Role Profile

Job Description
Job Title

Teaching Centre Administrative Assistant

Directorate or
Region

Americas

Department/Country

Mexico

Location of post

Mexico City

Pay Band

Ka

Reports to

Teaching Centre
Manager

Duration of job

2 year contract

Purpose:
To provide overall administrative support to the Teaching Centre Management team.
Context and Environnent:
The British Council in Mexico is a largely UK government grant funded non-for-profit organisation.
Mexico is an important commercial, cultural and educational partner for the UK and we need to
increase the impact of our operation locally. The British Council in Mexico has developed a
strategy for our work in education, English language and the arts.
The Mexico City Teaching Centre opened in March 2002. It offers a range of courses to approximately
700 students (Adults and Young Learners) at both our Teaching Centre in Polanco and in companies
around the city. The Teaching Centre has recently opened its first branch in Monterrey and is planning
open further branches in other key states in the next 3 years.

Main Duties and Responsibilities:

Duties must be carried out in line with Equal Opportunities & Diversity and green policies and any
other relevant corporate policy. All duties responsibilities to be carried out accurately and to
deadlines.
General support to Teaching Centre Management Team:
Preparing routine documentation in agreement with information provided
Organising support documentation for contracts
Filing of contract documents, including all types of teachers and teaching assistants
contracts, and ensuring acknowledgement of receipt,
Arranging venues and logistics for training sessions and events
Arranging internal and external meetings, including those where travel is required
Provide support for budget management:
Providing administrative support for P2P processes to ensure compliance with FCCF
Receiving timesheets and receipts from hourly-paid teachers, language assistants, teaching
assistants, and consultants and preparing for approval by Teaching Centre Manager
Processing petty cash payments for signature and ensuring they are charged to the correct
budget and within the correct time period
Provide support for Human Resource management:
Preparing routine documentation and processes for recruitment
Supporting teachers with Visa applications and renewalsMaintaining Teacher Human
Resources records up to date and updating the contracts and mandatory training databases.
Setting up and deactivating system accounts for new/leaving TC staff.

Page 1 of 3

Key Relationships:
Internal: Teaching Centre Manager, Teaching Centre Management team, Teachers and Teacher
Trainers, Customer Services, Teaching Centre Marketing Manager, Finance and Resources team.
External: Suppliers, Student Committee, Students and parents
Other important features or requirements of the job
Unsocial hours and weekend work may be required
Right to Work in Mexico.
Please indicate if CRB checks
are required

Page 2 of 3

Yes

Person Specification
Competencies

Behaviours

Skills and
Knowledge

Essential

Assessment
stage
Interview

Creating shared purpose - essential

Connecting with others essential
Working together - essential
Being Accountable essential
Making It happen essential
Shaping the future essential
Communications Skills Level 1
Reading and Writing Skills

Short listing &

Interview

Ability to write different kinds of documents clearly and in an

appropriate style.

Speaking and Listening Skills

Asks questions to help clarify. Good active listening skills.
Uses appropriate language and tone of voice according to
audience.

Understanding purpose
Understands the cultural environment in which he/she is
working and communicating.

Knowledge Sharing
Ability to find out where knowledge and information are held.
Understands importance of appropriate knowledge sharing.
Awareness and application of data protection principles.

Computer Skills Level 2

Basic knowledge of finance systems, Outlook, Word, Excel

Financial Planning and Management Level 1

Payment Process
Awareness of payment system processes and document
standards, including travel and expenses, or where to locate
the information

Experience

Qualifications

Submitted by

Page 3 of 3

Proven administration and finance experience

Ability to operate in Spanish and English (both written

and spoken) at a business level. Non-native speakers
should demonstrate a B2 level CEF /6.5 IELTS
University degree
Teaching Centre Manager

Date

March 2013

Short listing &

Interview
Short listing &
Interview