This is a document flowchart because it depicts physical flow of

documents.
There are two departments depicted. The requesting department would
fill up 2 Goods Requisition Forms (GRF). The original copy will be sent to
Central Supplies Department for further processing. The 2 nd copy will be
kept in the Requesting Department.

Slide 10 Doc Flowchart

A job vacancy form is filled up by the requesting department. That form is sent to the HR
department. The HR department will prepare 3 position hiring forms. The 3rd position hiring form
and the job vacancy form is returned back to the requesting department to be filed alphabetically
by employee last name. The original position hiring form is filled by employee social security
number.
The 2nd copy is sent to the payroll department to be keyed into the system using online terminal.
Once this is completed, the form is filled numerically.

Slide 16 System Flowchart

The info from the new subscriber form and the subscriber address change request form is keyed
into the computer from the online terminal.
Every day, the computer using the "Subscriber File Maintenance Program" will write to the change
request records file.
Every week, the computer will retrieve info from the change request records file and using
"Master File Maintenance" program to update the subscriber master file. A Master File
Maintenance Processing Report is also generated.
Every month, the computer retrieves info from the subscriber master file and using the "prepare

mailing labels" program to produce the mailing labels processing report and to print out the
subscriber mailing labels.

Slide 18 system flowchart (real time validation)

Clerk will key into the system from some input documents. The computer will retrieve data from
Data Store 1 and 2 to validate the data that was keyed in.
The computer will display the data input and also the error (if any). If there are any discrepancies,
the clerk will manually resolve it by keying the corrections into the system. If there is no errors,
the clerk will accept the input.
The computer will then retrieve data from Data Store 2 to be processed and update into Data
Store 2. The computer will then display the accepted onto the screen.

Slide 19 system flowchart (batch process)

A document is used to prepare the batch total

manually. The user will key the document into the
computer. The computer will perform a process to
record the input into the transaction data file and
display the accepted input onto a computer screen.
The documents are then stored in a permanent file
numerically by the user. Using info from the
transaction data file, the computer will the prepare
exception and summary report at end of batch. The
exception and summary report will then be manually
reconciled with the batch totals by the user.

Context diagram (slide 38)

Note: This is a context diagram because it depicts the overall system. It only has 1
bubble.
This context diagram is about payroll processing system. There are 5 external entities. The
system will receive from timekeeping the time card data and from human resource the payroll
change data.
The system will produce paychecks to be sent to employees, payroll summaries to Management
and tax info to government agencies

Physical DFD (slide 40)

Note: This is a physical DFD because the bubble depicts who (/where) is responsible
for the tasks. Bubble contains noun
The data entry clerk will use the time card data from timekeeping and payroll change data from
HR to record into the "weekly payroll data and changes" file. This file will then update the "payroll
master file". The payroll cashier using the payroll data from the payroll master file will produce
the paycheck for each employee. The payroll master file is used also to generate the payroll
summary info to be sent to management. A tax accountant using the payroll tax info from the
payroll master file will produce the payroll tax info to be sent to government agencies.

Logical DFD level 0 (slide 43)

Note: This is a logical DFD because the diagram depicts what the tasks that are
performed. Bubble is a verb
Time card data from Timekeeping is used to process employees hours worked. The employee
hours data is produced and stored in payroll master file. Payroll change data from HR is used to
process payroll change data to produce the status and rate data to be stored in payroll master
file.
The paycheck data is retrieved from payroll master file to process paycheck. The processed
payroll info is then stored to payroll master file and the paycheck given to employees.
The last process involves processing the payroll reports. Payroll information is retrieved from
Payroll Master file. Tax information is given to the government while the payroll summaries to
management.