Coal Sop

MINE TRADING
STANDARD
TANDARD OPERATING PROCEDURE (SOP)
FTA RESOURCES
PAGE 1
MINE TRADING
STANDARD
MINE TRADING (CASH PAYMENT TERMS) SOP
TRANSACTION MECHANISM SCHEME
STAGE I - 25%
STAGE IV - 25%
1.
2.
3.
4.
5.
6.
7.
1.
2.
3.
Initial Enquiry, Correspondent & Soft offer

Letter of Intent (LOI)
Full Corporate Offer (FCO)
Full Corporate Offer (FCO) Acceptance/ICPO
Draft Contract Negotiation
Final Contract
Delivering Down Payment.
STAGE II - 25%
1.
2.
3.
4.
5.
6.
Mine Site Visit at Buyer Cost

Guarantee Supply Letter from Mine Owner (KP)
Supply Confirmation Sheet from Seller
Mining Activity & Cargo Preparation up to Stockpile
Pre-shipment Analysis
4.
FOLLOW UP AFTER SHIPMENT

1.
2.
3.
2.
3.
4.
5.
6.
Issuing of Shipping Instruction & Submission of

Stowage Plan to Seller
Indenting of Stevedoring Company & Local Export
Clearing Agent
Provide Vessel Local Agent Particular & Contract
Detail
Booking of Jetty Slot for Loading to Barge
Crushing & Hauling of Cargo to Jetty
Indenting of Independent Surveyor for Barge
Inspection
Claim on Demurrage and Dispatch

Arrival of Vessel at Destination Port &
Unloading
Local Custom Clearance (eq. CIQ for China)
INCASE OF DISPUTE AFTER

INSPECTION AT DISCHARGE PORT
1.
STAGE III - 25%

1.
Loading
ding Activities to Barge
Draft Survey & Quality Analysis on Barge
Final Invoicing after Price Adjustment Base
on Draft Survey & Quality Analysis by
Surveyor
Seller Get Payment
2.
3.
4.
If, Substantial Differences in Quality (e.g Up

to 150 Kcal/Kg)
One Part of Sample Taken by Surveyor at
Loading
ng Port Send to Umpire
Result from Umpire is Final and Difference in
Cargo Payment Recover Accordingly
Seller Re-imburse
Re
Overpayment to Buyer if
Umpire Result is on Buyer Interest.
FTA RESOURCES
PAGE 2
MINE TRADING
STANDARD OPERATING PROCEDURE (SOP)
GENERAL PROCESS
1.
2.
3.
METHOD
ACTION
1.
2.
3.
4.
5.

1-5
1-3
1-3
5-7
5-7
Days
Days
Days
Days
Days
Email
Email
Email
Email
Email
Buyer
Buyer
Seller
Buyer
Buyer/Seller
6.
7.
Final Contract
Delivering Down Payment.
3-5
1-3
Days
Days
Email
Bank Payment
Buyer/Seller
Bank/Buyer
REMARK
--------Must be ready, willing & able (RWA) in company letter head
----------------Inc. estimate laycan, anchorage point, surveyor, specification,
payment, shipping terms, price & adjustment
Inc. estimate darft DLC finalization
---------
STAGE II - 25%
1.
2.

Guarantee Supply Letter from Mine Owner (KP)
3-5
3-5
Days
Days
On Site Visit
Aggrement/Letter
Buyer/Seller
Seller
3.
3-5
Days
Formal Letter
Seller
4.
5.
6.

20 - 25
3-5
3-5
Days
Days
Days
Mining & Hauling

Inspection
On Site Visit
Miner
Buyer/Surveyor
Buyer/Seller
If required
This is necessary if seller if not the miner which is always the case
if we deal with SME miners
To ensure every aspect of the cargo, funding, stevedoring &
quality control is in place
Til cargo readiness
To ensure quality & result email to Buyer
If required, to ensure cargo readiness
1-2
Days
Email
Buyer
3-5
Days
Formal Agreement
Seller
3-5
Days
Email
Buyer
1-3
5-6
1-3
Days
Days
Days
Email
Crushing & Hauling
Formal Agreement
Seller
Miner
Seller
To match estimate laycan date provided by Buyer

--------To inspect for quantity & quality (i.e. Sucofindo, SGS, CCIC,
Geoservice & Carsurin)
STAGE III - 25%

1.
2.
3.
4.
5.
6.
4.
TIME
STAGE I - 25%

Clearing Agent
Detail
Inspection
Necessary for Seller to co-ordinate with stevedoring company &

loading master
Provide local stevedoring & export clearing agent particullar &
contract detail to Buyer
---------
STAGE IV - 25%
1.
Loading Activities to Barge
3-6
Days
Conveyor/Truck
Stevedoring
2.
3.

Final Invoicing after Price Adjustment Base on Draft
Survey & Quality Analysis by Surveyor
Seller Get Payment
1-2
1-2
Days
Days
Inspection
Final Invoice
Surveyor
Seller
Depending on Jetty Loading Rate of Jetty use. Arranged &

Supervise by Seller/Loading Master
By independent surveyor arrange and paid by Seller
For submission to Bank and get payment from The DLC
5-7
Days
Bank Payment
Bank
Provide all document are complete and accurate
35 - 40
Days
4.
TOTAL ESTIMATE OF NO. DAYS
Some of the process is concurrent and overlapping
FTA RESOURCES
PAGE 3
MINE TRADING
STANDARD
MINE TRADING (STANDBY
STANDBY LETTER OF CREDIT (SBLC) PAYMENT TERMS) SOP
STAGE I - 25%
STAGE IV - 25%
1.
2.
3.
4.
5.
6.
1.
2.
3.
4.

Final Contract via Email Exchange/in Jakarta
STAGE II - 25%
1.
2.
3.
4.
5.
6.
7.

Issuance of Document Standby Letter of Credit
(DSBLC)
Guarantee Supply Letter from Mine Owner (KP/IUP)
5.
6.
7.
8.
9.
10.
11.
STAGE III - 25%

1.
2.
3.
4.
5.
6.
7.
8.
Nomination of Vessel
Acceptance of Vessel
Clearing Agent
Detail
Indenting of Independent Surveyor for Barge &
Vessel Inspection
12.
13.

Barge Transshipment to Vessel
Notice of Arrival (NOA) to Seller or It's
Agent
Vessel Laycan at Agreed Loading Anchorage
Point
Notice of Readiness (NOR) to Seller or It's
Agent
NOR Acceptance by Seller
Loading to Vessel & Depart from Loading
Anchorage
Submission of Time Sheet by Vessel Captain
Draft Survey
Sur
& Quality Analysis on Vessel
Surveyor
Preparation and Submission of Document to
Bank Base on DSBLC
D
Requirement
Seller Get Payment

1.
2.
3.

Unloading

1.
2.
3.
4.

to 150 Kcal/Kg)
Loading Port Send to Umpire
Seller Re-imburse
Re
Umpire Result is on Buyer Interest
FTA RESOURCES
PAGE 4
MINE TRADING
STANDARD
MINE TRADING (LETTER
LETTER OF CREDIT (LC) PAYMENT TERMS)
TERMS SOP
STAGE I - 25%
STAGE IV - 25%
1.
2.
3.
4.
5.
6.
1.
2.
3.
4.

STAGE II - 25%
1.
2.
3.
4.
5.
6.
7.
8.

Issuance of Document Letter of Credit (DLC)
Performance Bond 2% Guaranteed by Bank
5.
6.
7.
8.
9.
10.
11.
STAGE III - 25%

1.
2.
3.
4.
5.
6.
7.
8.
Nomination of Vessel
Acceptance of Vessel
Clearing Agent
Detail
Indenting of Independent Surveyor for Barge &
Vessel Inspection
12.
13.

Barge Transshipment to Vessel
Agent
Vessel Laycan at Agreed Loading Anchorage
Point
Notice of Readiness (NOR) to Seller or It's
Agent
NOR Acceptance by Seller
Loading to Vessel & Depart from Loading
Anchorage
Submission of Time Sheet by Vessel Captain
Draft Survey & Quality Analysis on Vessel
Surveyor
Preparation and Submission of Document to
Bank Base on DLC Requirement
Seller Get Payment

1.
2.
3.

Unloading

5.
6.
7.
8.

to 150 Kcal/Kg)
Seller Re-imburse
Re
FTA RESOURCES
PAGE 5
MINE TRADING
STANDARD
FTA RESOURCES
PAGE 6
MINE TRADING
STANDARD
MINE TRADING (SKBDN PAYMENT TERMS) SOP
STAGE I - 25%
STAGE IV - 25%
1.
2.
3.
4.
5.
6.
1.
2.
3.

STAGE II - 25%
1.
2.
3.
4.
5.
6.
7.
8.

Issuance of SKBDN
Performance Bond 2% Guaranteed by Bank
STAGE III - 25%

1.
2.
3.
4.
5.
6.
7.
8.
Nomination of Barge
Acceptance of Barge
Clearing Agent
Provide Barge Local Agent Particular & Contract
Detail
Inspection

Agent
4. Barge Laycan
L
at Agreed Loading Anchorage
Point
5. Notice of Readiness (NOR) to Seller or It's
Agent
6. NOR Acceptance by Seller
7. Loading to Barge & Depart from Unloading
8. Submission of Time Sheet by Barge Captain
9. Draft Survey & Quality Analysis on Barge
10. Finall Invoicing after Price Adjustment Base
Surveyor
11. Preparation and Submission of Document to
Bank Base on SKBDN Requirement
12. Seller Get Payment

1.
2.
3.

Arrival of Barge at Destination Port &
Unloading

1.
2.
3.
4.

to 150 Kcal/Kg)
Seller Re-imburse
Re
FTA RESOURCES
PAGE 7
MINE TRADING
STANDARD
FIVIL OCWANTIANUS
FTA RESOURCES
PAGE 8

Coal Sop

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MINE TRADING

Initial Enquiry, Correspondent & Soft offer

Mine Site Visit at Buyer Cost

FOLLOW UP AFTER SHIPMENT

Issuing of Shipping Instruction & Submission of

Claim on Demurrage and Dispatch

INCASE OF DISPUTE AFTER

STAGE III - 25%

If, Substantial Differences in Quality (e.g Up

Initial Enquiry, Correspondent & Soft offer

Mine Site Visit at Buyer Cost

Supply Confirmation Sheet from Seller

Mining Activity & Cargo Preparation up to Stockpile

Mining & Hauling

To match estimate laycan date provided by Buyer

STAGE III - 25%

Issuing of Shipping Instruction & Submission of

Necessary for Seller to co-ordinate with stevedoring company &

Loading Activities to Barge

Draft Survey & Quality Analysis on Barge

Depending on Jetty Loading Rate of Jetty use. Arranged &

Provide all document are complete and accurate

TOTAL ESTIMATE OF NO. DAYS

Some of the process is concurrent and overlapping

Initial Enquiry, Correspondent & Soft offer

Mine Site Visit at Buyer Cost

STAGE III - 25%

Loading Activities to Barge

FOLLOW UP AFTER SHIPMENT

Claim on Demurrage and Dispatch

INCASE OF DISPUTE AFTER

If, Substantial Differences in Quality (e.g Up

Initial Enquiry, Correspondent & Soft offer

Mine Site Visit at Buyer Cost

STAGE III - 25%

Loading Activities to Barge

FOLLOW UP AFTER SHIPMENT

Claim on Demurrage and Dispatch

INCASE OF DISPUTE AFTER

If, Substantial Differences in Quality (e.g Up

Initial Enquiry, Correspondent & Soft offer

Mine Site Visit at Buyer Cost

STAGE III - 25%

Loading Activities to Barge

FOLLOW UP AFTER SHIPMENT

Claim on Demurrage and Dispatch

INCASE OF DISPUTE AFTER

If, Substantial Differences in Quality (e.g Up

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