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Rate Contract

Government of India
Directorate General of Supplies & Disposals
Jeevan Tara Building, 5 Sansad Marg
New Delhi-110001
Tel Number 23360610/23360537

Digitally signed By:


KAVINDRA SINGH BRIJWAL
Email id:
ksbrijwal@gmail.com

Rate Contract no. DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128


Dated
27-MAR-15

To,
CANON INDIA PVT. LTD
D-179, Okhla Industrial Area, Phase-I, New Delhi-110020
Cont. Person: Vinod Pandey,
Mob.9891050508, Email:vinod.pandey@canon.co.in
Mr. Sunny Nanda, Mob.9910215217,
Email: sunny.nanda@canon.co.in
NEW DELHI
Sub: Rate Contract for supply of Digital Copier and Multifunctional Office Machines(with separate Drum and Toner)
Validity: From 27-MAR-15 To 31-MAR-16 .
Ref:(1) This Office Tender Enquiry No. DCMOM-EB/IT-3/RC-D10Q0000/0116/83
Opened on 06-JAN-15.
(2) Your Quotation No. 6701 And Dated
06-JAN-15.
Dear Sir,
You are hereby informed that your above refered tender read with subsequent letters mentioned above for the Stores
specified in the Schedules annexed has been accepted. This rate contract will be governed by the terms and conditions
brought in the Form no. DGS&D 1001 including DGS&D Arbitration Clause available from DGS&d sales counter on
payment of Rs. 50/- The dispute cannot be referred by the contractor or entertained by facilitation Council or any other
adjudicating forum.The Rate Contract and the schedules annexed here to shall be the sole repository of this Rate
Contract/Transaction.
SCHEDULES ANNEXED
1.Schedule "A" Description of stores,prices,duties/taxes.
2.Schedule "B" special conditions of contract / Other information.
3.Schedule "C" Information to DDOs about parallel rate contracts.
4.Annexure - Technical Specification
5. Schedule "D" - Format of Letter of Authority
"Suspense Account facilities for indentors of Central Civil Ministries/Departments and UT Administration,except for
M/o Defence,M/o Railways and D/o Posts,have been withdrawn with effect from 03.07.2012. As per revised
procedures/guidelines, the indentors are required to place funds at the disposal of O/o Chief Controller of
Accounts(Supply),D/o Commerce,16-A,Akbar Road Hutments,New delhi-110011 in the form of letter of Authority.
The format of Letter of Authority is attached. The indentors are advised to allocate funds to cover the cost of stores
ordered, which includes value of supply orders inclusive of all duties & taxes asper relevent Rate Contract plus 5% of
the value of supply order towards other incidental charges in case of Rate Contract with firm & final prices or 10% of
Page 1 of 18

Download Date: 04-FEB-16

the value of supply order towards other incidental charges in case of rate contract with price variation clause. In
addition,indentors are also required to include 2.0% of the cost of the stores(i.e value of supply order + incidental
charges) as DGS&D department charges. Supply Order not accompanied with letter of authority in the prescribed
format along with requisite funds shall not be considered as valid supply orders. Ink-signed copy of Letter of Authority
is to be sent to the Office of chief Controller of Accounts(Supply),D/o Commerce,16-A, Akbar Road Hutments, New
Delhi-110011 by Speed Post under intimation to RC holder.Purchase Directorate concerned in DGS&D Headquarters
and Inspecting Officer concerned.
The above instructions shall apply to all supply orders placed on or after 03.07.2012."

Yours Faithfully,
(
)
Assistant Director(S)/Section Officer/Dy.Director/Director/DDG(S)
For and on behalf of the purchaser named in the Form DGS&D 1001.

Page 2 of 18

Download Date: 04-FEB-16

COPY TO:
1.The Chief Controller of Accounts,Department of commerce,New Delhi/
COA Mumbai/COA Kolkata,COA Chennai.
(Through authentication cell) This issues with the approval of competent authority.
2.Deputy Director General of Supplies & Disposals,Chennai -10 copies each
3.Deputy Director General of Supplies & Disposals,Kolkata -10 copies each
4.Deputy Director General of Supplies & Disposals,Mumbai -10 copies each
5.Deputy Director General (QA),Kolkata -10 copies each
6.Deputy Director General (QA),Chennai -10 copies each
7.Deputy Director General (QA),Mumbai -10 copies each
8.Deputy Director General (QA),DGS&D -10 copies each
9.Inspection Authority ADG(QA) DGS&D New Delhi - 110001.
10.Quality assurance Officer Director (QA) Delhi Directorate/ Mumbai,Chennai/Kolkata.
11.Concurrent Audit
12.MIS Cell
13.Ledger clerk
14.O.L.Section
15.All Direct Demanding Officers as per mailing list maintained by DGS&D.
16.Concerned CQA(for defence item only)-As per Clause 19 of RC
17.Concerned SQAO(for defence item only)-As per Clause 20 of RC

(
)
Assistant Director (S) / Section Officer / Deputy Director/Director/DDG(S)
FOR DIRECTOR GENERAL OF SUPPLIES & DISPOSALS

Page 3 of 18

Download Date: 04-FEB-16

SCHEDULE - A

1.Rate Contract No.:-DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128


Dated 27-MAR-15 For the Supply of Digital Copier and Multifunctional Office Machines(with separate Drum and
Toner)
2.Advance Rate Contract No.:- Nil
Dated
3.(a) Name and Full Address of the Firm :CANON INDIA PVT. LTD
D-179, Okhla Industrial Area, Phase-I, New Delhi-110020
Cont. Person: Vinod Pandey,
Mob.9891050508, Email:vinod.pandey@canon.co.in
Mr. Sunny Nanda, Mob.9910215217,
Email: sunny.nanda@canon.co.in
NEW DELHI
DELHI - 110020
Tel. No. - 09910215217, 9891050508
Fax Email - Vinod.pandey@canon.co.in
(b) Name and Full Address of Manufacturer :As mentioned in Schedule-B

(c) Brand: Canon


4.Validity of Rate Contract: 27-MAR-15 To 31-MAR-16
5.Description of Item, Specification,Unit, Rate
--------------------------------------------------------------------------------------------------------------------------------------------Item Model
Store Description
Unit
Rate
No. No.
(in Rs)
ED
ED%
CST/VAT CST/VAT% Service Tax
--------------------------------------------------------------------------------------------------------------------------------------------6

iR 2530

Basic Digital Copier (Size Minimum copying speed (cpm): 30,Paper


A-3)
Size
(Original/Image): A3/A3,RAM
(MB): 64,Bye Pass: 50SHEET,Zoom:
50TO200%,Category: SIMPLEX

N.A

Page 4 of 18

Excl.

NOS.

117619
Rs. ONE
LAKHS
SEVENTEE
N
THOUSAN
D SIX
HUNDRED
NINETEEN
ONLY

5
Download Date: 04-FEB-16

Min.Order Qty(in unit):- 1

Lead Time(in days):-30

Rate of Supply(monthly):-250

6-Terms of Delivery:

Free delivery at consignee's site including installation /


commissioning.

7-Excise Duty:

ED NA at present and will not be charged even if it is applicable


later on.

8-Sales Tax:

CST / VAT Extra @ 5%.

9-Delivery Period:
10(a)-Annual Turnover:

As mentioned under item in Clause-5 above.


-

(b)-Monetary Limit(In Rs.):

Without Any Limit

11-Payment Terms:

90% against inspection of stores (wherever applicable) and


provisional receipt of stores by consignee and balance 10% on
acceptance of stores by consignee within 60 days of receipt of
stores.

12-Slab Discount Clause:


13-Prices:
14-Quantity Offered:

NIL
FIXED
As mentioned under item in clause-5.

15-Minimum Quantity in Single Supply Order:


16-Minimum order Value in Single Supply Order:
17-Status of the RC Holding Firm:
18-Paying Authority:

0
LSI
PAO,User Deptt

(a)The payment to the suppliers in all the adhoc Contract (A/Ts)


and / or Supply Order placed against DGS&D Rate Contracts
shall be made directly by indentors i.e. order placing authotity
through their concerned Pay & Accounts Offices only, instead
of CCA(Supply) or its Regional Pay & Accounts Offices of
Department of Commerce.
(b)The payment to the supplier shall be paid by the indentors as
per prescribed forms of payments including timelines for
payments within 60 days of due date which must be ensured by
the indentors.Delays,if any, in this regard would render the
indentors responsible and not the DGS&D in any manner
whatsoever.
(c)Consequently,the requisite Departmental charges + prevailing
Service Tax thereon shall be deposited by the respective Pay &
Account offices (PAO) of the indentors directly to the Receipt
Head Account of DGS&D as prescribed by CGA.
(d)Indentors shall be directly responsible for any noncompliance/default for the afore-said provisions.
19-Inspection Authority:

Page 5 of 18

Not applicable since the firm is holding Green


channel status for subject stores

Download Date: 04-FEB-16

20-Quality Assurance Officer/Inspecting officer:

-do-

For stores procured against DGS&D Rate Contract the


Inspection Officer would be:
(i) User Departments/DDO/Consignee itself or any
authority/agency appointed by them or
(ii) Additional Director General (QA) in DGS&D (if
desired by user Departments/DDO/Consignee).
21-Place where the Stores are to be Tendered
for Inspection:

Not Applicable being Green Channel Firm

22-R/C is DDOs Operated:

Yes

With effect from First October two thousand eight ( 01-10-2008 ),all supply order(s) against this Rate Contract must
be placed by Direct Demanding Officer(s) on-line through D.G.S&D web site (www.dgsnd.gov.in) (indentor's page) only.
Supply order(s) in any other form placed on or after 01-10-2008 shall not be valid and shall not be acted upon by the
contractor or any other concerned agencies.
DDO shall download the supply order and send an ink signed copy to the concerned paying authority specified in the
rate contract through Registered / speed post immediately after on-line placement of Supply Order(s).
23-Packing & Specification :

see annexure

24- Departmental Charges : Departmental charges at the rates prescribed by government from time to time shall be
levied,for the services rendered by the Directorate General of Supplies and Disposal,in regard to Purchase & Inspection.
The rates currently applicable for departmental charges in regard to purchase and inspection of stores against DGS&D
R/C.
24(a) For Purchase : - Departmental Charges will be levied @1.0% of the value of the contract or supply order placed
against the DGS&D rate contract.
24(b) For Inspection :- Departmental Charges will be levied @1.0% of the value of the contract or supply order placed
against the DGS&D rate contract.
24(c). The value of the Contract or Supply Order shall be all inclusive basis including all taxes & duties. Service tax at
prevailing rate as applicable shall be chargeable as extra on the Departmental Charges.
24(d) Such direct/referral Supply Orders being placed by various Government users on Rate Contract holding firms or their
dealers/sub agents,obtaining supplies and making direct payments to the firms for the cost of stores prescribed in the Rate
Contracts are liable to pay a nominal fee as Departmental Charges @0.25% of the value of Supply Order (all inclusive
including taxes & duties ) + Service Tax extra as applicable. After receipt of Supply Order,the firm will deposit the said
Departmental charges + service tax thereon at the rates provided in the R/C to the concerned Controller of Accounts
(CCA) viz. Delhi/Mumbai/Kolkata/Chennai, as the case may be ,as indicated in the R/C by way of Demand Draft/Bank
Transfer. In case , the supplies are made in installments, the aforesaid Departmental charges + Service Tax can be paid by
the firm with CCA on pro-rata basis based on the value of the supplies made. In case no supplies are made, Departmental
charges would not be payable / claimable as no service would deem to have been rendered by DGS&D. The firms can
claim Departmental charges from PAO of the indentor for the direct/referral orders placed by them.Those who
err/conceal/misrepresent/default in payment of prescribed Department Charges would be viewed adversely and shall be
liable for actions as deemed fit by DGS&D including de-registration,debarring or suspension of business
dealings,blacklisting , bad performance and denial of further Rate Contracts etc, in addition to recovery of the requisite
amounts.IT would be the responsibility of the user department to ensure that the prescribed departmental charges have
been paid by the supplier before releasing their payments for the supplies. The firm would also disclose the same to
DGS&D.
24(e) The Referral /Direct Orders placed by the indentor by tweaking DGS&D Rate Contract terms & condition and/or
Specifications and obtaining the supplies within 1% of the DGS&D Rate Contract prices, such transactions will fall within
the purview of DGS&D Rate Contract and will also attract the aforesaid Departmental Charges @0.25% of the value of
stores ordered and supplied alongwith applicable Service Tax thereon.
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Download Date: 04-FEB-16

24(f) In the event of placing such Referral/Direct Supply Orders, indentors shall send e-mail to DGS&D for which a
special provision would be provided on DGS&D website. While the indentors placing on-line Supply Order on DGS&D eprocurement portal shall have the protection under the terms & conditions of DGS&D Rate Contract, the same would not
be available in case they choose to place paper Supply Order and such transactions would be at their own risk.

(
)
Asstt. Director (S) / Section Officer / Dy. Director
For and behalf of the purchaser named in the Form DGS&D 1001.

All the R/C particulars including prices in respect of individual R/Cs are available on DGS&D website which can be
accessed by all.The DGS&D website is http://dgsnd.gov.in

Page 7 of 18

Download Date: 04-FEB-16

SCHEDULE - B
Guaranty/Warranty Certificate : It is certified that the stores supplied are brand new,unused,non-refurbished and
original and they full confirm to the technical specifications and description given in the subject Rate contract.It is
further certified that the supplied stores are covered by the OEM Guaranty/Warranty as per the Subject Rate
Contract.
TEST REPORTS FOR REGISTRATION AND ACCEPTANCE OF GOODS:
In case of products having satisfactory test reports from International Laboratory Accreditation Cooperation (ILAC) or their
worldwide affiliated/recognized labs or NABL approved labs, it would be sufficient to consider the products of requisite quality for
acceptance without insistence for any further testing pursuant to DGS&D Manual Correction Slip No. 38 dated 18-12-2012.
RC Specification:1. Name and Address of foreign Principal / Name and Address of foreign Manufacturer:
M/s Canon Singapore Pte. Ltd.
1 Harbour Front Avenue
#04-01 Kepple Bay Tower, Singapore 098632
2. Country of Origin: Singapore
3. Inspection address: Canon India Pvt. Ltd.,
A-23, Sector-59, Phase-III, Noida-201301 (U.P.).
4. OTHER CONDITIONS OF THE CONTRACT:
1. Payment terms: 90% payment will be allowed on proof of inspection & acceptance thereof and dispatch of stores and balance
10% on certification of receipt of stores in good condition by the consignee. In other respects, the provisions of clause 19,
Payment under the Contract in DGS&D 68(R) will apply.
2. Machines will be delivered free at consignee's end, including freight, forwarding and under DGS&D's standard transit insurance
clause that the purchaser will not pay separately for the insurance charges and it will be the contractor's responsibility for the safe
arrival of goods in full and good condition.
3. Installation & demonstration of the machines will be carried out free of cost at consignee's place.
4. The tenderers will have to provide free training for at least two operators at the place of installation free of cost.
5. The tenderers shall guarantee availability of service and spare parts for their machines for a period of 7 years from the date of
supply.
6. Machines shall conform to Guarantee/Warranty clause for a period of 12 months from the date of installation/demonstration, as
per Clause18 of form No. DGS&D- 1001.
7. Warranty covers free service and free spare parts excluding the consumables.
8. The drum of the machine shall not be covered in the warranty period, as this is a consumable items.
9. Other terms and conditions are as per Form DGS&D-1001.
10. No assistance for import of finished product or raw material will be provided.
11. Verification of all features as per the rate contract at the time of inspection.
12. For imported machines offered for inspection, the documentation required at the time of inspection of bulk supplies for
each and every lot are as under:a) Bill of Lading;
b) Packing list;
c) Certificate of origin;
d) Serial numbers along with model numbers pertaining / corresponding to imports covered by above documents;
e) A certificate from the manufacturer that the machines with particular model Nos. and Serial Nos. were exported by them to
Indian supplier and that the same were tested in their factory and found to be satisfactory as per the standard specification of the
product.
f) Guarantee/Warranty Certificate for the machine by R/C holding firms
Page 8 of 18

Download Date: 04-FEB-16

13. Octroi Duty and Local Taxes:


Normally materials to be supplied to Government Department against Govt. Contracts are exempted from levy of town duty,
Octroi duty, terminal tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however, provide
for such exemption only on production of such exemption certificate from any authorized officer. Contractors should ensure that
stores ordered against contracts placed by this office are exempted from levy of Town duty/Octroi duty, Terminal tax or other
local taxes and duties. Wherever, required, they should obtain the exemption certificate from the purchase officer or indentor
concerned, to avoid payment of such local taxes or duties. Octroi, entry tax etc on the buyers account in the absence of relevant
exemption certificate. Road permit, Waybill to be provided by DDO along with the order.
All other terms and conditions as per standard conditions in Form DGS&D-1001.
14 Supply of Road Permits/ Way bill by the indentor/consignees:
In all such cases where the requirement of Road Permit/Way Bills for entry of goods into a particular State is mandatory, the
following provisions shall be strictly followed: -.
(a) The supplier shall request the indentor/consignee for providing Road permit/ Waybill within 10 days of the receipt of the Supply
order. The supplier shall furnish all the necessary information and documents in this regard to Indentor/consignee.
(b) On receipt of the above request from the supplier, the indentor/consignee concerned shall arrange to provide the Road
permit/Way Bill in the prescribed form to the supplier within a maximum period of two weeks so that the same reaches the
supplier before the dispatch of the stores. However, in cases where the Road permit/Way Bill is issued on proof of actual invoice
of the material, the consignee shall arrange to provide the Road permit/Way Bill from appropriate authorities within a maximum
period of 5 days from the receipt of invoice.
(c) The supplier shall not be held responsible for any delay in supply due to non- supply/delayed supply of Road permit/Way bill by
the indentor/consignee.
(d) All cases of abnormal delay in providing requisite details/ documents by the supplier or issue of Road permit/Way bill by
indentor/consignee, the same shall be reported by them to DGS&D.
The details of the Road permits presently applicable in different States are as under:Sr.No. States Road Permit
1 Andhra Pradesh: - Not Applicable
2 Arunachal Pradesh: Form -03
3 Assam: Form - 61/62
4 Bihar:Form 28-B
5 Chhattisgarh: Form 59A
6 Goa: -Not Applicable
7 Gujarat: Form 403
8 Haryana:Form 38 if value is Rs. 25,000 or more.
9 Himachal Pradesh: - Form -26
10 Jammu & Kashmir: - Form-65+
11 Jharkhand: Form- JVAT 504 G
12 Karnataka: - Not Applicable
13 Kerala: - Not Applicable
14 Madhya Pradesh: Form 88/89
15 Maharashtra: -Not Applicable
16 Manipur: Form 35 / 37
17 Meghalaya: Form 14
18 Mizoram: Form 33
Page 9 of 18

Download Date: 04-FEB-16

19 Nagaland : Form 16A


20 Orissa: Form 28 / 32
21 Punjab: -Not Applicable
22 Rajashthan: Form 18A
23 Sikkam: Form 25A
24 Tamil Nadu: -Not Applicable
25 Tripura: Form 18A / 18 B
26 Uttar Pradesh: Form 31/32
27 Uttaranchal: Form 16/17
28 West Bengal: Form 50
15. Pre-Inspected Lot: In order to meet the urgent requirement of indentor you may maintain pre-inspected stock of Digital
Copier for ready dispatch against individual supply orders. Incase, however, you fail to dispatch the stores within 60 days of
inspection, the same shall have to be pre-inspected before dispatch.
For supplies made from the pre-inspected stocks Inspection Note are to be obtained from the Inspecting Officer in each case.
Dispatches/deliveries of pre-inspected stocks which are duly accepted need not however, await release of I/Notes are actually
released.
-----------SCHEDULE -D
SPECIAL INSTRUCTIONS TOR TO R/C HOLDERS
1. Rate Contract holders are advised that before entertaining the supply order(s), they should ensure the availability of following
certificates from DDOs.
a) They are Central Government Department drawing funds from Consolidated Fund of India.
b) The expenditure involved for the purchase has received the sanction of the competent financial authority.
c) The funds are available under the proper head in the sanctioned budget allotment for the year.
d) They have been fully authorized by the Department to sign the supply order and incur the liability in respect of the stores being
ordered.

( K.S. Brijwal )
Asst. Directro (Supplies)
For and on behalf of the purchaser named in the form DGS&D-1001.

Page 10 of 18

Download Date: 04-FEB-16

SCHEDULE - C
List of Parallel Rate Contract For Digital Copier and Multifunctional Office Machines(with separate
Drum and Toner)
Sr.No.

NAME & FULL ADDRESS OF FIRM

R/C NO & DATE

SHARP BUSINESS SYSTEMS (INDIA) PVT


LIMITED

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA617/2137
07-APR-15

214-221, ANSAL TOWER,


38, NEHRU PLACE,
NEW DELHI
DELHI
110019
2

INTERNATIONAL ELECTRONICS &


COMMUNICATION SYSTEMS PVT. LTD.
IECS HOUSE, A-2, C-BLOCK,COMMUNITY
CENTRE, NARAINA VIHAR, NEW DELHI110028.
Contact Person: Renu Kapoor, Mob.09560198022
E-mail: dgsnd@iecsindia.com
NEW DELHI
DELHI
110028

KONICA MINOLTA BUSINESS SOLUTIONS


INDIA PVT. LTD
10th Floor, DLF Cyber City, Building No. 8, TowerC, Phase-II, Gurgaon- 122002
Cont.Person: Mr. Anand Singh, Mob.9654228387
Email: anand.singh@konicaminolta.com
GURGAON
HARYANA
122002

CANON INDIA PVT. LTD


D-179, Okhla Industrial Area, Phase-I, New Delhi110020
Cont. Person: Vinod Pandey,
Mob.9891050508, Email:vinod.pandey@canon.co.in
Mr. Sunny Nanda, Mob.9910215217,
Email: sunny.nanda@canon.co.in
NEW DELHI
DELHI

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0731/2134
07-APR-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA615/2128
27-MAR-15

110020

XEROX INDIA LIMITED


BLOCK ONE 5TH AND 6TH FLOOR VATIKA
BUSINESS PARK SECTOR 49 SOHNA ROAD
GURGAON 122018 HARYANA INDIA
Cont. Person: Mr. Sumit Chadha,
Mob.9958756959,

Page 11 of 18

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0390/2124
24-MAR-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0408/2133
31-MAR-15

Download Date: 04-FEB-16

Email: sumit.chadha@xerox.com
GURGAON
HARYANA
122008

RICOH INDIA LIMITED

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0408/2133
31-MAR-15

DCMOM-EB/IT-3/RC2nd floor, Salcon Aurum Building, Plot No. 4, District D10Q0000/0116/83/F0706/2135


07-APR-15
Centre Jasola, New Delhi-110025
Cont.Person: Mr. Arun Kumar, Mob.09650777941
E-mail: arun.kumar@ricoh.co.in
NEW DELHI
DELHI
110025

HCL INFOSYSTEMS LTD


E-4, 5 ,6 Sector-11, Noida - 201 301
Cont.Person: Mr. Mohit Arora, Mob.09650806827
Email: mkarora@hcl.com
NOIDA
UTTAR PRADESH 201301

KYOCERA DOCUMENT SOLUTIONS INDIA


PVT. LTD
Unit No. 307, Surya Kiran Building, KG Marg
Connaught Place New Delhi- 110001 Ph 01244671000 Fax 01244671001
NEW DELHI
DELHI
110001

PARAMOUNT DIGITAL BUSINESS SYSTEMS


PVT. LTD.
SCO 111 - 113 Level 3 Sector 17B Chandigarh
Contact Person: Mr. Atul Pasricha,
Mob.9810071404, 9815027351,
E-mail: atul@paramountdbs.com
CHANDIGARH
CHANDIGARH
160017

10

LANDMARK INFONET PVT. LTD.


A-11, C.R. PARK, NEW DELHI.
Contact : Mr. Satpal Singh, Mob.9811626300
Ms Jayshree Guha Biswas, Mob.9871101143,
E-mail: rajeev.sharma@landmarkgoc.com
NEW DELHI
DELHI
110019

11

BROTHER INTERNATIONAL
UNIT 111 112 114 AND 115 IST FLOOT C WING
215 ATRIUM ANDHERI KURLA ROAD
ANDHERI EAST MUMBAI 400059
Sandeep.K, E-mail: sandeep.khandekar@brother.in
Kamal Kagra, M - 8527592181

Page 12 of 18

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA179/2136
07-APR-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA614/2129
27-MAR-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0848/2149
12-AUG-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/F0623/2156
04-SEP-15

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA623/2148
05-AUG-15

Download Date: 04-FEB-16

11

kamal.kagra@brother.in
NIL
MAHARASHTRA 400059

DCMOM-EB/IT-3/RCD10Q0000/0116/83/OA623/2148
05-AUG-15

NOTE:
(1) Before placing supply order, DDOs are advised to check with DGS&D or on the website whether any further RCs
have been awarded or amendments to Rate Contract have been issued.
(2) All the R/C particulars including prices in respect of individual R/C's are available on DGS&D website,which can be
accessed by all. The access code of DGS&D website is http://dgsnd.gov.in.

Page 13 of 18

Download Date: 04-FEB-16

ANNEXURE

"Common Requirements for all the items"


1. The machines with above 20 cpm (copies per minute) for copying as well as
printing
shall have electronic sorting feature.
2. The machines shall be copier engine based having separate drum and toner.
3. All Suppliers shall possess acceptance test facilities at the place of
inspection
to conduct acceptance testing on 10% randome samples before accepting the
stores ,
detailed as under :
(a) Verification of all features and functional performance of the machine.
(b) Verification of its suitability for electrical parameters of voltage and
power consumption.
(c) High Voltage test at 1000 V for i minute.
(d) Insulation Resistance Test(Min 100M ohm).
(e) Leakage current(210 micro amp max)
(f) Firm shall have standard black & white and colour charts to compare the
black
& white and colour output prints with input. QA officer shall enclose copy
of
both input chart as well as copy of output chart along with the inspection
test
reports in respect of at least one sample.
(test methods shall be as per IS-302 for tests at c,d&e)
4. All the bidders shall furnish type test certificates for the models quoted as
and when requested to do so by the purchaser,Indentor,consignee etc.
5. Tenderers shall furnish type test report for the each model at the time of
registration and inspection.
6. Tenderers shall furnish a copy of TEC approval certificate for the items
quoted with FAX features.
It will be the responsibility of the supplier to keep the TEC approval
valid during the currency of the Rate Contract.
7.

Type tests shall consist of verification of all the features & functional
requirements including environmental tests. Type Test Reports (TTCs) shall be
from International Laboratory Accreditation Corporation(ILAC) or their
worldwide
affiliated/recognized labs or NABL approved labs as per DoC Correction Slip
No. 38
dated 18.12.2012 of DGS&D Manual.
The environmental tests sequence will be as under :
(a) Dry Heat Test
Page 14 of 18

: For 16 hrs. At a temp. of 55 degree C in accordance with


IS:9000/part-3/section-5/1977 (reaffirmed in 2007).
Download Date: 04-FEB-16

(b) Cold Test

: For 4 hrs. At a temp. of 0 degree C in accordance with


IS:9000/part-2/section-4/1977 (reaffirmed in 2007).
(c) Damp Heat Test : For 2 Cycles of 24 h each at a temp. of 40 degree C & 95%
RH in accordance with IS:9000/part-5/section-1/1991
(reaffirmed in 2007).
After environmental test sequence as above and a recovery period of two hours,
the machine shall be checked for copying speed and quality of printing, which
shall be satisfactory/within limits specified.
TENDERERS TO NOTE :
Tenderers shall declare the following for the guidance of the buyers.
1.

Tenderers shall declare dimensions, power consumption and weight of offered


machine.

2.

Tenderers to indicate minimum number of copies which can be copied with each
drum/toner, for all the models quoted by them.

Standard Test Page with 5% coverage area as detailed in the ISO/IEC 197522004(E)
with text in black and relevant size of paper shall be used for checking the
number of copies in black and white mode.
Standard Test Page with 5% coverage area as detailed in the ISO/IEC 197982007(E) with text of relevant colour (i.e. cyan, yellow, magenta and black)
and
relevant size of paper shall be used for checking the number of copies in each
of the colour (cyan, yellow, magenta and black), wherever applicable.OEM
certficate shall be furnished for yield of drum and toner.
3.
Tenderers shall quote for the spare drum, Toner and networking card as
applicable
for each type/model indicating life (for toner and drum) & model No.of the
machine
failing which their tenders are liable to be rejected .Details of yield shall
be
furnished perferably in the following format.
(a) Drum Model xxxxxx
(b) Toner Modelxxxxxx
(c) Networking card Model

Min.xxxxxx Copies
Min.xxxxxx Copies
NA

M/c Model.xxxxxx .
M/c Model.xxxxxx .
M/c Model.xxxxxx .

4.

Consignees are requested to check the actual yield obtained from the machine
purchased by them with the yield declared by the OEM.If the yield obtained is
less than the yield declared by the OEM,percentage difference in yield
achieved
shall be reported to DGS&D for effecting price reduction on prorata basis of
percentage yield with reference to the cost of drum or toner as the case may
be.
5.
Tenderers who quote for machines with networking facility and without
networking
facility of the same schedule, shall quote for networking spare card also. In
respect of the above cases it may be noted that offers without spare network
Page 15 of 18

Download Date: 04-FEB-16

card are liable to be ignored.


6. The tenderers shall enclose a certificate/letter from the foreign manufacturer
whose products are offered, that the models offered against the T/E are their
current models & have not been discontinued & the tenderers have been
authorized
to tender the same.
7. The manufacturer must comply with the provisions of Gazette of India
Notification
No.S.O. 2357 (E) dated. 07.09.2012 issued by Department of Electronics and
Information Technology amended up to date and all applicable Gazette
notifications.
8.The datails as per questionnaire shall be furnished and will be made part
of resultant R/C.
9.Machines shall be IPV6 compliant as

applicable.

10.Toner installed initially in the machine at the time of supply can be as per
OEM
norms. OEM shall declare min number of copies possible with initial toner as
the
case may be.

Basic Digital Copier (Size A-3)


Digital Laser Copier, resolution 600 X 600 dpi (minimum), copier engine
based, with specified zoom ratio increment of 1% suitable for operation on
single
phase AC 230 +/-10% Volts, 50 Hz, preset enlargement and reduction steps, 250
sheet
tray capable of multiple copying up to 99 copies.The specified capacity in cpm
will correspond to A4 size paper.
Colour Copier (Size A-3)
Colour Laser /LED Copier suitable for colour copying & printing
(resolution 600 x 600 dpi from A3 size original to A3 size image. The machine
shall be completewith features of electronic sorting, networking, automatic
reversible document feeder without necessity of manual intervention) and inbuilt
duplexing unit for back-to-back printing and copying. The machine shall be
supplied with 2 trays of 500 sheets capacity or 2 Trays of each capacity 250
sheets(as Specified) for blank papers and a 50 sheets bye pass tray. The machine
will have facility for 25 % to 200% zoom and shall give 256 grey scales in
colour.
The specified capacity in cpm will correspond to A4 size paper.
Digital Multifunctional Copier Machines (Size A-3)
Digital Laser Multifunctional Copier machines (without fax) with duplex
copying and printing, scanner and networking duly trolley mounted, copying and
printing resolution 600 x 600 dpi (minimum), copier engine based, with specified
zoom ratio increment of 1% suitable for operation on single phase AC 230 +/-10%
Volts,50 Hz, pre set enlargement and reduction steps, 250 sheet tray capable of
Page 16 of 18

Download Date: 04-FEB-16

multiple copying up to 99 copies.The specified capacity in cpm will correspond


to
A4 size paper.
Digital Copier with Printer (Size A-3)
Digital Laser Copier with printer, copying and printing resolution
600 X 600dpi (minimum), copier engine based, with specified zoom ratio increment
of 1%suitable for operation on single phase AC 230 +/-10% Volts, 50 Hz, preset
enlargement and reduction steps, 250 sheet tray capable of multiple copying up
to 99 copies.The specified capacity in cpm will correspond to A4 size paper.

Page 17 of 18

Download Date: 04-FEB-16

LIST OF ALL AMENDMENTS


For RC No. DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128

Sr No. Amendment No.

Amendment Effective
Date
From

Amendment In

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/56971

18-DEC-15

18-DEC-15

Amendment in
Supplier Information

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/56589

16-NOV-15

09-NOV-15

Amendment in
Annexure & Clauses

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/56419

27-OCT-15

30-SEP-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/56295

14-OCT-15

13-OCT-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/56204

08-OCT-15

21-AUG-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/55420

12-AUG-15

11-AUG-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/55344

05-AUG-15

04-AUG-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/55249

27-JUL-15

09-JUL-15

Amendment in Rate

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/54788

25-JUN-15

24-JUN-15

Amendment in Rate

10

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/54413

27-MAY-15

26-MAY-15

Amendment in Rate

11

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/53887

07-APR-15

06-APR-15

Amendment in Rate

12

DCMOM-EB/IT-3/RC-D10Q0000/0116/83/OA615/2128/53843

31-MAR-15

31-MAR-15

Amendment in Rate

Page 18 of 18

Download Date: 04-FEB-16