INTERNATIONAL MEDICAL SCHOOL

MANAGEMENT AND SCIENCE UNIVERSITY

YEAR 4 ELECTIVE POSTING (CLINICAL ATTACHMENT)
Introduction:
The Elective Posting (EP) is part of the curriculum of the MSU medical educational
program. It is introduced at the beginning of Year 4 to provide an opportunity for the
students to a wider panorama of the students education and knowledge in the clinical
fields.
The objectives of elective posting are:
Knowledge
At the end of this module students shall be able to:
Consolidate knowledge in clinical areas of interest.
Identify the certain medical field with the intention to create path for future
career.
Understand planning and conducting medical posting.
Writing a report.
Skills
At the end of this module students shall be able to:
Carry out the duty given with minimal supervision and own initiative and sense of
responsibility.
Exercise effective communication and good professional conduct.
Work as a team in planning, organizing and presenting the findings.
Writing a report.
Attitude
At the end of this module students shall be able to:
Appreciate a good medical practice.
demonstrate leadership and team spirit
Pre-requisites:
All year 4 students shall proceed into this posting (they have to complete all posting
before proceed to elective posting) Please refer to page 61 of students handbook.
For those who need to re sit for year 4exam, the student has to conduct the elective
posting after the exam.

General Information
1. The elective posting is of a period of 3-6 weeks.
2. Topics for the elective have to be clinical based with some orientation to the specific
area of interest.
3. It can be conducted at Public Hospitals under Ministry of Health, Malaysia, Teaching
Hospitals of Public Medical Universities and affiliated institutes abroad providing the
fact, the students have the resources and acceptance of the respective hospitals.
4. Students shall work in groups of 6-8 students. It is the honour of the students to choose
their own groups members.
5. An academic staff of the International Medical School will supervise elective report.
6. Supervisors are to be chosen from academic staff by the Research Committee and
Medical Education Unit of IMS. Each supervisor is allowed to supervise only 1 group
per academic session.
7. The expenses and other necessary funds shall be borne by the students.
General Guidelines
1.

Students are advised to identify the area of interest and they need to contact the
supervisors assigned to them. After the discussion the students need to contact the
hospital/department of interest after they get a support letter from dean IMS/MSU.

2.

The application needs to be approved by the respected hospital/department only then

the students are allowed to conduct their elective posting there.

3.

The students need to attend and start their posting on the assigned date and complete
3-6 weeks at the respective hospital/department.

4.

Any student activities in the ward for elective posting shall be under the supervision
of the attached discipline/department of hospital..

5. Students who undergo elective posting are not allowed to operate, perform
investigation and treat any patient.
6. Every information, statistics data, medical record and other information acquired
during the elective posting are confidential and should not be brought out from any
facilities or use for any purposes.

7.

Students are not allowed to change department once the elective week starts. Any
changes in groupings, prior to the start of the electives, is permitted ONLY after
obtaining permission from the supervisors involved and the elective coordinator.

8. The academic time should be spent doing the elective. Any student using elective
time for other activities such as going back home will be reprimanded. The log book
shall be used to record the students attendance during elective posting.
9. A written report and log book is to be submitted on the first week of the new
academic year to the respective supervisor from IMS to be assessed. The supervisors
has to submit the result to the elective posting coordinator.
10. Any student/group that is considered not completed elective posting is deemed to
have failed the posting.
11. The process in part and parcel of continuous assessment contributing to Professional
III exam.
Time Schedule
Date
W21-22

Event
1.
Briefing by Associate Dean/Deputy Dean(Academic),
year 4 coordinator and Elective Posting coordinator
2.
W23-W26
Grouping and identifying area of interest
3.
W27
Submission of area of attachment and groups to the
Elective Posting coordinator
4.
W28
Assigning supervisors
5.
W30
Collecting supporting letter from IMS dean office
6.
W44-52
Conduction of the Elective Posting
W1 Year 5
Submission of log book and reports to the respective
supervisors
W: week of academic calendar

Overall Assessment:
Item
1.
3.
4.

Written Report
Log Book
Evaluation Form

Marks
20%
50%
30%

ELECTIVE GUIDELINES
GUIDELINES FOR STUDENTS
Guidelines for Report Writing
1.
2.
3.
4.

Each group is required to submit a written report (only ONE report per group)
The report is to be written in English
The report must be typed and bounded
Each report should be divided in the following sections:

a.

Title Page:
This page should contain the following information:
i.
ii.
iii.
iv.

Title of the elective topic or the field.

Full names of the group members
Full name of the supervisor(s)
Date and year of the elective program

b. Acknowledgement:
This section acknowledges the help or guidance rendered by any person during the
project.
c.

Table of content

d.

List of tables, charts, graphs or photographs

e.

Abstract
The abstract is a summary of the elective posting. This should contain the area/
department that has been undertaken, brief information and findings from the posting.

f.

Contents
i.
General report about the conducted posting & literature review about the
chosen topic or area of interest during the EP.
1- Title
2- Abstract
3- Background of department(s) attached
4- Activities conducted by the students
5- Literature review on area of interest/selected medical topic related to
attached department
6- Discussion
7- Recommendations
8- Conclusions

g.

Formatting
i.
Font: Times New Roman
ii.
Size: 12 point
ii.
Spacing: double spacing
iii.
Paper size: A4
iv.
The number of words: A report of 2,500 words.
Each group shall submit one each in hard copy and soft copy.

GUIDELINES FOR SUPERVISORS

Your Role
1.

Any academic member of the faculty is eligible to be

the elective supervisor.

2.

The supervisor is responsible to monitor the progress of

the activities of group before going for attachment and the distribution of
responsibilities among members of the group.

3.

The supervisor will advise the student in writing the

report.

4.

The assessment of the students performance must be

submitted to the Elective Posting coordinator on week 1 of year 5.

Elective Posting Evaluation

1. The evaluation is divided into two parts:
a. Assessment of individual student
b. Assessment of group report
2. The assessment of the students is done by the respective internal supervisor to
assess report and log book.
3. The assessment of student is done by the external supervisor to assess through
evaluation form.

APPENDIX I:
INTERESTS AND GROUPS FORM
Student should complete and return this form to the Coordinator of Elective Posting by:
/ /2016
1.

Name of Group Leader: _____________________________________________

(block letters)
Matric No: ______________________________________
H/P: ___________________________________________

2.

Year / Session: _____________________________________________________

3.

Elective posting:-

3.1

Duration of Posting: _________________________________________________

Date begins _________________________ ends __________________________

3.2

Elective Center: 1.__________________________________________________

(address)

____________________________________________________
____________________________________________________

Tel. No: __________________________________________________________

Contact Person at the Center: __________________________________________
__________________________________________________________________
Elective Center: 2.__________________________________________________
(address)

____________________________________________________
____________________________________________________

Tel. No: __________________________________________________________

Contact Person at the Center: __________________________________________
__________________________________________________________________

Elective Center 3.__________________________________________________

(address)

____________________________________________________
____________________________________________________

Tel. No: __________________________________________________________

Contact Person at the Center: __________________________________________
__________________________________________________________________
Elective Posting Data:
4.

Field of Interest: ___________________________________________________

__________________________________________________________________
__________________________________________________________________

5.

Name of group members and their student Matric no:

No:
1
2
3
4
5
6
7
8
9
10
11
12

Name:

Student Matric No:

______________________________
Signature of Group Leader
Date:

LAMPIRAN IIA
BORANG PERMOHONAN MENJALANI POSTING ELEKTIF DI FASILITI
KEMENTERIAN KESIHATAN MALAYSIA
NOTA:
a. Anda perlu mengisi penuh semua ruangan wajib bertanda *; dan
b. Sila isi dalam DUA salinan.
1. Maklumat Peribadi:
1. Nama penuh menurut Kad Pengenalan atau Paspot
* :____________________________________________________________
2. a. No. Kad Pengenalan (Warga Malaysia) : Lama *:_________________
3. Baru *:_____________________________________________________
b. No. Paspot * (Bukan Warga Malaysia) : ________________
4. No. Telefon *: __________________________________
5. Alamat Emel :___________________________________
6. Alamat Rumah *:____________________________________________________
______________________________________________________________________
______________________________________________________________________
Poskod: ____________________________
7. Alamat Surat-Menyurat *:
_______________________________________________________
8. Nama waris terdekat *:
________________________________________________________
Alamat waris terdekat *:
_______________________________________________________________________
________________________________________________________________________
Poskod : ____________________________

2. Latarbelakang Akademik:
2.1 Nama Institusi Pengajian Perubatan
*:_________________________________________________________________
__________________________________________________________________
Poskod: __________________________
2. Tahun Pengajian *: __________________________________
3. Tahun Dijangka Bergraduat *:
___________________________________________________
4. Nyatakan pengalaman klinikal anda sehingga kini, jika ada:
Tarikh

Disiplin

Tempoh

3. Maklumat Posting Elektif Yang Dipohon :

1. Tempoh Posting Elektif *:
Dari *: ........../.........../........... Hingga : ........../.........../...........
(Jumlah = _______ Minggu)
(Jumlah keseluruhan posting hendaklah tidak melebihi ENAM minggu. Tempoh
minima bagi setiap disiplin hendaklah tidak kurang dari TIGA minggu).
2. Posting Pilihan *:
Sila nyatakan tidak lebih dari tiga disiplin menurut keutamaan:
a. _____________________________________
b. _____________________________________
c. _____________________________________
NOTA : Pihak berkuasa berhak menentukan mana-mana disiplin tanpa merujuk
kepada permohonan anda.

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4. Bersama-sama ini saya kemukakan:

a. Salinan pendua kad pengenalan (bagi warganegara) atau paspot (bagi
bukan warganegara) yang disahkan; dan
b. Surat sokongan dari Dekan.
5. Pengakuan:
Saya dengan ini sesungguhnya mengaku bahawa:
a. semua maklumat yang dinyatakan di atas adalah benar;
b. saya telah membaca dan memahami semua peraturan berkaitan posting elektif dan
bersetuju untuk mematuhi semua peraturan yang berkuatkuasa atau yang dikuatkuasakan
dari masa ke semasa selepas pengakuan ini dibuat; dan
c. tidak akan menyalahkan dan juga mengambil tindakan terhadap pihak klinik, hospital
dan/atau Kementerian Kesihatan Malaysia di atas sebarang kecederaan atau kemudaratan
yang dialami semasa menjalani posting elektif.
Terima kasih.
Tandatangan Pemohon *: .......................................................
Tarikh *: ............../............./..............
Sila lengkapkan borang ini dan kemukakan kepada Pengarah Kesihatan Negeri
atau Institusi yang dipohon dan kembarkan surat dari institusi pengajian anda.

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APPENDIX IIB
APPLICATION FORM FOR UNDERGOING ELECTIVE POSTING IN
FACILITIES
MINISTRY OF HEALTH MALAYSIA
NOTES:
a. You need to fill all mandatory fields marked *; and
b. Please fill in two copies.
1. Personal Information:
1. Full name of Identity Card or Passport
*: ___________________________________________________________________
2. a. No. Identity Card (Malaysians): Duration *: ______________________________
3. New *: _____________________________________________________________
b. Passport No. * (Non-Malaysians): _______________________________________
3. Phone No.*: ________________________________________________________
4. 1.4 E-mail address: __________________________________________________
1.5 Address *:
____________________________________________________________________
____________________________________________________________________
Postcode: ___________________________________________________________
1.6 Postal Address *:
_______________________________________________________
7. The name of the next of kin *:
________________________________________________________
Address of next of kin *:
________________________________________________________________________
________________________________________________________________________
Postcode:
_________________________________________________________________

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2. Academic Background:
2.1 Name of Institution School of Medicine
*: _____________________________________________________________________
_______________________________________________________________________
Postcode: __________________________________________
2. Years of Study *: __________________________________
3. Expected Graduation Year *:
__________________________________________________
4. Specify your clinical experience to date, if any:
Date

Discipline

Duration

3. Elective Applied Information Posts:

1. Duration of Elective * Posts:
From *: .......... / ........... / ........... To: .......... / ........... / ...........
(Total = _______ Weeks)
(Total number of posts should not exceed six weeks. Period minima for each discipline
should not be less than three weeks).
2. Posting Options *:
Please specify no more than three disciplines in order of preference:
a. _____________________________________
b. _____________________________________
c. _____________________________________
NOTE: The authorities have the right to determine any discipline without reference to
your application.

13

4. Herewith I submit:
a. A duplicate copy of identity card (for citizens) or passport (for non-citizens) certified;
and
b. Letters of support from the Dean.
5. Recognition:
I hereby solemnly declare that:
a. all the information stated above is true;
b. I have read and understand all the rules relating to posting elective and agree to comply
with all regulations in force or enforced from time to time after this confession made; and
c. could not be faulted and also take action against the clinics, hospitals and / or the
Ministry of Health on any injury or harm suffered while undergoing post elective.
Thank you.
Signature of the applicant *: .......................................................
Date *: .............. / ............. / ..............
Please complete this form and submit it to the State Health Director or institutions that
applied for and attach a letter from your school.

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APPENDIX III
ELECTIVE ASSESSMENT FORM
(BY INTERNAL SUPERVISOR)
YEAR: __________________________

SESSION:

__________________

GROUP: _________________________

DATE:

__________________

SUPERVISOR: _________________________________________________________
POSTING DEPARTMENT/HOSPITAL:
________________________________________________________________________
________________________________________________________________________
1-Marking Scheme for Final Report:
Area of evaluation

Marks

Title

5%

Abstract

5%

Background of department(s) attached

5%

Activities conducted by the students group marking

15%

Literature review

30%

Discussion

20%

Conclusion

5%

Recommendations

5%

Overall Write up

10%
TOTAL

REPORT WEIGHTAGE

100%
20%

_______________________________________
Signature

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APPENDIX IV
ELECTIVE ASSESSMENT FORM (BY EXTERNAL SUPERVISOR)
To be filled by the Elective Center Supervisor
SUPERVISOR
NAME:_________________________________________________
DESIGNATION:___________________________________________________
___
For each student, please provide a rating for each category as follow:
STUDENT
NAME:____________________________________________________
1.
very poor
2.
poor
3.
average
4.
good
5.
excellent
1.

Students attendance

2.

Punctuality

3.

Students attitude

4.

Team work

5.

Communication skills

6.

Medical knowledge

7.

Basic clinical skills

8.

Problem solving skills

9.

Participation in departmental / ward activities

10.

Proactive/Initiative
TOTAL

/50

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Assessor Comments & Advice to Student

Assessor Signature:

Student Signature:

Date:

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