Saurabh Project Document at On

INSTITUTE INFORMATION SYSTEM 201
INSTITUTE INFORMATION SYSTEM
A PROJECT REPORT
SUBMITTED BY
SAURABH KUMAR SINGH
in partial fulfillment for the award of the degree
of
MASTER OF COMPUTER APPLICATION
INTEGRETED ACEDMY OF MANAGEMENT AND TECHNOLOGY

GHAZIABAD (113)
UTTAR PRADESH TECHNICAL UNIVERSITY: LUCKNOW
MONTH & YEAR
MAY-2010
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Declaration
I hereby declare that the work presented in the project
entitled “INSTITUTE INFORMATION SYSTEM“
through Java 1.5 and MS -Access submitted towards
the project for MCA.The project was done in full
compliance with the requirements and constraints of
the prescribed curriculum.
(SAURABH KUMAR SINGH)
Signature :
Date :->22-04-2010
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FORWARDING PAGE
1. Project Title : INSTITUTE INFORMATION SYSTEM
2. Developed For : Submission for MCA Project
3. Developed By : SAURABH KUMAR SINGH
5. Guided By : Mrs. BARAKHA
6. Purpose : To Collect the Course and Student

Information
7. System Requirement : 1. Any PC
2. At Least 256 MB of RAM
3. It is compatible with Win 2000 or Higher

version
4. Minimum memory required 3 GB
8. Tools/ Platform used : Advance Java as front End .
Microsoft-Access as Back End.
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Certificate
This is to certify that the project “INSTIUTE INFORMATION
SYSTEM” is bonafide work done by SAURABH KUMAR SINGH in
partial fullfillment of MCA program has been carried out under my
direct supervision and guidance .
This report or a similar report on the topic has been submitted for
any othe r examination and does not form of any other cources
undergone by the candidate.
Name Of Guide : Mrs. Barkha
Place : Ghaziabad
Designation : Faculty
Date : 22-04-2010
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Acknowledgement
I thank the Almighty for providing me the opportunity
and giving me the strength to just hang in there and
final the job.I express my gratitude to Mrs.Barakha for
his support of guidance and valuable suggestion at the
making every stage of this project. His broad
knowledge about Java 1.5 and Microsoft Access
leads me to complete this project and also permitted us
to perform this project and organized every thing
including the permission for computer resources.
SAURABH KUMAR SINGH
ROLL NO->07-44
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INTRODUCTION
INSTITUTE INFORMATION SYSTEM
Today almost all the work is being computerized in
order to provide more reliable and accurate services in
different field. The idea of project came because of the
problem faced by the persons who does it manually.
The aim is to computerize all the process to provide
better services i.e. maintain all the records of the items
update and quotation update.
There are many type of record is compulsory should be
kept and never miss any important file or document
like bill .Every record should be kept in file(in hard
copy) it is not quit possible as well as it is over head
and any record you want to search it, it takes many
time and record is not in safe mode while in your
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computer record is always save compare than out side
environment .
OBJECTIVE OF THE PROJECT
This project deals with the management criteria of the
School. School is a place where the work is to Add the
New Courses, keep their records, conduct the admition,
prepare the result and manage the fee submition of
student report the management. Also teachers are
assigned classes ,time tables are prepared The aim is
to automate its existing manual system by the help of
computerized equipments and full-fledged computer
software, fulfilling their requirements, so that their
valuable data/information can be stored for a longer
period with easy accessing and manipulation of the
same.
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Basically the project describes how to manage
available
the
new course ,course_id ,course_name ,semester
,semesterfees,elegebility,new_students,student_id,
student_name, address, phone no. ,email id list of
courses list of students ,list of student per course etc.
For easy and convenient processing we need to
develop software, which works as per our
requirements. While preparing this software we got to
remember few things i.e. this software must have a
friendly environment, in other words it should not be
much complicated to handle, it should have options for
future modifications. For smooth functioning, we had to
prepare a database by which we could enter the
required data in their respective locations. In this
database all the records of students are stored and

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manipulated in desired fashion, so that we can use
them in future whenever needed. From security point
of view this software has a special login name and
password allotted to its user. Other than that no one
could use this and on entering an illegal password or
login name an error message get displayed.
The main objectives behind the development of this
project are as follows:
To assist the staff in capturing the effort spent on their
respective working areas.
To utilize resource of the institution in an efficient
manner by increasing their productivity through
automation.
The system generates a number of types of reports
that can be then used for various purposes.
Thus, there are a number of objectives behind
developing the “INSTITUTE INFORMATION SYSTEM”

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and it reduces a lot of burden of the staff by simplifying
the tasks etc.
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PROJECT CATEGORY
Relational Database Management System (RDBMS).
The proposed system comes under RDBMS category, as
there is need to store and manipulate a huge amount
of data related to student, course, and list tables as per
various queries
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Preliminary Investigation
Benefit to Organization: -
The organization will obviously be able to gain benefits
such as savings in operating cost, reduction in
paperwork, better utilization of human resources and
more presentable image increasing goodwill. The other
benefits are improved and faster and better access to
up-to-date information.
The Initial Cost : -
The initial cost of setting up the system will include the
cost of hardware (server/clients, network adapter and
related hardware), software (server OS, add-on
software, utilities) & labor (setup & maintenance). The
same has to bear by the organization.
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Running Cost : -
Besides, the initial cost the long term cost will include
the running cost for the system including, stationary
charges, cost for human resources, cost for
update/renewal of various related software.
Need for Training : -
The users along with the administrator need to be
trained at the time of implementation of the system for
smooth running of the system. The client will provide
the training site.
Depending upon this definition, we analyzed that
presently organization was being maintained manually.
During the analysis process, I had to go through the
entire manual system that was being followed in the
Organization for past few years.
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I talked to the shopkeeper who was managing the
centre, the staff who was keeping the records in lots of
registers and the reporting manager regarding their
existing system, their requirements and their
expectations from the new proposed system. Then, I
did the system study of the entire system based on
their requirements and the additional features they
wanted to incorporate in this system.
The manual railway contractor shop system was very
complex to be managed and searching or updating the
information of banks or item was also very difficult and
tedious job.
There was a lengthy procedure for entering the banks
& raw material information in one register first to add
their records and later on adding details.
The other problem with the manual system was of
report generation. The reports generated about the

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banks & raw material and his required lot of paper work
and calculations etc. Thus, Reporting Manager had to
manually calculate about purchasing and stock. Even a
small calculation mistake was leading to reanalysis and
recreation of whole work.
Reliable, accurate and secure data was also considered
to be a complex task without this proposed system.
The new computerized railway contract system
proposed and then developed by me will easy the task
of the managing elections for the organization in
consideration. It will be helpful in generating the
required reports based on the parameters required by
the management, which will help them to track their
progress and services.
Thus, it will easy the task of works and staff to a great
extent as all the major activities to be performed,
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related to assembling, reporting, are computerized
through this system.
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Feasibility Study
After doing the system study and analyzing all the
existing or required functionalities of the system, the
next task is to do the feasibility study for the project.
All projects are feasible - given unlimited resources and
infinite time.
But it is both prudent and necessary to evaluate the
feasibility of a project at the earliest possible time and
with the limited available resources.
Feasibility study includes consideration of all the
possible ways to provide a solution to the given
problem. The proposed solution should satisfy all the
user requirements and should be flexible enough so
that future changes can be easily done based on the
future upcoming requirements.
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While doing the feasibility study, emphasis is given to
the development technologies and cost factor for the
project.
The feasibility study that was done for this project
included the following considerations
Technical Feasibility : -
A large part of determining resources has to do with
assessing technical feasibility. First I found out
whether current technical resources can be upgraded
or added to in a manner that fulfills the request under
consideration. It was not so. Now, since using my own
experience I was able to answer the question of
technical feasibility. The response to whether a
particular technology is available and capable of
meeting the users' request was “yes," and then the
question becomes an economic one.
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Economicl Feasibility : -
Economic feasibility is the second part of resource
determination. The basic resources to consider are: my
time, the cost of doing a full systems study, cost of the
other employee time, estimated cost of hardware, and
estimated cost of the software and/or software
development. The concerned business must be able to
see the value of the investment it is pondering before
committing to an entire system study. If short-term
costs are not overshadowed by long-term gains or
produce no immediate reduction in operating costs,
then the system is not economically feasible, and the
project should not proceed any further.
Operational Feasibility : -
Suppose for a moment that technical and economic
resources are both judged adequate. The operational
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feasibility of the requested project must be
considered. Operational feasibility is dependent on
human resources available for the project and involves
projecting whether the system will
Operate and be used once it is installed.
If users are virtually wed to the present
system, see no problems with it, and generally are not
involved in requesting a new system, resistance to
implementing the new system will be strong. Chances
for it ever becoming operational are low.
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TOOLS/PLATFORM, LANGUAGE
a) Operating System
The proposed software is targeted to run on Windows
XP, Windows 2000 Server and Windows 2003 Server.
b) Front End
Java 1.5 is being used as front end due to its
productivity and maintainability. A Compiler converts
the java program into intermediate language
representations called Bytecode which is platform
independent. A java file will have the extension .java.
c) Back End (MS ACCESS)
Microsoft Access is a Relational Database
Management System or RDBMS. There are lots of
RDBMS available in the market but this one is most
user’s friendly.
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DATA GATHERING TOOLS
The various data gathering tools used are:
1).Conducting Interviews.
2).Preparing Questioners.
3).Studying the System Documents.
4).On Site Observation.
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THEORATICAL BACKGROUND OF THE PROJECT
SYSTEM is a very popular place in our life. Almost in
SYSTEM records of Students, Courses, list of cources,
Fees, Schedule etc are maintained and manipulated.
There is now some investigations are involved to find
out or to correctly done the work.. Generally all
these works are done and managed manually hence
leading to the chances of human errors that may
create some problems. Thus, a secured and reliable
system is required to handle it.
Instiute Information System, as described above, can
lead to error free, secure, reliable and fast
Information system.
It can assist the staff to concentrate on their other
activities rather to concentrate on the record

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keeping. Thus it will help organization in better
utilization of SYSTEM resources.
The organization can maintain computerized records
without redundant entries. That means that one need
not be distracted by information that is not relevant,
while being able to reach the information that is
relevant much more quickly.
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ABOUT ADVANCE BLUE JAVA1.5
Developme
nt
Java SDK history and concepts
As with many breakthroughs in science and

technology, the Java programming language is the
result of a concerted effort from a group of forward
thinkers. Yet what you may find surprising-and perhaps
shocking-about Java is that this truly ingenious
technological development is not the result of a project
that went perfectly from day one.
Amazingly, if the project that began with the code

name Green in the spring of 1991 had proceeded
according to plan, Sun Microsystems would be in the
commercial electronics business and the world would
be without its jolt of Java. To understand the evolution
and the true breakthrough Java represents, you have to
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roll the clock back to 1991. In 1991 Sun Microsystems,

Inc. was just beginning its climb to the position as the
top producer of UNIX workstations.
A key area the company focused on was the

commercial electronics market; the Green project was
born as part of a larger project to develop advanced
software for this market. The goal of the Green group
was to establish Sun Microsystems as a player in the
commercial electronics market. To achieve this goal,
Sun's engineers and developers looked to
microprocessors that would run on a variety of
machines, particularly distributed real-time embedded
systems that were both reliable and portable.
The key to Sun's success in this market would be

the capability to easily port the system to multiple
platforms. The plan was to develop the project in C++,
but the developers ran into many problems as they
tried to extend the C++ compiler. The developers ran
into other problems as they tried to work in the
constrictive framework of C++. Soon the developers
realized that to succeed, they would have to try
something bold and new. It was then that James
Gosling began work on a new language he called Oak.
Later, the new language would be called Java because
in another twist of fate, Oak failed a trademark search.
Eventually, the developers created a PDA-like

device to show off their efforts. Although the device
used an early form of the Java programming language
and a basic operating system and user interface, it was
good enough to dazzle the executives at Sun. Around
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this time, the Green group developers incorporated

under the name FirstPerson, Inc., which would later
become JavaSoft. After that, it was a series of wrong
turns for the Green group. A deal fell through with
Time-Warner to develop set-top boxes that would be
used for interactive television and video-on-demand. A
deal fell through to develop an operating system for
the 3DO. The public launch of the project was canceled,
and much of the team left the Green group. By now it
was early 1994, and the group of developers from Sun
began looking to new areas once again. And as in the
same time bounds Netscape communications like
company emerged. Sun took the initiative and the
Green group developers turned to the Internet and the
Web as the answer to their problems. The Internet's
distributed and multiplatform environment was perfect
as a test bed for their project.
The rest, as they say, is history. Four years after

the project began; those who hung in there got the
gold ring. Java is currently the hottest topic on the
Internet. Thousands of Web publishers and Internet
developers want to learn how they can create high
powered Web documents complete with animation and
multimedia. Millions of Web users want to learn where
they can check out the latest Java-powered Web pages.
Sun Microsystems has done a wonderful job of

keeping pace with this demand. They licensed Java
technology to companies such as IBM, Microsoft, Silicon
Graphics, Adobe, and Netscape. They continue to
diligently update the Java language. And true to the
ideal that made Sun Microsystems who they are today,
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Java and the Java Developer's Kit are provided free of

charge to developers.
No discussion of the genesis of Java is complete

without a look at the Java buzzwords. Although the
fundamental forces that necessitated the invention of
Java are portability and security. Other factors also
played an important role on molding the final form of
the language. The key considerations were summed up
by the Java team in the following list of buzzwords:
(I) Simple (II) Secure (III) Portable

(IV) Object oriented (V) Robust (VI)
Multithreaded
(VII) Architecture-neutral (VIII) Interpreted
(IX) Distributed
(X) High performance (XI) Dynamic.
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The architecture for Java SDK as per latest may be

given as below:
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The JDK (Java Development Kit) includes the JRE

(Java Runtime Environment) plus command-line
development tools such as compilers and debuggers
that are necessary or useful for developing applets and
applications. We are providing the listing for the j2sdk
1.5.0 given below:
The tools as we have used during this project are as

given under:
Javac: The compiler for the Java programming

language.
Java: The launcher for Java applications. In J2SE 5
release, a single launcher is used both for development
and deployment. The old deployment launcher, jre, is
no longer provided.
Jar: Create and manage Java Archive (JAR) files.
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∗ Java/Swing Programming
Introduction
Swing is a rapid GUI development tool that is part
of the standard Java development kit. It was primarily
developed due to the shortcomings of the Abstract
Windows Toolkit (AWT). For example, Swing's JButton
class enhances the AWT Button class to allow not only
text, but images on the button. In addition, all Swing
components support assistive technologies.
Swing Components
I am only going to go over a few basic Swing
components:
• JFrame
• JPanel
• JButton
If you know how to use these basic components,

using the others is simple. Usually, while making a GUI-
based application, you instantiate a JFrame and choose
its layout. Then you put one or more JPanels in the
JFrame if you want to. JPanels also have different layout
options like JFrames do. After that, you add other
components.
The JButton, JPanel, and JFrame actually have a ton
of more options you can set. Check out the Java
documentation for the whole deal. In this simple
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example, clicking the button does nothing, but clicking

the "X" at the top right automatically exits the program
completely.
Event Handlers
Now,to put something behind this simple little GUI
that we have built. Functionality can be added to
clickable GUI components through event handlers. This
is done by adding a listener object to a component.
Whenever any action is done on the component, the
appropriate listeners are triggered and their
appropriate methods (event handlers) are invoked.
Try clicking “the connect” and “disconnect”
buttons and see what happens. This program is a lot
simpler than the actual TCP chat program which you
will see later.
Thread Issues
Going from AWT to Swing results in a little issue
with threads. All AWT classes are thread safe; Swing's
classes are not. A little knowledge about threads is
necessary to completely understand the reason for the
complexity of using threads. Sun's Java Tutorial covers
this topic very well, so you might want to take a peek
there. Consider an object that has been instantiated in
one thread. Now this object needs to be modified by
two or more threads. Data can easily be corrupted if
two threads try to modify the same object at the same
time. Of course, you know there is no such thing as
"the same time" when it comes to threads since the
operating system switches between the various threads
to make them seem like they are running concurrently.
However, if one thread is interrupted while it is
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modifying an object and a second thread is initiated so

that it begins to modify that object, data can get
corrupted.
There are a couple of ways to get around this
problem in Java. Java allows a way to enforce that no
thread modifies the same object that your thread is
modifying through the use of the synchronize keyword.
You can read up about it in Sun's Java tutorial since it is
out of the scope of this tutorial. Synchronizing an
object before modifying it blocks any other threads
attempting to access the synchronized object until your
synchronize block is done. AWT's methods synchronize
on their corresponding object instantiation, which
prevents the objects (e.g. buttons, panels, etc.) on the
screen from being corrupted while they are being
drawn. However, this can block your thread if it is
trying to access the AWT object. This just slows things
down.
Swing and Threads
Swing, as I mentioned above, is not thread-safe.
This means that most of its methods do not
synchronize with the internal state of the Swing object.
Only a few functions that are marked as thread-safe in
the Java documentation are safe to execute from
anywhere. The programmer is now given the
responsibility of making sure that there are no thread
conflicts. This can be done by making sure that all the
modifications to the Swing objects happen in the same
thread. All the events - such as button clicks and others
- are handled on the thread known as the event-
handling thread. This thread is also where all the
component painting onto the screen is done. Hence,
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any modifications to the visible Swing components can

be made in any event handling routine. For example, in
the SimpleGui2 class above, the properties of the
button are modified in the ButtonListener class, whose
method is executed on the event-handling thread every
time the button is clicked.
Now, what if you have to modify an object without
receiving any events? Swing allows you to run a class
that implements the Runnable interface on the event-
handlingthread.This is done using the
SwingUtilities.invokeLater(runnableObj); method. For
example, runnableObj is an instantiation of a class that
implements the Runnable interface.
SwingUtilities.invokeLater(runnableObj); will queue the
runnableObj.run() method on the event-handling
queue, and the method will eventually execute and be
able to modify the Swing components. If you see the
TCPChat code, you will see that that is exactly what I
have done to update the GUI .
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Using package
The package statement must appear the first
statement (i.e., the first text other than comments and
whitespace) in a file of java source code, if it appear
at all. It specifies which package the code in the file is
part of. Java code that is part of a particular
package as access to all classes (public and non-
public) in package and to all non-private methods and
fields all of those classes. When java code is part of a
name package, the compiled class file must be placed
at the appropriate position in the CLASSPATH
directory hierarchy before it can be accessed by the
java interpreter or other utilities.
If the package statement is omitted from a file, the

code in that file is part of unnamed default package.
This convenient for small test programs, or during
development, because it means that the code can be
interpreted from the current directory.
Using Package Members

Only public package members are accessible
outside the package in which they are defined. To use
a public package member from outside its package,
you must do one or more of the following:
• Refer to the member by its long (qualified) name
• Import the package member

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• Import the members entire package
Each is appropriate for different situations, as

explained in the following sections.
Referring to a Package Member by
Name
So far, the examples in this tutorial have referred
to classes and interfaces by their simple names, such
as Rectangle and StockWatcher. You can use a
package members simple name if the code you are
writing is in the same package as that member or if the
members package has been imported.
However, if you are trying to use a member from a
different package and that package has not been
imported, you must use the members qualified name,
which includes the package name.
graphics.Rectangle
You could use this long name to create an instance of
graphics.Rectangle:
graphics.Rectangle myRect = new
graphics.Rectangle();
You'll find that using long names is okay for one-shot
uses. But you'd likely get annoyed if you had to write
graphics.Rectangle again and again. Also, your code
would get very messy and difficult to read. In such
cases, you can just import the member instead.
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The import statements

The import statements makes Java classes
available to the current class under an abbreviated
name. Public Java classes are always available by
their fully qualified name, assuming that the
appropriate class file can be found ( and is
readable ) relative to the CLASSPATH environment
variable. Import does not actually make the class
available or “read it in ” ; it simply saves you type
and makes your codes more legible.
There are two form of the import statements:
import . pakege . class ;
import . pakege . * ;
Importing a Package Member
To import a specific member into the current file,
put an import statement at the beginning of your file
before any class or interface definitions but after the
package statement, if there is one. Here's how you
would import the Circle class from the graphics
package created in the previous section:
import graphics.Circle;
Now you can refer to the Circle class by its simple
name:
Circle myCircle = new Circle();
This approach works well if you use just a few members
from the graphics package. But if you use many classes
and interfaces from a package, you can import the
entire package.
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Importing an Entire Package

To import all the classes and interfaces contained in a
particular package, use the import statement with the
asterisk (*) wildcard character:
import graphics.*;
Now you can refer to any class or interface in the
graphics package by its short name:
Circle myCircle = new Circle();
Rectangle myRectangle = new Rectangle();
The asterisk in the import statement can be used only
to specify all the classes within a package, as shown
here. It cannot be used to match a subset of the
classes in a package. For example, the following does
not match all the classes in the graphics package that
begin with A:
import graphics.A*;// does not work
Instead, it generates a compiler error. With the import
statement, you can import only a single package
member or an entire package.
For your convenience, the Java runtime system
automatically imports two entire packages:
• The java.lang package
• The current package by default
Disambiguating a Name
If by some chance a member in one package
shares the same name with a member in another
package and both packages are imported, you must
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refer to each member by its qualified name. For

example, the previous example defined a class named
Rectangle in the graphics package. The java.awt
package also contains a Rectangle class. If both
graphics and java.awt have been imported, the
following is ambiguous:
Rectangle rect;
In such a situation, you have to be more specific and
use the members qualified name to indicate exactly
which Rectangle class you want:
}
Write the Main Method
The HelloWorld class, because it is an application,
also includes a main method to instantiate the class
and call the native method. The main method
instantiates HelloWorld and calls the displayHelloWorld
native method.
public static void main(String[] args) {
new HelloWorld().displayHelloWorld();
}
You can see from the code sample that you call a
native method in the same manner as you call a
regular method: just append the name of the method
to the end of the object name, separated with a period
('.'). A matched set of parentheses, (), follow the
method name and enclose any arguments to pass into
the method. The displayHelloWorld method doesn't
take any arguments.
Attaching Native Threads
The Invocation API also allows you to attach native
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threads to a running Java Virtual Machine and have the

threads bootstrap themselves into Java threads. This
requires that the Java Virtual Machine internally uses
native threads. In JDK 1.1, this feature only works on
Microsoft Windows. The Solaris version of the Java
Virtual Machine uses user-level thread support and is
therefore incapable of attaching native threads. In the
future, the JDK on Solaris will support native threads.
Our example program, attach.c, therefore, will only
work on Microsoft Windows. This example program is a
variation of invoke.c. Instead of calling Prog.main in the
main thread, the native code spawns five threads and
then waits for them to finish before it destroys the Java
Virtual Machine. Each thread attaches itself to the Java
Virtual Machine, invokes the Prog.main method, and
finally detaches itself from the Virtual Machine before it
terminates. Note that the third argument to
AttachCurrentThread is reserved and should be set to
NULL.
When you call DetachCurrentThread, you free all
local references belonging to the current thread.
Importing Classes and Packages
The first two lines of the following listing import
two classes used in the applet: Applet and Graphics.
import java.applet.Applet;
import java.awt.Graphics;
public class HelloWorld extends Applet {

public void paint(Graphics g) {
g.drawString("Hello world!", 40, 20);
}
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}
If you removed the first two lines, the applet could
still compile and run, but only if you changed the rest
of the code like this:
Public classHelloWorld extends java.applet.Applet
{
public void paint(java.awt.Graphics g) {
g.drawString("Hello world!", 40, 20);
}
}
As you can see, importing the Applet and Graphics
classes lets the program refer to them later without
any prefixes. The java.applet. and java.awt. prefixes
tell the compiler which packages it should search for
the Applet and Graphics classes. Both the java.applet
and java.awt packages are part of the core Java API --
API that every Java program can count on being in the
Java environment. The java.applet package contains
classes that are essential to Java applets. The java.awt
package contains the most frequently used classes in
the Abstract Window Toolkit (AWT), which provides the
Java graphical user interface (GUI).
BACK END USED IN THE PROJECT
MS ACCESS – A brief note about the Back End
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MS ACCESS, a Relational Database Management System
(RDBMS), works to efficiently manage its resource.
1) Supports all major operating systems for both clients
and servers, including MS-DOS, WINDOWS, NT etc
It maintains database security using a system of access
controls. This simply means that at an administrator's
discretion, the administrator creates registered
database user and then grants them the privileges to
perform specific database operation and use specific
data.
So the overall system will prove to reliable, secure and
efficient for the organization.
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LIMITATIONS
Although I have put my best efforts to make the
software flexible, easy to operate but limitations cannot
be ruled out even by me. Though the software presents
a broad range of options to its users some intricate
options could not be covered into it; partly because of
logistic and partly due to lack of sophistication. Paucity
of time was also major constraint, thus it was not
possible to make the software fulproof and dynamic.
Lack of time also compelled me to ignore some part
such as storing old result of the candidate etc.
FLEXIBILITY
Considerable efforts have made the software easy to
operate even for the people not related to the field of
computers but it is acknowledged that a layman may
find it a bit problematic at the first instance. The user is
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provided help at each step for his convenience in
working with the software.
SOFTWARE DEVLOPMENT PROCCESS
MODEL
(SDLC)
Building computer based information system needs a
careful analysis and design before implementation.
Detailed study to understand the information
requirement forms the major component of the analysis.
Providing a system that would meet the information
requirement in an efficient manner is the subjects of
information system design. With the increased
availability of new products and services ever-improving
price performance ratio, such analysis and design
become far more challenging. The newer products and
services provide new ways of daring business as well.
While the conventional analysis of information system

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requirement may indicate some possible alternatives, an
alert analyst who is abreast of current and emerging
developments in information technology may propose
entirely new systems. The analysis model is a concise,
precise abstraction of what the desired system must do,
and not how it will be done after the study of the
existing system is completed. This basically includes
system study and the requirement analysis. Interacting
with the clients regarding their requirements and
expectations from the system does requirement
analysis.
The steps, which are essential for system analysis, are:
 Research and define essential components.
 Analyze current processes and identify gaps.
 Interview users, managers and other concerned personnel regarding
essential components and current processes.
 Write requirements document.
 Define standards for standards, policies, and procedures.
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 Review draft requirements document with users, managers and other
concerned personnel.
 Update and expand project plan.
IDENTIFICATION OF NEED
The existing manual system becomes so complex
due to large amount of data. The need is identified
during the difficulties that encountered due to large
amount of data handling manually.
The Need
Automation of Systems described above, can lead to
error free, secure, reliable and fast management
system.
It can assist the staff to concentrate on their other
activities rather to concentrate on the record keeping.
Thus it will help organization in better utilization of
resources.
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What to do with it
The organization can maintain computerized records
without redundant entries. That means that one need
not be distracted by information that is not relevant,
while being able to reach the information that is relevant
much more quickly.
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SCOPE OF ENHANCEMENT
The scope of this project, INSTITUTE INFORMATION
SYSTEM is very wide. There are many additional
features, which are planned to be incorporated during
the future enhancements of this project.
To develop this project I had used two very convenient,
reliable and technical languages. These are Blue Java
and MS Access. These languages are such developed
so that they could be used for a long time. This allows
my software a long time event.
Usually in INSTITUTE INFORMATION SYSTEM we
had a long list of students, Courses etc which are
difficult to maintained and update on papers therefore
we require software which help us to perform these
function.
With the help of this software all the problems are
sorted out. This INSTITUTE INFORMATION SYSTEM
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project could be used for any Convent SYSTEM where a
long and complicated list is required with a slight
modification in it.
Thus, this project is developed with the maximum
flexibility provided for future prospects and
enhancements. The future enhancements in this project
will be done in other phase.
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ANALYSIS
Building computer based information system needs a
careful analysis and design before implementation.
Detailed study to understand the information
requirement forms the major component of the analysis.
Providing a system that would meet the information
requirement in an efficient manner is the subjects of
information system design. With the increased
availability of new products and services ever-improving
price performance ratio, such analysis and design
become far more challenging. The newer products and
services provide new ways of daring business as well.
While the conventional analysis of information system
requirement may indicate some possible alternatives, an
alert analyst who is abreast of current and emerging
developments in information technology may propose
entirely new systems. The analysis model is a concise,
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precise abstraction of what the desired system must do,
and not how it will be done after the study of the
existing system is completed. This basically includes
system study and the requirement analysis. Interacting
with the clients regarding their requirements and
expectations from the system does requirement
analysis.
The steps, which are essential for system analysis, are:
1Research and define essential components.
2Analyze current processes and identify gaps.
3Interview users, managers and other concerned
personnel regarding essential components and
current processes.
4Write requirements document.
5Define standards for standards, policies, and
procedures.
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6Review draft requirements document with users,
managers and other concerned personnel.
Update and expand project plan.
`PROBLEM IN THE EXISTING SYSTEM
The existing manual system of SYSTEM becomes complex
when the amount of data increases, so there is a need of such a system
which can store and manage this large and complex data. There is
lack of coordination among various related processes of the SYSTEM
that should be checked out. Besides, there exist various problems in
data handling such as a large number of registers to be maintained
separately, loss oe data due to inefficient entry, data redundancy and
complex manipulation of data in searching particulars entry.
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METHODOLOGY
The System Development Life Cycle (SDLC), which has been
applied in development of this system, is an organized, structured,
methodology for developing, implementing, and installing a new or
revised Computer Information System (CIS). Standard phases include
investigation, analysis and general design, detailed design and
implementation, installation, and review.
1. Investigation Phase - This phase is at the inception of the systems
development life cycle to determine whether a full systems
development effort or another course of action is appropriate.
1.1. Initial Investigation - This activity handles and evaluates
requests for new or improved automated Systems (CIS)
services. The end result is an understanding of the request
at a level sufficient to make a preliminary
recommendation as to the course of action to be followed.
1.2. Feasibility Study - A study that when completed, will
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have evaluated initially the relevant factors involved in a
problem on need, considered preliminary alternative
solutions, recommended a definite course of action, and
projected estimated costs an benefits to be derived from
the recommended solution.
2. Analysis and General Design Phase - This is a major segment
(phase) of the systems development life cycle.
It includes: establishing definitions and descriptions of existing
systems, defining requirements for and designing features of a
proposed replacement system, and doing a cost/benefit analysis.
The report to management at the conclusion of this phase
provides the basis taking decision on implementation of a new
system.
2.1. Existing System Review - The beginning of the analysis
and general design phase, intended to elicit an
understanding of the scope of a project.
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2.2. New System Requirements - A definition of the
necessary capabilities of a new system from the user’s
perspective.
2.3. New System Design - A comprehensive proposal for a
new Computer Information System (CIS), encompassing
both user specification and all updated and/or additional
detailing of hardware, software, procedures, and
documentation needed for actual implementation.
2.4. Implementation and Installation Planning - The
objective of this activity is to create a project plan that
covers the next phases.
3. Detailed Design and Implementation Phase - This phase of the
systems development life cycle refines hardware and software
specifications, establishes programming plans, trains users and
implements extensive testing procedures, to evaluate design and
operating specifications and/or provide the basis for further
modification.
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3.1. Technical Design - This activity builds upon
specifications produced during new system design, adding
detailed technical specifications and documentation.
3.2. Test Specifications and Planning - This activity prepares
detailed test specifications for individual modules and
programs, job streams, subsystems, and for the system as a
whole.
3.3. Programming and Testing - This activity encompasses
actual development, writing, and testing of program units
or modules.
3.4. User Training - This activity encompasses writing user
procedure manuals, preparation of user training materials,
conducting training programs, and testing procedures.
3.5. Acceptance Test - A final procedural review to
demonstrate a system and secure user approval before a
system becomes operational.

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4. Installation Phase - In this phase the new Computerized
Transystem is installed, the conversion to new procedures is fully
implemented, and the potential of the new system is explored.
4.1. System Installation: The process of starting the
actual use of a system and training user personnel in its
operation.
5. Review Phase - This phase evaluates the successes and failures
during a systems development project, and to measure the results
of a new Computerized Transystem in terms of benefits and
savings projected at the start of the project.
5.1. Development Recap - A review of a project immediately
after completion to find successes and potential problems
in future work.
5.2. Post-Implementation Review - A review, conducted after
a new system has been in operation for some time, to
evaluate actual system performance against original
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expectations and projections for cost-benefit
improvements. Also identifies maintenance projects to
enhance or improve the system.
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DATA FLOW DIAGRAMS
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1 LEVEL DFD (ADDMISSION)

0
DB
Req.
COURSE
Request
Addmission
Std
Request
Access
New Info.
For
Courses
Admission
Check
Check New
for
DBInformation
AdmissionCourses
DBof0’ LEVEL
Report
Registered
Detail DFD
STD DB
Student
Courses
Institute
Information system
Admition Report
ADM_REPORT
ADMITION
STUDENT
COURSE
REPORT
Std_per_C
Stude
Cour
C_I
NACOU_REP
E_mail
STD_REP
Per_Cou
Seme
Issue_Ne
STD_
STD_PH
STD_N
STD_A
COUR
ADM_REPORT
ourse
ME
ses
nts
D
ONE
AME
DD
SEID
ORT
_Std
w_Std
ster
ID
ORT
Elegibility
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Sem_Fees
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Data Structure
This Software includes the following Tables…
1. COURSE
2. STUDENT
Table 1: COURSE
Field Name Data type Description

Course_ID Text Primary Key
Course_Name Text Name of COURSE
Semester Text Call Duration
Sem_Fees Currency
Eligibility Text
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Table 2: STUDENT
Field Name Data type

Std_id Number
Std_name Text
Course Text
Address Text
Phone_No Number
E_mail Text
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import javax.swing.*;
import java.awt.*;
class F extends JFrame

{
private JFrame f;
private JLabel l1,l2,l3,l4,l5,l6,l7,l8,l9,l10,l;
private JPanel p1,p2,p3,p4,p5,p6,p7,p8,p9,p;
private JPasswordField j;
private T t;
private Container c;
public F()
{
l=new JLabel("Enter Project Password",JLabel.CENTER);
l1=new JLabel("INTEGRETED ACADEMY OF
MANAGEMENT AND TECHNOLOGY",JLabel.CENTER);
l1.setFont(new Font("Arial Black",Font.BOLD,20));
l1.setForeground(new Color(100,100,255));
l2=new JLabel(new ImageIcon("logo.jpg"));
l3=new JLabel("INSTITUTE INFORMATION
SYSTEM",JLabel.CENTER);
l3.setFont(new Font("Times New
Roman",Font.BOLD+Font.ITALIC,40));
l4=new JLabel("Session : 2009-2010",JLabel.CENTER);
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l5=new JLabel("Submitted By",JLabel.LEFT);

l6=new JLabel("Roll: 07-44",JLabel.LEFT);
l7=new JLabel("Name: SAURABH KUMAR SINGH
",JLabel.LEFT);
l8=new JLabel("Course: MCA (IV)",JLabel.LEFT);
l9=new JLabel("Project Guide",JLabel.CENTER);
l10=new JLabel("Mrs.BARKHA",JLabel.LEFT);
p=new JPanel();
p1=new JPanel();
p2=new JPanel();
p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
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p8=new JPanel();
p9=new JPanel();
j=new JPasswordField();
c=getContentPane();
t=new T();
t.start();
f=this;
}
public void addComponents()
{
p1.setLayout(new FlowLayout(FlowLayout.CENTER));
p2.setLayout(new FlowLayout(FlowLayout.RIGHT));
p3.setLayout(new BorderLayout());
p1.add(l1);
p2.add(l2);
p3.add(p1,BorderLayout.CENTER);
p3.add(p2,BorderLayout.EAST);
p4.add(l3);
p5.add(l4);
p6.setLayout(new GridLayout(4,1,5,5));
p6.add(l5);
p6.add(l6);
p6.add(l7);
p6.add(l8);
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p7.setLayout(new GridLayout(2,1,5,5));
p7.add(l9);
p7.add(l10);
p8.setLayout(new BorderLayout());
p8.add(p6,BorderLayout.WEST);
p8.add(p7,BorderLayout.EAST);
p9.setLayout(new GridLayout(4,1));
p9.add(p3);
p9.add(p4);
p9.add(p5);
p9.add(p8);
c.setLayout(new BorderLayout());
c.add(p9,BorderLayout.CENTER);
}
public void display()
{
setTitle(" *** WELCOME TO MY

PROJECT *** ");
setLocation(200,200);
setSize(800,400);
setVisible(true);
}
class T extends Thread
{
public void run()
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{
int x,y=0;
try{
sleep(5000);
}
catch(Exception e){}
p.setLayout(new GridLayout(2,1));
p.add(l);
p.add(j);
loop: while(y<3)
{
x=JOptionPane.showConfirmDialog(f,p,"Security",JOptionPane.OK_
CANCEL_OPTION,JOptionPane.QUESTION_MESSAGE);
if(x==JOptionPane.OK_OPTION)
{
if(String.valueOf(j.getPassword()).equals("saurabhsingh"))
{
mainmenu a=new mainmenu();
a.addMenu();
a.display();
break loop;
}
else
{
JOptionPane.showMessageDialog(f,"Wrong
Password","Error",JOptionPane.ERROR_MESSAGE);
}
}
else
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{
System.exit(0);
}
y++;
j.setText("");
}
if(y==3)
System.exit(0);
else
setVisible(false);
}
}
}
class frontframe
{
public static void main(String []args)
{
F a=new F();
a.addComponents();
a.display();
}
}
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import java.awt.*;
import java.awt.event.*;
class mainmenu extends JFrame implements ActionListener
{
private JMenuBar m;
private JMenu Course_Details,Student_Details,Report;
private JMenuItem c_n,c_m,c_d,c_e,s_a,s_d,r_ls,r_lc,r_lpc;
private JPanel p;
private JLabel l;
public mainmenu()
{
c=getContentPane();
m=new JMenuBar();
Course_Details=new JMenu("Course_Details");
Course_Details.setFont(new Font("Times New
Course_Details.setForeground(new Color(000,000,000));
Student_Details=new JMenu("Student_Details");
Student_Details.setFont(new Font("Times New
Student_Details.setForeground(new Color(000,000,000));
Report=new JMenu("Report");
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Report.setFont(new Font("Times New

Report.setForeground(new Color(000,000,000));
p=new JPanel();
l=new JLabel(new ImageIcon("inmantech.jpg"));
c_n=new JMenuItem("New Course");

c_n.addActionListener(this);
c_m=new JMenuItem("Modify");
c_m.addActionListener(this);
c_d=new JMenuItem("Delete");
c_d.addActionListener(this);
c_e=new JMenuItem("Exit");
c_e.addActionListener(this);
s_a=new JMenuItem("New Admition");
s_a.addActionListener(this);
s_d=new JMenuItem("Delete");
s_d.addActionListener(this);
r_ls=new JMenuItem("List of Students");
r_ls.addActionListener(this);
r_lc=new JMenuItem("List of Courses");
r_lc.addActionListener(this);
r_lpc=new JMenuItem("List of Students per course");
r_lpc.addActionListener(this);
addComponents();
addWindowListener(new WindowAdapter(){
public void windowClosing(WindowEvent e){
System.exit(0);
}
});
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{
p.setLayout(new FlowLayout(FlowLayout.CENTER));
p.add(l);
c.add(p,BorderLayout.CENTER);
}
public void addMenu()

{
Course_Details.add(c_n);
Course_Details.add(c_m);
Course_Details.add(c_d);
Course_Details.addSeparator();
Course_Details.add(c_e);
Student_Details.add(s_a);
Student_Details.add(s_d);
Report.add(r_ls);
Report.add(r_lc);
Report.add(r_lpc);
m.add(Course_Details);
m.add(Student_Details);
m.add(Report);
setJMenuBar(m);
}
public void display()
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{
setTitle("MAIN MENU");
setSize(600,400);
setVisible(true);
}
public void actionPerformed(ActionEvent e)
{
if(e.getSource()==c_n)
{
courseform a=new courseform();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==c_m)
{
modifyform a=new modifyform();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==c_d)
{
deletedorm a=new deletedorm();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==s_a)
{
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admitionform a=new admitionform();

a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==s_d)
{
addeleteform a=new addeleteform();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==r_lc)
{
reportlistcourse a=new reportlistcourse();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==r_ls)
{
reportliststudent a=new reportliststudent();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==r_lpc)
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{
reportlistpercourse a=new reportlistpercourse();
a.f=this;
a.addComponents();
a.Display();
setVisible(false);
}
else if(e.getSource()==c_e)
{
System.exit(0);
}
}
}
class mymenu
{
public static void main(String []args)
{
mainmenu a=new mainmenu();
a.addMenu();
a.addComponents();
a.display();
}
}
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import java.awt.*;
import java.sql.*;
class courseform extends JFrame implements ActionListener
{
private Connection c1;

private ResultSet r,r1;
private Statement s;
private JLabel l1,l2,l3,l4,l5,l6;

private JTextField t1,t2,t3,t4,t5;
public JFrame f;
private JPanel
p1,p2,p3,p4,p5,p6,p7,p8,p9,p10,p11,p12,p13,p14,p15;
private JButton b1;
public courseform()
{
c=getContentPane();
c1=null;
l1=new
JLabel("NEW_COURSE_RECORDS",JLabel.CENTER);
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l2=new JLabel("Course_ID",JLabel.CENTER);
l3=new JLabel("Course_Name",JLabel.CENTER);
l4=new JLabel("Semester",JLabel.CENTER);
l5=new JLabel("Sem_fees",JLabel.CENTER);
l6=new JLabel("Elegibility",JLabel.CENTER);
t1=new JTextField(10);
b1=new JButton("Submit");
b1.addActionListener(this);
p1=new JPanel();
p2=new JPanel();
p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
p8=new JPanel();
p9=new JPanel();
p10=new JPanel();
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p11=new JPanel();
p12=new JPanel();
p13=new JPanel();
p14=new JPanel();
p15=new JPanel();
f.setVisible(true);
try{
c1.close();
}
catch(Exception e1){}
setVisible(false);
}
});
connect();
}
private void connect()
{
try{
Class.forName("sun.jdbc.odbc.JdbcOdbcDriver");
c1=DriverManager.getConnection("jdbc:odbc:saurabh");
s=c1.createStatement();
}
catch(Exception e){
JOptionPane.showMessageDialog(null,"DataBase Error
\n"+e.getMessage(),"Error",JOptionPane.ERROR_MESSAGE);
}
}
{
p1.setLayout(new
FlowLayout(FlowLayout.CENTER));
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p11.setLayout(new
p12.setLayout(new
p13.setLayout(new
p14.setLayout(new
p15.setLayout(new
p3.setLayout(new
FlowLayout(FlowLayout.LEFT));
p4.setLayout(new
p5.setLayout(new
p6.setLayout(new
p7.setLayout(new
p1.add(l1);
p11.add(l2);
p12.add(l3);
p13.add(l4);
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p14.add(l5);
p15.add(l6);
p2.add(p11);
p2.add(p12);
p2.add(p13);
p2.add(p14);
p2.add(p15);
p3.add(t1);
p4.add(t2);
p5.add(t3);
p6.add(t4);
p7.add(t5);
p8.add(p3);
p8.add(p4);
p8.add(p5);
p8.add(p6);
p8.add(p7);
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p9.add(b1);
c.add(p1,BorderLayout.NORTH);
c.add(p2,BorderLayout.WEST);
c.add(p9,BorderLayout.SOUTH);
public void Display()

{
setTitle("COURSE_DETAILS");
setSize(600,400);
setVisible(true);
}
{
try{
s.executeUpdate("insert into Course
values('"+t1.getText()+"','"+t2.getText()+"','"+t3.getText()
+"',"+t4.getText()+",'"+t5.getText()+"')");
c1.commit();
f.setVisible(true);
c1.close();
setVisible(false);
}
catch(Exception e1){
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JOptionPane.showMessageDialog(null,"Query Error
\n"+e1.getMessage(),"Error",JOptionPane.ERROR_MESSAGE);
}
}
}
import java.awt.*;
import java.sql.*;
class modifyform extends JFrame implements
ActionListener,ItemListener
{


private JTextField t2,t3,t4,t5;
private JComboBox c2;
public JFrame f;
private JPanel
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private JButton b1;
private boolean b;
public modifyform()
{
c=getContentPane();
l1=new
JLabel("MODIFY_COURSE_RECORDS",JLabel.CENTER);
c2=new JComboBox();
c2.addItemListener(this);
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b1=new JButton("Modify");
p1=new JPanel();
p2=new JPanel();
p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
p8=new JPanel();
p9=new JPanel();
p10=new JPanel();
p11=new JPanel();
p12=new JPanel();
p13=new JPanel();
p14=new JPanel();
p15=new JPanel();
f.setVisible(true);
try{
c1.close();
}
setVisible(false);
}
});
connect();
b=false;
}
{
try{
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}
}

{
p1.setLayout(new
p11.setLayout(new
p12.setLayout(new
p13.setLayout(new
p14.setLayout(new
p15.setLayout(new
p3.setLayout(new
p4.setLayout(new
p5.setLayout(new
p6.setLayout(new
p7.setLayout(new
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p1.add(l1);
p11.add(l2);
p12.add(l3);
p13.add(l4);
p14.add(l5);
p15.add(l6);
p2.add(p11);
p2.add(p12);
p2.add(p13);
p2.add(p14);
p2.add(p15);
try{
r=s.executeQuery("select * from Course");
while(r.next())
{
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c2.addItem(r.getString(1));
}
r.close();
}
p3.add(c2);
p4.add(t2);
p5.add(t3);
p6.add(t4);
p7.add(t5);
p8.add(p3);
p8.add(p4);
p8.add(p5);
p8.add(p6);
p8.add(p7);
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p9.add(b1);
b=true;
}

{
setTitle("MODIFY_DETAILS");
setSize(600,400);
setVisible(true);
}
{
try{
s.executeUpdate("update Course set
Course_name='"+t2.getText()+"',semester='"+t3.getText()
+"',sem_fees="+t4.getText()+",eligibility='"+t5.getText()+"' where
Course_id='"+String.valueOf(c2.getSelectedItem()+"'"));
c1.commit();
f.setVisible(true);
c1.close();
setVisible(false);
}
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catch(Exception e1)
{System.out.println(e1.getMessage());}
}
public void itemStateChanged(ItemEvent e)
{
if(b)
{
try{
r1=s.executeQuery("select * from Course where
Course_id='"+String.valueOf(c2.getSelectedItem())+"'");
r1.next();
t2.setText(r1.getString(2));
r1.close();
}
}
}
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import java.awt.*;
import java.sql.*;
class deletedorm extends JFrame implements
{


private JTextField t2,t3,t4,t5;
public JFrame f;
private JPanel
private JButton b1;
private boolean b;
public deletedorm()
{
c=getContentPane();
l1=new
JLabel("DELETE_COURSE_RECORDS",JLabel.CENTER);
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c2=new JComboBox();
b1=new JButton("Delete");
p1=new JPanel();
p2=new JPanel();
p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
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p8=new JPanel();
p9=new JPanel();
p10=new JPanel();
p11=new JPanel();
p12=new JPanel();
p13=new JPanel();
p14=new JPanel();
p15=new JPanel();
f.setVisible(true);
try{
c1.close();
}
setVisible(false);
}
});
connect();
b=false;
}
{
try{
}
}
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{
p1.setLayout(new
p11.setLayout(new
p12.setLayout(new
p13.setLayout(new
p14.setLayout(new
p15.setLayout(new
p3.setLayout(new
p4.setLayout(new
p5.setLayout(new
p6.setLayout(new
p7.setLayout(new
p1.add(l1);
p11.add(l2);
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p12.add(l3);
p13.add(l4);
p14.add(l5);
p15.add(l6);
p2.add(p11);
p2.add(p12);
p2.add(p13);
p2.add(p14);
p2.add(p15);
try{
while(r.next())
{
}
r.close();
}
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}
p3.add(c2);
p4.add(t2);
p5.add(t3);
p6.add(t4);
p7.add(t5);
p8.add(p3);
p8.add(p4);
p8.add(p5);
p8.add(p6);
p8.add(p7);
p9.add(b1);
b=true;
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{
setTitle("MODIFY_DETAILS");
setSize(600,400);
setVisible(true);
}
{
try{
s.executeUpdate("delete from Course where
Course_id='"+String.valueOf(c2.getSelectedItem()+"'"));
c1.commit();
f.setVisible(true);
c1.close();
setVisible(false);
}
catch(Exception e1)
}
{
if(b)
{
try{
r1=s.executeQuery("select * from Course where
Course_id='"+String.valueOf(c2.getSelectedItem())+"'");
r1.next();
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r1.close();
}
}
}
import java.awt.*;
import java.sql.*;
class admitionform extends JFrame implements ActionListener
{

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private JLabel l1,l2,l3,l4,l5,l6,l7;

public JFrame f;
private JPanel
p1,p2,p3,p4,p5,p6,p7,p8,p9,p10,p11,p12,p13,p14,p15,p16;
private JButton b1;
private boolean b;
public admitionform()
{
c=getContentPane();
l1=new
JLabel("NEW_ADMITION_RECORD",JLabel.CENTER);
l2=new JLabel("Stud_ID",JLabel.CENTER);
l3=new JLabel("Stud_Name",JLabel.CENTER);
l5=new JLabel("Address",JLabel.CENTER);
l6=new JLabel("Phone_No",JLabel.CENTER);
l7=new JLabel("Email_ID",JLabel.CENTER);
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c3=new JComboBox();
b1=new JButton("Submit");
p1=new JPanel();
p2=new JPanel();
p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
p8=new JPanel();
p9=new JPanel();
p10=new JPanel();
p11=new JPanel();
p12=new JPanel();
p13=new JPanel();
p14=new JPanel();
p15=new JPanel();
p16=new JPanel();
f.setVisible(true);
try{
c1.close();
}
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setVisible(false);
}
});
connect();
b=false;
}
{
try{
}
catch(Exception e){
}
}

{
p1.setLayout(new
p11.setLayout(new
p12.setLayout(new
p13.setLayout(new
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p14.setLayout(new
p15.setLayout(new
p16.setLayout(new
p3.setLayout(new
p4.setLayout(new
p5.setLayout(new
p6.setLayout(new
p7.setLayout(new
p10.setLayout(new
p1.add(l1);
p11.add(l2);
p12.add(l3);
p13.add(l4);
p14.add(l5);
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p15.add(l6);
p16.add(l7);
p2.add(p11);
p2.add(p12);
p2.add(p13);
p2.add(p14);
p2.add(p15);
p2.add(p16);
p3.add(t1);
p4.add(t2);
try{
while(r.next())
{
}
r.close();
}
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}
p5.add(c3);
p6.add(t4);
p7.add(t5);
p10.add(t6);
p8.add(p3);
p8.add(p4);
p8.add(p5);
p8.add(p6);
p8.add(p7);
p8.add(p10);
p9.add(b1);
b=true;
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{
setTitle("NEW_STUDENTS_DETAILS");
setSize(600,400);
setVisible(true);
}

{
try{
s.executeUpdate("insert into Student values("+t1.getText()

+",'"+t2.getText()+"','"+String.valueOf(c3.getSelectedItem())
+"','"+t4.getText()+"','"+t5.getText()+"','"+t6.getText()+"')");
c1.commit();
f.setVisible(true);
c1.close();
setVisible(false);
}
}
}
}
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import java.awt.*;
import java.sql.*;
class addeleteform extends JFrame implements
{

private JLabel l1,l2,l3,l4,l5,l6,l7;

public JFrame f;
private JPanel
p1,p2,p3,p4,p5,p6,p7,p8,p9,p10,p11,p12,p13,p14,p15,p16;
private JButton b1;
private boolean b;
public addeleteform()
{
c=getContentPane();
l1=new
JLabel("DELETE_ADMITION_RECORD",JLabel.CENTER);
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l2=new JLabel("Stud_ID",JLabel.CENTER);
l3=new JLabel("Stud_Name",JLabel.CENTER);
l5=new JLabel("Address",JLabel.CENTER);
l6=new JLabel("Phone_No",JLabel.CENTER);
l7=new JLabel("Email_ID",JLabel.CENTER);
c2=new JComboBox();
b1=new JButton("Delete");
p1=new JPanel();
p2=new JPanel();
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p3=new JPanel();
p4=new JPanel();
p5=new JPanel();
p6=new JPanel();
p7=new JPanel();
p8=new JPanel();
p9=new JPanel();
p10=new JPanel();
p11=new JPanel();
p12=new JPanel();
p13=new JPanel();
p14=new JPanel();
p15=new JPanel();
p16=new JPanel();
f.setVisible(true);
try{
c1.close();
}
setVisible(false);
}
});
connect();
b=false;
}
{
try{
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}
}

{
p1.setLayout(new
p11.setLayout(new
p12.setLayout(new
p13.setLayout(new
p14.setLayout(new
p15.setLayout(new
p16.setLayout(new
p3.setLayout(new
p4.setLayout(new
p5.setLayout(new
p6.setLayout(new
p7.setLayout(new
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p10.setLayout(new
p1.add(l1);
p11.add(l2);
p12.add(l3);
p13.add(l4);
p14.add(l5);
p15.add(l6);
p16.add(l7);
p2.add(p11);
p2.add(p12);
p2.add(p13);
p2.add(p14);
p2.add(p15);
p2.add(p16);
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p3.add(c2);
p4.add(t2);
try{
r=s.executeQuery("select * from student");
while(r.next())
{
}
r.close();
}
p5.add(t3);
p6.add(t4);
p7.add(t5);
p10.add(t6);
p8.add(p3);
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p8.add(p4);
p8.add(p5);
p8.add(p6);
p8.add(p7);
p8.add(p10);
p9.add(b1);
b=true;

{
setTitle("DELETE_STUDENTS_DETAILS");
setSize(600,400);
setVisible(true);
}

{
try{
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s.executeUpdate("delete from student where

Stud_id="+String.valueOf(c2.getSelectedItem()));
c1.commit();
f.setVisible(true);
c1.close();
setVisible(false);
}
catch(Exception e1)

{
if(b)
{
try{
r1=s.executeQuery("select * from student where
Stud_id="+String.valueOf(c2.getSelectedItem()));
r1.next();
r1.close();
}
}
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import java.awt.*;
import java.sql.*;
class reportliststudent extends JFrame
{
private ResultSet r;
public JFrame f;
private JTable t;
private JScrollPane j;
public reportliststudent()
{
c=getContentPane();
c1=null;
f.setVisible(true);
try{
c1.close();
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}
setVisible(false);
}
});
connect();
}
{
try{
c1=DriverManager.getConnection("jdbc:odbc:Anand");
}
catch(Exception e){
}
}
{
String con[][]=null,head[];
int x;
head=new String[6];
head[0]="Student_ID";
head[1]="Student_Name";
head[2]="Course_ID";
head[3]="Address";
head[4]="Phone_no";
head[5]="Email_ID";
try{
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r=s.executeQuery("select count(*) from student");

r.next();
x=Integer.parseInt(r.getString(1));
r.close();
con=new String[x][6];
r=s.executeQuery("select * from student");
x=0;
while(r.next())
{
for(int y=0;y<6;y++)
{
con[x][y]=r.getString(y+1);
}
x++;
}
r.close();
}
\n"+e1.getMessage(),"Error",JOptionPane.ERROR_MESSAGE);}
t=new JTable(con,head);
j=new JScrollPane(t);
c.add(j,BorderLayout.CENTER);
}
{
setSize(800,400);
setTitle("List of Students");
setVisible(true);
}
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import java.awt.*;
import java.sql.*;
class reportlistcourse extends JFrame
{
public JFrame f;
private JTable t;
public reportlistcourse()
{
c=getContentPane();
c1=null;
f.setVisible(true);
try{
c1.close();
}
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setVisible(false);
}
});
connect();
}
{
try{
}
catch(Exception e){
}
}
{
int x;
head=new String[5];
head[0]="Course ID";
head[1]="Course Name";
head[2]="Semister";
head[3]="Fees";
head[4]="Eligibility";
try{
r=s.executeQuery("select count(*) from Course");
r.next();
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r.close();
x=0;
while(r.next())
{
{
}
x++;
}
r.close();
}
}
}
{
setSize(700,400);
setTitle("List of Couse");
setVisible(true);
}
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import java.awt.*;
import java.sql.*;
class reportlistpercourse extends JFrame
{
public JFrame f;
private JPanel p;
private JLabel l;
private JTable t;
public reportlistpercourse()
{
c=getContentPane();
c1=null;
p=new JPanel();
l=new JLabel("Select Course : ",JLabel.LEFT);
c2=new JComboBox();
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f.setVisible(true);
try{
c1.close();
}
setVisible(false);
}
});
connect();
try{
r=s.executeQuery("select * from course");
while(r.next())
{
}
r.close();
}
catch(Exception e){
}
}
{
try{
}
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}
{
int x;
head=new String[6];
head[0]="Student_ID";
head[1]="Student_Name";
head[2]="Course_ID";
head[3]="Address";
head[4]="Phone_no";
head[5]="Email_ID";
p.setLayout(new FlowLayout(FlowLayout.CENTER));
p.add(l);
p.add(c2);
x=JOptionPane.showConfirmDialog(null,p,"User Input for
List",JOptionPane.OK_CANCEL_OPTION,JOptionPane.QUESTIO
N_MESSAGE);
/*if(x==OK_OPTION)
{
f.setVisible(true);
try{
c1.close();
}
setVisible(false);
}*/
try{
r=s.executeQuery("select count(*) from student

where Course_ID='"+String.valueOf(c2.getSelectedItem())+"'");
r.next();
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r.close();
r=s.executeQuery("select * from student where
Course_ID='"+String.valueOf(c2.getSelectedItem())+"'");
x=0;
while(r.next())
{
{
}
x++;
}
r.close();
}
}
}
{
setSize(800,400);
setTitle("List of Students");
setVisible(true);
}
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TESTING
Testing is the process in which the system is run on
manually created input so that the system is correctly working
as desired or not.
During systems testing, the system is used experimentally
to ensure that the software does not fail. In other words, we can
say that it will run according to its specifications and in the way
users expect. Special test data are input for processing, and
the results examined.
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A limited number of users may be allowed to use the system
so that analyst can see whether they try to use it in unforeseen
ways. It is desirable to discover any surprises before the
organization implements the system and depends on it.
Testing of a system is generally done in two phases – One is
Unit Testing which is done for each module independently on
its completion and the other one is System Testing which is
done at the end of a project.
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VALIDATION CRITERIA
The validation criteria in this project are as follows...
In the INSTITUTE INFORMATION SYSTEM also, the
user inputs are validated because that data is then further used
for displaying etc.
The main validations that are done in INSTIUTE
INFORMATION SYSTEM are as follows -
1) All the screens have a similar look and feel. They all have
the almost same color combinations in its background.
This provides a better user interface to the users.
2) The primary key values can not be duplicated. Also in the
salary module, if an employee has made payment in a
particular month then payment can’t be made for that
month. Similarily in fee module no student can submit fee
more than once in a particular month.
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3) All the entries in any combo box have been sorted in
alphabetical order. This helps a user while selecting a
value from the combo box.
Thus, we have tried to make this system very secured and
reliable by putting a number of validation checks in it. The
future version of this software is supposed to have more
extended validations checks based on varied client needs.
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IMPORTANCE OF TESTING
During systems testing, the system is used
experimentally to ensure that the software does not fail. In
other words, we can say that it will run according to its
specifications and in the way users expect. Special test data
are input for processing, and the results examined.
The importance of system testing is that the system is
expected to run according to customer’s requirement before
delivering it to the customer.
The System is tested on the basis of specification so that
it does not fail on user site.
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SCOPE OF FUTURE APPLICATION
The scope of this project, INSTIUTE INFORMATION
SYSTEM is very wide. There are many additional features,
which are planned to be incorporated during the future
enhancements of this project.
To develop this project I had used two very convenient, reliable
and technical languages. These are Advance Blue Java and
MS Access. These languages are such developed so that they
could be used for a long time. This allows my software a long
time event.
Usually in INSTIUTE INFORMATION SYSTEM we had a
long list of students, teachers etc which are difficult to
maintained and update on papers therefore we require
software which help us to perform these function. With the help
of this software all the problems are sorted out. This
INSTIUTE INFORMATION SYSTEM project could be
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used for any Convent SYSTEM where a long and complicated
list is required with a slight modification in it.
Thus, this project is developed with the maximum
flexibility provided for future prospects and enhancements.
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CONCLUSION
In the end I wish to say that computers should be put to
such use where not only their capabilities are fully exploited
but, what is more important, serve the society by raising the
standard of living of people, thereby making the world better
place to live and work in.
These two months have taught me a lot. I sincerely feel
that compulsion to do a project as a part of PGDCA is very
much justified, for it is not only useful and helpful but also gives
a feeling of achievement and satisfaction to those who work
with full dedication and concentration on it.
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INSTITUTE INFORMATION SYSTEM 201

INSTITUTE INFORMATION SYSTEM

SAURABH KUMAR SINGH

in partial fulfillment for the award of the degree

MASTER OF COMPUTER APPLICATION

INTEGRETED ACEDMY OF MANAGEMENT AND TECHNOLOGY

UTTAR PRADESH TECHNICAL UNIVERSITY: LUCKNOW

MONTH & YEAR

I hereby declare that the work presented in the project

entitled “INSTITUTE INFORMATION SYSTEM“

through Java 1.5 and MS -Access submitted towards

the project for MCA.The project was done in full

compliance with the requirements and constraints of

the prescribed curriculum.

(SAURABH KUMAR SINGH)

1. Project Title : INSTITUTE INFORMATION SYSTEM

2. Developed For : Submission for MCA Project

3. Developed By : SAURABH KUMAR SINGH

5. Guided By : Mrs. BARAKHA

6. Purpose : To Collect the Course and Student

7. System Requirement : 1. Any PC

2. At Least 256 MB of RAM

3. It is compatible with Win 2000 or Higher

4. Minimum memory required 3 GB

8. Tools/ Platform used : Advance Java as front End .

Microsoft-Access as Back End.

This is to certify that the project “INSTIUTE INFORMATION

SYSTEM” is bonafide work done by SAURABH KUMAR SINGH in

partial fullfillment of MCA program has been carried out under my

direct supervision and guidance .

undergone by the candidate.

Name Of Guide : Mrs. Barkha

I thank the Almighty for providing me the opportunity

and giving me the strength to just hang in there and

final the job.I express my gratitude to Mrs.Barakha for

his support of guidance and valuable suggestion at the

making every stage of this project. His broad

knowledge about Java 1.5 and Microsoft Access

leads me to complete this project and also permitted us

to perform this project and organized every thing

including the permission for computer resources.

SAURABH KUMAR SINGH

INSTITUTE INFORMATION SYSTEM

Today almost all the work is being computerized in

order to provide more reliable and accurate services in

different field. The idea of project came because of the

problem faced by the persons who does it manually.

The aim is to computerize all the process to provide

better services i.e. maintain all the records of the items

update and quotation update.

There are many type of record is compulsory should be

kept and never miss any important file or document

like bill .Every record should be kept in file(in hard

copy) it is not quit possible as well as it is over head

and any record you want to search it, it takes many

time and record is not in safe mode while in your

computer record is always save compare than out side

OBJECTIVE OF THE PROJECT

This project deals with the management criteria of the

School. School is a place where the work is to Add the

New Courses, keep their records, conduct the admition,

prepare the result and manage the fee submition of

student report the management. Also teachers are