REGULAR COMMUNICATION

(FOR VESSEL)

TANKCRUTANKCRU-02
Revision: 3
Date: 2004/11/18

TABLE OF CONTENTS (TOC)

No.
1.

Title
TANKCRU 2 Regular Communication

Page
1-6

REGULAR COMMUNICATION
(FOR VESSEL)

TANKCRUTANKCRU-02
Revision: 3
Date: 2004/11/18
Page No.:1
No.:

We ask you that you address all e-mail/telex messages correctly to the Crude Oil Team
(TANKCRU) and Tanker Management Team (MARTANKER) in charge of operation of your
vessel without delay.

(A) ETA REPORT

Unless otherwise instructed in the Sailing Instructions or by local agent, you should send
at least 96/72/48/24 hours prior to arrival, the undermentioned information to the agents at
the next port of call.
1. Vessels name
2. Flag, LOA, G/T, N/T
3. ETA
4. Draft, in Meters, at the time of arrival
5. Last port of call
6. Number of cargo package (units, in case of unpacked cars) and quantity, in M/T,
of cargo to be discharged
7. Number of crew and health condition
8. Other necessary information required by the authorities
ETA REPORT 24 hours in advance must reach the agents during their office hours.
Agents must be advised any change in ETA immediately.

(B) VMF Report (Arrival and Departure Report)

You should send to TANKCRU/MARTANKER the following information as per the attached
formats of our VMF System (Vessels Movement Filling System) on sailing from each port of
call for loading and/or discharging port, including call just for bunkering or canal transit.
When the SatMail-C is equipped, please send us above information by using it.
If not, you may use other e-mail system with your vessel.
Your messages are to be read by our own computer system, therefore you are requested to
strictly follow the proper format.
Needless to say, the VMF information is necessary for our internal use only in NYK office
and please do not send them to agent(s) or any other third parties.
(1) When and what reports should be sent:
(a) Report of Arrival
Should be sent upon arrival at the port of call.

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TANKCRUTANKCRU-02
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Date: 2004/11/18
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No.:

(b) Report of Departure

Should be sent upon sailing from the port of call.
(c) Report of Arrival and Departure
Should be sent upon sailing from the port of call, in case vessel stays less than
48 hours, instead of the above 2 reports, (a) (b).
(2) Marks of VMF Report
Send these items using corresponding marks as shown below:
Mark indication item
VSL Vessels name
VOY Voyage number
PORT Name of port of call
AAA Arrival date and time
BBB Quantities, in M/T, of Diesel/Fuel Oil and Water remaining upon arrival
DDD Quantities, in M/T, of Diesel/Fuel Oil and Water supplied in port/Date of
completion of such bunkering
FFF Date and time of departure
GGG Quantities, in M/T, of Diesel/Fuel Oil and Water remaining upon departure
HHH Draft, in Meters, at time of departure, fore end/after end
III Date and the time of commencement/completion of loading/discharging
JJJ Name of next port of call and ETA
KKK Estimated arrival draft, in Meters, at the next port of call
ETD Estimated date and time of departure
(3) Contents of each VMF report
Send these items for each report.
(a) Report of arrival

FORMAT NO. 1
VSL, VOY, PORT, AAA, BBB, ETD
(b) Report of departure
FORMAT NO. 2
VSL, VOY, PORT, DDD, FFF, GGG, HHH, III,
JJJ, KKK, REMARKS (refer to below example)
(c) Report of Arrival and Departure
FORMAT NO. 3
VSL, VOY, PORT, AAA, BBB, DDD, FFF, GGG,
HHH, III, JJJ, KKK, REMARKS (refer to below example)
(4) Construction of VMF report
(a) In a report, enter the address (the team or department in charge) below
the dispatcher and VMFDATA below the address.

(b) Enter the corresponding starting and ending marks consisting of 6 letters

REGULAR COMMUNICATION
(FOR VESSEL)

TANKCRUTANKCRU-02
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Date: 2004/11/18
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No.:

before and after each report.

Report

Ending Marks

Report of Arrival
AAAAAA
Report of Departure
BBBBBB
Report of Arrival and Departure CCCCCC
(c) Put the word MASTER between the last item and the ending mark to signal that
the report is from your vessel.
(d) As to any special matter not mentioned in the forms, put it in the space before the
starting mark or after the ending mark according to instructions from the team or
department in charge.
(e) Send reports after sailing from every port of call (regardless of reasons including
call for bunkering only, etc.). When transiting the Panama Canal, a report is
required upon calling at Balboa and Cristobal. For the Suez Canal, also, the same
procedure is required.
(f) Quantities of Diesel/Fuel Oil and Water should be stated in the order
Diesel Fuel Water, in Metric Tons.
(g) When you input the vessels name, name of port of call and name of next port of
call, use their indications given in the Sailing Instructions.
<Format No. 1 (Report of Arrival)>
Example
to: tankcru@jp.nykline.com
to: vmfdata@jp.nykline.com
cc: martanker@jp.nykline.com

E-Mail address of team in charge

E-Mail address for VMF
E-Mail address for necessary copy holder

FM ABC Dispatcher
TANKCRU .
Address of team in charge
VMFDATA Address for VMF
CC
MARTANKER Necessary copy holders
AAAAAA ..
VSL ABC .
VOY 038
RAS TANURA ..
AAA 001101/1000 ...

Starting mark of Report of Arrival

Vessels name
Voyage number (3 digits) 000
Name of port of call
Arrival data and time YYMMDD/HHMM24 in LT

BBB 71/217/261 .. Quantities, in M/T, of Diesel/Fuel Oil and Water remaining

upon arrival 000/000/000 without decimal

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Date: 2004/11/18
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No.:

ETD 001105/1700 ... Estimated date and time of departure

YYMMDD/HHMM24 in LT
MASTER .. Mark indicating this report is sent from your vessel
AAAAAA ... Ending mark of Report of Arrival
<Format No. 2 (Report of Departure)>
Example
to: tankcru@jp.nykline.com
to: vmfdata@jp.nykline.com
cc: martanker@jp.nykline.com

E-Mail address of team in charge

E-Mail address for VMF
E-Mail address for necessary copy holder

FM ABC ..
TANKCRU ...
VMFDATA ..
CC
MARTANKER

Dispatcher
Address of team in charge
Address for VMF

BBBBBB..
VSL ABC ....
VOY 020 ...
KHARG ISLAND....
FFF 001107/1400 ..
DDD 0/120/20/001106 .

Starting mark of Report of Departure

Vessels name
Voyage number (3 digits) 000
Name of port of call
Date and time of departure YYMMDD/HHMM24 in LT
Quantities, in M/T, of Diesel/Fuel Oil and Water supplied in
port/Date of completion of bunkering
000/000/000/YYMMDD without decimal
Quantities, in M/T, of Diesel/Fuel Oil and Water remaining
upon departure 000/000/000
Draft, in Meters, at time of departure, fore end/aft end
0.00/0.00
Date
and
time
of
commencement/completion
of
loading/discharging
YYMMDD/HHMM24 YYMMDD/HHMM24 in LT
Name of next port of call and ETA
Port name/YYMMDD/HHMM24 in LT
Estimated arrival draft, in Meters, at next port of call
0.00/0.00
Mark indicating this report is sent from your vessel
Ending mark of Report of departure

GGG 90/450/150 ..
HHH 6.55/7.87 .
III 001106/1000-001107/1300

JJJ KIIRE/001126/0900.
KKK 6.51/7.67 .
MASTER ..
BBBBBB .

Necessary copy holders

REMARKS

1) Ras Tanura Kharg Island

159nm / 15.87kts (HUW)
2) Ras Tanura Kharg Island

1) Actual sailing distance of H.U.W. (port to port)

/ Average speed (kts)
2) Actual sailing distance of H.P. (SOP to EOP)

REGULAR COMMUNICATION
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129nm / 16.00kts (HP)

TANKCRUTANKCRU-02
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excluding passing MalaccaMalacca-Singapore Strait

/ Average speed (kts)
3) ETP Singapore
Singapore
(with drifting hours if applicable, and if above port is last
loading/discharging port)

3) ETP Singapore
1000LT 19 th Nov. 2000
(by direct)

<Format No. 3 (Report of Arrival and Departure)>

Example
to: tankcru@jp.nykline.com
to: vmfdata@jp.nykline.com
cc: fuel@jp.nykline.com
cc: martanker@jp.nykline.com

E-Mail address of team in charge

E-Mail address for VMF
E-Mail address for necessary copy holder
E-Mail address for necessary copy holder

FM ABC ...
TANKCRU ....
VMFDATA ...
CC
FUEL

Dispatcher
Address of team in charge
Address for VMF

CCCCCC .
VSL ABC.
VOY 030 .....
PORT JEBEL DHANNA ..
AAA 030920/1100 ...
BBB 160/1082/290 .

Starting mark of Report of Arrival and Departure

Vessels name
Voyage number (3 digits)
Name of port of call
Arrival date and time (YYMMDD)
Quantities, in M/T, of Diesel/Fuel Oil and Water remaining
upon arrival
Quantities, in M/T, of Diesel/Fuel Oil and Water supplied in
port/Date of Completion of bunkering
Date and time of departure
Quantities, in M/T, of Diesel/Fuel Oil and Water remaining
upon departure
Draft, in Meters, at time of departure, fore end/aft end
Date
and
time
of
commencement/completion
of
loading/discharging
Name of next port of call and ETA
Estimated arrival draft, in Meters, at next port of call
Mark indicating this report is sent from your vessel
Ending mark of Report of Arrival and Departure

DDD 30/150/0/030920 ...

FFF 030921/1000
GGG 140/1032/162 ...
HHH 14.45/14.55 ..
III 030920/1200-030921/0800
JJJ YOKKAICHI/031009/1700
KKK 14.55/14.55 ..
MASTER
CCCCCC

Necessary copy holders

REMARKS..
1) Khor Fakkan Jebel Dhnanna 1) Actual sailing distance
distance of H.U.W. (port to port)
348nm / 17.10kts (H.U.W.)
/ Average speed (kts)
2) Khor Fakkan Jebel Dhanna
2) Actual sailing distance of H.P. (SOP to EOP)
308nm / 17.50kts (H.P.)
excluding passing MalaccaMalacca-Singapore Strait
/ Average
Average speed (kts)

REGULAR COMMUNICATION
(FOR VESSEL)

3) ETP Singapore
0900LT 1st Oct. 2003

TANKCRUTANKCRU-02
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Date: 2004/11/18
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No.:

3) ETP Singapore
(with drifting hours if applicable, and if above port is last

(with drifting 6hrs)

loading/discharging port)

Examples of correct and incorrect VMF input procedures.

<INCORRECT>

<CORRECT>

VSL

Write exactly what is shown on Voyage Instruction.

TAKACHIHO 2
TAKACHIHO II
TAKAMATSUMARU
TAKAMATSU MARU

VOY

Only 3 digits are acceptable.

TCO12

012

Write exactly what is shown on V/I.

FUJAIRAH

OFF FUJAIRAH

PORT

AAA/FFF

DDD
III

0008151200
000815/1200 AM

000815/1200
000815/0000

Do not forget date of supply

000815/0800-1500

000815/0800-000815/1500

General remarks ;
1)
2)
3)
4)

Do not use comma ( , ).

Do not forget marks, such as ( / ), ( - ), etc.
Do not insert unnecessary spaces.
If you have any comments to Crude Oil Team(TANKCRU) / Tanker Management
Team(MARTAKER), please enter them below the ending marks.
(Do not insert above the marks.)