I.

OOP Project
Overview of the Project
The TESDA Learning Resource Center, formerly known as Information
and Documentation Services (INFODOS) is currently under the supervision of
the Qualifications and Standards Office.
Its main function is to support the research and training objective of the
agency by providing resources and information.
Currently, it is serving policy makers, school administrators, trainers,
teachers, curriculum developers, students, workers, employers and others. The
number of clients served by the center has doubled yearly from its first year of
operation. It started with an average of twenty (20) clients per day. Now after 5
years of operation, it is serving an average of eighty (80) clients per day.
The center is currently operating using manual recording of transaction
method which results in poor services and operations for its clients. As a
solution, the management decided to commission programmers to design an
automated system for the center that will be used for the next five (5) years of
operation.

II. Technical Specifications

A. Environment
The application to be developed should be a stand-alone desktop
application and in graphical user interface (GUI) mode.

B. Users
The system shall have following users:

1. Administrator

Administrator is the custodian or manager of the center. The tasks of

the administrator are:
a.
b.
c.
d.
e.
f.
g.

Add, delete or modify titles from the book collection

Add, suspend, activate or revoke membership
Acknowledge borrowed and returned books
Cancel reservation
Prepare transaction reports for borrowed and returned books
Prepare daily collection report for overdue fee
Prepare inventory reports

2. Member

Member is a registered user. The privileges of a member are:

a. He/she can view the book collection of the center
b. He/she can make reservation in borrowing books (books for pickup)
c. He/she can borrow books from the center
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3. Guests

Guests are non-registered clients of the center. They can view or

search the book collection of the center; however they cannot borrow a
book.

C. Policies
The system will be operating under following policies:

1. Reservation Policy

a. Only active members can make the reservation of the title

b. Maximum of three books can be reserved by particular member,
unless otherwise a new policy for allowable number of books to
be borrowed is approved.
c. Reservation is valid only for twenty-four (24) hours, unless
otherwise a new policy on validity of reservation is approved.
2. Borrowing Policy
a. Only active members can borrow books.
b. One day/Overnight borrow policy. In case of overdue a fine of
twenty pesos per day (Php 20.00/day) will be charged, unless
otherwise a new policy on overdue fee is approved.
c. Members who lost books shall be fined with exact cost of the
book.
d. Books can be borrowed only if stocks are available (reserved
books are considered borrowed unless the reservation has
expired)
e. Number of books that can be borrowed by a particular member
should be the same as the set maximum number of books
allowed in the reservation.
3. Membership Policy
a. All members are required to register (see registration form for
more details)
b. Each member will be provided with unique identification number
c. Membership will expire one year from the date of registration
unless otherwise new membership policy is approved.
d. Renewal of membership is allowed. The member who will be
availing this privilege will retain their original identification
number.
e. Members are inactive when their membership are expired or
revoked.

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D. Sub-systems
1. Search Book Collection Facility
a. Main Features

This facility should have the following main features:

Interface that allows user to browse through the book
collection and display the following information:
o Title of book
o ISBN
o Author
o Abstract
o Book Availability (Available/Not Available)
Interface that filter the collection according to:
o Category
o Title
o Author
o ISBN
b. Interface

The illustration below is the prescribed layout for the project.

5
6
1

Abstract

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c. Description

This interface is the first panel you will see when the electronic
library is opened. This allows guest (not logged in user) to browse
through the book collection.
Book information panel (1) This shows detailed
information about a particular book in the collection.

Navigation button (2) - There should be a navigation

control that allows user to browse through the collection.
Filter panel (3) This input interface allows user to narrow
down the book collection by providing the specific book
category and key words from the book title and author.
When ISBN entry has been provided, the search filter will
focus only on the ISBN entry.
Button (4) This button is inactive while the user is not
logged into the system. Details of this button are
described under the reservation facility.
Log in button (5) This is the button that calls the log in
interface of the system.
Search and Reserve and Transaction Tab Control (6)
This allows user to switch between the two panels
however the transaction panel is not yet enabled at this
stage.
2. Log in Facility
a. Features

This facility should have the following features:

The interface should accept only the following inputs:
o Username
o Password
o Execute command
o Cancel command
The interface should automatically detect the following
based on the username and password submitted:
o
o
o

Validation of user
Role of the user
Validity of account (active in active)

The interface should automatically filter the following

o
o

Invalid username and password

Inactive account

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b. Interface

The illustrations below are the prescribed layout for the project.
3
1

Abstract

Abstract

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c. Description
Log in/Log out button (1) Initially the text in this button
indicates Log in. This is used to call and show the log in
panel. Once the user successfully logged in to the system,
the text in this button will indicate log out. This button is
now used to log out a user to the system.
Log in panel (2) This interface is where the user inputs
the user account and executes the user validation process
of the system (checking of authenticity of the user
account and validity of membership). After the process it
should render the following output:
o Message box indicating the message Welcome
<first name of the user> for valid user
account
o Message box indicating the message Sorry invalid
username or password for invalid account entry.
o Message box indicating Sorry your account is
currently inactive. Please update your membership
account before you can continue.
Account information (3) This indicates the first name and
role of the logged user. It displays Welcome Guest with
no user role if the current user has not logged into the
system.
Members Panel (4) This is the same form with the guest
panel. The difference is that there are elements of the
form that is active once the member logs in.
Administrator Panel (5) This form is called and displayed
when an administrator logs into the system. Elements of
this panel is described under the borrow transaction
facility.
3. Reservation Facility
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a. Features
This facility is available only for members. It should have the
following features:
The interface is active only when the member is logged
into the system.
Derives the book to be borrowed from the search facility
and stores the information into an electronic cart.
Books included into the cart can be deleted from the list
Automatic feedback indicating the number of books
reserved through message box.
Limit automatically the number of books that can be
reserved by the user.

b. Interface

The illustration below is the prescribed layout for the project.

Abstract

1
2

3
4

c. Description

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 Add to cart button (1) Active only when a member logs

in to the system. This control is used to add the current
book in the book information panel to the cart panel.
Cart panel (2) This control is active only once the
member logs into the system. This interface holds the list
of the books selected from the collection.
Remove selected book button (3) This control removes
the selected book from the cart.
Reserve listed book button (4) This control adds the
books from the cart into the system database as reserved
to the current member. Once a reservation has been
made, the system will feedback You reserved <number of
books> books in your account.

4. Borrowing Transaction Facility (Through Reservation)

a. Features
The system should have an interface that allows searching
of users that made book reservation via entry of
members ID number.
Books from the reserved list can be removed.
Allows transfer of books from the reservation record into
the borrow record.
Monitor the number of the borrowed book by the member.
Provide automatic feedback of the following:
o

The member exceeds the allowable number of

books that can be borrowed.

Printable report on the transaction made.

b. Interface
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The illustrations below are the prescribed layout for the project.

c. Description
Borrow Transaction Tab (1) Activate the panel for
managing the borrow transaction.
From Reservation Tab (2) Activate the panel for
searching reservation transaction record via entry of
members ID number.

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 List of reserved books (3) This control displays the books

reserved by the owner of the ID number. Books listed from
here can be deleted or transferred to the borrow records.
Generated printable report (4) This report is generated
once the Lend listed item button is clicked. This serves
as proof that a borrow transaction has undertaken.
Information indicated here are the following:
o

Date borrowed

Due date

Transaction number

List of books borrowed

Name of member

Members ID number

5. Borrowing Transaction Facility (Manual Mode)

a. Features
This facility is similar with the search reservation facility. The
differences are the following:
This panel belongs to administrators facilities while the
reserve facility belongs to members facility.
Instead of adding the listed book to the reservation
records, it is added directly to the borrow facility.
It generates feedback such as:
o

Confirmation of members ID number

The member exceeds the allowable number of

books that can be borrowed.

Printable report on the transaction made.

b. Interface

The illustrations below are the prescribed layout for the project.

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1
2

c. Description
Add to cart button (1) add the current book in the book
information panel to the cart panel.
Lend listed books (2) transfer the listed books to the
borrow records.
Members ID confirmation box (3) this panel asks the
user of the ID number of the borrower.
Generated printable report (4) This report is generated
as proof that a borrow transaction has undertaken.
6. Return Facility
a. Features

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This facility allows the administrator manage the book return

transaction. It should have the following features:
The panel should have a search interface that can be used
in looking for the record of the member returning the
book.
There should be an interface that provides option for
return transaction such as:
o Return only
o Pay overdue penalty only
o Pay overdue penalty and return
The system should generate report of the transaction
made
Automatically computes the individual book overdue and
total overdue collectibles per transaction.

b. Interface

The illustrations below are the prescribed layout for the project.

1
2
3

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c. Description
Return transaction tab (1) This control activates the
return transaction panel.
Search members record interface (2) This control can be
used in looking for borrow and return transaction record of
the member via entry of ID number.
List of borrow and return transaction record(3) This
control displays the record of returned books with the
following status:
o

Returned book with unpaid penalty

Unreturned books with overdue penalty

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Unreturned books without overdue penalty

Return option (4) Allows user to set the type of

transaction:
o

Return only

Pay overdue only

Return and pay overdue

Add selected item (5) Calls and shows the return

transaction panel. Every time this button is clicked, the
selected item from the list of transaction record is added
to the return transaction list.
Return transaction list (6) - Displays the list of books to be
returned/paid. When process button is clicked returned
items with no zero penalty will be marked StatusOK. This will remove the item from the record of return
transaction.
Generated printable transaction report (7) Upon clicking
the process button, the system will generate a printable
output of the return transaction.
7. Member Transaction Recording Facility
a. Features
This panel displays the unsettled personal transaction of the
member as reminder of their obligations.
b. Interface

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2

c. Description
Transaction record tab (1) This control is active only if
the member logs into the system. It is used to display the
personal transaction record of the member.
List of transaction record(2) - This control displays the list
of unsettled transactions such as:
o

Unreturned books without penalty

Unreturned books with penalty

Returned book with unsettled penalty.

8. Collection Maintenance

The maintenance facility of the book collection is not included in this

project.
9. User Maintenance

The maintenance facility for user is not included in this project.

E. Transactions
a. Borrowing

The administrator will register the books borrowed by the member.

There are two ways of registering the books to be borrowed: (1)
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through manual entry of ISBN; (2) through the reservation records of

the member. The maximum number of books that can be borrowed in
one transaction is based on the borrowing policy. The system should
record the name of borrower, the books borrowed, ISBN, transaction
number and the date borrowed.
b. Returning

The administrator needs to acknowledge the return of the books.

Books from single borrowing transaction can be returned on individual
returning transaction. The system should record the name of borrower,
the borrowing transaction number, title of book, date the book returned
and status of return transaction.
Status of return transaction can be:
o
o
o
o

Return the book without penalty (Status OK)

Return the book with unsettled penalty
Unreturned book without penalty
Unreturned book with penalty

c. Reservation

The member can reserve the title of the book to be borrowed. The
reservation policy should be strictly followed in this function. The
system should record the name of borrower, the books borrowed,
ISBN, transaction number and the date reserved

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F. Database Design
Below is the proposed database design for the system

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