Beruflich Dokumente
Kultur Dokumente
BEFORE submitting this form you must check no vendor number already
exists for this vendor with the relevant account group. You can check this by searching on the name or part of the name e.g. for
World School, search using *world*.
NO HAND WRITTEN FORMS WILL BE ACCEPTED. INCOMPLETE FORMS WILL BE SENT BACK TO THE COUNTRY.
ENSURE ALL MANDATORY INFORMATION ALONG WITH THE SUPPORTING DOCUMENTS HAVE BEEN SENT
Shankari Sivabalan
Job title
Department
Examination
Telephone/fax
Date
10.10.2014
Signature
Short justification / reason for
creation of new vendor or
amendment
Invigilator-Aptis
The creation of a new vendor or amendment must be approved by the Country Director 1 (see box below)
I confirm that this vendor should be set up
Name of the Approver
Date / Signature
Please attach the Supporting Document for Creation or Amendment, wherever applicable
Amendment to existing vendor
Existing vendor number
Amendment required
Name Change
Withholding Tax
Block Vendor
Unblock Vendor
Mark for Deletion
Unmark for Deletion
Bulk change
Company code
Date
East Asia
MYS1 - Malaysia
South Asia
[Please select one]
Middle East North Africa (MENA)
[Please select one]
Exams invigilators and venue staff can be approved by Country Exams Manager. Country Director may delegate to
Procurement Process Owner.
2
Account group
ZINV - Invigilators/examiners
VAT number/GST
registration
PAN Number
Minority Indicator
(if applicable)
Withholding Tax
Rate %
Withholding Tax No./code
Exemption No./code ( if any)
FILL IN HERE
PO Box
FILL IN HERE
(if applicable)
Address : Street
FILL IN HERE
House no
FILL IN HERE
FILL IN HERE
City
FILL IN HERE
Postcode :
FILL IN HERE
Country
MALAYSIA
Language key
EN - English
Vendor telephone
number
FILL IN HERE
Vendor Mobile
number
FILL IN HERE
Vendor e-mail
address for all
purchase orders
FILL IN HERE
Vendor e-remittance
e-mail address
FILL IN HERE
Type of business
Sole trader
Payment Purpose
Code
Reconciliation
account in the
General ledger
Cash management
group
A4 Domestic vendor
A3 Foreign vendor
If you use one of the following you must justify below;
otherwise the vendor will be created with B30N
payment terms
B14N - Payment due in 14 days; no discounts given
Payment methods
For all
Local Currency Bank Transfer
Others (Please specify) [East Asia-please select one]
[MENA-please select one] [South Asia-please select
one],
Other, please type here
Currency: MYR - Malaysian Ringgit; [Select for South
Asia] ; [Select for MENA] ;
other:
[LINK]
Checklist
This Checklist specifies the mandatory requirements
Company Code
Search Term1
Vendor Name
Search Term2
Bank details
Amendments/Update
Complete Address
with Post
Code
Bank details include: bank key, swift code and branch address, branch name, bank account holder name and
Phone Number
IBAN
Email-id for PO
For ZINV - email from the Vendor
Email-id for Remittance
For rest of the Accounting Groups: Cancelled copy of Cheque OR Bank statement showing the bank details
Type of Business
OR Bank details on the letter head of the Vendor OR Any document equivalent to the above mentioned docs
VAT (if applicable)
Name Change
Payment Purpose Code (if mandatory)
Checked there are no open items against the vendor
Terms of Payment
The new name details should be on Old and New letter head along with both the stamps on them OR Old letter
Payment Method
head with new companys stamp OR New letter Head with Old Stamp OR Certificate of incorporation (in case
changeGroup
of legal entity) OR Email (in case of ZINV).
Material Info:ofMaterial
Address/
Phone Number/ Email change
Material Group
Description
Approved
Reconciliation
AccountAmendment Form ONLY
Payment
Terms
Cash management
group
Amendment Form with a reason
Withholding Approved
Tax (if applicable)
Mark
for Deletion
/ Block for Postings
Bank Key/ Swift
Code/
Sort Code
Bank BranchApproved
Name Amendment Form with a reason and making sure that there are no Open Items
Bank BranchRemove
Address flag for Deletion / Unblock for Postings
Approved
Amendment
Form with a reason
Bank Account
Name/ Beneficiary
Name
Bank Account Number
IBAN (if mandatory)
Payment Currency
Vendor details along with vendor form in .pdf format AND EXCEL SPREADSHEET