Mi

(or responsibilities that go th

Ireland

Australia
Arab Emirates (UAE \ Dubai)
Canada
China

India
US
Singapore
France
Hong Kong
Spain
Denmark
Switzerland
Italy
Sweden
Netherlands

Arab Emirates (UAE \ Dubai)

Austria
Australia
Bulgarie
Bermuda
Canada
Switzerland
China

Germany
Denmark
Spain
France
Hong Kong
Ireland
India
Israel
Isle de Man
Italy
Japan
Netherlands
Singapore
Sweden
no longer used
UK
UK variant
US

Mini-Oracle Matrix
(or responsibilities that go through HELPZILLA instead of EBS A
VM EBS User Access Request
VM EBS Access Approver
VM EBS Access Request Manager

Finance Responsibilities
VM Internet Expenses - IE

VM Internet Expenses - AU
VM Internet Expenses - AE
VM Internet Expenses - CA
VM Internet Expenses - CN

VM Internet Expenses - IN
VM Internet Expenses - US
VM Internet Expenses - SG
VM Internet Expenses - FR
VM Internet Expenses - HK
VM Internet Expenses - ES
VM Internet Expenses - DK
VM Internet Expenses - CH
VM Internet Expenses - IT
VM Internet Expenses - SE
VM Internet Expenses - NL
VM Purchasing Super User
iProcurement Super User
iSupplier Portal Internal View
VM iProcurement - AE
VM iProcurement - AT
VM iProcurement - AU
VM iProcurement - BG
VM iProcurement - BL
VM iProcurement - BM
VM iProcurement - CA
VM iProcurement - CH
VM iProcurement - CN

VM iProcurement - DE
VM iProcurement - DK
VM iProcurement - ES
VM iProcurement - FR
VM iProcurement - HK
VM iProcurement - IE
VM iProcurement - IN
VM iProcurement - IL
VM iProcurement - IM
VM iProcurement - IT
VM iProcurement - JP
VM iProcurement - NL
VM iProcurement - SG
VM iProcurement - SE
VM iProcurement - SW
VM iProcurement - UK
VM iProcurement - UKS2
VM iProcurement - US
VM iProcurement w/Approval Status View - US
Internet Procurement Catalog Administration
VM P-Card/M-card US
VM P-Card/M-Card w/Authorizations

Corp Ops Responsibilities

Oracle Customers Online Superuser
Oracle Customers Online Superuser(Read only)
VM Discoverer R&D Super User Reports
VM Discoverer R&D User Reports
VM Finance Common View - US
VM General Ledger Inquiry Eng - XX
VM Installed Base Setup Admin
VM Portal Reports User
VM Pricing Super User - US
VM Purchasing Receiver Inquiry - XX
VM Reports - FP&A
VM RevStream Revenue Inquiry XX
VM Service Contracts Power User IE
VM Service Contracts Power User US
VM Service Contract Setup
VM WW Projects Inquiry - XX

For Renewals: whenever a new Sales rep is onboarded, Bryan Hope or someone in their dept needs to
VMSD and SOD do not do this.

IT Responsibilities
Alert Manager
Application Developer
Approvals Management Administrator

Approvals Management Business Analyst

CRM HTML Administration
Default Partner User
Desktop Integration
Discoverer Catalog
e-Commerce Gateway
Oracle Diagnostics Tool
Oracle Web ADI
SFM System Administrator
System Administrator
System Administration
VM Custom Program Responsibility
VM e-Commerce Gateway - XX
VM IT Auditors
VM Marketing Operations Reports User
VM Notifications
VM Reports Administrator - XX
VM Reports - OEM Portal
VM SOD Administrator
VM User Maintenance
VM User Maintenance - For SD
VM User Maintenance - Inquiry Only
VM workflow administrator
Workflow Administrator
Workflow Administrator Web (New)
Workflow Administrator Web Applications
Workflow User
Workflow User Web (New)
Workflow User Web Applications

Mini-Oracle Matrix
ibilities that go through HELPZILLA instead of EBS Access)
No approvals for FTE or contractors
No approvals for VMSD team who can use this to
check ARS requests made by users

No approvals for FTE or Intern

No
No
No
No

approvals
approvals
approvals
approvals

for
for
for
for

FTE
FTE
FTE
FTE

or
or
or
or

Intern
Intern
Intern
Intern

No
No
No
No
No
No
No
No
No
No
No

approvals
approvals
approvals
approvals
approvals
approvals
approvals
approvals
approvals
approvals
approvals

for
for
for
for
for
for
for
for
for
for
for

FTE
FTE
FTE
FTE
FTE
FTE
FTE
FTE
FTE
FTE
FTE

or
or
or
or
or
or
or
or
or
or
or

Intern
Intern
Intern
Intern
Intern
Intern
Intern
Intern
Intern
Intern
Intern

Shelley McPherson
Shelley McPherson
Shelley McPherson

For FTEs - No approval needed. A users own

country books should be already added by

For FTEs - No approval needed. A users own

country books should be already added by
default when account is created.
For Contractors, Business Unit Director
approval is required

Shelley McPherson
Shelley McPherson
Brad Starks
Brad Starks

Samantha Miguel Velasquez

Samantha Miguel Velasquez
Jim Stuebner
Jim Stuebner
Danica Joseph
Manager Approval
Samantha Miguel Velasquez
Srikanth Akavaram
Ray Mitra
Manager Approval
Jim Stuebner
Manager Approval
Samantha Miguel Velasquez
Samantha Miguel Velasquez
Samantha Miguel Velasquez
Manager Approval
boarded, Bryan Hope or someone in their dept needs to add them as Sales Reps into Oracle (VM CRM Admin mo

Manager approval first (VMware manager,

not contractor)
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar

Additional approval by Varinder Kumar

Additional approval by Varinder Kumar
Additional approval by Srikanth Akavaram
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval byArun Rangaswamy
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Srikanth Akavaram
Additional approval by Srikanth Akavaram
Additional approval by Ryan Sellschop
Additional approval by Srikanth Akavaram
Additional approval by Srikanth Akavaram
Additional approval by Srikanth Akavaram
Additional approval by Srikanth Akavaram
Additional approval by Alan Bianchi \
Mahantesh Katageri
Additional approval by Mahantesh Katageri
Additional approval by Mahantesh Katageri
Manager Approval
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Varinder Kumar
Additional approval by Srikanth Akavaram
Additional approval by Srikanth Akavaram

of EBS Access)

iExpense is not given to contractors.

There are some instances where an AWF user has requested for iexpense
responsibility. If so here are the steps to take:
1. Ask for a business justification.
2. Request for approval from Brad Starks.

There are some instances where a user has requested for iexpense
responsibilities for a different country apart from his/her base location. Below
are the steps:
1. Ask for a business justification.
2. Request for approval from Brad Starks.

Then get Sirisha Dasu's approval

Then get Sirisha Dasu's approval
Then get Sirisha Dasu's approval

Then get Sirisha Dasu's approval

Then get Sirisha Dasu's approval
Sirisha Dasu is backup
Sirisha Dasu is backup

Terri Trettin-Rios backup

Terri Trettin-Rios backup
Francois Delepine is backup
Francois Delepine is backup

Samantha Miguel Velasquez backup

Chandra Elango is backup
Barry Davis is backup
Francois Delepine is backup
Terri Trettin-Rios backup
Terri Trettin-Rios backup
Terri Trettin-Rios backup

t needs to add them as Sales Reps into Oracle (VM CRM Admin module)

Alternate approver is Manoj Warrier

Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier

REMEMBER TO GIVE R

Alternate approver is Manoj Warrier

Alternate approver is Manoj Warrier
Backup approver is Chandra Elango
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Backup approver is Chandra Elango
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Backup approver is Chandra Elango
Backup approver is Chandra Elango
Backup approver is Angela Weinman
Backup approver is Chandra Elango
Backup approver is Chandra Elango
Backup approver is Chandra Elango
Backup approver is Chandra Elango
Backup approver is Alan Bianchi
Backup approver is Prathap Parashar
Backup approver is Prathap Parashar
N/A
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Alternate approver is Manoj Warrier
Backup approver is Chandra Elango
Backup approver is Chandra Elango

EMEMBER TO GIVE ROLE ALSO!!!!

IT_ORACLE_HR Responsibilities and Approvers

Application Module

Responsibility
VM HR Manager Self Service

Human Resources

Approvers
NO APPROVALS NEEDED!

Who is Eligible

VM Global Super HRMS Manager - US

HRIS Only

VM HR Comp Admin - All

HRIS & Comp by approval only

VM HR Comp Admin - All (No HR)

HRIS & Comp by approval only

VM HR Compensation Workbench - HRBP

HRIS & Comp by approval only

VM HR Data Administration
VM HR Read Only Access - Global
VM HR Read Only Access - No HR/USA
VM HR Payroll -- APAC

Role Req?

All managers with FTEs reporting to them

Process
Needed for CWB access (Comp Workbench)

HRIS Only
Kelly Pankratz is primary
Jennifer Nickel is 1st backup
Amy Gannaway is 2nd backup

HRIS Only
HRIS Only
Payroll/FIN/HR by approval only

VM HR Payroll -- US

Payroll/FIN/HR by approval only

VM HR Payroll -- CA

Payroll/FIN/HR by approval only

VM HR Payroll -- EMEA

Payroll/FIN/HR by approval only

VM HR IT Access

IT HR by approval only

VM Reports Administrator - HR

IT HR by approval only

NO LONGER IN USE ---- DECOMMISSIONED

System Administration

VM HR AOL Foundation

VMWare Customizations

VM HR2R Release User - US

Not sure what this is - not used / no

new approvals.

VM HR2R HR Approval Group

HR Staff only

No

usually bundled w/other related responsibilities

VM HR2R HR User - US

HR Staff only

Yes

After approval, add Responsibility and route to VMSD Eng with "Superuser" access to
add the Role

VM HR2R Super User - US

it-hr, certain approved VMSD members

Anyone (though only managers with direct reports
can actually do anything with the module) in all
countries

no
No

VM HR2R User - US and XR2R User-US

Support people who process HR2Rs in Facilities,

Desktop, Telecom, Oracle who provision new
hires. Not for general mgrs

Yes - role
varies

VM XR2R HR Approval Group

HR Staff only

No

usually bundled w/other related responsibilities

VM XR2R HR User - US

HR Staff only

Yes

After approval, add Responsibility and route to VMSD Eng with "Superuser" access to
add the Role

VM HR2R Manager-US & XR2R Mgr-US

VM HR2R Functional Super User - US

HR2R Responsibilities are no longer in

use (Aloha deployed Q4 2012)

VM HR2R Mobile Approval Group

VM HR Business Partner - All
VM HR Business Partner - All (No HR)
VM HR Business Partner - Alliances
VM HR Business Partner - APAC
VM HR Business Partner - Channel Marketing
VM HR Business Partner - Corporate Admin
VM HR Business Partner - EMEA
VM HR Business Partner - Facilities
VM HR Business Partner - Finance
VM HR Business Partner - IT
VM HR Business Partner - Legal
VM HR Business Partner - Marketing
VM HR Business Partner - PSO
VM HR Business Partner - QA
VM HR Business Partner - R&D
VM HR Business Partner - Sales
VM HR Business Partner - Tech Support
VM HR Employee Self Service
VM HR Payroll -- JP
VM HR Payroll -- SG
VM HR Payroll -- EMC LE
VM HR Payroll -- VMW LE
VM HR Staffing
VM WW Projects Inquiry - HR
VM Discoverer Headcount Reports

(c)IRT@VMWARE.COM 2008

NO LONGER USED! Now Workday

Jennifer Nickel is primary, Amy Gannaway
B/U

Assign to ANYONE as requested (FTE or contractor)

After approval, add Responsibility and route to VMSD Eng with "Superuser" access
to add the Role