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Republic of the Philippines

DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

REQUEST FOR QUOTATION


P. DOT TRADING
Solar,Olutanga
Zamboanga Sibugay

Sir/Madam:
Please quate your unit prices for the article decribed below, with the request that the desired condition
and / or requirments herein be be complied with:
Item
No.

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Qty.

Unit

6
6
6
36
4
6
6
6
6
3
7
6
12
1
160
78

pcs
pcs
pcs
pcs
dozen
pcs
bottle
pcs
pcs
reams
pcs
pcs
pcs
pcs
pcs
pcs

Articles

Form 1
Lesson Plan
Grading Sheet
Standard board
Manila Paper
Pilot Pen
Pilot Ink
Pilot Ballpen Friction
Red Ballpen
Bond Paper (A4)
Class Record
Correction Fluid
Plastic Tape
Puncher
Form 138
Form 137-E

Brand
Make

Unit Cost

Total

TOTAL
CONDITIONS AND/OR PRE-REQUISITES FOR BIDDERS TO COMPLY WITH:
1.To specify the brand or trademark and other pertinent data of your product or article.
2. To qoute the price for the articles actually verified and found in your store.
3. To deliver the articles to the office within _ days from thr date of receipt of the Purchase Order.
4. To return the Canvass paper to the office on or before the opening of canvass at _______________
on _____________ .
5. To accept the flag law ( foreigner only ).
6. To participate as a bonafide dealer.
7. That this business is duly licensed and with business permit by the government agency concern.
The government reserves the right to accept or reject any bids or depending upon compliance or noncomplience with the above-mentioned requirements and other lawful reasons most advantageous to the
government

District Supervisor/Principal
To: The Schools Division Superintendent
I accept the conditions and/or requirements in this canvass. Failure on my part to comply
with the requirements in this canvass is enough reason to disqualify me from participating in any
future bidding or canvass.

Dealer's Signature

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

REQUEST FOR QUOTATION


LOZADA'S STORE
Solar,Olutanga
Zamboanga Sibugay

Sir/Madam:
Please quate your unit prices for the article decribed below, with the request that the desired condition
and / or requirments herein be be complied with:
Item
No.

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Qty.

Unit

6
6
6
36
4
6
6
6
6
3
7
6
12
1
160
78

pcs
pcs
pcs
pcs
dozen
pcs
bottle
pcs
pcs
reams
pcs
pcs
pcs
pcs
pcs
pcs

Articles

Form 1
Lesson Plan
Grading Sheet
Standard board
Manila Paper
Pilot Pen
Pilot Ink
Pilot Ballpen Friction
Red Ballpen
Bond Paper (A4)
Class Record
Correction Fluid
Plastic Tape
Puncher
Form 138
Form 137-E

Brand
Make

Unit Cost

Total

TOTAL
CONDITIONS AND/OR PRE-REQUISITES FOR BIDDERS TO COMPLY WITH:
1.To specify the brand or trademark and other pertinent data of your product or article.
2. To qoute the price for the articles actually verified and found in your store.
3. To deliver the articles to the office within _ days from thr date of receipt of the Purchase Order.
4. To return the Canvass paper to the office on or before the opening of canvass at _______________
on _____________ .
5. To accept the flag law ( foreigner only ).
6. To participate as a bonafide dealer.
7. That this business is duly licensed and with business permit by the government agency concern.
The government reserves the right to accept or reject any bids or depending upon compliance or noncomplience with the above-mentioned requirements and other lawful reasons most advantageous to the
government

District Supervisor/Principal
To: The Schools Division Superintendent
I accept the conditions and/or requirements in this canvass. Failure on my part to comply
with the requirements in this canvass is enough reason to disqualify me from participating in any
future bidding or canvass.

Dealer's Signature

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

REQUEST FOR QUOTATION


NYKAR ENTERPRISES
Solar,Olutanga
Zamboanga Sibugay

Sir/Madam:
Please quate your unit prices for the article decribed below, with the request that the desired condition
and / or requirments herein be be complied with:
Item
No.

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Qty.

Unit

6
6
6
36
4
6
6
6
6
3
7
6
12
1
160
78

pcs
pcs
pcs
pcs
dozen
pcs
bottle
pcs
pcs
reams
pcs
pcs
pcs
pcs
pcs
pcs

Articles

Form 1
Lesson Plan
Grading Sheet
Standard board
Manila Paper
Pilot Pen
Pilot Ink
Pilot Ballpen Friction
Red Ballpen
Bond Paper (A4)
Class Record
Correction Fluid
Plastic Tape
Puncher
Form 138
Form 137-E

Brand
Make

Unit Cost

40.00
100.00
40.00
16.00
60.00
60.00
100.00
80.00
7.00
200.00
40.00
20.00
38.00
150.00
5.00
2.00

TOTAL

Total

240.00
600.00
240.00
576.00
240.00
360.00
600.00
480.00
42.00
600.00
280.00
120.00
456.00
150.00
800.00
156.00

5,940.00

CONDITIONS AND/OR PRE-REQUISITES FOR BIDDERS TO COMPLY WITH:


1.To specify the brand or trademark and other pertinent data of your product or article.
2. To qoute the price for the articles actually verified and found in your store.
3. To deliver the articles to the office within _ days from thr date of receipt of the Purchase Order.
4. To return the Canvass paper to the office on or before the opening of canvass at _______________
on _____________ .
5. To accept the flag law ( foreigner only ).
6. To participate as a bonafide dealer.
7. That this business is duly licensed and with business permit by the government agency concern.
The government reserves the right to accept or reject any bids or depending upon compliance or noncomplience with the above-mentioned requirements and other lawful reasons most advantageous to the
government

District Supervisor/Principal
To: The Schools Division Superintendent
I accept the conditions and/or requirements in this canvass. Failure on my part to comply
with the requirements in this canvass is enough reason to disqualify me from participating in any
future bidding or canvass.

Dealer's Signature

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492
Minutes of the Meeting Taken During the Opening of Bids
_____________________ at ____________________________________.
Present:
AURELIA L. BILAR - Chairman
LAILA J. HARAJI - Member
LOLITA C. ABELLANA - Member

BAC Chair Aurelia L. Bilar, acknowledged the presence of the members of the BAC at _______
and called to order of the meeting for the opening of bids submitted by the following interested
suppliers:

1.
2.
3.
for the purchase of _________________________________________.
After thorough review and evalution of the bids submitted, the Committee declared ________
_____________________ as the winning bidder.
The meeting adjourned at _______________

Prepared by:

LAILA L. HARAJI
BAC Secretariat

I hereby certify to the correctness of the above resolution.

AURELIA L. BILAR
BAC Chairman

I SEEK REFUGE IN ALLAH FROM ACCUSED SHAITAN

1.1 In the name of Allah, the Entirely Merciful, the Especially Merciful.
1.2 [All] praise is [due] to Allah, Lord of the worlds 1.3 The Entirely Merciful, the Especially Merciful,
1.4 Sovereign of the Day of Recompense.
1.5 It is You we worship and You we ask for help.
1.6 Guide us to the straight path 1.7

The path of those upon whom You have bestowed favor, not of those who have
evoked [Your] anger or of those who are astray.

"AMEEN"

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Penindula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

CY 2014 PROJECT PROCUREMENT MANAGEMENT PLAN (PPMP)


Section: Physical Facilities
Agency: DepED, Division of Zamboanga Sibugay
Code
(PAP)

Procurement Project / Activity

SCHOOL BUILDING PROJECT - PPP CY 2013

REPAIR OF DIVISION OFFICE

DEEP WELL

REPAIR OF SGOD OFFICE

4
5

Remarks
Estimated Budget
(PhP)

Source of
Funds

Mode of
Target Implementation Date

Procurement

Schedule for each Procurement Activity


Quarter 1

73,768,591.50

GAA

01/2/14 & 6/30/14

CB

51,638,014.05

500,000.00

GAA

01/2/14 & 3/31/14

CB

500,000.00

Quarter 2

Quarter 3

Quarter 4

22,130,577.45

40,000.00

MOOE

3/1/14 & 6/30/2014

175,000.00

MOOE

01/2/14 & 3/31/14

175,000.00

40,000.00

KASPERSKY INTERNET SECURITY 2014

4,500.00

MOOE

01/2/14 & 3/31/14

4,500.00

EXTERNAL HARD DRIVE (1TB)

7,000.00

MOOE

01/2/14 & 3/31/14

7,000.00

COMPUTER SPEAKER (ALTECH)

3,500.00

MOOE

01/2/14 & 3/31/14

3,500.00

USB OPTICAL MOUSE

1,500.00

MOOE

01/2/14 & 3/31/14

1,500.00

HP 60 INK (Color & Black)

25,750.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

7,125.00

6,500.00

7,125.00

5,000.00

HP 704 INK (Color & Black)

4,500.00

4,000.00

4,500.00

3,500.00

16,500.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

10

EXPANDED ENVELOP (LONG)

1,050.00

MOOE

01/2/14 - 3/31/14

11

FOLDER (LONG)

1,400.00

MOOE

1/1-31, 7/1-31

700.00

12

BAND PAPER (A4 SUBTANCE 20)

5,000.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

1,500.00

1,200.00

1,500.00

800.00

13

BAND PAPER (LONG SUBTANCE 20)

5,200.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

1,500.00

1,200.00

1,500.00

1,000.00

14

PENCIL (MONGGOL-1)

200.00

MOOE

01/2/14 - 3/31/14

200.00

15

BOLPEN (PILOT) BLACK

360.00

MOOE

01/2/14 - 3/31/14

16

MONITORING OF SCHOOL BUILDING

200,000.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

50,000.00

50,000.00

50,000.00

50,000.00

MOOE

1/1-31, 4/1-30, 7/1-31, 10/1-31

15,000.00

20,000.00

25,000.00

40,000.00

CONSTRUCTION.
17

ATTENDENCE TO PFC TRAINING, WORKSHOP


CONFERENCE MEETING. etc.

CB
S
NDC

###

360.00

100,000.00
-

Competitive Bidding
Shopping
Negotiated/ Direct Contracting

N (A-A) Negotiated (A to A)

Prepared by:

1,050.00

Recommending Approval:

Validated by:

(Explaining
changes from the
APP)

____________________________
(Head of Office)

(Budget Division)

(Planning Service)

Department of Budget and Management Procurement Monitoring Report as of month/day/2006


PMO/
End-User

Mode of
Procurement

Schedule for Each Procurement Activity

Source of
Funds

Contract Cost (PhP)

List of Invited
Observers

Date of Receipt of Invita

Remarks

te of Receipt of Invitation
(Explaining
changes from the
APP)

ANNUAL PROCUREMENT PLAN


FOR THE YEAR 2014
Physical Facilities Unit
DepED,Division of Zamboanga Sibugay
1ST QUARTER

ITEM
NO.

ITEN NO.

QTY.

UNIT COST

2ND QUARTER
TOTAL COST

QTY.

QTY.

UNIT
COST

4RTH QUARTER

TOTAL COST

QTY.

UNIT
COST

TOTAL COST

SCHOOL BUILDING PROJECT - PPP CY 2013

BLDG-ACC.

REPAIR OF DIVISION OFFICE

REPAIR

500,000.00

DEEP WELL

REPAIR OF SGOD OFFICE

REPAIR

175,000.00

KASPERSKY INTERNET SECURITY 2014

UNIT

4,500.00

EXTERNAL HARD DRIVE (1TB)

UNIT

7,000.00

COMPUTER SPEAKER (ALTECH)

UNIT

3,500.00

USB OPTICAL MOUSE

UNIT

1,500.00

HP 60 INK (Color & Black)

16

PCS

7,125.00

14

PCS

6,500.00

16

PCS

6,500.00

11

PCS

5,000.00

10

HP 704 INK (Color & Black)

15

PCS

4,500.00

13

PCS

4,000.00

15

PCS

4,500.00

12

PCS

3,500.00

11

EXPANDED ENVELOP (LONG)

53

PCS

1,050.00

12

FOLDER (LONG)

47

PCS

47

PCS

13

BAND PAPER (A4 SUBTANCE 20)

REAMS

1,500.00

REAMS

1,200.00

REAMS

1,500.00

REAMS

800.00

14

BAND PAPER (LONG SUBTANCE 20)

REAMS

1,500.00

REAMS

1,200.00

REAMS

1,500.00

REAMS

800.00

15

PENCIL (MONGGOL-1)

BOX

200.00

16

BOLPEN (PILOT) BLACK

BOX

360.00

17

MONITORING OF SCHOOL BUILDING


CONSTRUCTION.

BLDG-ACC.

3RD QUARTER

TOTAL COST

18

51,638,014.05

UNIT COST

DRILLING

22,130,577.45

40,000.00

700.00

700.00

50,000.00

50,000.00

###

50,000.00

15,000.00

20,000.00

25,000.00

40,000.00

52,411,449.05

22,253,477.45

89,700.00

100,100.00

ATTENDENCE TO PFC TRAINING, WORKSHOP


CONFERENCE MEETING. etc.

This is to certify that the above procurement plan is in accordence with the objectives of this office

Prepared by:

JERRY C. BOKINGKITO
Division Physical Facilities Coordinator

Approved by:

AMELIA P. TORRALBA, ED. D.


Schools Division Superintendent

TOTAL ANNUAL
QTY.

UNIT COST

BLDG-ACC.
REPAIR
DRILLING
REPAIR

TOTAL COST

73,768,591.50
500,000.00
40,000.00
175,000.00
4,500.00
7,000.00
3,500.00
1,500.00

57

PCS

25,125.00

55

PCS

16,500.00

53

PCS

1,050.00

94

PCS

1,400.00

17

REAMS

5,000.00

17

REAMS

5,000.00

BOX

200.00

BOX

360.00
200,000.00
100,000.00

74,854,726.50

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492
BAC RESOLUTION
WHEREAS, an opening of bids was conducted on______________________________at
__________________ by the Chair & Members of the School Bids & Awards Committee;

WHEREAS, a careful evaluation of the bids was done as offered by the following bidders with their
corresponding bids:

1.
2.
3.

_____________
_____________
______________

WHEREAS, the BAC found the ____________________ as the lowest bidder for the purchase of
______________________________________________________.

Wherefore, RESOLVED as it is hereby RESOLVED to declare __________________________ as


having bid the lowest in all items and mode of procurement is canvass.

Prepared by:

LAILA J. HARAJI
BAC Secretariat
I hereby certify to the correctness of the above resolution.

AURELIA L. BILAR
BAC Chairman

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492
Minutes of the Meeting Taken During the Opening of Bids
_____________________ at ____________________________________.
Present:
AURELIA L. BILAR - Chairman
LAILA J. HARAJI - Member
LOLITA C. ABELLANA - Member

BAC Chair Aurelia L. Bilar, acknowledged the presence of the members of the BAC at _______
and called to order of the meeting for the opening of bids submitted by the following interested
suppliers:

1.
2.
3.
for the purchase of _________________________________________.
After thorough review and evalution of the bids submitted, the Committee declared ________
_____________________ as the winning bidder.
The meeting adjourned at _______________

Prepared by:

LAILA L. HARAJI
BAC Secretariat

I hereby certify to the correctness of the above resolution.

AURELIA L. BILAR
BAC Chairman

Appendix 51

PURCHASE REQUEST
Department of Education
Agency

Department:
Section :
Stock
No.

1
2
3
4

UNITS

Length
Length
Length
Kls

Division of Zamboanga Sibugay

Physical Facilities Unit


ITEM DESCRIPTION

PR. No.: ________________________


SAI No.: ________________________
QUANTITY

UNIT COST

Stainless pipe 2"


2,450.00
33
Stainless pipe
1 1/2"
34
1,950.00
flat bar
1 1/2 x
3/16"
69
995.00
Stainless welding rod
40
395.00
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Purpose:

TOTAL COST

80,850.00
66,300.00
68,655.00
15,800.00

Requested by:

PROPOSED REPAIR OF DIVISION OFFICE PORCH RAILINGS


JERRY C. BOKINGKITO
Signature over printed name

Budget Appropriation:

Recommending Approval:

Approved by:

Signature:
Printed Name:
Designation:

JERRY C. BOKINGKITO

EDISON M. DEL MAR

AMELIA P. TORRALBA, ED. D.

Budget Officer Designated

Division Administrative Officer-IV


(Supply)

Assistant Schools Division Superintendent


Officer-In-Charge

Appendix 51

PURCHASE REQUEST
Department of Education
Agency

PR. No.: ________________________


SAI No.: ________________________

Department:
Section :
Stock
No.

UNITS

ITEM DESCRIPTION

QUANTITY

UNIT COST

TOTAL COST

Purpose:

Requested by:

Approved by:

Signature:
Printed Name:
Designation:

Designated Supply Officer

Elementary School Principal, School Head, T.I.C.

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

REQUEST FOR QUOTATION

Sir/Madam:
Please quate your unit prices for the article decribed below, with the request that the desired condition
and / or requirments herein be be complied with:
Item
No.

Qty.

Unit

Articles

Brand
Make

Unit Cost

Total

TOTAL
CONDITIONS AND/OR PRE-REQUISITES FOR BIDDERS TO COMPLY WITH:
1.To specify the brand or trademark and other pertinent data of your product or article.
2. To qoute the price for the articles actually verified and found in your store.
3. To deliver the articles to the office within _ days from thr date of receipt of the Purchase Order.
4. To return the Canvass paper to the office on or before the opening of canvass at _______________
on _____________ .
5. To accept the flag law ( foreigner only ).
6. To participate as a bonafide dealer.
7. That this business is duly licensed and with business permit by the government agency concern.
The government reserves the right to accept or reject any bids or depending upon compliance or noncomplience with the above-mentioned requirements and other lawful reasons most advantageous to the
government

District Supervisor/Principal
To: The Schools Division Superintendent
I accept the conditions and/or requirements in this canvass. Failure on my part to comply
with the requirements in this canvass is enough reason to disqualify me from participating in any
future bidding or canvass.

Dealer's Signature

PURCHASE ORDER

Department of Education
Division of Zamboanga Sibugay, Ipil, Zamboanga Sibugay
Supplier:
Address:

STONE THROW CONS'T. and ENT.


Pangi, Ipil,
Zamboanga Sibugay Province

P.O. No.:
Date.:

Mode of
Procurement.:

TIN:

Gentlemen:
PLACE OF DELIVERY:

DepED, Division of Zamboanga Sibugay

DATE OF DELIVERY:
ITEM NO.

QTY.

1
2
3
4

33
34
69
40

UNIT

Length
Length
Length
Kls

DESCRIPTION

UNIT COST

Stainless
Stainless
2,445.00
flat
bar 1 pipe 2"
Stainless
pipe 1 1/2"
1,945.00
1/2
x
3/16"
993.00
welding
rod
392.00
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
TOTAL

TOTAL AMOUNT IN WORDS:

Two Hundred Thirty One Thousand & Twelve Pesos

In case of failure to make the full delivery within the time specified above, a penalty of one-tenth
1/10) percent for everyday of delay shall be imposed.
Very truly yours,

AMELIA P. TORRALBA, Ed. D.


Schools Division Superintendent
Head of Agency

Conforme:
ENGR. MARLON A. MUYARGAS

Signature over printed name


Date: ___________________

Requisitioning Office/Dept.

EDISON M. DEL MAR, MPA


Authorized Official

Funds Available:

CHARITY MAY V. BALASUELA, CPA


Division Accountant-II

Amount:
ALOBS No.:

ibugay

AMOUNT

80,685.00
66,130.00
68,517.00
15,680.00
231,012.00

& Twelve Pesos

, a penalty of one-tenth

TORRALBA, Ed. D.

on Superintendent
d of Agency

ALOBS No.:

INSPECTION AND ACCEPTANCE REPORT


Department of Education
DIVISION OF ZAMBOANGA SIBUGAY
Municipality of Ipil
Supplier : STONE THROW CONSTRUCTION and ENTERPRISES

AR No.:

P.O. No. :

Date :

Date

Requisitioning Office / Dept.

Physical Facilities Unit

STOCK NO.

UNIT

QUANTITY

Length
Length
Length
Kls

1
2
3
4

Invoice No. :

33
34
69
40

DESCRIPTION

AMOUNT

Stainless pipe 2"


80,685.00
Stainless pipe 1 1/2"
66,130.00
Stainless flat bar 1 1/2 x 3/16"
68,517.00
Stainless welding rod
15,680.00
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
231,012.00
TOTAL:

Inspection:

Acceptance:

Date Inspected:

Date Received:

Inspected, verified and found in order


as to quantity and specifications

Complete

Inspection Officer/ Inspection Committee

EDISON M. DEL MAR, MPA


Administrative Officer IV
(Division Supply)

AMOUNT

80,685.00
66,130.00
68,517.00
15,680.00
xxxxxxxxxxxxxxxxxxxx
231,012.00

M. DEL MAR, MPA


istrative Officer IV

Division Supply)

ABSTRACT OF QUOTATION

QUOTATION FOR FURNISHING AND DELIVERING SUPPLIES AND/OR MATERIALS RECEIVED AT THE OFFICE OF THE

SCHOOLS DIVISION SUPERINTENDENT DIVISION OF ZAMBOANGA SIBUGAY. IPIL, ZAMBOANGA SIBUGAY OPENED AT _________________________________________.

ITEM NO.

QTY.

UNIT

PRICE

NAME OF DESCRIPTION ARTICLES


Unit Cost

Total Cost

PRICE
Unit Cost

Total Cost

PRICE
Unit Cost

Total Cost

THIS IS TO CERTIFY that we have opened tha bids for the above-listed supplies and materials,an abstract of which appears above the time and
date indicated and that the same is correct with all bids submitted/initialed by us.
AWARD APPROVED TO:

Member

____________________
Member

__________________

BAC-Chairman

District Supervisor/School Head

Member

Member

Head of Agency

TERMS AND CONDITIONS


1. All bidders must be duly signed by the Bidders and submitted in a sealed envelope address to the
Schools Division Superintendent, Division of Zamboanga Sibugay, Municipality of Ipil.
2. These bids will be opened at the Bid and Awards Committee, if the amount involved is more that
P10, 000.00. The COA may observe the Opening of Bids.
3. Only bonafide dealers of the articles called for in this bidding accredited by the DepEd are allowed to
participate in bidding. Bidders or their authorized representative may witness the proceedings.
4. Articles called for in this bidding should be delivered within the period of ____ days after the receipt
of the order, subject, however to inspection by the Division Internal Control and Inspection
Committee.
5. All bids in the excess of P5,000.00 must be accompanied by a proposal bond in cash or in surety
equivalent to 5% of the bid
6. Bid shall be specified items and bidders should quote only one price for each items and shall indicate
clearly the BRAND, MAKE and SOURCE of the manufacturer, or articles offered. Prices quoted should
include all government taxes, fees, duties, including the incidental expenses.
7. The DepEd, Region IX, Division of Zamboanga Sibugay, reserves the right to confiscate the bidders
bond if the winning bidder refused to accept the award or fail to comply with the terms and
conditions of this bidding.
8. Failure on the part of the winning bidder to deliver the articles called for in this bidding within the
specified period indicated in the order will make him liable to the Philippine Government for the
differences in prices if the same is purchase in the Open market or from the next lower bidder
together with the cost of expenses incurred in securing the same articles.
9. A bidder is allowed to withdraw his tender or offer before the opening of the bid by furnishing fully
signed written request to the Bid and Award Committee (BAC).His Bid shall be returned to him
unopened.
10. Condition such as subject to prior sales shall not be accepted. The bidder shall be bound by his
offer as if no written condition in tender.
11. Erasures or alternation in the tender must be signed or initialed by the bidder.
12. Any expenses incurred by the DepEd for analysis of samples is charged to the respective bidders.
13. All goods/supplies plainly described in the offer shall be understood to be brand new by the
respective bidders.
14. Quotation must be per net, weight or unit specified or its equivalent exactly educible to the unit.
15. The DepEd. Region IX, Division of Zamboanga Sibugay, reserves the right to reject any of all bids,
to waive any informality thereon and to accept such offer deemed most advantageous to the Govt.

LIQUIDATION REPORT
DEPARTMENT OF EDUCATION
Division of Zamboanga Sibugay
Agency

PARTICULARS
TO: Liquidation of Cash Advance for traveling expenses of JERRY BOKINGKITO
while on travel To attend the the Orientation for the Regional and Division Pos
& PFCs on National Inventory of DepED Public School Building for SY 2014-2015

TOTAL AMOUNT SPENT


AMOUNT OF CASH ADVANCE PER DV NO. ____ DTD ____________
AMOUNT REFUNDED PER OR NO.__________ DTD ______________
AMOUNT TO BE REIMBURSED
A

Certified: Correctness of the

above data

Certified: Purpose travel

Cash advance duly accomplished

__JERRY C. BOKINGKITO__ ___AMELIA P. TORRALBA, Ed. D.___


__CHARITY MAY BALASUELA
Claimant

Asst. Schools Division Superintendent

Division Accountant II

Officer-In-Charge

Claimant

Head of Accounting Unit/JEV No.


Check No. _____________

No:
Date:
ResponsibilityCenter:
Code:

AMOUNT
12,580.00

10,521.00
12,580.00
2,059.00
2,059.00
Certified:Supporting documents

__CHARITY MAY BALASUELA, CPA__


Division Accountant II

ounting Unit/JEV No.

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492
No:

DISBURSEMENT VOUCHER
MODE OF
PAYMENT

MDS Check

Commercial Check

Date:

ADA

Others
OR/BUR No.

TIN / Employee No.:

PAYEE

Responsibility Center
Office / Unit / Project:

ADDRESS

Code:

ZAMBOANGA SIBUGAY

EXPLANATION

AMOUNT

To:

A.

B.

Approved for Payment

Cash Available
Subject to Authority to Debit Account (when applicable)
Supporting documents complete
Signature
Printed Name

Signature

LAILA J. HARAJI
Teacher I

Position:
Date:

C.

Printed Name
Position:

ISNAIRA J. MUKSAN
School Head

Date:

Received of Payment

JEV No.

Check/
ADA No.

Date:

Signature

Date:

Official Receipt / Other Documents

Bank Name:

No.:
Date:

Republic of the Philippines

DEPARTMENT OF EDUCATION

SOCIAL EXPENDITURE MANAGEMENT PROJECT


FORM - 1

SCHOOL LIQUIDATION FORM


PERIOD COVERED:

SCHOOL
ADDRESS
REGION
DIVISION
DISTRICT

DATE
SBRMS CASH ADVANCE
CHECK NO
DATED OF CHECK

:
:
:
:
:
ACTUAL SCHEDULE

ITEN NO.

DESCRIPTION OF WORK

ESTIMETED
COST

(1)

(2)

REPAIR OF DIVISION OFFICE

231,012.00

ACTUAL COST (PESOS

DATED
STARTED

DATED
COMPLETED

NO. OF DAYS
(4+3=5) (5)

MATERIAL

CONTRACT

(3)

(4)

(5)

(6)

(7)

10/10/2014

11/10/2014

:
:
:
:

30

LABOR

TOTAL
(6+7+8=9)

REMARKS

SUPPORTING
DOCUMENT
ATTACHED

(8)

(9)

(10)

(11)

231,012.00

231,012.00

Based on plans reviewed by SBMC


Attached principals School Memorandum on the creation of the school repair and maintenance Committee and Designation of Chairman
Prepared by:

Certify True and Correct:


Name & Position

TO BE FILLED UP PFSED,SEMP-PMO
FINDING:

Principal

Chairman
INSPECTED BY:

OK.

Republic of the Philippines


DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Ipil, Zamboanga Sibugay
Telefax No. 062-333-5492

SUMMARY OF DISBURSEMENT

NO.

DATE

ESTABLISHMENT

INVOICE NO.

PARTICULARS

TOTAL:

Approved by:

Prepared by:

School Head

Requissition

AMOUNT

No:

MOALBOAL ELEMENTARY SCHOOL


District of Talusan
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
Talusan, Zamboanga Sibugay
FOR THE PERIOD:

CASH DISBURSEMENTS REGISTER


TYPE OF WORKING FUND:

CASH ADVANCE
DATE

(ORDER/Check#)

PAYEE
PARTICULARS

REFERENCE

CERTIFIED CORRECT:
ISNAIRA J. MUKSAN

AMOUNT
RECEIVED

PAYMENTS

BALANCE
(6=4-5)

TRAVEL
EXPENSES
766

TRAINING
EXPENSES
767

OFFICE
SUPPLIES
EXPENSES
751

CERTIFIED:
SUPPORTING DOCUMENTS COMPLETED
MARY BANETH G. LAGROMA, CPA

T-III/TIC
Date:

BREAKDOWN OF PAYMENTS

10

ACCOUNT
CODE

11

NOTED:
FELIX ROMY A. TRIAMBULO, CESE

Division Accountant III


Date:

REPAIRS &
EXPENSE for MAINTENANCE JANITORIAL
and SECURITY ACCOUNT
UTILITIES &
OF SCHL.
COMMUNACATION
SERVICES
NAME
BLDG.(804)

OIC-Schools Division Superintendent


Date:

12

AMOUNT

13

Accounting Section

REPORT OF DISBURSEMENTS
Department of Education, Division of Zamboanga Sibugay
Agency

Period Covered
DATE

:
DV/PAYROLL

RESPONSILIBILITY

NO.

CENTER CODE

PAYEE

I hereby certify that this Report of Disbursement in

NATURE OF PAYMENT

AMOUNT

sheets is a full, true and correct statement of the

disbursements made by me and that this is in liquidation of the cash advance granted last
in the amount of

DISBURSING OFFICER

per checks No.

dated

DATE

LABOR PAYROL
Division of Zamboanga Sibugay

We acknowledge receipt of the sum shown opposite our names


as full componsation for services rendered for the period stated.
NAME

AMOUNT DUE

SIGNATURE

TOTAL:

Certified:Services have duly rendered

Certified: Each employee whose name appears

above has been paid the amount


indicated opposite his/her name.

FUNDS AVAILABLE:

Approved by:

ISNAIRA J. MUKSAN
School Head

(m)

Republic of Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA SIBUGAY
District of OLUTANGA
Name of School: Moalboal Elementary School
Date:

JOB ORDER

This to inform that your quatation on the rate of charges for labor _____________
_____________________ ofMoalboal Elementary School, Talusan District.
being district the lowest are accepted with the following terms of condition.

1. That the____________________________ be finished within days from


the start of work.
2. That the payment of the job will be the shoulder from the MOOE funds allotted
for the purpose.
3. That when the job is completed the some shall be turned over to the school
though the school head.

Very truly yours,

ISNAIRA J. MUKSAN
School Head

MOOE-LIQUIDATION
C-22

NAME OF SCHOOL

AMOUNT

2014

2015

THIRD

FOURTH

OK

OGP

ELEMENTARY SCHOOL
1

AURORA PS

BAGANIPAY ES

BOLINGAN ES

BUALAN ES

FLORIDA ES

KASIGPITAN ES

KAWILAN ES

LAPARAY ES

MAHAYAHAY ES

10

MOALBOAL ES

NLM

11

SAGAY ES

NLM

12

SAMONTE ES

13

TALUSAN CES

OK

14

TUBURAN ES

NLM

3Q-19,200.00-L

OK
OK

OGP

OGP

OGP

SECONDARY SCHOOL
15

LAPARAY NHS

OK

NDM

FIRST

SECOND

DATION
2015

2016
THIRD

FOURTH

FIRST

SECOND

LEGEND:
THIRD

FOURTH

YES OK
OG ON-GOING PROCUREMENT
NDM NOT DOWNLOADED MOOE
NLM NOT LIQUIDATED MOOE

ATTACHMENT
CASH DISBURSEMEN REGISTER
REPORT OF DISBURSEMENT
SUMMARY OF DISBURSEMNET
MATERIAL and OFFICE SUPPLY
DISBURSEMENT VOUCHER
BAC-RESOLUTION
BAC-MINUTES
PURCHASE REQUEST
REQUEST FOR QUOTATION or CANVASS
PURCHASE ORDER
INSPECTION & ACCEPTANCE REPORT
ABSTRACT OF QUOTATION
OR and DR
EXPENSES FOR UTILITIES & COMMUNICATION
PURCHASE REQUEST
INSPECTION & ACCEPTANCE REPORT
ZAMSURECO BILL and O.R.
WATER DISTRICT BILL and O.R.
TRAVEL EXPENSES
ITININARY OF TRAVEL
CERTIFICATE OF TRAVEL COMPLETED
TRAVEL ORDER
MEMORANDUM (for OUT OF TOWN)
CERTIFICATE OF APPEARANCE
RER
RECEIPT
TRAINING EXPENSES
TRAVEL OREDER
OFFICIAL RECEIPT
MEMORANDUN
CERTIFICATE OF PARTICIPATION
CERTIFICATE OF APPEARANCE
JANITORIAL and SECURITY SERVICES
JOB ORDER (Sign from the AGENCY)
PAYROLL
DTR OF MONTH