao in the poosassion af wn arrootaa ahioh Msra invsntoiiad on tha Propai ly Invonto
ry by tha laoovai ing/arraoting offioer* die invsntoriad paiconal propsrty Mill ba rsntTSQaii in ei
ther a largo or oaall unnad paly Paroonal Property Enualopelsl* dapondsng on tho oiao vid oaoiait
of an arraafaa'a paraonai property.
NOTES An orraotaa'a shnalanai* tie* bolt* aufflar* or anything that nmild obviously-ba used as a
ligstura trill ba takan free hia/hsr ipen on^ to ths leokip oral tliM itM ba saeurad by ussng Hmilo Shippinf| Togs inniili^ Cods No. 23-9122-42041 or City of Chicooo
mter-napsi tit omalopes CRS 10121. Tho mno of tha arrastae and his/hor Control BodUng
fC.B. I rsafiai Mill ba antarad on tha Nsnila Shipping Tag or City of Chtano Tn^sr nnm Iomi
tal onwalopa. These iton Mhioh have a Ibaitod volua naad not bo invantoriad* hoMovar*
thoy Mill ba ratumad to tha arraaiaa tdMn ha is lot to bail or troiupurtod to ceur^.
5. Personal property Mill iwMally be raturwad to an arrootaa at the tiao ho is lot to bail or trmportad to eaia>t. HoMowsr* porsonsl property iisMntoriod on a Personal Proporty Rooaipt Mhidi omsnot ba ratumad I for rossons of safety or saourityl ot tho tiaa tho arrastae is transpertad to
eourt Mill bo ratainad in tha r aspens ibis Dapsi bsMit asit for 4B hours froa ttw data and tim Nm
arrastae is first raoaivod an tha datontioa faoili^ (lockup fauildirml. IBn tho 4B hours hove
alapsod and tha arraatoa as no longar an Oaf mi laanl euatody* iha leekip kaapai er datantion aida on
wiih -tt* proeadurm mml forih in ih eaoBrttl Ordnr antitlpd* "Inventory Syton For Proporty TOKon
I n t o C v a t o d y. "
MOTE: In too ovoni too lodop koopor or dotoniion oido eamot eoiiploto too invwtory iiwiofort
too on duty dook sorvMt lor Control Ootontion Soetion ouporvioorl wxll dooionoto o oortMr
to porforo toio fwieiion.
B. Serooning of Arrootoos
Iho lockup koopor mIUx
1. ioModiatoly conduct visuol obsorvotion and an intarvioM of all arraataaa brmpht into too lîp
and rooord his cbarvationa/findine on tha Roooiving Serooning Raoord for Ai raataa to bo Hold-in
Leekip ICPD-U.522I in order to dotoraina tha arraaiaa*o auitability for confiraaant.
2. bo guidad by tha inatruotiona aa notad in Buidalinaa For Oicpoaitian of Arraataaa ICPO-ll.SESI tdian
ecoploting tha Roooiving Serooning Rocord for Arraataa to bo Hold in Lookup.
X. oaaplato tha Spaoial Diapoaition Saetien of tha Raaaiving Seraaning Raaord for Arraataa to ba HaU
in Lockip Mhan an individual arraataa ia rofarrad out for a aadieal aMaaination or ia to ba acnit o r a d i n t h a l o d o p f a o i l i t y.
A. aipi tha Roooiving Seraanitp Raoord Fdr Arraataaa To Ba Hold Xh Lookip in tha Lodop Kaopar'a 8iptura box.
5. atapla tha coaplatad Roooiving Seraaning Raoord For Arraataa To Ba Hold in Lockup to tha rawaraa
aida of tha Diatriot Raoord Copy IbuffI of tha Arraat Report CCPD-1I.A20I.
A. anaura "that m% Arraataa Mieal Claoranoa Raport fCPD-11.8Rl ia prepared for aaoh arraataa raf a r r a d t o a a a d i e a l f a c i l i t y.
C. Faading of Arraataaa
1. Tha napai taaiii aUl provide tha naoaioory food for tha faading of paraona in euatod/. Arraataaa
jdJl not ba .aUaaod SekJiaMe awy ld toot la-not ooapUod by too BapMtoant. liaMtip iTfiPirp ifill
aalntoin an aoeurato raoord of arraataaa fad on tha Locktp Kaapara HOflthly FBod Raoord ICFD-SB.AUI.
2. Arraataaa in cub tody wiU ba fad throe tinea a day at the approuito tiaa for braakfaat. Imh and
C K U f W W Te
S. Arraataaa arriving after thaea tinea aill ba fad aftar they ara proeaaaad and only apon thair reC|UBSia
D. Siok Arraataaa
1. Arraataaa will not ba allowad to knap draga or nndientloni with thon whiln in ouatody. Ifiaea will
ba taken and antorad on a Peraonal Property Raeaipt* a oopy of nhich will ba givan to tha arraataa.
2. If an arraataa atotaa that ha haa a naad for aadioation and haa tha aadinatien with hia ha will ba
taken to tip naaraat nodical faoility (ppravad by tha Ppiai laaiit of Haaltol for awBimtm and
inatruetifona fraa a opdical dootor on tha Japanning of tha aadieation. Thaaa inatruetiona will ba
raoordad on tha Arraataa Hadieal Claaranoa Raport and will bat
a. obtained in writing and aipwd by tha awaaining dootori
b. tha faoaia for any nadioationa to ba taken by the arraataa while in Oapartaant euatodyi
e. ataplod to the Diatriot Raoord Copy of tha individuBl'a Arraat Report.
X. Mian an arraataa ia found to ba aiok or injuradt tha loeittp kaapar will ianadiataly notify the dnk
aargaant and tha watoh eoMandart avan if tha arraatoa'a oonditton appaara to have bam ouaad by
intexication. Tha watch ooanandar will aaka tha daoiaion on lAothar the arraataa rapnraa aadieal
attantion. If ti arraataa U hoapitoliaadt tha watdh niaaiiiiilai wiU noHfy toorationa rum mil
togardlaea wllhaf or not o guard detail ia raquaatod.
a. If an arraataa ia taken out of tha lodttp for aadieal liaalnait* thia will te notad m tha back of
tip Court Tanjaoiiirrainainl Raoord Copy, md tha Dtotriot Raoord Copy of tha Arraat Raport. In
addition, the Arraataa Nodioal Claaranoa Rpnrt wiU ba ooaplatad fay tha lookip kaapar.
S. Undm no oirotantpioea will an inooharont or onoonwiouo arraataa bo plaoad. or ba allowad to ranain. in a call without aadieal tiaa leant.
E. Diooaiod Arraataaa
If a dbath ooeura in a Dopartoant lookip faeUity. tha lookip kaapar wiU imadiatoly notify tha on
duty watoh i iianiiiifir who wiU anaura that aU laipiiiad notificationa ara nado.
1. Tha lookip kaapar Willi
i m fi
Ts r v x
vsa
NOTE: Extreee'eere Mill Im MMBreiscd to prMwnt injurias whan ihs Brrestee iw rvlnsBd froa
hanging position.
b. notify tho Offieo of tho Modical Cxsainsr and ooiply nith all of ttia instruotiens raoaivad.
e. provida a listing of all arrastaas and Dapartaant parsonral in tha lodop faoility at tha tiaa
of fha daafh to tha Hadical Exaainar'a rapmsahtativa.
d. ansura that tha nomal prooasaing of all othar arras taas is not laviaoassarily dalayad Ci.a.
lat to bond* sant to eourti ate. 1.
coaplata all raquirad reports.
Zm "Thm Match eaaasndar Mill ansura that all visible injuries which nay hava baan csusad and/or aotions
ttmiim tha dacaasad frea tha lodop era noted in tha praliaimry inwastigs*
S. Sâdral parsomal Mill:
a. aMmiw caution in ronoving a dscaasad arrastaa frca a call to ansura that tha bo^ is net
sUijactad to additionsl post aoi tan injuries*
ifdtaastar
decaasad
has (disastarhagl.
baan pronotaioad dsad in tha oalli plaea tha body in a rufabariaad cippsrad
poueh
N** tratehar straps to saeura tha body on tha stratehar prior to raaovsng tha daoaasad froa
tha call to pi awanl additional injuries to tha body.
' transpoi t- tha daoaasad arrastaa aa diractad by tha raprasantativa of tha Medical EMMinar*s
Offaoa.
a. Math tha applicable provisions of tho gsparlaaiit diraetiva entitled "Praoassaiw nonasisil
Cmral Rasponsabilitias
Lccki^ ttaspois still be in charge of all arrostaos dalisarad into their custc^. Thay Mill:
uImi" aowrato record of all arrostaos on tha Restor of bar sons in Custody ICPDonsM that no aora than ana arrastaa is datalnad in a
an anstaneas sdwroan an arrastaa displays suicidal
arrastaa any ba placed in tha oaU to assist tha lookup
oall laitil all calls era oooipai

aias. In those raise a End
par in aonitoring tha arrastaa.
3. ansm that any direct supervision of arrostaos is providod by Papertaaiit

as tha arrastaa.
of
tha
te raspeietole for arwing that a personal inspoction of tha condition of all parsons in cuato^
Ty fifteen
1151
ainutaa. a
The
Inspsotion
Log ofofParsons
in Custody
book MiU
ba
to rae^ the tiaa
of aaoh
inapaetion*
ooneisa
stataaant
conditions
fbiaal. actions
taken,
if "nd tha sipwtm of tha parson asking tha inspection. Tha Inspaotion Log of Parsons in
Custo^ book Mill ba ratainad Mithin unit files in aooordaaa aith existing Raoords Ratwition raquiraanils.
MOTE: ^ distriet uat^ and dask sargaant nill parsonaUy inspaet tha lodap at least
***soa Airsng their tour of duty, note conditions foiaal and sioi tha Inspaotion Log of For*
sons in Custo^ aaihtainad in tha lookup*
5. iaîataly report any OKtroordinary or unusual ooourronoes Mhich inwolva tha lives or fdwaioal
Molfara of arrastaas or thsasalvas to tiwir Motoh ti In
4. nait^ carry any Moapon on their parson nor keep any i is spun nithin tha lodap. Thay mUI not
pora&t aryona carrying a iisspaii to antor the looki^*
7. ba rasponsiblo for tha security of tha gw looker bays if appliedbla.
6* ^ alloM arqr pmon* idw ia not en nooosaary palioa ditiaa* to ontor tho looki^ Mithout tha authoriation of tho Motdh easssandor* An orraatoo Mill not bo intarrogotad, quastionad or intarviaaad in
his
call.
notify tiw Motoh lithiiiIi

aandar MiU ansuro tint a
on arrcataa ia raooivcd in a atata of nudity. Tin Matoh

ia dispatched to tha Central Datontion Saotion to obtain ni
aary clothing.
10. enter tho proper natation on tha book of. tha Court Sai gaanl/Paiooini Eauui d Copy, and on tha Dis
trict RaoMd Copy of tha Arroat koport nhanasai an arrastaa ia taken out of tha loeki^ for interro
gation, lineup, ote.
f /
I* pMfm Jo mm^matfut |
tMf oiqs^dnoo %m MSfoq n^ ownpMJd AnpoT Uf prntoj^ sjo^m umms >o uo^ lonimyi
D O a i o ^ ( ^ l i i y Tw m f P P " a u f u f o j * o i | ( fl u f ^ M n b M s i o M i H p i ^ n o i m ^ j o d w o a u { : ^ ^ | H p s - n
oooipeeejd fcn|0O| ui flufuxoj^
oot/UM^
uoMs fo oa^ni oânlMpo uo Aiimuo puo OAT>aojtp sf|^ fo auofo
poAia
-fîoMl am iHfM
*
Wl
aq
ni
w"?o*S
M0fo4odo
uo*uoao
flinao||UDa
Anmiûoo
^ l ^ T a
"JOf>oas uotûaâa T->>
o* von* ^ iiryH -a
sdnqoox |uao4.iailau oûr
Ajjoo >OU XI?M
cfeaiEWT UI pm saflptj^** "IfV fluifluaqa JOf oiqisuocteoj oq .^x

.Mdaoq draper fluf
^ U| apJwrî JfaMV pua Apc^mra uf eîe i le XT* V Vieo r**?*^ a ap. -SX
O AT K
D E PA R T M E N T S P E C I A L O R D E R
or
errecTive
issue
bate
16 February 1993 17 February 1993

OISTRI. IAMCNBS
SUTION I
L O C K U P S TA N D A R D S > R E Q U I R E D B T T H E S TAT E O F I L L I N O I S
R E L AT C O
OIRSCTIVCS
Chapter 38, Section 1003-lS-2a, Z.R.S. Municipal Jail and Lockup

standards Booklet, State of Illinois (October 1988). District
Departstent Special Order 87-6
Lockup Snezgency Plan Booklet. General Order: Lockup/Lockup Keepers.
PURPOSE
This
order:
A. informs members of the Department's responsibility to comply with Items

7 2 0 . 11 0 a n d 7 2 0 . 1 3 0 o f t h e " K u n i c i p a l J a i l a n d L o c l r a p S t a n d a r d s " b o o k l e t .
State of Illinois, Department of Corrections (October 1988). (In general,
the Department complies with the other standards in the booklet.)
B. continues procedures to ensure compliance with these standards.
PROCEDURES AND RESPONSIBILITIES
A . D i s t r i c t L o c k u p E m e r g e n c y P l a n ( I t e m 7 2 0 . 11 0 )
T h e c o m m a n d i n g o f fi c e r o f e a c h l o c k u p f a c i l i t y w i l l e n s u r e t h a t :
1. a copy of the District Lockup Emergency Plan booklet is maintained
within the lockup for reference by Department personnel or inspection
by representatives of the State of Illinois, Department of Corrections.
2.
responsible unit personnel are

District Lockup Emergency Plan.
familiar
with
the
contents
of
the
and
the
B. Report of Extraordinary or Unusual Occurrence (Item 720.130.B)

1.
It
will
Watch
be
the
responsibility
Commander
of
the
of
Central
district
Detention
watch
commanders
Section
to:
a . e n s u r e i m m e d i a t e t e l e p h o n i c n o t i fi c a t i o n o f O p e r a t i o n s C o m m a n d
a n d t h e O f fi c e o f P r o f e s s i o n a l S t a n d a r d s w h e n a n y e x t r a o r d i n a r y
or unusual occurrence takes place in the lockup diuring the tour
o f d u t y. E x t r a o r d i n a r y o r u n u s u a l o c c x i r r e n c e s s h a l l m e a n :
(1)
Death.
(2) Attempted suicide (all attends, whether or not injuries

(3)
(4)
(5)
(6)
(7)
are sustained).
S e r i o u s i n j u r y , t o i n c l u d e a c c i d e n t a l o r s e l f ~ i n fl i c t e d .
Escape, attempted escape.
Fire,
riot.
Battery on a staff member by a detainee.
Battery on a detainee by a staff mosber.
(8) Batteiry on a detainee by another detainee (only if

hospitalization
or
extensive
medical
treatment
is
required).
(9) Sexual assaults.
(10) Occurrences of serious infection, disease or illness within
t h e f a c i l i t y.
b. ensure that the proper case report is submitted.
c. ensure that the State of Illinois Report of Extraordinary or

Unusual Occurrence, form DC 464'-2C, is completed in triplicate
b e f o r e t h e e n d o f t h e t o u r o f d u t y.
d. sign all copies of the form below the signature of the reporting
o f fi c e r .
e . f o r w a r d t o t h e d i s t r i c t c o m m a n d e r o r t h e C o i m r . n d i n g O f fi c e r o f
the Central Detention Section, as appropriate, all copies of the

form with all pertinent reports attached, including but not
l i m i t e d t o t h e R o s t e r o f P e r s o n s i n C u s t o d y ( C P D - 11 . S 1 5 ) l i s t i n g
all arrestees being held in the loclcup at the time of the
i n c i d e n t a n d a c o p y o f t h e A r r e s t R e p o r t ( C P D ~ 11 . 4 2 0 ) , i n c l u d i n g
the reverse aide, for the arrestee(a) involved in the incident.
2 . T h e d i s t r i c t c o m m a n d e r o r t h e C o m m a n d i n g O f fi c e r o f t h e C e n t r a l
Detention
a.
a f fi x
Section
his
will:
initials
to
the
form
attesting
to
its
completeness.
b. review any reports and/or statements attached for completeness.

c. forward the original and duplicate copy and all pertinent reports
to the responsible Deputy Chief of the Patrol Division or the
Commander of the General Support Division, as appropriate.
d . h a v e t h e t r i p l i c a t e c o p y fi l e d i n t h e u n i t o f o c c u r r e n c e w h e r e i t
w i l l b e r e t a i n e d w i t h i n u n i t fi l e s i n a c c o r d a n c e w i t h e x i s t i n g
records retention reguirênts.
3. The Area Deputy Chiefs of the Patrol Division or the Commander of the
General Support Division, in cases concerning the Central Detention
Section
will:
a. review the completed form (original and duplicate) and all

a c c o m p a n y i n g r e p o o r t s f o r c o m p l e t e n e s s a n d a c c u r a c y.
b . a f fi x h i s s i g n a t u r e t o t h e f o r m a t t e s t i n g t o i t s c o m p l e t e n e s s .
c . p r o v i d e t h e O f fi c e o f P r o f e s s i o n a l S t a t n d a r d s w i t h a p h o t o c o p y o f
all forms, reports and statements concerning a death, or serious
i n j u r y o c c u r r i n g i n a l o c l c u p f a c i l i t y. ( S e r i o u s i n j u r y i s
d e fi n e d
as
an
injury
which
causes
the
injured
to
be
hospitalized.)
d. forward the forms, through the respective chain of command, to

the
Records
Division.
e. return any attached reports or statoaents to the district of
o c c u r r e n c e o r t o t h e C o m m a n d i n g o f fi c e r . C e n t r a l D e t e n t i o n
Section, where they will be filed with the triplicate copy of the
State of Illinois Report of Extraordinary or Unusual Occurrence
f o r m .
4. The detective assigned to the follow-up investigation concerning a

death occurring in a lockup facility will forward a photocopy of the
S u p p l e m e n t a r y R e p o r t ( C P D - 11 . 4 11 - B ) t o t h e O f fi c e o f P r o f e s s i o n a l
S t a n d a r d s .
5 . T h e A d m i n i s t r a t o r s o f t h e O f fi c e o f P r o f e s s i o n a l S t a n d a r d s w i l l :
a. ensure that a comprehensive, independent investigation is

conducted by personnel of the Office of Professional Standards of
all occurrences of attempted or actual suicide or other death
taking place in a lockup.
b. review the form, reports and statements received concepiing a

death or serious injxiry occurring in a lockup facility for
completeness.
c . e n s u r e t h a t t h e f o r m a n d a c c o m p a n y i n g r e p o r t s a r e fi l e d a n d
r e t a i n e d i n t h e O f fi c e o f P r o f e s s i o n a l S t a n d a r d s f o r a p e r i o d o f
time in accordance with existing Records Retention requirements.

6.
The
Records
Division
will:
a. forward the original copy of the State of Illinois Report oi

Extraordinary or Unusual Occurrence form to the Bureau oi
Detention Facilities and Jail Standards. (The form should arrive
within 72 hours after the incident occurred.)
b . fi l e t h e d u p l i c a t e c o p y o f t h e S t a t e o f I l l i n o i s R e p o r t o i
Extraordinary or Unusual Occurrence form with the appropriate
case
report.
III. LOCKUP POPULATION REPORTS (720.130-A)
(Requires only the count of arrestees actually placed in a loclcup cell)

A . I t w i l l b e t h e r e s p o n s i b i l i t y o f t h e c o m m a n d i n g o f fi c e r o f e a c h d i s t r i c t
lockup
facility
to:
1. ensure that a Lockup Population Report (CPD-21.924) is completed at the

end of each police period showing the total number of male arrestees
(17 years and older) detained in the lockup. Districts having a female
detention facility will sxibmit a separate Lockup Population Report at
the end of each police period showing the total number of female
arrestees (17 years and older) detained in the lockup.
2. forward the completed Lockup Population Report within 48 hours after

the close of each police period to the Department Statistician, Room
401,
11 2 1
South
state
Street.
3. forward a photocopy of the completed Lockup Population Report to his

area deputy chief.
B . I t w i l l b e t h e r e s p o n s i b i l i t y o f t h e C o m m a n d i n g O f fi c e r o f t h e C e n t r a l
Detention
Section
to
ensure
that:
1. a Lockup Population Report is completed at the end of each police

period showing the total number of male arrestees (17 years and older)
detained in the Hen's Lockup.
2. a Lockup Population Report is completed at the end of each police

period showing the total number of fîale arrestee,s (17 years and
older) detained in the Women's Lockup.
3. male and faaale arrestees belonging to an outside agency or previously

counted at a district lockup are not included in the total count.
4. a completed Lockup Population Report is forwarded within 48 hoxirs after

the close of each police period to the Department Statistician, Room
401,
11 2 1
South
State
Street.
C. The Department Statistician will complete the State of Illinois Population

Report, form DC 408A and forward the form to the Bureau of Detention
Facilities
and
Jail
Standards.
D. The Cook County Temporary Juvenile Detention Center forwards a monthly State
o f I l l i n o i s P o p u l a t i o n R e p o r t f o r m d i r e c t l y t o t h e S t a t e O f fi c e s ; t h e r e f o r e
a r e p o r t f r o m t h e Yo u t h D i v i s i o n i s n o t n e c e s s a r y.
NOTE: Additional State of Illinois Report of Extraordinary or Unusual

Occurrence forms are available at the Equipment and Sullies Section.
A u t h e n t i c a t e d
Matt L. Rodriguez
Superintendent of Police
Indicates new
89-051 JVD
or
revised
item.
Vns^siwtrvid
SWlCErilNUI
CHICAGO POUCE DEPARTMENT
tern numoers refer to numoer? on Aeceivmg Screening form, CPD-11.522

3VI0US PAIN/INJURY Symptoms:
Obvious oain. significant Dieeding, untreated fraaureis), profuse sweating,
extreme breaming difficulty, significant vomiting and/or otner visible signs of
, I rauma/Serious Illness)
trauma/senous illness.
Disposttion : Take to hosoital (unless just minor vomiting or sweating associated with orug oi
OBVIOUS SIGN OF Symptoms:

INFECTION
alcohol use: if so. follow item 3).
OL vious fever, swollen lymph nooes, jaundice/yellow sxin, chronic cough/

phlegm, respiratory distress, uncontrolled vomiting, diarrnea/cramps. extreme
(Possible Communicable
Disease/Extreme Skin
C o n d i t i o n ) D i s p o s i t i o n:
weakness, evidence of infection which might spread to others ano/or skin in

extreme/y poor condition, e.g., rash, sores, spots, scabs.
a. isolate
b. Take to hosoital or report to Chicago Board of Health (for those conditions

for which the Board provides services: tuberculosis, hepatitis, venerea)
disease*), if the Board of Health is called, note in Narrative portion of Airisst
Report.
UNDER INFLUENCE OF Symptoms: Appears to be under the influence of alcohol, barbiturates, heroin or any other
ALCOHOUDRUGS
drugs, e.g., slurred speech, unsteady walk, dilated pupils, vomiting, sleepy or
hyperactive, eyes bloodshot, odor of alcohol on breath.
Disposition:
Monitor** closely for detenorattng conditions.
Note: Vomiting is not uncommon for persons under the influence of alconol/
drugs and does not necessarily require referral td hospital as other conditions.
4.
WITHDRAWAL
Symptoms:
Visible signs of alcohol and/or drug withdrawal, e.g., sweating, severe shaking,
nausea/vomiting, pinpoint pupils, delirium, hailucinations, serious breathing
difficulties or decreased level of consciousness.
Disposttion: Take to hospital.

5. DESPONDENT
"Potential Suicide)
Symptoms: Appears to be despondent, intensely guilt or shame ridden/remorseful, selfcondemning, bereaved, withdrawn.
Disposition: CONSTANT supen/ision; do NOT confine in ceil alone; house with selected
arrestees, if available.
6.
I R R AT I O N A L
Symptoms:
Appears to be out of touch with reality, hearing voices, hallucinating,

withdrawn/non-communicative or displays some form of erratic behavior.
(Mental Illness)
Disposiuon: Follow General Order entitled 'Handling Persons in Need of Mental

Treatment.'
7 - 8 . M E D I C AT I O N S
Disposition:
Follow General Order entitled 'Lockup/Lockup Keepers,' Item ill-D:

1. Arrestees will not be allowed to keep drugs or medications with them while
in custody. These will be taken and entered on a Personal Property Receipt, a

copy of which will be given to the arrestee.
2. If an arrestee states that he has a need for medication and has the medicatior
with him, he will be taken to the nearest medical facility (approved by the
Department of Health) for examination and instructions from a medical
doaor on the dispensing of the medication. These instrucuons will be
recorded on the Arrmee Medical Qearance Report and will be:

a. obtained in writing and signed by the examining doaor;
b. the basis for any medications to bis taken by the arrestee in Department
custody;
c. stapled to the Distria Record Copy of the individual's Arrest Report.

9.
PREGNANT
Disposition:
a. Refuse aaminance if within 30 days df delivery date; or

b.
10. FIRST ARREST
Disposition:
Monitor*"
A person arrested for the first time, under the influence of alcohol/drugs, shoulc
be considereo a suicide risk, particularly if any of the symptoms describeo in
Item 5 are ooserved. For disposition follow Item 5.
11. POTENTIAL SUiaOE Oisqosmon:
Follow Guidelines Item 5.
12. SERIOUS MEDICAL PROBLEMS
HEART CONDITION/ Symptoms: Chest pain, pain radiating to arms/shoulders/neck/jaw, shortness of breath,
ATTACK
nausea/indigestion, sweating, cold/clammy skin, very pale.

Disposition: Ta k e t o h o s p i t a l .
Refer to items I2f. 12g ana 12h for teieonone numoers.
' * Monitor means ooservmg/checxing penooically for anv cnangtng/deteriorating conditions; usually this means ciose
supervision (i.e., suofea oeing witmn signt or sounc at all times, with freouent visual checks.)
'PO-11 523 (REV njo
in vomitus.
Diioosition: Ta k e t o n o s o i t a l .
c. INTERNAL BLEEDING S/mptoms:
Viciim usually inirsty. nauseaiea, quite anxious: coughing or vomiting of oio

btooo in stooi or tarry/blacK stool.
a. DIABETES
e. EPILEPSY
Disposition:
Disposition:
Disposition:
f. TUBERCULOSIS
Dtsoosttion:
Ta k e t o n o s o i t a l .
Check for meoications being taken ano Mfow iiem 7-8. f

Check for meaicauons oeing taken and foiiow item 7-8.
If not oeing treated, isoiaie ano reoort to Chicago Board of rieaitn (666-3933
when called, no*e in Narrative portiong of Arrest Report.
g. HEPATITIS
Disoosition:
h. VENEREAL DISEASE Disposition:
If not oeing treated, isolate and report to Chicago Boaro of Heaitr <808-3732
Extension 3727); whencalieo. note in Narrative pomon of Arrest Reoort.
If not oeing treated, isolate and report to Chicago Board of Health (435-5466
Monday through Saturday, Wednesday before 1200 hn.) ;when caiied. note
Narrative portiong of Arrest Repon.
NOTE: If there IS no answer to the telephone numfaenm Item I2f. 12gor t2h, call 744-8500 for further instructions.
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APPENDIX - Shooting Report Exemplar
INDEPENDENT POLICE REVIEW AUTHORITY
dd MMyyyy
Chief Administrator

FROM:
S U B J E C T:
Logfhaaaacxx
U#xx-xx
REFERENCE: RD# HS xxx-xxx (Aggravated Assault to a PC)

DATE/TIME:
LOCATION:
dd MM yyyy, 1847 hours

1234 S. Main
Beatxxx
OFFICER#!;
Smith, John; Chicago Police OfiGcer, Star #xxxxx; Unit xxx; Gender/Race;
Employee #xxxxxx; DOB: dd MM yyyy; DOA: dd MM yyyy; OfiFOnDuty; In Plainclothes.

OFFICER #l's
WEAPON:
Clock; Model: 23; .40 Cal; Semi-Automatic; Black Finish; Serial Hxxxxxx
City Registration #: xxxxxxxx; FOID #: xxxxxxxx; (9) live rounds
recovered from firearm. All ammunition Winchester 40 S&W. Fired (5)
times
OFFICER #l's
INJURIES:
S U B J E C T:
None Reported.
Jones, John; Gender/Race; DOB: dd MM yyyy; SS # xxx-xx-xxxx; IR

fhaaaacxi Address: 1234 E. Main Ave., Chicago, IL; Telephone: (xxx)
x x x - x x x x
SUBJECT'S
INJURIES:
(2) gunshot wounds to iqjper right arm; (1) gunshot wound to right
(1) gunshot wound to ri^ side of lower back; and (1) gunshot wound to
left outer buttock. Transported to Christ Hospital. Condition: Fatal/NonFatal
IPRA - MIRT- Documentation of Preliminary Investigation of Officer-Involved
Shootings
August
Page 3 of 5
2 6 , 2 0 11
INDEPENDENT POLICE REVIEW AUTHORITY
Page 2
Log fhaoaoaa
U#XX.JQ
IPRA
NOTIFICATONS: IPRA Chief Admimstrator Sana Rosenzweig

IPRA CiXirdinator/Deputy XXXXXXX
IPRA Supervising Investigator XXXXXXXX
I P R A I n v. X X X X X X X X
I P R A I n v. X X X X X X X X
(for each person indicate: on-scene, hospital, no response, etc.)

TIME OF IPRA
N OTIFICATION: ddmmyy at hhmm hours

TIME IPRA ARRIVED
ON-SCENE: ddmmyy at hhmm hours
O B S E R VAT I O N S O F S C E N E :
This should include who was present when you arrived, and identify the first arriving
I P R A m e m b e r.
Include a description of the scene, buildings, vacant lots, weather and lighting conditions
as observed by yoa Describe any evidence at the scene.
Include a dfagram of the scene, clÎy labeled *T>IOT TO SCALE", on whidi you note
the location of key evidence and other pertinent infonnation, such as fiie route for a foot pursuit.
P R E L I M I N A R Y S TAT E M E N T F R O M W A L K - T H R O U G H
Include a disclaimer The following information is preliminary and involves multiple

levels of hearsay. It was provided by the OCIC to R/I during a walk-through of the incident.
Summarize was the OCIC tells you happened.
IDENTIFICATION OF WITNESSES (CPD and PUBLIC)
List ail witnesses to the incident, both CPD members and non-CPD members, other than
the Involved Officers listed above and the Subject. Include addresses and contact information.
Indicate which witnesses have been interviewed, and any relevant information about
those who have not (Summaries or outlines of witness interviews, as appropriate, will continue
to be in the separate documents following standard formats for those.)
INDEPENDENT POLICE REVIEW AUTHORITY Page 3

Log #xxxxxxx
U#xx-xx
FORENSIC TESTING
Indicate any forensic testing that was initiated, such as OSR on the subject or PO, DNA
retrieval, or preservation of clothing for distance testing.
LEICA
I N F O R M AT I O N
Indicate what, if any, LEICA scans were requested and were done.
IN-CAR CAMERAS
For each CPD vehicle that was at the scene or responded immediately thereafter (and
would be able to document the lack of tampering with the scene), indicate whetho' die vehicle
has an in-car camera, whether it was functioning, and wheflier the recording was requested.
O T H E R R E L E VA N T I N F O R M AT I O N
Include any other information learned that will be relevant to the investigation. This
could include infonnation learned from Detectives, information about other sources of evidence
(such as PDTs, private security camerasX or any other relevant information that should be
memorialized. This should also include any information helpful for determining forensic testing
to be requested in the Major Case meeting at ISP.
APPROVED:
IPRA Supervisor
IPRA - MIRT - Documentation of Preliminary Investigation of Officer-Involved

Shootings
Page 5 of 5
August 26, 2011
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REFERRAL OF CASES TO STATE'S ATTORNEY'S OFFICE PROFESSIONAL STANDARDS UNIT
The referral of IPRA cases to the State's Attorney's Office - Professional Standards Unit
(PSU) wil be decided on a case-by-case basis after a careful consideration of the

circumstances. Generally, only those cases that potentially violate 720ILCS 5/12-1
through 3.6 of the Illinois Criminal Code of 2012 will be referred.
1. Factors: Factors to consider when deciding on whether to refer a case include,
but are not limited to:
a. Actions of the subject at the time of incident;
b. Status of the subject at the time of incident (restrained, in handcuffs, etc);

c. Actions of the involved officer(s) at the time of incident;
d: Presence of injury; and
e. How injury occurred and severity of injury (if present)
2. Shootings (U#): All officer-involved shootings with hits will be referred with the
exception of: ^
a. Department member suicide; and

b. Accidental discharges.
3. Special Situations: Situations that may also merit referral include:

a. Media cases; and/or
b. Cases in which an officer's use of force is captured by photograph and/or

video and, based upon objective standards, appears to be excessive.
4. Other Possible Referrals: IPRA, in its discretion, may refer any case it deems
appropriate to the PSU, even if it does not fall into one of the categories listed
above. Similarly, the PSU may request that an IPRA case be referred to them
even if it does not fall into one of the categories listed above.
5. Timing of referrals: If immediately after a case is initiated it appears
appropriate for referral to the PSU, the Coordinator of Investigations wil include
a "yellow half sheet" with the file. In cases where a determination is not or
cannot be immediately made, it will be the responsibility of the Supervising
Investigator, in consultation with the Investigator, to confer with and obtain the
approval of their Deputy in determining whether or not the case should be
referred to the PSU as the case develops.
6. Subsequent to a decision to decline prosecution of any case submitted to the PSU,

if IPRA obtains sufficient new information or evidence to warrant resubmission
of the case, IPRA may resubmit the case for another review.
Referral of Cases to State's Attorney - Professional Standards Unit April 9,2014

Page 1 of I
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4. FBI and EP^ investigators wil conduct initial interviews and investigation, utilizing the
administrative subpoena power of IPRA. Reports of interviews wil be documented in FBI 302s
with die IPRAinvestigator(s) listed in the body of the reports as a witness/report reviewer and the
FBI agent as the author of the report.
Thsi protTOolsi sube

j ct to change n
i de
i future based upon mutual agreement between our n
i vestg
i atvi e
organizations, êd on our parallel missions to aggressively address misconduct of sworn officers in the
defense of al citzens' rights and the protection of the continued, honorable service of al Chicago Police
Officers. We look forward to accomplishing this mission as a team -
Sincerely yours.
Vick A. Lombard()^,,,,,ss=s=====^^
A/Sup^^gOxy-S^roSA
l gent
JâwHSn^cement Public Corruption,

Special Emphasis & Civil Rights
2111 Roosevelt Road, 9'*' floor
Chicago, Illinois, 60608
CC: Patrick Pope
Assistant United states Attorney

U.S. Attorney's Office, Northern
District of Illinois
219 South Dearborn
Chicago, Illinois, 60606
John Robert Bfakey

Assistant State's Attorney
Chief, Special Prosecutions
2650 S California Avenue
O f fi c e o f F r o f e s s i o n a l S t a n d a r d s
{JOR
INCIDENT
N O T I F I C AT I O N
(Revised 14 January 2004)
Major Incidents
A major incident can occur at any time. All of these incidents, except those
indicated with an asterisk (*), require immediate notification to the Chief
Administrator, Chief Investigator and office duty suparvisor and require
immediate response to the scene of the incident. Time is of the essence when
responding to these major incidents. The situations marked with an asterisk (*)
require notification to the Chief Investigator and the office duty supervisor at
which time a determination will be made as to the need for an immediate response
to the incident.
Incidents which require irimiediate notifications are:

1. numbers where a person is shot by a Department member.
2. Victim sustained serious injury, i.e. broken bones, lacerations, blxmt trauma or
severe bruises.
3. Hospitalization with serious injuries.

4. A11E.O.S where there is an injury.
5.* Off duty incidents, where a CR has been initiated, involving any one of the
following factors:
a. Discharge of a weapon
b. Display of a weapon
c. Discharge of a chemical weapon
d. Intoxication in conjunction with an (05) allegation

e. Physical altercation
6. Media Case or any incident which appears to be newsworthy.

7. Any death in custody.
8.* Physical altercations between Department members.
9. When a police officer is arrested.
11. An ADS requests the presence of an OPS Supervisor or Investigator.
12. An incident is occurring while the complainant is talking to OPS.
Major Incident Notification and Response
Page 1 of 5
MAJOR INCIDENTNOTIFICA TION
Major
Incidents
A.Amajor indent can occur at any time.Al of these Mdents, except those
indicated witk an asterisk (*), require immediate notification to the Chief
Administrator/êf Investigator and office duty simervisor and require
unmediate respoê to the scene of the incident. Tune is of the essence when
responding to the^major incidents. The situatic^ marked with an asterisk (*)

require notificationto the Chief Investigator aim the office duty supervisor at
which time a detemiiâtion wil be made as ty the need for an immediate response
to
the
incident.
B. Incidents which require iiWediate notifioations are:
1. 'TP* numbers where a pôn is STOt by a Department member.
When someone aleged tmt a police officer shot a person without justification.
3. Victim sustained serious injuly, i.e. broken bones, lacerations, blunt trauma or
severe bruises. A
4. Hospitalization with serions injiês.
5. All E.O.s where there isy^ injuryA
6.* Off duty incidents, wê a CR has b^ initiated, involving any one of the
following factors: / \
a. Discharge Jf a weapon \
b. Display of a weapon \
c. Discharge of a chemical weapon \
d. Intoxication in conjunction with an (05) allWtion
e.
Physical
altercation
7. Media Case/or any incident which appears to be newswo^y.

8. Any death in custody.
9.* Physical atercations between Department members.

10.* When a police officer is arrested.
11. An ADS/requests the presence of an OPS Supervisor or Investigator.
J 12. An incident is occurring while the complainant is talking to OPS.

//. The Major Incident Response Team (MIRT) consists of volunteer investigators who are
available on a 24 hour basis to respond to major incidents as designated by the Chief
Administrator, Chief Investigator or Coordinators.
A. The schedule for the MIRT investigators is available at the reception desk in the
Intake area along with a list of their pagers and cell phone numbers.
1. When notifying a MIRT investigator who is not on duty, a call should first
be made to the member's home.
2. If there is no response immediately call their pager and/or cell phone.

IIL Office Duty and Weekend Staff
A. Although the MIRT investigators are available to respond to shootings and major
incidents, second and third watch office duty as well as weekend and Holiday
supervisors will also be required to respond along with any other on duty
investigators as needed or as directed by the Chief Administrator or Chief
Investigator.
B. Iii vc^.'stirgatorA v rli he diSpatchcd tO the scene of the incident, the hospital, ms(hcal
examiner's office, or other location when applicable.
C.
Checklist
1. A Major Incident Preliminary Investigation Checklist is available to assist

the responding investigators (See sample). The checklist should be
carefully reviewed for each incident to ensure a thorough preliminary
investigation. It is the responsibility of the Supervisor assigned to ensure
that the items on the checklist are covered.
a. When responding to a major incident, investigators should wear

their identification card at all times.
b. Note the time of the incident and the tiine OPS was notified.
c. Report to the highest ranking Department member on the scene

and ask for a walk-through where applicable.
d. Determine if anyone fired, or handled a fired gun and request a
Gunshot Residue Examination.
e. Canvass if feasible.
f. Draw a diagram of the scene. (Note any possible wimess visibility

vantages for future canvasses.)
Page 2 of 5
g. Note physical evidence and examinations to be requested, i.e.

fingerprints, bullet casings, bullet holes, blood, guns, etc.
h. Meet with Evidence Technicians on the scene if they are present to
determine what evidence they recovered.
i. When a person is hospitalized, go to hospital and interview victim
if possible and have them sign a medical release form.
j. Ensure that all clothing is preserved and inventoried if it is needed
for testing.
k. Interview the attending physician or nurse regarding a description

of the injuries. If person is deceased, go to morgue to view
autopsy and interview medical examiner regarding cause of death
and notable injuries.
1. Any investigator who may be at a location where the OPS

Supervisor is not present, i.e. hospital, morgue, etc., should
inform the supervisor immediately by telephone of any
information obtained and receive further instructions.
1. Collect all available reports: arrest report, case report, watch

commander's report, supavisor's logs, GEO and PDT summaries.
m. Ensure that photographs are taken by the Crime Lab or use one of
the cameras available at OPS.
Once the preliminary investigation of a major incident has been

completed, the investigator will immediately:
a. Prepare a To/From report regarding the outcome of the preliminary
investigation.
b. Make a copy of the To/From prepared by the investigator and all
other reports gathered for the Chief Administrator, Chief
Investigator and Coordinator of Investigations.

c. Put OEC tape on 'Hold" when applicable.
d. Request any forensic examinations to be conducted by the ISP

Crime Lab. Follow up written request(s) with a phone call the first
business day following the incident, especially in cases where a
police officer's firearm is involved.
Major Incident NotificaUon and Response
Page 3 of 5
Standard Operamg Jtrroceaures manual
IV, State *s Attorney's Office - Notifications and Procedures
A. The Coordinator of Operatioiis will be responsible for notifying the State's

Attorney's Office of certain cases where a possibility of criminal prosecution may
exist. These cases may contain any of the following elements:
1. Broken bones
2. Admission to the hospital

3. Stitches/lacerations
4. Injury resulting from being struck with a bludgeon or deadly weapon

5. E.O.S which involve death or any of the aforemaitioned factors
6.
Media
case
7. Any case where a person is shot by a Department member (U#)
B. Investigators who leam of any of the aforementioned factors during the course of
their investigation, should immediately notify their Supervisor/Investigator Ul-incharge who will inform the Coordinator of Operations.
C. The investigalor will proceed with the investigation in the normal manner unless
otherwise directed by the Coordinator of Operations.
Major incident Notification and Response
Page 4 of 5
MAJOR INCroENT
P R E L I M I N A R Y I N V E S T I G AT I O N
CHECKLIST (Rev. June 2000)

SHOOTlNriS
Respond to scene of shooting in timeUest manner possible, uniess directed otherwise by the Team Supervisor
(Wear Identification card at all times)
Note the time of the incident and the first notification to OPS
Report to highest ranking supervisor present and walk through scene

Determine if V/O fired a gun and request GSR
Canvass if feasible
Diagram of scene (Note any possible witness visibility vantages for future canvasses)
Note physical evidence, and exammations to be requested i.e. fingerprints. buUet casings, bullet holes,
blood, guns, etc. (Meet with ET's to establish what evidence was collected/processed)
Personal visit to hospital (when applicable)
Interview V/O if possible and sign medical release form
Determine if any witnesses are present at hospital

Ensure that ail clothing is preserved and inventoried
Interview attending physician or nurse re: V/O gunshot wounds, entrance and exit or any other
trauma
Report to OPS Supervisor by telephone(or cell phone) immediately upon completion at hospital
Respond to Area Detective Division
Roundtable interviews, take notes and ask pertinent clarifying questions
Collect reports; Arrest Reports, Case Reports, To/Froms and Original Weapons Discharge Reports,
Roundtable Sign In Sheet, Detective Division Preliminary Information Package, OEC & PDT
Summaries
At the Office/Medical Examiner
__ Type roundtable report and shooting investigation report, leave copies of complete package for Chief
Administrator Baird, Coordinator Benefico and Chief Investigator Tom Smith
Put OEC tape on hold and send ISP Crime Lab Forensic Requests
Send letter to shooting victim or family if deceased
Call Crime Lab for Crime Scene Processing Report (Fax -0280)
In case of fatality, observe autopsy, interview medical examiner re: cause of death, bullet entries, exits
and trajectories and other trauma, order Postmortem Report and obtain Cause of Death Report
Immediately notify ISP Crime Lab of any tests to be performed on firearms
DEATHS IN CUSTODY (EOs)
Respond to district or location of incident
Determine if any witnesses are present and interview
Request ET photographs of scene and body if still present
Collect reports; Arrest Reports, Case Reports, Roster of Persons in Custody, IS Minute Checklist
(Condition of Persons in Custody)
Observe Autopsy, Interview Medical Examiner re: nature of injuries and Cause of Death
Obtain Morgue Detectives Cause of Death Supplementary Report
SERIOUS INJURY CASES
Respond to hospital and interview victim (sign medical release form)

Interview attending physician re: nature of injuries
Photograph victim
Respond to scene, canvass and order ET photographs if needed

Page 5 of 5
PROTOCOL FOR STATE'S ATTOBNEY PROFEiSSrOWAL STANDARDS irNlT

REVIEW OF IPR A CASES
Types of Cases Subject to Referral:

Broken bones
Admission to the hospital

Stitches/serious lacerations
Injury resulting firom being struck with a bludgeon or deadly weapon
Extraordinary Occurrences* which involve death or any one of the aforementioned

factors
Police-involved shootings where someone has been struck

Media cases
Cases in which an officer's use of force is captured by photograph and/or video

Other Possible Referrals
IPRA, in its discretion, may refer a case it deems appropriate to the Professional
Standards Unit even if it does not fall into one of the types listed above. Similarly, the
Professional Standards Unit may request that an IPRA case be referred to them if it
deems such a case ^)propriate, even if it does not fell into one of the types listed above.
Subsequent to a declination to prosecute issued by the Professional Standards Unit, if
EPRA obtains sufficient new information to warrant a resubmission of the case, IPRA
may resubmit the case for another review.
* Extr^rdinary Occurrenws or *'EOs" are cases in which a person Is injured or dies while in police custody,
including in a lockup fecility. EOs include events where a person in custody injures a police ofiBcer.
The following factors wil trigger an immediate referral of OPS cases to the Professional
Standards Unit of the Cook Coimty State's Attomeys OfBce (hereinafter T>SU").
o
Broken bones
Admission to the hospital
Stitches/serious lacerations
Injury resulting from being struck with a bludgeon or deadly weapon
E.O.s which involve death or any one of the aforementioned factors
Police Involved Shootings
Any case in which an officer's use of force is captured in stil photographs or

videotê
N o t i fi c a t i o n :
In all instances, materials related to any referral case must be sent to the PSU via facsimile
within 24 hems of a complaint being registered with OPS.
In the case of police-involved shootings, PSU shall designate a contact person to handle after
hoi^ calls concerning police-involved shootings. The Chief Investigator shall contact the
dîgnated PSU member concerning any shooting in which a OR# shall be sought on the basis of the
dischargeofan officer's weapon resulting in injury or death of a civilian. Such notification must be
made within four (4) hours of OPS receiving notification of the shooting.
State's Attorneys Review:
Within two (2) business days from the receipt of a referral, the PSU wil notify the OPS Chief
Investigator whether the PSU accq)ts the referr^ for PSU investigation, requests additional
information on a referral or rejects the referral. Any such notifications must be made in writing.
Acceptance of Refeiral Case: If the PSU decides to accept a referral case, then a
jomt investigation wil be conducted. PSU attomeys and/or investigators wiU meet
with .the OPS supervisor and investigator assigned to the case as soon as possible.
Al ^tness interviews wil be conducted jointly between PSU and OPS staf. In any
such interviews: (1) the PSU investigator wil take the lead in questioning the witness
and the OPS investigator may either provide the PSU investigator with questions or
ask questions of the witness after the PSU investigator has completed questioning;
(2) the PSU investigator shall be responsible for drafting and finalizing reports of
witness interviews and shall afford the OPS investigator an opportunity to review
draft interview reports before it is submitted in final form; (3) the PSU investigator
shall pursue copies of all such final reports of witness interviews within two (2)
business days of the completion of any such reports; or (4) PSU and OPS wil share
all depaitmeiit reports and infomiation collected from third parties that is relevant to
the investigation.
Prior to the taJdng of the first witness officer's statement whether in a formal
statement or in a TO/FR report, the PSU shall inform the OPS Chief
Investigator in writing as to whether the PSU intends to bring criminal

charges against the accused oj05cer(s) in the case. If no criminal charges will
be brought, then OPS will take over sole jurisdiction in the case from that
point forward.
Request For Additional Information: In the event that the PSU requests additional
information concerning areferral case, to the extent possible, PSU shall identify the
specific information or categories of information needed firom OPS. OPS shall
provide any such additional information in a timely fashion, but in any event within
two (2) business days upon the receipt of any such request or information, whichever
i s l a t e r.
Prior to the taking of the first witness officer's statement whether in a formal
statement or in a TO/FR report, the PSU shall inform the OPS Chief
Investigator in writing as to whether the PSU intends to bring criminal
charges against the accused officer{s) in the case. If no criminal charges will
be brought, then OPS will take over sole jurisdiction in the case from that
point forward.
Rejection of Referral Case: In the event that the PSU rejects a referral case, then
OPS will conduct its investigation without further consultation with the PSU
concerning any such rejected case.
Other Possible Referrals
If during the course of an investigation, OPS determines that there is a preponderance of

evidence that an officer cominitted a battery against a civilian and that officer was acting outside the
scope of his employment, OPS may refer such a case to the PSU.
r
\
S TAT E ' S AT T O R N E Y ' S
ASATomBilyk
OflSce: (773) 869-^83^

Pager: (773)908-1289
ASA IVMa Burnett - Office: (773) 869-6283

Pager: (312)689-5704
FA C TO R S F O R S A O R E V I E W:
- Broken bones
- Admission to hospital
- Stitches/lacerations
- Injury resulting from being struck with a bludgeon or deadly weapon

- E;0.s which involve death or any one of the aforementioned factors
-Media Case
L Facesheets
A. Facesheets with any of the above fectors will be referred to SAO for
review by Coordinator of Operations, John Buchanan. '
B. SAO has 24 hours within which to accept, reject or request additional
information on a case.
1. Acceptance: If SAO decides to pursue a case, thai a joint

investigation will be conducted. An OPS investigator will be
assigned to the case and notified that the SAO will be paitid-
patidng in the investigation. Chief Investigator Tom Smith
will oversee the investigation for OPS and coordinate our

efforts with the SAO. The OPS investigator should consult
with Tom Smith before proceeding with the investigation.
2. Rejection: Coordinator of Operations will document in OPS

Log rejection and reason for rejection.
3. Request for additional information: Case will be assigned

to team Tvith notification that SAO is reviewing case and has
requested information. All such cases wiU be clearly marked
with cover sheet marked Attention. Cover sheet wffl indicate
what action is required. Cover sheet will also instruct
Investigator to see Coordinator of Operations immediately

upon completion of work. No further investigation is to be
conducted without authorization firom Coordinator of
Operations, Chief Investigator, Coordinator of Investigations,

or Chief Administrator. If investigator has not been contacted
by any of the aforementioned parties within 24 hours of
completion of work, then the investigator should contact
Coordinator of Operations for instructions.
NOTE: Any interviews conducted should be summary statements

not formal Q & A statements.
U. Investigatioiis in Progress
A If an investigator has been assigned a case, which on its face
(Facesheet, arrest report, initiation report etc.) does not have

any of the SAO Factors present, but at some point during the
investigation the investigator discovers that any one of the
SAO Factors is present, the investigator shouldmmediately
contact Coordinator of Operations Jd&BimfianaQf^D&'*^

Chief Investigator Tom Smith before proceeding any
further with the investigation.
EXAMPLES
1. Facesheet indicates scrapes. Investigator contacts victim

and discovers victim has broken bones. Take summary
i n t e r v i e w fi - o m v i c t i m ( n o t Q c o n t a c t
Geordinator of Operations Jcû Budâan^m Chief

Investigator Tom Smith before taking ^y further action.
PROBATIONARY POLICE OFFICERS L1 V

L
Procedures
and
N o t i fi c a t i o n s
PPO'^
Sc^ njiots
A. The Coordinator of Operations will be responsible for notifying the Assistant

Deputy Superintendent of the Training Academy and the District Commander
when a Probationary Police Officer (PPO) is accused of misconduct.
B. Investigators will check the appointment date of all Department members that are
accused of misconduct immediately upon learning their identify.
1. It is the responsibility of the investigator assigned to the case to notify

their Supervisor/Investigator lU-in-charge immediately upon learning that
an accused officer is a PPO. The supervisor will then immediately notify
the Coordinator of Operations.
a. The notification to the Supervisor/Investigator lU-in-charge
and to the Coordinator of Operations must be done in
writing and will include the PPO's date of ^)pointment, the
allegation(s) and the status of the case.
b. Cases Involving a PPO as an accused must be closely

monitored and completed prior to the PPO's
anniversary date. If for any reason an investigator is
unable to complete the case within two weeks of the
anniversary date, the Coordinator of Operations must be
n o t i fi e d .
11. Tracking System
A. Intake is responsible for checking the date of appointment of all known accused
officers when registering OPS cases. Whenever a PPO is identified as being an

accused officer. Intake personnel will place the Complaint foraiset in a Green file
f o l d e r.
B. All supervisors will receive a list of anniversary dates for PPOs.

C. When a PPO is identified as an accused officer during the course of an
investigations, the assigned investigator must immediately notify his
Supervisor/Investigator Hl-in-charge who will then place the Supervisor's and
investigator's attachments into green file folders, and follow the notification
process outlined above.
Probationary Police Officers
Page 1 of 2
Standard Operating Procedures Manual,
D. The first written status report of the case will be given to the Coordinator of
Operations by the Supervisor/Investigator IH-in-charge one week after receiving
the case.
E. A monthly status report is required from the Supervisor/Investigator Ill-in-charge

if the case is over 90 days from the PPO's anniversary date.
F. If the case is between 30 - 90 days prior to the date of appointment, a bi-monthly
written status report will be submitted is required. PPG cases with less than 30
days require weekly reports to the Coordinator of Operations.
G. Cases with sustained allegations against a PPO will be given to the Chief
Administrator for review with a Green Disciplinary Recommendation sheet.
H. All other cases involving PPOs with findings of Unfounded, Exonerated and Not
Sustained will be given to the General Counsel for review with a Green Cover
Sheet.
I. Copies of the approved cover sheets by the Chief Administrator and General
Counsel will be given to the Coordinator of Operations so that the date closed can
be recorded.
Probationary Police Officers
Page 2 of 2
17 November 2010
!
INDEPENDENT POLIGE REVIEW AUTHORITY
TO: IPRA Investigators and Supervising Investigators

FROM: liana B. R. Rosenzweig
Chief Administrator

SUBJECT: Summary Report Writing Guide
In A ]A/ritor s RofBroncG, Diana Hacker defined a paragraph as clusters of
information supporting an essay's main point (or advancing a story's action).''

She defined the formalized style of writing we use in a summary report as a
"process paragraph." .
"A process paragraph is ^ructured in chronological order.

A writer may choose this pattern either to describe how
something id made or done or to explain to readers, step

by step, how to do something."^
The July 2000 Standard Operating Procedure (SOP) Manual elaborates on a

process paragraph: j
I
"In narrative form, the investigation section should explain

the investigation in a logrcal sequence. Your narrative
should flow [emphasis added]. The [summary report]
should be summarized in an order that describes the
incident as if occurred [...] Each paragraph should be a

true synopsid of the facet of the investigation that it
covers."^
I
"The summary must state the facts as uncovered in the
investigation and not be biased in anyway. Never

compromiseithe investigation with personal opinions,
prejudices of distortion of the facts."'^
^ A Writer's Reference, page 24, 04'.

^ Id., page 28, C4-c.
^ OPS SOP, Section M, page 4, F1.

^ OPS SOP, Section M, page 4, F3!
Page 1 of 8
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report that share a surname, use an" Initial or first name with the surname to
eliminate confusion.
The first time you refer to non-police individuals In a report, do so by their full
title and surname. Give them the title that reflects their role. For example:
Witness John Smith, Complainant Theresa Jones. Subject George Thomas.
Subsequent reference should be by title and surname. For example: Subject

Thomas. When refemng to a subject, ensure that the text does not mislead
regarding officers' knowledge of the subject's identity. For example: "Officer

Smith saw Subject Thomas driving a stolen vehicle" versus "Officer Smith
saw a male [subsequently Identified as Subject Thomas] driving a stolen

vehicle." If there are individuals referred to in your summary report that share
a surname, use an initial or first name with the surname to eliminate any
confusion.
Do not refer to individuals in your summary report by their first name only,
unless it is contained within quoted material. A first name can be used with
the surname.
When introducing an organization in your report spell out their organizational

name, followed by its abbreviated title in parentheses: Independent Police
Review Authority (IPRA). Thereafter, use the abbreviated title, IPRA,
throughout your nanrative.
Use military time, or the 24-hour clock, as opposed to AM/PM, or the 12-hour
clock. See Attachrnent A for an explanation of military time.

Use complete sentences. Try to use short sentences to convey complicated
thoughts.
o Use the active voice as much as possible. A sentence may be either active
or passive. Active voice tells you who did the action. If the subject performs
the action, the sentence is active. If the subject does not perform the action,
the sentence is passive. For example:
i
Passive: The ball was thrown.
The ball \jvas thrown by the pitcher.

Active: The pitcher threw the ball.
Punctuation
o Do not use quotation marks to draw attention to familiar slang For examole9 11 , S . W . A . T.
'
Place periods and commas inside quotation marks.
Page 5 of 8
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Tie the name to a person early in the summary report. For example:
"Mr. Smith stated that the white female officer, whom he subsequently
identified as Officer Jones . .or, "Mr. Smith stated that the white female
n o w k n o w n a s O f fi c e r J o n e s . . . "
Citations
!
Parenthetical references, that is, (Attachment 24) should be separated from
the sentence by a period. The parenthetical becomes Its own citation
sentence. For example: "Officer Johnson prepared General Offense Case

Report HK-606741." (Attachment 24).
Parenthetical references at the end of a sentence indicate the cited
attachment is the source for the information in that sentence. Parenthetical
references at the end of a paragraph indicate that the cited attachment is the
source for all information In the paragraph.
Transcribed interviews are printed on pleading paper. There can be as few

as 25 lines or as many as 28 lines per page. Transcribed interviews allow us
to use the exact words of an involved party in our investigation in order to
factually report what was stated. Should you choose to use a direct quote
from a transcribed interview, footnote it.^^ Where the citation supports the
entire paragraph, if should be placed at the end of the paragraph. Otherwise

it should be placed immediately after the material it supports. Use the
following format for citations to transcripts:

For one line on one page: Smith, page 1, line 2.
For multiple lines on one page: Smith, page 1, lines 6-12.

For multiple pages: Smith, page 12, lines 22-25; page 13. lines 1-6.
Use "fd.; for repeat citations. Id., is always italicized. For example, a repeat
citation from Smith would be cited as follows: Id., page 2, line 5.^^-
If there are multiple transcripts relating to the same individual, cite as follows:
Smith (01/02/10), page 1, lines 2-12s
Anote of reference, explanation, or comment usually placed below the text on a printed page
Ibidem is a Latin phrase that means. "[I]n the same place." It is abbreviated "Id."
Smith, page 1, line 2.
Id., page 2, line 5.
Page 7 of 8
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standard time Military time

0100
0200
0300
0400
0500
0600
0700
0800
0900
1000
11 0 0
1200
1300
1400
1500
1600
1700
1800
1900
2000
2.100
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PM
2200
00 PM
2300
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2400 (Using military time, 12:01- AM would be converted

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Standard Operating Procedure Manual
There are two Suramary Report forms used for Complaint Register investigations.
1. Summary Report Digest (CPD form M4A12A) or short form is used for
most cases with findings other than Sustained. The short form does not
require a separate list of evidence/attachments.
2. Summary Report (CPD form #44.112) or long form is used for all
Sustained cases or for lengthy complex fact pattern cases. The long form
requires a separate listing of evidence/attachments and a separate signature
page which will contain the date initiated, date completed and the elapsed
time of the investigation. The signature page will be the last page of the
summary report (long form). (See sample format)
Heading Section
1. Begin listing the accused with:
a. the principal accused
b. the secondary accused
c. those erroneously accused
2. Each accused will be numbered.
3. Complete the sections with the complainant's, victim's, and witnesses'

information providing their name, address, telephone numbers, sex, race,
date of birth/age, and physical code.
4. Any additional accused, complainants, victims, and witnesses should be

listed separately on the second page.
5. The Allegations, Evidence/Attachments, Conclusion and Findings should

all begin a new page.
Allegations Section
1. Preparing the allegations section consists of two parts:
a. The first part states how, when, where and by whom the complaint
was made.
b. The second part is the misconduct alleged by the complainant.
This includes the allegations as stated on the face sheet and all
additional allegations made during the course of the investigation.
Summary Report
Excessive force that consists of one continuous action and will
have one finding will be listed as one allegation.

Example: Allegation #i - Officer Smith 1.) grabbed Mr. Smith bv
the arm, twisted his arm behind his back a:ndpushed him against a
squad car.
Finding: Allegation #7 - Exonerated.
Excessive force that consists of separate actions and/or will receive

separate findings will be listed separately.
Example: Allegation #/ - Officer Smith, 1.) grabbed Mr. Smith by

the arm. twisted his arm behind his back and pushed him against a
squad car, and 2.) pointed his gun at him.
Findings:
Allegation U1 - Exonerated
Allegation il2 - Not Sustained
2. Type the preliminary information with the officer's name in bold. After
the officer's name, put a colon (:), then list the allegations numerically.
(See sample format)
3. If the Allegations can not fiilly fit on the Summary Report Digest form,
then type "SEE PAGE (page #)" and type them completely on that page.
Do not type any partial allegations and continue them on another page.
E. Evidence/Attachments
1. Number all statements, reports and other evidence gathered, on the lower
right hand comer. The Complaint Register number must also be entered
on the lower right hand comer of each attachment.
2. On all sustained cases and some complex cases where the long form is
used, each attachment will be listed on a separate page by number and title
of the report. (See sample format)
3. On all other cases, the appropriate evidence/attachment numbers only

which support the allegation, the accused meraber(s) and the physical
evidence will be listed on the back of the short summary report digest
form in the section titled "Attachments."
4. As a general mle, criminal history sheets are not to be made attachments

in the case file.
Summary Report
Page 3 of 17
4. Some guidelines to remember when writing a summary are:

a. Use complete sentences. Try to use short sentences to convey
complicated thoughts.
b. Stay in one tense (third person). Do not change from first person
to third person within the report.
c. Use the active voice as much as possible. (A sentence may be

either active or passive. If the subject performs the action, the
sentence is active. If the subject does not perform the action, the
sentence is passive.) Example:
Passive: The large doughnut was eaten by the patrolman.

Active: The patrolman ate the large doughnut.
Passive: The suspect was searched by the officer.
Active: The officer searched the suspect.
d. Avoid using slang unless it's a direct quote. If it is a direct quote,
use quotation marks.
e. Use direct quotes only when essential to the case, (i.e. verbally
abusive words.)
f. Do not over or under punctuate.

g. Do not use a word if your are unfamiliar with its spelling and
definition. Use everyday language whenever possible.
h. Avoid starting every sentence with, "Mr. stated that....

Mr. ^stated that.... Mr. ^stated that..." You may
begin a paragraph by introducing the speaker in the
aforementioned manner, but thereafter, within the same paragraph,

it is not necessary to begin each sentence with "Mr./Mrs. stated..."
i. Avoid repetitious use of words and phrases, (i.e. "at that time" or
"at which point").
j. One does not commit an allegation - an allegation is a charge. One

commits the alleged misconduct.
Summary Report
Page 5 of 17
k. Do not refer to adult people only by their first name (disrespectful)

or only by the alleged roles, i.e. offender or complainant (too
informal and lacks clarity). Use civilians last names with Mr.,
Mrs. or Ms. and officers* titles.
1. Tie the name to a person early in the summary report, (i.e. '\Mr.
Smith said that the female white officer, whom he subsequently
identified as Officer Jones, )
m. Paragraphs should proceed smoothly from the previous paragraph.

Related paragraphs should be near each other.
n. Make paragraphs short enough to look readable. If a statement was

very long, break it up into more than one paragraph
o. Place important ideas at the beginning or end of a paragraph.
p. Spell check your document. Then, proof-read your final product
for typing and grammatical errors.
5. When summarizing medical records, do not quote a iengtliy diagnosis oi

any technical, complex aspect of tlie medical reports, without including
what the language means in layman's terms. The summary report should
also include the patient's account of how the injuries were sustained (i.e.
"John Doe told emergency room personnel that he was struck with a
flashlight by a police officer.") The interpretation or reading of medical
reports may be one of the more difficult aspects of investigating and report
writing. Whenever the medical diagnosis is not easily understood by
laymen, it will be necessary to get a professional translation from the

treating physician or hospital personnel. In addition, medical reference
books are available in the OPS library.
6. When the long form is used, indicate the attachment number at the end of
the paragraph where that particular report is summarized, (i.e. Att. #16).
7. In all instances where a summary report is prepared and written by an
investigator other than the investigator assigned, that information will be
included in the report. The following; "Summary prepared by "
will be typed under the approval line after the findings.
8. In non-cooperation cases or any case where a person could not be located,
the summary report must indicate how many attempts were made to
contact the complainant/victims/witnesses and how the attempts were
made, i.e. telephone calls, letters, personal visits, etc.
Summary Report
Page 6 of 17
O^ce of Professional Standards
G. Conclusion Section
1. The conclusion should articulate the specific evidence that supports the
findings for each allegation. Unlike the other sections of the summary, the
conclusion should be written persuasively. It is in the conclusion that the
investigator is making a recommended finding. Therefore, the information
should be presented in a clear, concise and persuasive manner which
supports the recommended findings. For example:
a. Evidence which corroborates the ComplainantAîctim's account:

Their lack of injuries before their contact with the police, as
indicated by (witness) and subsequent injuries following
their release (times on arrest report and hospital records
1.
important).
Their prompt reporting of the incident to (Department
2.
member), including 911 call.
Witness accounts (names and include relationship to
3.
victim) and briefly how the accounts corroborate the

victim.
4.
Their prompt medical treatment.
5.
The report of the medical treatment which indicates that

they told the hospital staff " " and that thev
were diagnosed to have (describe injuries).

A medical interpretation of the injuries by (name of
medical personnel) which indicated that they were
6.
consistent with the victim's account, and/or inconsistent

with the officer's account.
7.
The other physical evidence.
8.
Photographs showing visible injuries.
9.
Their knowledge of details which could only have been

learned if the incident, in fact, occurred (self-authenticating
detail).
Summary Report
Page 7 of 17
Office of Professional Standards Standard Operating Procedure Manual

4. Following tjie recommendation, the investigator should
state the specific facts which support their
recommendation. (Use attached findings worksheet to
assist in analyzing evidence)
a. Start with your strongest evidence first.
b. Do not recite what each person said. Include only

the essential facts in the investigation which support
your conclusion.
c. Do not ignore weaknesses in the case. If there is
problematic information, address it briefly, then
dismiss it.
H. Findings Section
1. In cases with multiple accused and multiple allegations, in the findings

section, each accused should be listed on a separate page. (If there are
multiple accused with the same allegations and the same findings, then
group the officers on the same page and list the allegations and findings
together. (See sample format)
2. Be sure to check that all allegations are given the proper findings
(Sustained, Not Sustained, Exonerated, Unfounded), that the findings are
being attributed to the proper accused member, and that the findings are
consistent with what is stated in the conclusion.
3. In sustained cases, indicate the rule number violated and the basis for the
violation (specification) which must state specifically what the accused

member did. For example:
Allegation #1 Sustained
Violation of Rule 8, '^Disrespect to or maltreatment of any person,

while on or off duty," in that on 31 March 1999, at 1930 hours, at 1121
S. State Street, Officer Thomas Smith, Star #12345, did maltreat John
Doe by punching him about the body.
4. Where a sustained mle violation is based on a general order, a copy of the

order will be an attachment in the file. Additionally, a rule 6 will be cited
along with the specific section of the general order violated. For example:
Allegation
#1
Sustained
Violation of Rule 6, "Disobedience of an order or directive, whether

written or oral," in that on 31 March 1999 at 1930 hours while at the
008^'' District, Sergeant Thomas Smith, Star #1234, failed to follow the
Summary Report
Page 9 of 17
provisions of General Qrder 93-3, Addendum 2A, II, A, 8, (a), when

he had knowledge of misconduct by a Department member and failed
to report the information to the Office of Professional Standards.
11. Non-Cooperation Cases
A. A recommendation that an investigation be terminated in accordance with the

provision of General Order 93-3, Addendum 3, Section II, C, (10), without
obtaining any reports from the involved officers can he made when the following
elements are present:
1. After registering the complaint, the complainant/victim did not cooperate

by giving a statement regarding the alleged incident.
a. A minimum of three phone calls at different times of the day, one
personal visit and a certified letter is required.
b. All contact efforts must be documented. In serious cases, more
effort should be made to locate complainants, victims and

witnesses.
c. If the complainant/victim was arrested, the investigator must check

the CCJ or IDOC to see they are in custody.
2. If without further information regarding the physical description of the

accused of!icer(s) or the identity of the witness(es), there is insufficient
evidence to further develop the case, and;
3. The nature of the allegations revolve around the officers having physical
contact with a person during an arrest situation when there is no e\ idence
present to conclude that the officers used unnecessary force while taking
the complainant into custody.
4. There is no evidence of injury and the related Departmental repons

submitted by the officers document their contact with the complainant.
5. There are no facts present to indicate that the officers used unreasonable
force in this incident.
HI. Retention of Summary Reports and Files
A. Supervisors and Investigators are not to maintain the original or copies of their
summary reports, rough drafl or final typed format, nor are they to maintain notes
Summary Report
Page 10 of 17
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Office of Professional Standards Standard Operating Procedure Manual

SAMPLE FORMA T - ALLEGA TIONS
M U LT I P L E A C C U S E D - S A M E A L L E G AT I O N S
On 25 April 2000 at 0800 hours, the complainant, Mark Mavis, came in person to the
Office of Professional Standards and registered the following complaint with Inv. Sheila Smith,
#198, in which he alleged that on 24 April 2000 at 2000 hours in the vicinity of3040 S. State
Street, Officers Gregory Jackson, Michael Matthews and Daniel Levin:
(1) Struck him about the face and body with their fists.
S A M P L E F O R M AT- A L L E G AT I O N S
OPS INVESTIGA TOR - COMPLAINANT
Office of Professional Standards Investigator John Black, #111, alleged that on 25 April
2000 at 2030 hours while in the 005* district lockup. Detention Aide Joe Brown:
(1) Failed to complete the Receiving Screening Record for Arrestee to be held
in the lockup for Mark Mavis.
S A M P L E F O R M AT A L L E G AT I O N S
COMPLAINT REGISTERED BY CIVIL SUIT
This complaint was initiated via Civil Suit #99 L 190501 at 1620 hours on 01 April 1999
in the Office of Professional Standards. It is alleged in the Complaint At Law that on 24
February 1999 at 2300 hours in the vicinity of 95* and Ashland, unknown officers:
(1) Beat the victim, John Doe, about the body
(2) Failed to render medical attention to John Doe for his injiuies
Summary Report
Page 13 of 17
SAMPLE FORMA T > ALLEGA TIONS

M U LT I P L E
ACCUSED-SAME
A L L E G AT I O N S
On 25 April 2000 at 0800 hours, the complainant, Mark Mavis, came in person to the
Office of Professional Standards and registered the following complaint with Inv. Sheila Smith,
#198, in which he alleged that on 24 April 2000 at 2000 hours in the vicinity of 3040 S. State
Street, Officers Gregory Jackson, Michael Matthews and Daniel Levin:
(1) Struck him about the face and body with their fists.
SAMPLE
OPS
F O R M AT- A L L E G AT I O N S
I N V E S T I G ATO R
COMPLAINANT
Office of Professional Standards Investigator John Black, #111, alleged that on 25 April
2000 at 2030 hours whfle in the 005"' district lockup, Deteiitfbu ATde Joe'EfbVvn':
(1) Failed to complete the Receiving Screening Record for Arrestee to be held
in the lockup for Mark Mavis.
f
SAMPLE
F O R M AT- A L L E G AT I O N S
COMPLAINT REGISTERED BY CIVIL SUIT
This complaint was initiated via Civil Suit #99 L 190501 at 1620 hours on 01 April 1999
in the Office of Professional Standards. It is alleged in the Complaint At Law that on 24
February 1999 at 2300 hours in the vicinity of 95"* and Ashland, unknown officers:
(1) Beat the victim, John Doe, about the body
(2) Failed to render medical attention to John Doe for his injuries
Summary Report
Page 14 of 18
Standard Operating Procedure Man$$tti
S A M P L E F O R M AT- E V I D E N C E / AT TA C H M E N T S
O F H C E O F P R O F E S S I O N A L S TA N D A R D S P a g e 3
CR# 223456
E V I D E N C E / AT TA C H M E N T S
1. Complaint Against Dqjartment Member
2. Initiation Report of Sgt. Timothy Kelly, #1384, Unit 009

3. Arrest Report of Herman Delatorre, CB# 1410009
4. General Offense Case Report, Aggravated Battery RD#D046789

5. Property Inventory #212456
6. Copy of Certified Letter to Herman Delatorre
7. Statement of Herman Delatorre
8. Report of OPS Investigator Jane Smith, Viewing of Photographs by Herman Delatorre

9. Request for the Medical Records of Herman Delatorre, Mercy Hospital
10. Medical Records, Herman Delatorre
11-19. Photographs of Herman Delatorre
20. Return Receipt of Certified Letter to Herman Delatorre
21. Report of OPS Investigator Jane Smith, Interview of Witness Martin Zavala
22. Report of OPS Investigator Jane Smith, Canvass
23. Report of OPS Investigator Jane Smith, Personal Visit to Witness Martin Zavala,
Authenticate Interview
24. Report of OPS Investigator Jane Smith, Information obtained firom Records Division
25. Copy of Certified Letter sent to Witness, Genaro Garcia

26. Arrest Report of Genaro Garcia, CB# 14093222
27. Report of OPS Investigator Jane Smith, Information obtained from 009*^ District Lockup
28. OEC Event Query
29. Report of OPS Investigator Jane Smith, Interview of Witness Genaro Garcia
30. Report of OPS Investigator Jane Smith, Personal Visit to Genaro Garcia, Authenticate
Interview
31. Notification of Charges, Officer George Krow, Star # 18486, Unit 009
32. Administrative Proceedings Rights, Officer George Krow
33. Request to Secure Counsel, Officer George Krow
34. Notification of Charges, Probationary Police Officer Michael Shatz, #19314
35. Administrative Proceedings Rights, Probationary Police Officer Michael Shatz, #19314
36. Request to Secure Counsel, Probationary Police Officer Michael Shatz, #19314
37. Notification of Charges, Officer George Krow
38. Administrative Proceedings Rights, Officer George Krow
39. Statement, of Officer George Krow
40. Notification of Charges, Probationary Police Officer Michael Shatz
41. Administrative Proceedings Rights, Probationary Police Officer Michael Shatz
42. Statement of Probationary Police Officer Michael Shatz
43. Investigator's Case Log
Summary Report
Page 15 of 18
Standard Operations Procedure Manual
S U P P L E M E N TA L S U M M A R Y R E P O R T
/. Re-Opened Cases
C'Ma I
A. There are times when a Summary Report is returned by a reviewing authority for
further investigation, clarification, or because new evidence subsequently became
available. The new evidence or clarification will not just be added as additional
reports, but the case will be re-opened and a Supplemental Report will be made
explaining the additional information.
1. The re-opened investigation will be accompanied with a

Supervisor's file containing, the request for additional work
required along with a date that the investigation is to be completed.

2. The supervisor will review the request for additional investigation
and discuss with the investigator.
3. The case will be recorded on the investigator's period report in the

appropriate colunm along with the date the case was re-opened. It
is to be listed on each month's period report until the case has been
completed and approved.
4. The supplemental investigation and supplemental summary report

will be completed in a timely manner and submitted to the
supervisor for review.
5. The supervisor will return the case on the date required or submit a
report requesting an extension along with a brief update of what
investigation has been conducted.
a. If the case is still open at the end of the period, the

Supervisor will attach a copy of the extension
request, with their period report.
6. When the additional investigation is completed, the investigation

will be summarized in a "Supplemental Closing Report" fonnat
and will be retumed with the additional attachments added to the
file, including a new investigator's case log for the supplemental

investigation.
a. The original attachments will be submitted in the
same manner in which the attachments are
submitted in on-going investigations.
Supplemental Summary Report
Page 1 of 4
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Standard Ooeratine Procedure Manual
Include in the investigative tile, the signed Notification of

Charges/Allegations, along with a brief repon from the investigator
describing the procedure that was followed to comply with Article 20 ot
the AFSCME agreement or Anicle 7 of the Unit II agreement, whichever
is applicable.fy^^ sample) Number the additional attachments beginning
with the next number followina the Investigator's Case Log.
7. The pre-disciplinary hearing will be conducted betore the case is

submitted for final typing and after approval by the Chief Administrator ot
the recommended disciplinaiy penalty.
8. The pre-disciplinary hearing is a contractual right and must be offered to

every Depanm^nt member entitled to such a hearing. However, the
member can waive his right to a pre-disciplinary hearing.
a. If the member chooses to waive his right to the pre-disciplinarv*
hearing, send and instruct them to sign a Pre-Disciplinary Hearing

Waiver. (See sample).
b. DGeument in a To/From r-sf/ort conversation with the accused

member regarding waiving the hearing.
c. .Allow 96 hours for the return of the signed waiver.
d. Include in the investigative file the unsigned Notification ot

Charges/Allegations, the signed waiver (if received! and the report
of the conversation with the accused member regarding waiving
the hcziring. Number the additional attachments beginning with the

next number following the Investigator's Case Log.
e. Submit the case to the Chief Administrator for approval prior to
being final typed.
Pre-Disciplinary Hearings A FSCME/Vnit II Members
Page 2 of 6
Ojjice of Professional Standards Standard Operating Procedure Manual
GIVEN TO ACCUSED
N O T I F I C AT I O N O F C H A R G E S / A L L E G AT I O N S
D AT E
CHICAGO POUCE DEPARTMENT
31 March 00
NAME OF ACCUSED
John
S TA R N O .
Smith
Det.
Aide
UNIT OF ASSIGNMENT
DNA
The law provides that if you are to be charged with a criminal offerise or if your separation from the Department
will be sought, you are to be advised in writing of the specific illegal or improper acts alleged against or
attributed to you.
Furthermore, Department policy provides that you have a right to be advised in writing of the names of
complainants and allegations against you prior to any questioning of you concerning the allegation regardless of
the nature of the allegation and even if the allegation is such that it will not result in the filing of criminal charges
or the filing of separation charges.
Accordingly, you are hereby advised that the following allegations have been attributed to you:
COMPLAINANTS:
1.
Michael
Jones
(C)
2. Henry Jackson (W)
3. (This section must list the names of the complainant, victim and witnesses)
The complainant alleged that on 14 February 2000 at 1600 hours while in the
007th district lockup, you punched him in the face and verbally abused him.
Violations:
Rules
and
Recommended Penalty: 10 days
(This section must list the allegation(s) that are being sustained, the
r e c o u n n e n d e d r u l e v i o l a t i o n ( s ) a n d t h e r e c o m m e n d e d p e n a l t y. )
The undersigned hereby acknowledges receipt in writing of the charges or allegations against him.
Signature (Member signs here)

WITNESSES
(The assigned investigator as well as any

witnesses present during the hearing sign here)
P R E PA R E I N D U P L I C AT E :
J Original copy to investigator's file.

Copy to accused member.
CPD-44J
Pre-Disciplinary Hearings AFSCME/Unit II Members
COMPLAINT REGISTER NO.
123456
AT TA C H M E N T N O .
Page 3 of 6
O^ce of Professional Standards Standard Operating Procedure Manual
SAMPLE FORMA T - PRE-DISCIPLINARYHEARING REPORT
OFFICE
OF
PROFESSIONAL
S TA N D A R D S
Date
Qiief Administrator, Office of Professional Standards

Investigator
Badge #
SUBJECT: Pre-Disciplinary Hearing
Oil fdatel the undersigned conducted a pre-disciplinary hearing with the

accused ^(name) , in accordance withe the provisions of Article 20 of the AFSCME
contract (or if Unit II member, indicate "in accordance with recent Unit II contract
negotiations").
The ibliowing people were present during the hearing: ^(names) .
OPS Investigator
APPROVED:
OPS Supervisor
u
Page 4 of 6
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S A M P L E F O R M AT ' U N I T H N O T I F I C AT I O N
Date
OR#
(Unit n Employee)
FROM:
Investigator
Badge

S U B J E C T: N O T I F I C AT I O N O F C O M P L A I N T
This is to inform you that you have been identified as the subjeCTt in a registered
complaint, recorded under C.R. # . The assigned investigator is
Investigator
Page 6 of 6
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TO:
OPS
2 October 2000
Coordinators
OPS Supervisors
OPS Investigators
FROM:
Callie
L.
Baird
Chief Administrator
S U B J E C T: N O T I F I C AT I O N O F P R E - D I S C I P L I N A R Y
MEETING/HEARING
Effective immediately, pursuant to Article 20(b) of the AFSCME
Contract, notification of Pre-Disciplinary meeting/hearing must be made to the employee ^ the

(AFSCME) Union. Attached is a copy of the AFSCME PRE-DISCIPLINARY MEETING
NOTICE form, which must be faxed to the union prior to the pre-disciplinaiy meeting. The
notice should be faxed to Angelique Tribett, AFSCME Local 654 President, fex number (312)
641-0977. The notice must contain the employee's naine, the meeting location, date and time,
ilk, and the name, unit number and telephone number of the supervisor or investigator sending the
notice.
This notice requirement applies to summary punishment and complaint

register investigations.
Any questions, contact Supervisor of Training, Ann Lombardo.
Callie L. Baird
Chief Administrator
CLB/jk
Attachment
afscme pre-disciplinary meeting notice

Prior to a scheduled pre-discipUnary meeting for an AFSCME represented employee, the Unit Commanding
Ofncer/Supervisor or Investigator must notify the AFSCME Local 654 President that such meeting wil be
held The Unit Commanding Officer/ Supervisor or Investigator must fax this form to AngeUque Tnbett,
AFSCME Local 654 President. After having sent this fax, please keep the confirmation page/ fax receipt
on me. AFSCME Local 654 Facsimile #: (312) 641 0977
Angelique Tribett
AFSCME Local 654 President
From:
Commanding Officer / Supervisor or Investigator

Notification for AFSCME Pre-Disciplinary Meeting
Date & Time Fax Sent:
Please be advised that there wiU be a pre-disciplinary meeting scheduled for the foUowing
employee:
Employee Name
Meeting Location
Meeting time
Meeting Date
Ifyou have any questions, please contact supervisor orbvestigôr

Unit#
Telephone #
cc; Management & Labor Affairs Section, Untt 129

Via Departmental Mail or Fax #; 745-6961
emtine ProceduresMgnual .^5^

I N V E S T I G ATO R ' S
CASE
LOG
-Un
-
'-a^^
1
0
J
Loij
The Investigator's Case Log is an account of each step taken
n ini nan investigation
an
invpjctiantinn
by any IPRA employee, as well as an account of the time spent on the investigation.
Therefore, it is crucial that each investigator maintain an up-to-date Investigator's Case
Log in each investigative file under his or her control.
The Log will be kept attached to the inside left side of the working file folder.
Entries in the Log must be succinct, legible, and accurate. Because the Logs
begin at Intake, there will be entries by multiple people (i.e. Intake, Rapid, etc.).
Thus, names must be printed, legible, and contain a first initial and last name.
There should be no white-out on the Logs. Instead, each error should be struck
with a single line and initialed by the person making the correction.
IPRA erq)loyees will enter the date, time, description of activity, and first initial
and last name in the Log immediately upon completing every investigative
. activity in each case. Waiting until the end of the investigation to complete
the Investigator's Case Log is a violation of this policy.
When a non-CPD member requests and is given a copy of his or her statement,
you must note that in the Log.
The Log should include any information that will explain any delay in an
investigation. In order to accomplish this, the investigator will record information
at the time it is learned and make dated notations recording any updates. For
instance, important dates include, but are not limited to:
The date of referral to an external agency (e.g., SAO, PTBI, DCFS), the
date of any decision from those agencies (including whether to pursue
criminal charges), and dates for the conclusion of any initiated
proceedings (such as criminal cases or neglect or abuse petitions in the
Juvenile Court).
The date and any information learned about complainant, witness, or

officer unavailability (including for illness, military leave, or other
reason), and any updates to that information, including when it is first
learned that the individual is again available.
The date a matter is referred to contractual mediation, and the date it is
returned.
The dates related to rescheduling interviews, whether at the request of the

officer, witness, involved attorney, or for any other reason.
The dates related to any delays caused by criminal or civil litigation, such
as awaiting court approval to proceed, or awaiting a deposition to be taken
(if applicable).
Miscellaneous/Administrative
Page
cf2
March
24,2014
The dates that requests are made to outside agencies for transcripts or
evidence, such as ET photos, medical records, or ISP testing, and the dates
the materials/results are received, if those dates are not otherwise reflected
on documents already contained in the file (such as the written requests or

responses themselves).
The Log should also note any instances in which the investigator is required to
work on another case (e.g., to obtain evanescent evidence or because ordered to
do so); as well as extended illness, furlough, or other absence by the investigator,

lasting more than 5 business days.
These are merely examples of dates that should be included. Please think broadly
about what you include. In addition, because the dates should be entered when
the potentially delaying information is first learned, this may be before you learn
whether it will result in an extensive delay, or not. Nonetheless, you should
immediately enter the information.
7. The entry "Investigation Completed" will no longer be used. Instead, more
specific, accurate information will be entered.
When the investigator begins drafting the Summary Report (Digest), the
investigator will make an entry in the Log, e.g., "Writing Summary Report
(Digest)." When the report is completed and the case is submitted for review, the
investigator will make an entry, e.g., "Investigation Submitted for Review." A
separate notation must be made in the Log each time the file is returned for
additional investigation and/or returned for corrections to the Summary Report
(Digest) and when the case is re-submitted for review.
8. Information written in the Log should be brief. Any significant information or

information that can be used to support the case finding should be made the
subject of a separate, detailed memorandum. For example, a request that an ET
take photos or a no-show appointment can simply be documented in the Log.
However, if an investigator talks to a store owner and determines that there is
video evidence, the results must be noted in a separate memorandum.
9. Log entries of a routine nature that do not tend to prove or disprove the allegation
of misconduct need not be the subject of a separate memorandum, i.e., phone calls
with no answer or messages left, etc. However, if, as a result of a series of
investigative tasks that are noted in the Log, it is determined that there is no
cooperation, a single, separate memorandum should be drafted detailing all the
attempts that were made to secure cooperation.
Page 2 of 2
March 24, 2014
Excessive Force Relative to Complaints Regarding Handcuffing. pMsh/Piill/Orah^

and Unnecessarv Displav of Weapon
A. Handcuffs - By the very nature of the handcuffing process of subjects in

police custody, even when applied properly and double locked, handcuffs
may often leave marks or bruising on the wrists of handcuffed individuals.
This is particularly true if the individual attempts to resist the handcuffing
process or continues to move their wrists or their arms after being
handcuffed. However, this alone does not constitute excessive force. The
central inquiry in every use of force allegation, including handcuffing, is

whether the amount of force used by the officer was objectively reasonable
in light of the particular circumstances faced by the officer. For the
application of handcuffs to be considered excessive force requiring a fiill
IPRA investigation, there must be an articulated allegation supported by

some evidence leading to a reasonable belief that the action taken by the
Department member was excessive or objectively unreasonable under the
circumstances. For example, a "handcuffs too tight" allegation coupled
with an admission that the handcuffs were loosened upon request would
generally not qualify as excessive force.
B. Push. Pull. Grab - In the course of making an arrest, physical contact

between a pohce officer and the subject they are arresting is inevitable. In
the course of positioning an arrestee in a way that makes handcuffing and

searching him or her possible, an officer will often need to take hold of a
person and physically guide or direct them (which may be described by a
complainant as a push, pull, grab or some other term) to a position or
location where they can stabilize them against a stationary object to effect
the arrest and handcuff the subject. Optimally, an officer will guide an
arrestee to a wall, a vehicle, the ground or some other stable object which
they can be placed against, generally off balance, to assist the officer in
doing so while, at the same time, reducing the chances of injury to both
parties. Therefore, one must again consider whether the amount of force
used by the officer was objectively reasonable in light of the particular

circumstances faced by the officer. For a "push, pull, grab" allegation to be
considered excessive force requiring a fiill IPRA investigation, there must
be an articulated allegation supported by some evidence leading to a

reasonable belief that the action taken by the Department member was
excessive or objectively unreasonable under the circumstances. Therefore,
an allegation in which a complainant merely states that an officer pushed,

pulled or grabbed them in the course of an arrest will not automatically
constitute excessive force.
Excessive Force Complaints
January 30, 2014

Page 1 of 2
C . U n n e c e s s a r y D i s p l a y o f W e a p o n - P o l i c e O f fi c e r s a r e e n t r u s t e d w i t h
unholstering, displaying and ultimately discharging their firearms consistent

with applicable law based on their training, experience and the
circumstances facing them at the time of the incident. The fact that an
officer has a weapon out of its holster does not, in-and-of-itself, constitute
an allegation of excessive force. Instead, for an "unnecessary display of
weapon" allegation to be considered excessive force requiring a full IPRA
investigation, there must some evidence leading to a reasonable belief that
the action taken by the Department member was excessive or objectively
unreasonable under the circumstances. For example, an officer pointing a
gun at an individual who presents no danger or resistance is generally
unreasonable and would constitute excessive force. However, the pointing
of a gun during the execution of a search warrant in which serious potential
danger exists would generally not qualify as excessive force.
D. Procedures - If one or more of the above-listed allegations is received and
none of them meet the standard outlined in this policy, the con^laint shall
still be registered by Intake. A Rapid Investigator should speak with the
complainant and prepare a memo documenting that conversation. The
Rapid Investigator shall also gather and review all relevant reports and, if
appropriate, submit the case to the Coordinator of Investigations to be
administratively closed. If one or more of the above-listed allegations is
received along with other allegations that fall solely under the jurisdiction
of the Bureau of Internal Affairs, and the above-listed allegations do not
meet the standard outlined in this policy, the matter shall be referred to the
Bureau of Internal Affairs. In considering all of the above-listed
allegations, common sense and reasonableness should dictate the intake
process.
Excessive
Force
Complaints
Page 2 of 2
January
30,
2014
Conflicts of Interest and Documentation
A conflict of interest may arise in the course of conducting an IPRA investigation which
would preclude an investigator, supervising investigator, or other IPRA employee from
having any involvement in the case, including preparing the Conflict of Interest Log. In
such cases, the employee with the conflict is obligated to notify the Chief Administrator
in writing explaining the basis for the conflict.
In addition to notifying the Chief Administrator, the conflict of interest will be
documented as follows:
1. Any person who is identified as having an apparent or actual conflict of

interest will receive the "Conflict of Interest Memorandum," which will be
prepared by the supervisor for the individual having the conflict. This
memo will be placed in the original file, but not uploaded as an attachment
in CLEAR.
2. Once it is determined that one or more employees have a conflict, a

"Conflict of Interest Log" form will be prepared listing any and all persons
determined to have a conflict of interest. This log will be maintained in
the original (and, if it exists, the working file) of any investigation where a
conflict has been discovered. Like the "Conflict of Interest
Memorandum," it will not be uploaded as an attachment in CLEAR.
3. All documentation concerning conflicts, including the written notification

of the conflict to the Chief Administrator (and any supporting
documentation), will be placed in the original file, but should not be
uploaded as an attachment.
IPRA - Conflict of Interest Documentation
Jamary 4, 2013
Page I of I
Guidelines for Memorializing Recorded Statements
Generally, every recorded interview will be either transcribed or summarized. In some
situations, both may occur. Below are guidelines for this process. Any exceptional
circumstance that may justify a deviation from these guidelines should be discussed with
the assigned Supervising Investigator.
All recorded interviews should also be uploaded as an attachment to the investigation in

CLEAR.
TRANSCRIPTION
General Guideline: Recorded interviews will be transcribed (as opposed to

summarized) if transcription will add material value to the investigation and assist
the investigator in reaching a sound conclusion. This determination will be made on
a case-by-case basis based on who is interviewed, what was said, and the specific
facts of the investigation.
Where there is a question, discussions between Investigators, Supervising

Investigators, and Deputies/Coordinators on whether to transcribe an interview are
encouraged. An interview that has not been transcribed can be transcribed at a later
time if it proves necessary.

S p e c i fi c A p p l i c a t i o n
The following recorded interviews shall be transcribed, unless otherwise approved

by a Supervising Investigator (or higher):
All Victims (general public and CPD).
AU Accused CPD Members.
Note: If the matter is closed "Unfounded" under 93-03-03, or the Accused
CPD Member has provided a To/From report in lieu of a statement, there will
be no statement and thus no transcription.
In investigations of officer-involved shootings, all CPD Members who

discharged their firearms, or who witnessed the shooting or a significant
incident related to the shooting.
All recorded statements of CPD members that form the basis for a Rule 14
charge of a false statement against that member.

The determination of whether to transcribe all other interviews will be made on a
case-by-case basis consistent with the General Guideline above, and with particular
consideration to the following factors:
Guidelines for Memorializing Recorded Statements August 2,2010
Page 1 of 2
Incidents involving serious injury or death.

High projfile incidents or media interest.
Incidents involving juvenile victims and an allegation of serious misconduct.

Any "Sustained" investigation.
Outlines
If an interview is going to be transcribed, and the interview was taken by someone

other than the assigned investigator, the person who took the interview will create an
outline of the material, relevant facts from the interview. Outlines should follow
either the general Template for Interview Outline, or Template for Interview Outline
- Domestics as appropriate. With the approval of a Supervising Investigator (or
higher), an outline can be omitted if the circumstances of the interview support it.
It is in the discretion of the assigned Investigator or Supervising Investigator to
create an outline for an interview where one is not mandatory.
SUMMARIES
All interviews that are not transcribed shaU be summarized. The summary should contain
all relevant, material facts.
At the beginning of the summary, state: 'This is a summary of the interview, not a
verbatim record. For the complete interview, please review the electronic audio
recording."
Guidelines for Memorializing Recorded Statements

Page 2 of 2
August 2,2010
T a s e r N o t i fi c a t i o n s
1. Whenever there is a Taser discharge, IPRA Intake will receive notification

and issue a Log Number. To receive a Log Number, the CPD member
providing notification must provide:
a. Date, time and location of incident
b. Identifying information for involved member(s)

c. Type of notification (e.g. Taser discharge)
2. Intake will then gather, scan, and upload to the Log Number investigation the
three documents listed below. No other documentation needs to be gathered,

but if it is received from CPD, it should be uploaded too.
a. TRR;
b. Download of Taser Deployment Data; and

c. Arrest Report or General Offense Case Report.
3. The gathered documentation will be reviewed by the Supervising Investigator

or Investigator who is running Intake on that watch.
4. If a Taser is used on a minor (17 years old or younger), a senior citizen (65
years or older), or if there is serious injury or death or an allegation of
misconduct, Intake/Rapid will take any appropriate immediate investigatory
steps as dictated by the individual circumstances.
The material gathered by Intake/Rapid will be reviewed by the

Coordinator/Deputy. IPRA will then continue with an investigation of the
incident including obtaining documentary evidence, audio and video
recordings, and involved officer and witness statements as appropriate.
5. If there is no serious injury or death, no allegation of misconduct, and the

subject does not fall within the age categories above. Intake will forward the
investigation for internal review by the Coordinator/Deputy and

administrative closing if appropriate.
6. Any IPRA employee can, in the exercise of his or her discretion, determine
that an incident not involving a minor subject, senior citizen subject, serious
injury or death, or an allegation of misconduct merits further investigation. In
that instance, the incident should be brought to the attention of a Supervising
Investigator or Deputy/Coordinator for further instruction.
Taser Notifications
Page 1 of 1
July 2. 2010
Oîce of Professional Standards StMidard Operating Procedure Manual

M I S C E L L A N E O U S / A D M I N I S T R AT I V E
I. Investigator's Case Log
A. The "Investigator's Case Log" (CPD form it44.278) is a table of contents that
records pertinent non-investigative information. It is the duty of each investigator
to maintain dn. up-to-date Investigator's Case Log in each investigative file under
their control.
1. The log will be kept attached to the inside left side of the working file
f o l d e r.
2. Investigators will enter the date, time, description of activity and signature
in the log immediately upon completing every investigative activity in

each case. Do not wait until the end of the investigation to complete
the log.
3. Entries in the log must be legible.

4. The first log entry in all cases will be, 'Investigative File Received." The
last log entry in all cases will be, "Investigation Completed."
5. Log entries of a routine nature which do not tend to prove or disprove the
allegation of misconduct need not be the subject of separate reports, i.e.
phone calls made with no answer or messages left, etc. However, in noncooperation cases, all telephone attempts must be documented in a
separate report as well as entered in the case log.
6. Information written in the log should be brief. Any information that can
be used to support the case finding should be made the subject of a
detailed To-From-Subject Report The case log is not an investigative
report. It is an account of the elapsed time of an investigation.
7. The case log will be the last attachment in the Complaint Register file.
n S u s p e n d e d Ti m e
A. Suspended time can be used to reduce net el^sed time on a case when there are
time gaps because no investigation can occur. When claiming suspended time, a
"Suspended Time Control Log" (See sample format) will be filled out and tumed
in with the completed investigation. (Do not make the "Suspended Time Control
Log" an attachment.) Following are the guidelines for using suspended time:
1. Request of prosecutors (with administrative approval).
Page 1 of 10
C^jCg of Professional Standards
2. Awaiting outcome of criminal trial (with administrative approval).

3. Waiting for court transcripts or depositions.
4. Grand Jury (indictment).
5. Awaiting Crime Lab tests (when this is the only work remaining in the
case).
6. Awaiting Medical Examiner's report (when this is the only work

remaining in the case).
7. Police Officer unavailable i.e. type "A" medical, military leave, etc. (when
this is the only work remaining in the case).
a. Investigator's will call the unit of assignment immediately upon
learning the identity of involved officers to determine their
furlough schedules. The investigator will make every attempt to
obt^ needed reports or statements from the involved officers

prior to them going on ftnrlough to prevent the case from being
suspended for furlough time.
8. Awaiting legal determination as to propriety of a witness/officer giving a

statement.
B. Elapsed time is determined in the following manner
1. Date investigator is assigned to case through the date the investigation is

completed is coimted as Total Elapsed Time.
2. Subtract total number of authorized days the case is in suspense to

determine the Total Net Elapsed Tune.
C. Investigators must indicate when a case is in suspense at the end of each month by
placing an (S) next to the OR number in the "Cases Under My Control Last Day
of the Month" column of the Monthly Activity Report.
D. Supervisors must account for suspended cases by marking the appropriate column
(S) on the Team Monthly Activity Report.
E. Suspended time is not to be used for investigator's absences, i.e. furloughs,

medical, regular days off^ etc.
1. When an investigator is absent for any length of time, his/her supervisor

will ensure that investigator's caseload will be worked on in a timely
m a n n e r .
Page 2 of 10
2. When an investigator goes on furlough, he/she will:
a. Turn his/her investigative files over to the supervisor.

b. Have the investigative files completely updated, including the case
log.
3. When an investigation is not completed within thirty days for any reason,
investigators must complete a "Request For Time Extension** (CPD form

Ml'lH). This form must also be completed for each thirty day increment
the case remains open, i.e. sixty, ninety, etc. This also applies to re
opened cases when the additional investigation is not completed within
thirty days.
in. Monthly Activity Report

A. Investigators will complete a "Monthly Activity Report** which records cases
under their control. (See sample form) The form must be filled out completely
and accurately as follows:
1. The top portion must be completed with the Investigator* s name and the
month of activity.
2. The first column, "Cases under control day of month** will reflect the
cases the investigators started the month with.
3. The second column (top), "Qosed case pending court disposition** will
reflect any cases that are completed with the exception of a court decision.
The cases listed in this column will not be listed in the last column. Once
the court disposition has been detennined, the case will be listed in the
"Cases returned for investigation** section imtil a Supplementary Summary

Report is completed.
4. The second column (bottom), "Cases returned for investigation** will list
any cases that were retumed during the month for investigation along with
the date the case was retumed.
a. These cases will continue to be listed in this column each month
until they are closed. At that time the date re-closed will be
indicated. The next month the C.R. will no longer be listed.
b. Cases in this column will only be listed in the 'Total** if the overall
finding was changed. Example: Original finding was Not
Sustained. Supplemental investigation changed overall finding of
case to Sustained.
Page 3 of 10
Standard Operating Procedure Manutd
c. In cases where the supplemental investigation determined that the

overall finding was changed from the original finding, the CR
number will then be listed in the *Total Cases Closed" column. '
The elapsed time will be the total time of the supplemental
investigation less any suspended time. The supervisor will enter

the CR number with the new finding on the reviewer's log.
5. The third column, "Cases transferred to me will reflect any cases that were
transferred to the investigator and from whom they were transferred.
6. The fourth column, **New cases assigned to me" will reflect all new cases
received that month.
7. The fifth column, "Cases transferred firom me" will reflect the cases
transferred firom the investigator and to whom they were transferred.

8. The sixth column, 'Total Cases Closed" will reflect the cases closed by
the investigator and the total net elapsed time for each case. This column
will also reflect the cases which were sustained and will be indicated by
an'*'.
9. The last column, "Cases under my control last day of month" will reflect
the cases the investigator had under their control on the last day of the
month. Any suspended case will be indicated with an'S' behind the CR ^
n u m b e r.
10. The bottom portion of the monthly report will be completed and signed by
the investigator.
11. The supervisor will check the report for accuracy and sign on the approved
line.
IV. Supervisor/Acting Supervisor Responsibilities

A. Supervisors and Acting Supervisors will be responsible for the following:
1. Assign cases and keep an accurate record of all cases received and closed
by the team.
2. Monitor and review all open cases assigned to the team.
3. Review and file attachments daily checking for accuracy and return any
reports needing corrections to the investigator.
a. Sign all To-From-Subject Reports on the approved line. '
of
10
Office of Professional SUutdards
b. Ensure that all Department reports are complete and legible.

4. Once an accused is identified, immediately check their date of
appointment. Keep the Coordinator of Operations apprized of all PPG
cases.
5. Inunediately notify the Chief Administrator, Chief Investigator and

Coordinators of Investigations and Operations when an accused has been
arrested.
a. When a sworn member has been arrested and released on bail,
enstnre that the investigator immediately obtains a copy of the

conditions of bail bond, also known as the bond slip. When the
condition of the bond is that the officer not possess any firearms,
the investigator will:
1. Immediately notify the Coordinator of Investigations
2. Immediately notify the Intemal Affairs DivisionAdministrative Section.
3. Immediately notify the Persoimel Division-Personnel

Concerns section.
b. Cases that involve Department members who are listed as an

offender on a case report must have the appropriate detective
division supplemental report in the file.
c. Upon completion of the investigation where an accused who is the
subject of a case report, the Chief of Detectives will be notified and

provided with the CR# and the RD#. (See sample form)
6. If a police officer has been relieved of his police powers (stripped) relative
to a CR investigation, the supervisor will immediately:
a. make copies of all reports relative to the stripping including the
Notification of Duty Restrictions form
b. complete an "Accused Stripped of Powers" index card
c. forward copies of all reports including index card to Coordinator of
Investigations. The Coordinator if Investigations will forward the
index card to the file room Supervising Clerk.
Page 5 of 10
SUSPENDED TIME CONTROL LOG
A.
NET
ELAPSED
TIME
1. Date Assigned
2. Date Closed
Elapsed Time (Days)
3. Suspended Time*
4. Total Net Elapsed Time (2-3=4)
B. *ACCOUNT FOR SUSPENDED TIME DEDUCTIONS

Explanation
D a t e s / F r o m - To
#ofDavs
Total Suspended Time
Page 9 of 10
Offwe^Professional Standards
D AT E :
TO: Deputy Superintendent

Bureau of Investigative Services
Attention: Chief of Detectives
FROM:
Chief Administrator
S U B J E C T: C O M P L E T I O N O F O P S I N V E S T I G AT I O N W H E R E A C C U S E D I S T H E
SUBJECT OF A CASE REPORT
This is to inform you that the Office of Professional Standards has completed its
investigation recorded under C.R. # . The case report under R.D. #
is assigned to Area
Chief Administrator
(
Page 10 of 10
rO:
Adminislrators, Office of Professional Slandards
I'ROM:
Invesligalor
S U B J E C T:
MONTHLY ACTIVITY REPORT FOR THE MONTH OF
The folowing is a complete and accurate list of al investigations which I was responsible for during the above period of time. It also includes investigations
returned for additional work. Complaint numbers followed by an are sustained cases; numbers followed by 'S' are suspended.
Cases under Closed case Cases New cases Cases transferred
controllstday pending court transferred to assigned to me from me
of
month
Disposition
me
TOTAL CASES CLOSED Cases under my control last day of

Case
Elapsed
month
number
Time
TOTAL
TOTAL
Cases returned
for
investigation**
Ciiscs
lO'lAL
TO'IAI,
**N()li::
rO'lAL
TO TA I .
Always mark re-opencd (J.R.'s

with (**). Do not count in
total unless finding is changed.
TOTAL
rOTAL
Average Elapsed Time
Inv. days absent during month
Indicate date retunied and re-closed.
l-iirlough
Medical
Comp. Used
Other (Explain)
APPROVIil):
P.S. Supervisor
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Independent

December 18, 2015

Dear Ms. Robinson:

On behalf of the Independent Police Review Authority (IPRA), I am responding to

312.746.3594 (COMPLAINT LINE) 312.746.3609 (GENERAL) 312.745.3593 (TTY) WWW.IFRACHICAGO.ORG

Administrator to make the police dq)artment aware of the pattem of complaints

Concerns Program, Behavioral Intervention System, Non-Disciplinary

Upon recdpt of a complaint and the requisite swom affidavit, the

department member which could lend credence to the.substance of the complaint

October 20, 2015

Office of Professional Standards Standard Operating Procedures Manual

A. Upon assignment of a Complaint Register Number, the investigator will make

1. Via Telephone, in an effort towards detennining a suitable time and place

1. ComplainantA/'ictims who express a desire to withdraw their complaint

Standard Operating Procedures Manual

Office of Professional Standards

Depending on the nature or severity of the allegations, a determination will be

Add. 3, *The member assigned to investigate a complaint against a

investigator and signed by the complainant/wirness/victim is acceptable if

allegations are serious on their face, (i.e. complainant has serious

obtaining the initial Departmental reports and interviewing the

3. Is medical evidence present? Did the complainant receive

Offtce of Professional Standards Standard Operating Procedures Manual

sustained finding, an in-person interview should also be authenticated by

.C^duct a telephone interview. Telephone interviews are acceptable in

allegation(s). HoweveiTifit^gpears that the allegations may result in a

Photographs of Department members are maintained in the Intemal

Affairs Divuion photo room. (See Photographs section)

D. If the complainant alleges property damage as part of his/her allegations against a

A. Why you should canvass

1. The canvass can develop additional witnesses.

a. A canvass can clarify issues such as positioning of witnesses,

visual obstractions or vantage points, lighting, etc.

Standard Operating Procedures Manual

Office of Professional Standards

2. A canvass is a useful investigative technique when done properly and in a

a. People are creatures of habit. They come and go to work at the

b. Potential witnesses may still have any facts surrounding the

2. Be tantiUar wifh the aUegatioris.

4. Identify pertinent issues and be prepared to ask relevant questions should

a. A diagram can be a useful visual aid in the placement of

1. The investigator should properly identify himself to the citizens verbally

Office of Professional Standards

Standard Operating Procedures Manual

3. Avoid ofFering too much "lead in" information of a factual nature.

Don't Say: "Fm investigating an incident that occurred in front of your

Do Say: "Fm investigating an incident that occurred in front of your

4. Keep control of the interview. Ask pertinent questions relating to the

6. Do not be timid or overly aggressive in the manner in which you approach

7. Prepare a written report of the interviews conducted summarizing the

8. Prepare a diagram of the scene if it will assist the investigation. (See

documented in many different ways, i.e. photographs, medical records, ballistics,

a. Documentation of a person's injuries (victim or accused) can occur

of Professional Standards Standard Operating Procedures Manual

police custody can be established by interviewing those persons

4. Firearms and other items used as weapons may be good sources of

1. Whenever an allegation is made that a police officer stmck

flashlight, firearm or other weapon, the swom supervisory

Crime Lab for testing of blood, hair, skin or other physical

a. Any requests for laboratory examination and analysis of processed

1. The request will be sent to the Commander of the Chicago

Office of Professional Standards Standard Operating Procedures Manual

information, the investigator should document said information. Investigators

AHegationfs) is UNFOUNDED and Appears Knowinglv False