CONTROL, COMPLIANCE AND ETHIC PLAN

Sep 2015 - Jun 2016

Strategy
CONTROL, COMPLIANCE AND ETHIC PLAN

Are you ready?

Striving for excellence!!

Leading for Future

CONTROL, COMPLIANCE AND ETHIC PLAN

Sep 2015 - Jun 2016

Description

CONTROL, COMPLIANCE AND ETHIC PLAN

G and E scanning
ACC Hand-over
Retention (IM&S) Project Hand over
Outlet Audit Pitching

OUTLET AUDIT

VALUE SURVEY

ACC (Annual Compliance Certification) Project

IM&S (Retention) PROJECT

THIC PLAN
Done
KPIs

IC PLAN
Follow - up deadline and compliance
Get insight of ACC
Related training, communication, classification
Most effective costs with covered areas
Quarterly CIAM Meeting
Monthly OIA Report
Summarize integrated agenda
Lead agendas throughout F16
Manage cost and performance
Deliver enrolment list ontime
Communicate related information ontime
File-room assessment
Training for Coordinators
Synergy plan with IT
Budget Plan
Implementation keep track
Clean up Day
Clean up Day in Ha Noi

IM&S Policy and

IM&S hand book (pending)

Sep
W1

W2

Oct
W3

W4

W1

Late
Oct
W2

Nov
W3

W4

W1

W2

Dec
W3

W4

W1

W2

W3

Dec

Jan
W4

W1

W2

Feb
W3

W4

W1

W2

Mar
W3

W4

W1

Mar
W2

April
W3

W4

W1

W2

May
W3

W4

W1

W2

May

June
W3

W4

W1

W2

W3

W4

Tabs | Accountability to updat

March

WEEK 1 (31 - 4 Sep 2

Work
ACC

Activites
Mapping enrolment list with ACC Crtierias

VS
Consolidate action plan and sign-off submission
Outlet Audit

Retention

First evaluation of scope of work and cost effective

Publicly annoucement about Record Retention

Provide training for coordinator contact/back-up

WEEK 2 (7 - 11 Sep 2
Work

Activites

Provide training for coordinator contact/back-up

Record Retention

Vietnam Record Classification

Clean-up Day for physical Record

Preparing related communication

ACC

WEEK 3 (13 - 17 July

TASK

untability to update | Frequency

March

EK 1 (31 - 4 Sep 2015)

Deadline

Notes (On-time, late, pending)

4th September

3rd September
3rd September

1st September
4th September

EK 2 (7 - 11 Sep 2015)
Deadline

7th September
8th September

11th September
6th September

Notes (On-time, late, pending)

K 3 (13 - 17 July, 2015)

RESULT

NOTES

BNG CU HI LIN QUAN N T&E

STT
Ni dung cu hi
Hin ti VBL c 1 system nhn vin t vo
1 claim cc chi ph pht sinh trong qu trnh i cng
tc?

Phn lin quan

3.10.3 Expense Claim processing

Ai l ngi ph trch vic check, review cc expense

2 claim tun th theo policy/completeness trc khi xin 3.10.3 Expense Claim processing
approval
3

Vic claiming expense s do h thng t check error

hay manually

Vic i chiu advance payment vi expense claiming

3.10.4 Advance payment Reconciliation
s do b phn/ai l ngi ph trch?

3.10.3 Expense Claim processing

Vic i chiu advance payment vi expense claiming

5 c thc hin trn c s no? Ti thi im thanh
3.10.4 Advance payment Reconciliation
ton/theo tng thng/qu
Hin ti VBL c p dng travel report theo nh k hay
6 khng? Nu c, List of route and number of bookings 3.10.5, 3.10.6 Traval and Expense Reporting
in the period
Hin ti c cc bo co lin quan n T&E cho cc
7 phng ban theo nh k? c gi n cho cc level
no trong phng/ban
8

3.10.5, 3.10.6 Travel and Expense Reporting

Bo co travel v expense c c st nhp vo thnh

3.10.5, 3.10.6 Travel and Expense Reporting
1 bo co tng hay 2 bo co ring bit

T&E
Notes
Chia ra lm 2 loi:
- Overhead (completed on E-claim)
- Other (completed through hard-copy/raise PR)
Treasury Func
Treasury Func
Treasury Func
Treasury Func

Khng c, ch chy TBF Report

Admin ca tng phng ban s chu trch nhim run bo co v
check c TBF v expense
2 bo co ring bit, iu chnh location ==> section