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FI Scope determination questionnaire:

Q: 1)

How many accounting periods do you define in a fiscal year?

Q: 2)

Is your fiscal year identical with the calendar year?

Q: 3) If your fiscal year is not identical with the calendar year, please provide a schedule of period closing for the
past, current and next year.
Q: 4)
case.

Do all your company codes have the same fiscal year/fiscal year variant? Provide a detail if this is not the

Q: 5)

When do you close your fiscal year?

Q: 6)

Who is responsible for opening and closing accounting periods (including for materials management)?

Q: 7)

How do you classify your documents?

Q: 8)

For which types of documents are the document numbers assigned internally/externally?

Q: 9)

What is the document numbering logic?

Q: 10)

Are the document numbers assigned on a yearly basis?

Q: 11)

Value added tax: Which are the current tax rates in the countries of your company codes?

Q: 12)

Value added tax: Do you have non-deductible taxes?

Q: 13)

How do you handle taxes on imports (tax rate, reporting requirements)?

Q: 14)

How do you handle taxes on exports (tax rate, reporting requirements)?

Q: 15)

Do you have companies with plants in foreign countries?

Q: 16)

What are the tax reporting requirements?

Q: 17)

How do you calculate taxes if there are cash discounts?

Q: 18)

To which G/L accounts will taxes be posted?

Q: 19)

Do you use a particular exchange rate for taxes? If so, please specify.

Q: 20)

In which cases will manual journal entries be made to tax accounts?

Q: 21)

Which of your General Ledger accounts are not relevant to tax?

Q: 22)

What are the reporting requirements for contractors, self-employed etc. in your country?

Q: 23)

How do you transmit this information to the tax authorities and your vendors?

Q: 24)

Do you withhold any amounts at the time of payment?

Q: 25)

What is your procedure for parking and releasing documents?

Q: 26)

What types of general ledger transactions do you process?

Q: 27)

Which internal documents do you need to print?

Q: 28)

Do you have documents that occur on a regular basis (monthly or quarterly, for example)?

Q: 29)

How should a document reversal update the balances of the relevant accounts?

Q: 30)

Do you want do define a specific document type for reverse documents?

Q: 31)

How do you handle accruals?

Q: 32)

Is there certain information that you wish to be able to display when you view items online?

Q: 33)

Which online analysis options do you use?

Q: 34)

What daily, weekly, periodic, and ad hoc reports do you need for the general ledger?

Q: 35)

By what criteria do you clear open items?

Q: 36)

Which internal and external evaluations belong to month-end closing?

Q: 37)

Which processes do you use to prepare the month-end closing reports?

Q: 38)

Describe your current process and time frame for year-end closing.

Q: 39) How do you specifically handle reporting for taxes on sales and purchases and other statutory
requirements?
Q: 40)

What are your reconciliation procedures?

Q: 41)

Which processes do you have in addition to the month-end closing?

Q: 42)
use.

Describe your foreign currency revaluation process and which valuation methods/exchange rate types you

Q: 43)

In which cases do you post foreign currency revaluations manually?

Q: 44)
use.

Describe your foreign currency revaluation process and which valuation methods/exchange rate types you

Q: 45)

In which cases do you post foreign currency revaluations manually?

Q: 46) Do you classify open vendor/customer items in the financial statements according to short, medium, or long
term receivables/payables? Describe your procedure.
Q: 47)

Do you have departments in your sites?

Q: 48) Do you show goods receipts without an invoice and invoices without goods receipts separately in your
balance sheet reporting?
Q: 49)

How often do you need a flat-rate individual value adjustment?

Q: 50)

Are there occasions where you increase your interest rates for long-term or doubtful customer accounts?

Q: 51)

Do you need to produce an internal balance sheet on business area or profit center level?

Q: 52)

Do you create financial statements on a monthly, quarterly or yearly basis?

Q: 53)

Which periodic reports do you carry out in general ledger accounting?

Q: 54)

What type of information flow do you have for the results of periodic asset reporting?

Q: 55) What are the critical monthly, quarterly and annual reports that you need for Asset Accounting?
Q: 56)

Which kind of reports do you use to reconcile asset accounting with the general ledger?

Q: 57)

Are there any particular reports you would like for low value assets?

Q: 58)

Are there any particular reports you run for leased assets?

Q: 59)

How do you create your inventory lists? Do you use barcodes?

Q: 60) By which organizational units (or combinations of units) are asset reporting functions structured (for
example, company, cost center etc)?
Q: 61)

How many retained earnings accounts do you have?

Q: 62) In which cases do your vendors require you to make a payment prior to the processing of an order or
shipment?
Q: 63) Please describe the complete process currently in place for down payments, including the postings that are
generated.
Q: 64)

Do you plan on paying down payments with the automatic payment program?

Q: 65)

What are your internal procedures and controls from the point of invoice receipt to payment?

Q: 66)

What is your procedure for parking and releasing invoices and or/credit memos?

Q: 67)

Which invoices, that are not related to a purchase order, do you typically post?

Q: 68)

Can you use templates for some of these invoices?

Q: 69)

How do you handle transactions in foreign currencies?

Q: 70)

Describe any taxes that must be calculated on vendor transactions.

Q: 71)

How do you handle cash discounts?

Q: 72)

Is your cash discount base net or gross?

Q: 73)

How do you process vendor credit memos?

Q: 74)

How should a document reversal update the balances of the relevant accounts?

Q: 75)

Do you want do define a specific document type for reverse documents?

Q: 76)

Do you have documents that occur on a regular basis (monthly or quarterly, for example)?

Q: 77)

Is there certain information that you wish to be able to display when you view vendor postings online?

Q: 78)

Which online analysis options do you use?

Q: 79)

Which evaluations do you need for vendors?

Q: 80)

Which payment methods do you use (check, bank transfers, bills of exchange, direct debit, etc.)?

Q: 81)

How do you pay your domestic vendors (by check, bank transfer etc.)?

Q: 82)

How do you pay your foreign vendors (by check, bank transfer, etc.)

Q: 83) How do you pay your employees (e.g. travel expenses)?


Q: 84)

How do you handle partial payments to vendors?

Q: 85) Do you always issue a single payment for multiple invoices to the same vendor? If not please specify the
exceptions.
Q: 86)

How do you handle payables to vendors that are also customers?

Q: 87) How do you handle credit memos?

Q: 88)

How do you handle cash discounts?

Q: 89)

How do you handle exchange rate differences in foreign currency payments?

Q: 90) How do you create the payment media (payment forms, remittance advices or electronic files) for these
payment methods?
Q: 91)

Do you use pre-numbered checks?

Q: 92)

How do you reconcile your check register (cleared checks)?

Q: 93)

How do you transfer your electronic payment file to the bank?

Q: 94) In which cases do your vendors require you to make payment before the date of required payment on the
invoice?
Q: 95)

How do you release invoices that have been blocked for payment?

Q: 96)

Which procedure do you use to process manual payments to vendors?

Q: 97) Do you print or hand-write the payment media (for example, checks, transfer forms)?
Q: 98) How do you post payments? Which G/L accounts are used? Which additional account assignments (for
example, cost centers) do you need for bank postings, bank charges accounts, cash discount accounts, and
exchange rate differences?
Q: 99)

Do you wish to clear vendor invoices at the time of payment or at the time the bank statement is posted?

Q:100) Do you apply payments automatically based on an electronic statement of account or a lockbox file?
Describe in detail how these payments are processed.