Clemen & Kelly AD Wedding Itinerary

14 May 2016, Saturday

Groom
Clemen Chan
98368101
Blk 666B, Jurong West Street 65
#16-207 S(642666)

Parkroyal on Pickering
3 Upper Pickering Street, S(058289)
Solemnization: Boardroom Two, Lvl 2 (TBC)
Dinner: William Pickering Ballroom, Lvl 2

Car Arrangement 1
Kelly
Clemen
Bridal Car

Chonglin (Driver)
Adeline
Yee Poo (Driver)

Car 1

PG
Yong Meng
VG

Yuan Fu (Driver)

Car 2

Car 3

Weixiang
Wanxin
Yilin

Jian Jie (Driver)

Rebecca
Michelle Lim
Michelle Pang

Car 3

Contact Information
Main Role

Name

Brother

Chonglin

Brother

Weixiang

Brother

Yong Meng

Brother

Yee Poo

Brother

Yuan Fu

Brother

Jian Jie

Sister

Adeline

Sister

Michelle Lim

Sister

Michelle Pang

Sister

Rebecca

Sister

Wan Xin

Sister

Yilin

Emcee OIC

Bonson (Clemen's
Brother)

Photographer

Tommy

Videographer

Yukee

Make-up Artist

Vincent

Hotel Manager

Stephanie

Solemnizer (JP)

Francis Ng

Bride
Kelly Lim
97932709
Blk 483 Tampines Street 43, #04-194
S(520483)

Car Arrangement 2

Bridal Car

Van 1

Van 2

Mobile

Morning Duties

97495440

Driver

97590337

Groom's Assistant / Time

keeper

91901795

ROM Docs

96208743

Driver

96571961

Driver

97635537

Lugguage OIC

91138069

Bride's Assistant

96670387

Tea Ceremony

90275888

Games OIC

83831047

Time Keeper OIC

81288723

Treasurer

94553112

Tea Ceremony OIC /

Bridesmaid Angbao

90465557
92766889
90661865

91696816
96811731
9100 0967

Kelly
Clemen
Chonglin (Driver)
Adeline
Yee Poo (Driver)
PG
Yong Meng
Rebecca
Michelle Lim
Michelle Pang

Yuan Fu (Driver)
Weixiang
Wanxin
Yilin
Jian Jie
VG

Evening Duties
AV OIC / table toasting

Groom's Assistant / Time keeper OIC /

Father's ICs/ table toasting
ROM OIC / ROM Docs + Couple's IC /
table phototaking

Receptionist OIC/ Deco team/ Toasting

ceremony OIC/ Table phototaking

Receptionist/ Deco team/ Table

phototaking
AV team / table toasting
Bride's Assistant / Deco team
Emcee
Deco team

Deco OIC
Angbao box OIC / Receptionist / Deco
team
Receptionist / Deco team

Time

4.30am

5.00am

5.15am
5.30am
5.45am

6.00am

6.10am

6.20 am

7.05 am

7.10am

7.45am

8.30am

9.00am
9.20am
9.45am

10.05am

10.30am

11.15am

11.45am

12pm
12.30pm

Programme

Kelly to wake up & prepare

Clemen to wake up & prepare
Make-up artist (Vincent) arrives Kelly's house (Tamp)
Bridesmaids to arrive Kelly's house (Tamp)
Groomsmen to meet at Clemen's house (Jurong)
Clemen & Groomsmen all ready to set of
PG & VG to arrive Kelly's house (Tamp)
Bridesmaids to go downstairs and set up games
Clemen & Groomsmen to arrive Kelly's house (Tamp)

Kelly's make-up, hairstyling - all ready (Kelly's parents to take pictur

PG & VG to go downstairs to film gatecrash. Kendrick to standby wit

give red packet. Groomsmen to carry suckling pig.

Gate-crashing games commence

Games to stop - Clemen enters Kelly's house

Clemen to open door/Give oranges & red packet to Kelly's parents

Love Declaration/Give bouquet to bride/Unveil&Kiss the bride/Eat ta

Kelly's parents prepare to send her of with red umbrella.

Clemen & Kelly to leave Kelly's house (Tamp) latest by 8am

Arrival at Clemen's house (Jurong)

Tea Ceremony at Clemen's house (Jurong)
Photo-taking with Clemen & Kelly + Clemen's Family
End of Tea Ceremony at Clemen's house (Jurong)
Leave Clemen's house (Jurong) to Tua Lalang
Arrival at Tuas Lalang
Entourage stops
Arrive back to Clemen's house (Jurong). Kelly to change to Quah.
Bufet lunch for all
Leave Clemen's house (Jurong) to Kelly's house (Tamp)

Arrival at Kelly's house (Tamp)

Tea Ceremony at Kelly's house (Tamp)
Photo-taking with Clemen & Kelly + Kelly's Family
End of Tea Ceremony at Kelly's house (Tamp)
Food prepared for all by Kelly's family
Release PG & VG

All to leave Kelly's house (Tamp) to Hotel

All to check in, shower & rest

IC

Adeline
Weixiang
Adeline
Michelle Pang
Weixiang
Weixiang
Rebecca
Michelle Pang
Weixiang

Adeline

Michelle Pang / YiLin /

Adeline/ Weixiang

Rebecca
Weixiang

Adeline

Rebecca

Wan Xin/ YiLin/ Michelle Lim

Rebecca
Adeline

Jian Jie / Yong Meng

Wan Xin/ YiLin/ Michelle Lim

Weixiang

Jian Jie/ Adeline

Things to note

Make sure Kelly wakes up on time

Make sure Clemen wakes up on time
Adeline to assist Kelly where possible
Bridesmaids prepare for gate-crashing (SUAN TIAN KU LA)

Weixiang to contact Adeline when leaving Clemen's house

Call them if they haven't arrive
Bridesmaids to prepare & bring props downstairs
Weixiang to contact Adeline upon arrival
Adeline to prompt Kelly's parents to come into Kelly's room.
Afterwhich, Adeline to prompt VG&PG + Kendrick to go
downstairs together and text Weixiang.

YiLin to keep Bridesmaid angbao for safekeeping.

Adeline/Weixiang overall safekeeping of hand bouquet.
Bridesmaid/Groomsmen assist to hold whenever they are shorthanded throughout morning session.

To keep track of time and ensure games to stop.

Weixiang to remind him to bring the red packet/orange.

Adeline to safe keep Kelly's small bag of essentials at all times.

Adeline to prompt Kelly's parents to move of with red umbrella
To keep track of time and ensure all leave on time. If can leave
earlier by all means.

Wanxin to ensure safekeeping of angbao. Pass the angbao to Kelly

after ceremony ends. YiLin to hold tray ; Michelle Lim to pour tea.

To keep track of time and ensure entourage stops. If can leave

earlier by all means.
Adeline to assist Kelly where possible.

To assist to carry lugguage (Clemen's hotel stay belongings/

Clemen's evening suit/Kelly's white gown)/ (Yong Meng to bring
ROM docs&wedding ring box)

Wanxin to ensure safekeeping of angbao. Pass the angbao to Kelly

after ceremony ends. YiLin to hold tray ; Michelle Lim to pour tea.

Weixiang to prompt VG&PG end of morning session and to come

at 5.45pm for solemnation at Hotel.

To assist to carry lugguage (Kelly's hotelstay belongings/ Evening

gown/Quah/Decoration props). Adeline to bring along hand
bouquet.

Remarks

Time

4:30pm

5:00pm

5.30pm

5.45pm

5.45pm

6.00pm

6:30pm

7:00pm

7:30pm

7:50pm

8:00pm

8:10pm

8:15pm

8.40pm

9:15pm

9:15pm

9:30pm

9:40pm
9.45pm

9.50pm

10.45pm

11.00pm

Programme

PREPA
Makeup Artist (Vincent) arrives hotel
Deco / Reception team to set up deco reception table

Briefing with Hotel Coordinator & AV guy

Arrival of AGOP (Music Band)

Clemen/Chonglin/Emcees to run through programme + dinner
rehearsal
Adeline to go back bridal suite to check if Kelly needs help

PREPA

Call JP/VG/PG if they have not arrive

Standby to usher family members for the ROM

Remind both fathers to standby their IC

ROM Commence
Play ROM March-in song
End of ROM

Deco to be finalised.

Collection of reception items from Hotel.

Emcee final rehearsal + Song rehearsal / AGOP's music

rehearsal
Liase with hotel on Audio Visual Stuf

ARRIV
Reception table - Guest arrival
To open doors to banquet hall & Usher Guests to seats

Check on guest attendance

Emcee to give opening speech

Reception Team & Ushers to wrap up, get seated

Play: Pre-wedding video Montage

Emcee to welcome Clemen & Kelly

1st March in: Clemen & Kelly

1st course Dinner
After 2nd dish serves ;
Clemen & Kelly to proceed back to bridal suite to change to
evening outfit
Inform VIP table guests, bros & sisters for toasting ceremony
Emcee to welcome Clemen & Kelly again
2nd March in: Clemen & Kelly

Play: Express Highlights

Toasting Ceremony

Thank you Speech

Clemen & Kelly to return to seats

Table toasting & photography

Bride, Groom & Parents to see guests of

Release of PG & VG
Closing

In-Charge

Coordinators

PREPARATION FOR WEDDING DINNER

Rebecca

Michelle Pang/ Adeline/ Wanxin/

Yilin / Yuan Fu / Yee Poo

Chonglin

Weixiang/ Jian Jie

Jian Jie

Chonglin/ Weixiang

Bonson

Michelle Lim/Chonglin/ Jian Jie

Adeline
PREPARATION FOR SOLEUMNISATION

Yong Meng

Weixiang/ Yuan Fu/ Yee Poo/ Jian Jie

Weixiang

Chonglin
Yong Meng

Rebecca

Michelle Pang/ Adeline/ Wanxin/

Yilin / Yuan Fu / Yee Poo

Rebecca

Michelle Pang/ Adeline/ Wanxin/

Yilin / Yuan Fu / Yee Poo

Bonson

Jian Jie / Michelle Lim/ Chonglin

Chonglin

Jian Jie

ARRIVAL OF GUEST & PREPARATIONS

Yee Poo

Yuan Fu/ Yilin/ Wanxin

Weixiang

Yee Poo

Weixang

BANQUET COMMENCES
Bonson/ Michelle Lim

Chonglin / Jian Jie

Rebecca

Michelle Pang/ Adeline/ Yilin / Yuan

Fu / Yee Poo

Chonglin

Jian Jie

Bonson/ Michelle Lim

Chonglin / Jian Jie

Chonglin

Jian Jie

Weixiang

Adeline/ Wanxin / Yee Poo

Weixiang

Yong Meng/ Yuan Fu

Bonson/ Michelle Lim

Chonglin

Jian Jie

Chonglin

Jian Jie

Yee Poo (lead up to

cheer)

ALL

Bonson/ Michelle Lim

Weixiang

Weixiang

Bonson/ Michelle Lim

All groomsmen

Things to note

Adeline to assist Kelly where possible.

Rebecca to bring the deco props/items from lugguage.
Rest help to carry wedding portrait, frame and albums

Coordinate with hotel event Team to

Prepare/ensure handing of DVDs & CDs
AV testing
Check wine
orders
Remind on drinks restrictions, check menu in correct order
Laptop with HDMI output /
Mac cable - Eventstag
To assist them to test out sounds system/ programme coordination
with emcees
Programme Coordination between AV team & Emcees

Yong Meng to bring Wedding ring box and ROM docs/ Remind Clemen
to bring along Clemen & Kelly's IC along to venue. Yong Meng ensure
seats and table are arranged
If there are famiy members in hotel room, to go up and remind

Kelly's father to standby and march in.

Chonglin to ensure playing of ROM song

Yong Meng to assist clemen to bring wedding ring box and ROM docs /
ICs back to bridal suite

1)
2)
3)
5)

Guest Book (From Hotel)

Ang pao Box & Ballpoint pens (From Hotel)
Colourful pens/markers & Guest list
Other deco items

Chonglin / Jian Jie To ensure AV + sound system in place

Chonglin to get Express highlight file from VG and pre-wedding video
montage from Kelly and load into his laptop

Wanxin to keep angpaos box with her when dinner about to start at
8pm
Inform Hotel Staf to Open the doors, Contact hotel IC

When ALL VIPs & family members are present, guest attendance close
to full, banquet can commence earlier. (Yee Poo to inform Weixiang)

Emcee to welcome guests to dinner and get them seated. AV team to

standby

All help to keep deco and bring back wedding album/frame/portrait

back to bridal suite at 7.50pm

Emcee to settle guests down and enjoy the pre-wedding video.

Chonglin to ensure playing of video. Jian Jie to communicate to emcee
if there are technical issues raised by Chonglin.
Chonglin to ensure playing of Music: Love me like you do
(instrumental). Jian Jie to communicate to emcees if there are
technical issues raised by Chonglin.
Clemen & Kelly to proceed straight to stage to cut cake
Chonglin to ensure playing of Fanfare Song: Hotel CD.

Adeline to follow Kelly back to bridal suite. Wanxin to bring the angbao
box and Yee Poo to escort back together.
Ensure family & friends are ready

Chonglin to ensure playing of 2nd March in song/ sing by band (TBC).

Jian Jie to communicate to emcees if there are technical issues raised
by Chonglin.

Emcee to announce express highlights once bride & groom are seated
Chonglin to ensure playing of Morning express. Jian Jie to
communicate to emcees if there are technical issues raised by
Chonglin.
Emcees to stay put on stage. Ensure the mic is placed properly to
capture the loudest cheer

Invite Clemen & Kelly to pop champagne; cross-arm toast; followed by

family members and brothers/sisters to go up on stage
Emcee to welcome couple on stage for Thank-you speech.

Manage process - Ensure phototaking done smoothly, in this order:

Groom's family, Bride's family, Friends (to see table arrangement)
Yee Poo & Yuan Fu scouting party to ensure tables are ready
Yong Meng lead couple to the next table
Weixiang (OIC) / Jian Jie/ Chonglin/ Yong Meng to block of any alcohol

Usher bride, groom & both side parents to banquet hall entrance
Weixiang to prompt PG & VG that they can go of.
Emcee to thank guests