FI AP - Master Data

ACCOUNT PAYABLE
MASTER DATA
Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

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Contents
Overview ......................................................................................................................................... 3
1. Vendor master data creation ...................................................................................................... 3
1.1 Vendor master data creation (Client level) ............................................................................... 3
Result ...................................................................................................................................... 6
1.2 Vendors master data creation Company code data: ................................................................ 7
Procedure ................................................................................................................................ 7
Indicator for withholding tax type ........................................................................................... 10
Result .................................................................................................................................... 10
2. Updating Vendor Master Data .................................................................................................. 11
2.1 Change Vendor master data: ................................................................................................. 11
Result .................................................................................................................................... 12
2.2 Block/ Unblock Vendor ........................................................................................................... 12
Use ........................................................................................................................................ 12
Procedure .............................................................................................................................. 12
Result .................................................................................................................................... 13
2.3Set Deletion Indicator For Vendor ........................................................................................... 14
Use ........................................................................................................................................ 14
Procedure .............................................................................................................................. 14
Appendix ....................................................................................................................................... 16
Miscellaneous Steps ............................................................................................................. 16

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Overview
The master records of Vendors consist of general data section and a company code
specific section.
Vendor master record contain the data generally on the client view and the specific data
on company code view are such as reconciliation account, payment methods and
payment terms.
1. Vendor master data creation

1.1 Vendor master data creation (Client level)
Transaction code
FK01 - Create vendor master data
Use
Vendor master data creation.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu
Accounting Accounts Payable Master Records Create
Transaction code
FK01

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2. On the List: Initial Screen, make the following entries:

Field name
Description
User action
and values
Account group
Vendor account
group
Example: EGY
egy vendor
account group
Comment
The account group is a
classifying feature within
vendor master records.
3. Press enter and update the following:Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi
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Field name
Description
User action and values
Title
Enter the Title of the vendor
Example: Company
Name
Enter Vendor Name
Example: Ahmed Shalaby
Search Term
Enter Search Term
Example: Kafafy
Street
Enter Address
Example:
Country
Country of Vendor
Example: EG
Telephone
Vendor Telephone Number
Example:
Fax
Vendor Fax Number
Example:
Press

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Comment
Field
name
Description
User action and

values
Comment
Customer
Customer
number
Example: Company
Enter Customer number if this vendor is a

customer at the same time
Tax Office
Tax Office
Example: xxxxxxxx
Tax
Number 2
Tax Number 2
Example: xxxxxxxx
Press
Enter Vendor bank details in this screen just for information then press save
Result
Now the vendor master data created centrally (General data)

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1.2 Vendors master data creation Company code data:

Procedure
SAP ECC menu
Accounting Financial Accounting accounts payable Master

Records Create
Transaction
code
FK01 - Create
2. On the List: Initial Screen, make the following entries:
Field name
Description
Vendor
Vendor account number
Company
code
Enter company number
2. press create
User action and

values
Example:
100000076
1010
and update the following:

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Comment
The vendor
number created
at the general
level
Field name
Description
Recon. Account
AP. General Ledger Account
Head Office
Vendor Head Office Account No.
Optional
Sort Key
Used to Sort Posted Line Items
Optional
Cash Mgmt. Group
Used in Cash Management Reports
Press
28000000
Comment
K1
Required
Required
Field name
Term of payment
Description
Key for defining payment terms

composed of cash discount
percentages and payment periods

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0001
Comment
Required
Press
Field name
Description
WH Tax
Country
Withholding Tax country
Wth.t.type
User action and

values
Example: EG
001
Indicator for withholding tax type
Example: 01
W/taxcode
Withholding tax code
Example: 01
Liable
Indicator: Subject to withholding tax
Flag the check

box

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Comment
6. Press save
Result
The Vendor master data was created at the company code level.

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2. Updating Vendor Master Data

2.1 Change Vendor Master Data
SAP ECC menu
Accounting Financial Accounting Accounts payable Master

Records Changes
Transaction code
FK02 - In Chart of Accounts & Company Code

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Select the tab you need to change at the General level.
Select the tab you need to change at the company code level.
Result
The Customer Master record changes are done, and applied.
2.2 Block/ Unblock Vendor

Use
This Transaction Code is used to set, or remove the blocking indicator per vendor account
number either per the selected company code, or all over the company codes the account is
created for.
Procedure
SAP ECC menu
Accounting Accounts Payable Master Records Block /

Unbolock
Transaction
code
FK05

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2. Enter the Vendor Account Number, and the Company Code to be Block/ Unblocked for.
3. Press Enter to proceed to the next screen Vendor Block/Unblock: Details Accounting.
4. Select the Blocking/ Unblocking level to be considered, and Press the Save button
The Blocking indicator is used to block and prohibit the posting of transactions to the
vendor account.
Result
The Vendor Master record blocking is done, and applied.

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2.3 Set Deletion Indicator for Customer

Use
This Transaction Code is used to set, or remove the deletion indicator per vendor account
number.
Procedure
SAP ECC menu
Accounting Accounts Payable Master Records Set Deletion

Indicator
Transaction code
FK06
Setting the deletion flag is to be used for identifying the master records to be archived
through and archiving program run for the master records that have no dependent data.
Setting the deletion flag is to be used for identifying the master records to be deleted
through the master data deletion program ONLY in a test environment.

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Deletion Flags
All Areas: Identifies that all the vendor created data views; i.e. General Data, and
Company Code Data are to be deleted.
Selected Company Code: Identifies that ONLY the selected company code
Company Code Data is to be deleted.
Deletion Blocks
General Data: Identifies that the General Data may not be deleted.
Selected Company Code Incl. General Data: Identifies that the both the Company
Code Data and General Data may not be deleted.
2. Apply the required changes, and Press the Save
button for them to take effect.

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Appendix
Miscellaneous Steps
In the following section, you can find the most common steps, which you can take in some of the
activities described in this document.
<Process>
Function
Description
Transaction code ( SAP GUI)
FK03
Comments
Display vendor master data
Function
Description
Transaction code ( SAP GUI)

Comments

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ACCOUNT PAYABLE

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

1. Vendor master data creation

Accounting Accounts Payable Master Records Create

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

2. On the List: Initial Screen, make the following entries:

User action and values

Enter the Title of the vendor

Enter Vendor Name

Example: Ahmed Shalaby

Enter Search Term

Vendor Telephone Number

Vendor Fax Number

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

User action and

Enter Customer number if this vendor is a

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

1.2 Vendors master data creation Company code data:

Accounting Financial Accounting accounts payable Master

2. On the List: Initial Screen, make the following entries:

Vendor account number

Enter company number

User action and

and update the following:

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

User action and values

AP. General Ledger Account

Vendor Head Office Account No.

Used to Sort Posted Line Items

Cash Mgmt. Group

Used in Cash Management Reports

and update the following:

User action and values

Key for defining payment terms

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

and update the following:

Withholding Tax country

User action and

Indicator for withholding tax type

Withholding tax code

Indicator: Subject to withholding tax

Flag the check

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

2. Updating Vendor Master Data

Accounting Financial Accounting Accounts payable Master

FK02 - In Chart of Accounts & Company Code

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

Select the tab you need to change at the General level.

2.2 Block/ Unblock Vendor

Accounting Accounts Payable Master Records Block /

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

2.3 Set Deletion Indicator for Customer

Accounting Accounts Payable Master Records Set Deletion

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

2. Apply the required changes, and Press the Save

button for them to take effect.

Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi

Transaction code ( SAP GUI)

Display vendor master data