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KAGAWARAN NC: KAI'AKUNGAN

Dcpiirlnwnl of Jus liec


Manila

ABSC-MC- 2L15-

MEMORANDUM CIRCULAR NO.

TO
Cc

DOJ Library
Undersecretaries and Assistant Secretaries
The Prosecutor General
The Chief State Counsel

Heads of Bureaus, Commissions and


Offices attached to the DOJ
All Concerned
SUBJECT
DATE

COMELEC Resolution No. 10003

December 2, 2015

Attached is a copy of COMELEC Resolution No. 10003 Promulgated on October 14,


2015, entitled, ^^Rules and Regulations on Local Absentee Voting in
connection with the May 9, 2016 National and Locai Eiectiond' including the

Application to Avail of Local Absentee Voting (LAV Form No. 01) and List of
Applicants for Local Absentee Voting (LAV Form No. 02).
Please take note that copies of the Resolution and forms may be reproduced or
downloaded from the Comelec website www.comelec.QOv.ph.

For information and guidance.

ALFREDO BENJ

Secretar^

DepartmentofiJusftce
CN ; 0201512197

N S. CAGUIOA

I r.

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Republic of the Philippines


COMMISSION ON ELECTIONS
Manila

COMMITTEE ON LOCAL ABSENTEE VOTING

November 4, 2015
HON. ALFREDO BENJAMIN CAGUIOA

Of THE

Secretary
DEPARTMENT OF JUSTICE (DOJ)

2/F DOJ Main Building


P. Faura Street, Ermita, Manila

IV 2QJ5
6Ji\

JUSTICE

Dear Secretaiy Caguioa,

The Commission on Elections is now preparing for Local Absentee Voting for the May 9,
2016 National and Local Elections.

Attached herewith are copies of Comelec Resolution No. 10003 promulgated on October
14, 2015 entitled Rules and Regulations on Local Absentee Voting in Connection
with the May 9, 2016 National and Local Elections including the Application To Avail
of Local Absentee Voting (LAV Form No. 01) and List ofApplicants for Local Absentee Voting
(LAV Form No. 02).

In order to afford all interested DOJ personnel sufficient information on how they could

avail of the Local Absentee Voting System,,we"wllgreatlyjppreciate"v6ur"helj5JhJdiss"eminating'^


^'^theTComel^ReTolUtioh and'LAV Fo'rms'tQ all vour persbrinel! Copies of the said Resolution and
forms may be reproduced or downloaded from tlie Comelec website www.comelec.gov.ph. All
duly accomplished application forms and certified Lists of Applicants shall be transmitted not
later than March 7, 2016 to the Committee on Local Absentee Voting (CLAV) c/o ECAD,
Commission on Elections, 8^'' Floor, Palacio del Gobernador Bldg., Intramuros, Manila.
For further information, you may contact Director Allen Francis B. Abaya at telephone
numbers (02) 528-4260 and (02) 527-2986 or mobile number 0917-559-4593.

Let us join hands in enabling our DOJ personnel to exercise their right of suffrage
despite their assignment on election day to areas outside their places of registration.
Thank you.

lA AMELIA V. GUANZON

Commissioner

Chairperson
Committee on Local Absentee Voting

Ends.: a/s

COlMMISSIOl^/ ON El.li;CTIONS
ECAD-OmCM OF THE OinECTOR
.tCa" 9'' ey

l>atc :

Tinie ;
orM

^lO plft)

Receivtil by:

Republic of Llie Philippines"


COMMISSION ON ELECTIONS
Manila
V

RULES AND REGULATIONS ON RATJI'ISTA, J. Andres D.


LOCAL ABSENTEE VOTING IN LIM, Chrislian RoberL S.
CONNECTION WTITI THE MAY PARRENO,AlA.
9, 2036 NATIONAL AND LOCAL GUIA, LnieTUo E.
LIM, Arlluir D.
ELECnONS.
GUANZON, Ma. Roireiia Amelia 'V.
ABAS, Sheriff M.

PROMULGATED: Ootobai- I'l, 2015

RESOLUTION NO.

Ciiairniaii
Cominissioiier
Conuiiissionei-

Conuiiissioner
CoDinilssioner

Commissioner
Commissioner

*0003

The Coinmissioii on Elections, pursuant to ihe powei's vested in it l)y the


Constitulion, the Omnibus Election Code, Executive Order No. 157, Republic Act No.

7166, Republic Act No. J0380, and othei- pertinent election laws, RESOLVED, as it
hereby RESOLVES, to promulgate the following rules and regulations on local
ahseiitee voting:

SECTIOtT 1. Delinition of terms, - the following terms are liereljy definet!


as follows:

\\

a) Local absentee voting - refers to a system of voting whereby govemnieiit


officials and employees, including members of the Armed Forces of the
Pliilippines (AER), and liie Philippine National Police (PMP) as well as
members of the media, media practitioners including their leclinical and
support staff (media voters) wlio are duly registered voters, are allo\ved to
vote for nallonal positions; i.e.. President, Vice-President', Senatoi's and I'arlyList Representatives, in places where Ihey are not registered voters l)iiL "wiiere
the}' are temporarily assigned to perform election duties on election da}', oi* in

case of media voters, they will not be able to vote due to the performance of
their fiuiclions in covering and re])orting on tlie elections;
b) Media lefers to those who are engaged in news importing on a nationwide
or local scale, including correspondents of national, regional, provincial, city,
or municipal publications or broadcast entities, or those engaged in other
forms ofjournalism and their technical and support staff.

Ttf
\s

SEC- 2. M'lio are enlitled to avail of local absentee voting. - Local


absentee A'oling 11133^ be availed ol'by llie following:
a) government officials and employees;
b) mejnbers of tiie PNP;
c) members of Lbe AFl^; and

d) members of Lbe media, media practilioners inchiding their leclinieal and


support staff who are actively engaged in the pursuit of informalion

gathering and reporting or distribution, in any manner or form, including,


but not limited to the following:
1. Pi'intJournalists;

2. Television JoiirnEilists;
3. Pliolo Journalists;
4. Online Journalists;

5. Radio Journalists;
6. Documentary makers;
7. Television/Radio Production;

provided that a) they are duly registered voters and whose registration records are not
deactivated, and hj 011 election day, in case of government officials, iiienihers of
the ENP ami AIT^, they are assigned temporarily to perform election duties in places
where they are not registered voters; or in case of media voters, they will no! he able
to vote due to the performance of their functions in covering and re]X)iling on the
conducl of elections.

VAn

Government officials and emplo3'ees who will be posted abroad to perform

election duties on election day may also avail of local absentee voting, provided, lliat
they are registered voters under Republic Act No. 8189, otberwise known as "Tbe
Voter's Registration Act of 1996" and that the};' are not I'egistered overseas absentee

voteis under Republic Act No. 9189, otherwise known as "The Overseas Absentee Volirig
Act of 2003".

SEC. 3. Where and when to file the application forms to avail of the

local absentee voting. ~ Ap[dicants who will avail of the local absentee voting shall
file their duly accomplished Application Forms (lAV Form No. Oi) at and on the
following:
APPLTCANT/S

WHEN TO El EE

WHERE TO FIT-E

For government officials

and
emplo3'ees,
members of the AFP,
brief members of the

Not later than

March 07, 2016

Before their heads of offices/


siipervisors/commanders/ofncers
next-in-rank

PNP

a) Office of the Regional Fleclion


Director
Imr media voters

Not later than

March 07, 2016

(OREO)

of the

National

Capital Region (NCR) in case of


highly urbanized cities in the NCR
including Pateros

b) Office of the City Election Officer


(OCEO) in case of liighly urbanized or
ind^erident cities outside the NCR

c) OtTices of Llie Provincial lilcclion


Snjiervisor (OPES) (br areas nol
iiienLioned above.
V

The application form for media


voters must be acconipanied by a
certification accomplished by Ihe
lieads of media entities to v\'h(;ni the

applicants belong attesting tiiat they


are bona fide members of the media

and that they may not he able to vote


due to the performance of their
functions in covering and reporting
tlie condiicL of elections. (LAV Fovni
No. 02)

Highly Urbanized Cities

].
2.
3.
4.

Tliglil}^ Urbanized Cities

in NCR

outside NCR

(n ith RED-NCR)

(with City EG)

CaloocanCity
Las Pihas City
MakaliCity
MalabonCily

1.
2.
3.
4.

Angeles City
Bacolod City
Bagnio Cit}^
BiitiianCity

5. Mandalu3'ong City

5. Cagayan de Oro City

6. Manila City
7. Marikina City
8. Mmilinlupa City
9. Navotas City
If). Paranaqiie City
,ij. PasayCity

6. CebuCity

9. IliganCity
H). Iloilo City
11. Lapu-Lapu City

J2. Pasig City


13. Quezon City
jq. San Jiiaii Cit^^

13. Mandaue City


14. Olongapo City

Independent Cities
(with City EG)
1. Cotabato Cil}'
2. Naga City
3. Ormoc City
4. Santiago City

7. Davao City
8. Gen. Santos City

12. Lucena City

^iS^Yagiiig City

15. Puerto Prihcesa City

j6. Valenziiela City


17. Iiichidiiig Pateros-

16. Tacloban City


17. Zamboanga City

In cities outside NCR where tliere are more than one (i) OBices ol City Election

Obicevs (OCEO), the Regional Election Director (RED) shall immediately designate not
later than January 18, 2016 the OCEO which shall receive the applications to avail of
tile local absentee voting. For this purpose, the RED concerned shall submit to the
Committee on Local Absentee Voting (CLAVh through the Acting Director IV, Electoral
Contests Adjudication Department (ECAD), ihe list of designated OCEO/s.
Sec. 4. Date and Place of "Voting. - Local absentee voters shall vole on any

day fiom April 27, 28 and 29, 20)6 from 8:00 o'clock in the morning until
5:00 o'clock in llie afternoon.

In case of voting of government officials and employees, members of the AFP and

PNP, Llie heads of oftices/siipendsors/commanders or officers next-in-rank shall, not


later than April 32, 2016, designate the place of voting where the voters shall
converge to vote, with wi itten notice upon the Mimicipal/Cit3'/Dis(:j-icL- Election Officer

vvlio or Avliose represeiiLaLive will supen'ise ibe condiicL of voling fliereat. Copy of said
written notice shall be fiu nished the CLAV.

in case of media voters, voting shall l)e at the COMEI.EC Office where they filed

their applications to avail of the local absentee voting under the supervision of the City
Election Officer (CEO), Provincial Election Siipendsor (PES) or Regional Election
Director (RED) as the case ina30)e.

SEC. 5. Pt)sitions to be voted tbr. - For the May 9, 2016 National and Local

Elections, only the positions of President, Vice-President, Senators and Party-List


Representative shall be A^oted for under the local absentee voting.
V

SEC. 6. Committee on Local Absentee Voting. - 'i'here shall be created a


Commiltee on Local Absentee Voting ("ClAV") composed of the following;
Chairperson

Hon. Maria Rowena Amelia V. Gnanzon

Commissioner, Commission on Elections

Vice-Chairperson

Ally. Allen Francis IL Abaya


Electoral Contests Adjudication l^e[)arlment (ECAD)
Ally. Consiielo B. Diola

Members

Electoral Contests Adjudication Department (liCAD)


Ms. Carinelita C. Aj'son

Education and Information Department (EID)


^

Mr. Mamiel M. Crnz

Information Technology Depai lment (LN))

Secretariat

Mr. Edgar C. Aijanaj'


Ms. Ma. Theresa A. I'orralba

Ms. T,owel5aine F. Elardo


Als. Merlita H. Monlanano

Ms. Cbarljm S. Jugarap

Electoral Contests AdJndicaLion Department (ECAD)

1o elfectiA'eiy cany out the mandate of the CtAV, Local Absentee Voting Groups
(LAV Groups), are hereby constituted as additional members of ClAV to be composed
of the following:
lAV

Region/Unit

Group

covered

Media and NCR

11

CAR, Regions 1,2

Ojyicer/Rersouncl
Ally. Manuel T. Liicero

Ms. Amy O. Sibayaii


Or. Saga O. Mabaning

ni

dB, 5

6, 7,8
V

9, 10, n including
Isabela Cily
12, CARAGA, ARMM

VI

including Cotabato
City

Mr. Kristoffer Giovanni B.


Llacima

Ally. Eritzie Claire C. Caigoy


Mr. Bnenafe R. Valido, Jr.
Ally. Michael I.. Garcia

Ally. Jenny A^i M. Razon


Al ly. Magellan P. Ferrer
Mr. Arnold M. Oizon

Ally. John Gerald B. Dela

(I0uie/Oesigiialion

Group Head
Assistant Group Head
Group Head
Assislaut Group Head
Group Head
Assistant Group Head
Group Head
Assistant Group Head
Group Head

Assistant Gi'oiip Head


Group Head

Crnz

Ms. Cbarina V. Aquino

Assislajit Group Head

The EID shall cause the Avidest disseniinalion of education and informalion

materials relative to the conduct of the local absentee voting S3'steni to all government
officials, the A.FP and PNP as well as to the media.

The ITD shall provide the CLAV with the updated Nalional hist of Registered
Voters (NLRV) and other technical assistance in the verification of registered voters.
SliC. 7. Powers and Functions of the CI^V. - 'I'he CLAV, through the hAV
Groups, shall supervise the liiiplementation of the local ahsentee voting, and shall have

the following powers and functions;


a. Distribute copies of Application Forms (LAV Fonn No. 01) to all
government agencies, AFP, PNP, media entities^ corporations or
inemhei's of ihe media concerned;

I). Receive accomplished Application Imrins (L/iV Form No. 01)


together with Certified Lists of Applicants (LAV Form No. 02) for
local ahsentee voting not later than March 10, 2016;

c. Verify whether the applicants are eligible for local absentee voting not
later than April 15, 20i6;
d. Prepare the last of Approved Applicants for Local Ahsentee Voling
with
Minutes of Voling
(TAV Fo7*i/i No.
04) [ler
office/unit/baLLalion/OCFOs/OPES/ORFD-NCR;
0. Send Notices (l^iVFoj-iji No. 08) to all Municipal/City/District EOs
concerned before elections not later than April 20, 2016, {;opy
furnished the FES, of the names of voters who are registered in theiirespective Municipality/Cily/District and who will avail of local
absentee voting, as soon as llie aforementioned list is prepared for said
EOs to annotate in the Election Day Computerized Votei-s List
(EDCVL) that said voters are voting through the Local Ahsentee Voting
System ;

For this purpose, the concerned Municipal/Ciiy/District EOs shall


submit within five (5) days from receipt of the above iiotice a report to
the CLAV of Iheir compliance Iberelo.
f.

Transmit
the
following
to
all
conceined
heads
of
offices/supervisovs/commanders or officers next-in-rank/CEOs/
PES/RED-NCR, not iatei- than Ax^ril ai, 2016;
(i)

last of Approved Applicants for Local Ahsentee Voting with


Minutes

(ii)
w

(TAVForm No. 04)] and

The exact nnmher of local absentee hallols, innei- and oiitei'


envelopes and paper seals corresponding to the nuinl)er of
approved applications.

g. Receive under proper receipt and take custody through the Recejilion

and Custody Unit Q^CU), the envelopes containing tlie accomplished


local absentee ballots and other related docunienis from the heads of

oftices/siipervisors/commanders or officers next-iiwi-ank, the CEOs,


PES, or the RED-NCR, as the case may he, on or before 7:00 o'clock

in tlie evening of

9, 2016;

ii. Verily wlietlier llie number of envelopes containing the accoinplisiied


ballots is equal to the number of signatures affixed in the list subiniltecl
by the heads of offices/super\nsors/conimanders or officers next-iiirank /the CEO/PES concerned or the RED-NCR, as the case may be.

VN

If there are more envelopes containing the accomplished ballot than


the signatures affixed on the list, set aside the eiwelope of tlie votei'
whose signature does not appear in the list and place the same in a

separate ballot box intended for the purpose.

Such fact shall be

indicated in a report to be prepared by the LAV Group concerned


wiiich sliall be submitted to the CLA\C Said ballots sliall not be

counted;

If there are more signatures affixed in the list than the number of
envelopes received, such fact shall likewise be indicated in the report to
be prepared by the I.AV Group wliich shall be submitted to the CLAV.
The report shall indicate the names of tlie voters whose signatures

appear in the list", but without corresponding envelopes, lii this case,
the CIAV, through the Head of the LAV Group concerned, shall direct
the heads of offices/supervisors/commanders or officers uext-in-rank,
the CEO/PES concerned or the RED-NCR, as the case may he, to
transmit the envelopes of said voters;

After receipt and verification thereof, turn-over tlie same including


other elecLion documents to the RCU;

i. Supervise the counting of ballots and canvassing of votes;


j. Receive for safekeeping all ballot boxes containing the coniited ballots
and I'elated election documents from the SBEIs and Special Board ot
Canvassers (SBOC) for local absentee voting;

Ic. Send Notices (lAV Form No. oS-A) to all lVlunicipal/Cit3'/District


EOs concerned after elections but not later than June 30, 20j6 of the

names of voters who actually voted under tlie local absentee voting for
updating of their voting records;

For tills purpose, the concerned Municipai/City/Dislnct EOs sliall


\\

submit within five (5) days from receipt of the above notice a repoi t to
the CLAV of their compliance thereto; and
Perform and exercise such other functions and powers as may be
necessaiy for the proper implementation of the local absentee voting
law.

SEC. 8. Procedures for filing of applications to avail of local absentee


voting.

a. All persons ^vlio may avail of the local absentee voting as provided
tmdei" Sec. 2 hereof shall file their duly accoinplisiied Application
Forms (LAVForm No. oO as provided for under Sec. 3 hereof.
V

All application forms shall be under oath. For this purpose, the heads
of offices/supervisors/commaiulers or officers next-in-raiik may
administer oaths free of cliarge for government officials and

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emploj^ees/niembei's of AFP/PNP, piirsnaiiL to Execiil.ive Orclei- No.


292 CAdiiiinislialive Code of-igSy).

For media, llieir applicadon forms shall be swoi n to before:

i) an}' notaiy public; or


ii) the Regional Election Director-NCR for higlil}' nibmiized cities
of NCR including Pateros; or
Mi) the Cit)' Election Officer concerned foi- liiglily urbanized cities
outside NCR; or

iv) the Provincial Election Supervisoi' for areas other than those
mentioned above.

The application forms may be reproduced or downloaded from the


official COMEl.EC \vebsile at \m\v.comelec.gQv.ph.

b. The heads of offices/supervisors/commanders oi' officers next-inrank, shall receive all accomplished and subscribed application foi nis
from their respective personnel.
In case of media voters, the CEO or PES concerned, or the RED-NCR,

shall receive all accomplished and subscribed ai)plication forms


together with Certified List of Applicants (lAV Form No. 02)
accomplished by the heads of the media entities to whom the
api)licants belong;

c. The heads of offices/supervisors/commanders or officers next-in-rank


shall prepare a Certified iJst of Applicants (LAV Form No. os) under
their supervision or command who submitted their accomplished
application forms for local absentee voting indicating therein Ihe
Municipality/City/Disti'ict, barangay and precinct number where they
are registered and the place of their assignment on election day, with a
certification that the applicants will be re-assigned on election day to
perfoim election-related duties; or in case of media voters, that they
may not be able to vote due to the performance of their functions of
covering and reporting the conduct of elections;
d. Not later than March JO, 2016, the heads of offices/siipervisois/
commanders/officers iiexL-in~rank, the CEO or PES concerned or
RED-NCR, as the case may be, siiall submit directly to the CLAV eithei*
by peisonal service or private courier, the following:

(i)
w

A Certified List of Applicants (1\AV Form No. 02) imdei- their


supervision or command who siibmitled their accomplished
application forms for local absentee voting indicating therein the
Municipalily/Cily/District, barangay and precinct number vvhei'e
Ihey are registered and llie place of their assignment on eleclion
da}', with a certification that the applicant/s will he re-assigned on
election day to perform election-related duties; or in case of media
voters, that they may not be able io vote due to Ibe performance of

theii' fnnctions of covering and reporting (be conduct of elections.


(ii) The accomplished Application Foinis (J.AV Form No. 01) for
local absentee vollng.

The foi-egoing clocuinenls shall be LransniilLed dirccl ly lo Lhe CliAV,


c/o 11ie ILlccloral Conlests Adjiulicalion T>epartment (KCAD),
8^^' I'loor, Palacio Del Gobernador Building, Inlramiiros,
Manila, iniiviediatel}/ upon receipt thereof but not later tlinn Blareh
lo, 20J.6. The date of mailing shall be considered as Lhe date of filing.

Any queries on the foregoing maj'^ be made at teleplu>ne


numbers: 527-2986, 529-2212 and 536-0419 or ibru fax no.
527-0830 and email address at ecad@comelec.gov.i)h.

SbC. 9. Veriiicaliou of registrations of applicants bir local absentee


voting. - Upon receipt of the Certified List of Applicants (LAV Form ATo, 02) and Lhe
accomplished Application Forms (t^V Form No. 01), the CLAV shall verify from the
National List of Registered Voters (NLRV) provided by the Tnformation and Technology

Departmeiil (ITD), COMELEC \vheLher the applicants are regisleied voters, and
generate a Report thereon (LAVForm No, 03).

Only the applications of individuals \vhosc names aie in the NLf^V shall be
aptn'oved by the CLAV.

The CLAV shall prepare a f.ist of Approved Applicants for l.ocal Absentee Voting
with Minutes of Voting (LAV Form No. 04).

Once approved, applicants should ensure that they \vill vote on any day li'om
April 27, 28 and 29, 2016 as lliey are already included in the certified list of local
absentee voters and tbat in the Election Day Computerized Voters iJst (EDCVIO, tbey
are indicated as voting llirough local absentee voting system.

In case of double or multiple voting, the applicant shall be charged wllh an


election offense as defined under paragraph z, subparagrapli 2 of Sec. 261 of the
Omnibus Election Code and shall be recommended to be adminisLrati\'ely charged, if
applicalile.

SEC. 10. Disapproval of the appliealion lo avail of local absentee

voting. - The application Lo avail of local absentee voting shall be disapproved on the
grounds lliat;

a. the names of llie apfdicants are not found in the NLRV;


1). the application was filed out of lime;

0. the application is not under oath;


d. the application is only a p!iot:ocop3Vlacsiniile copy; or
e. the Certification portion of the certified list is not duly accomplished.
For
this
purpose,
the
CLAV
shall
notify
llie
heads
of
offices/snpervisors/conimanders or officers next-in-rank, the CEO or I'ES or the REDNCR who shall in turn iiotJfy the concerned applicants on the disappi'oval of their
application to avail of the local absentee voting (LAV Form AUy. oq) provided
hinvever, that for items c, d and e above, tlie application forms of those found to be

registered voleis may be comideted/complied wit;h and submitted back to ClAV on or


before l.he deadline of preparation of the list of qualified local absentee voters on April
15, 20J6.

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SEC. 11. Transiiiillal of list of qualified local absentee vrilers, local


aljseiitee ballots and other election ijaraxibernalia from llie CliAV. - 'Die
CLAV, tliroiigh its members, shall personal]}' transmit to the heads of

offices/sLipen'isois/commanders, CEO, PES or RED-NCR, the List of Approved


Applicants for Local Absentee Voting vvilli Minutes of Voting (LAV Form No. 04), the
exact number of local absentee ballots, inner and outer envelopes and paper seals
corresponding to the number of approved applications and lliumbprint tabers (LAV
Form No. 06) not later than Thursday, April 21, 2016 to ensure that the above-

mentioned election forms and paraphernalia will be received by the heads of


offices/snt^ei-visors/coininanders, CEO, PES or RED-NCR before tbevoling period.

SEC. 12. Securily envelopes for local absentee ballots. -- I here shall be

l;vvo (2) securily envelopes for each local absentee ballot, namely; an outer envelope and
an inner envelope.

The inner envelope shall contain the accomplislied official ballot and shall not
bear an}' other mark except an indication that it is a special envelope for a local absentee
ballot.

The outer envelope shall bear a serial number and a space for the name t)f the
voter. The detached coupon and llie inner envelope shall be placed inside the outer
envelope.

SEC. i.q. Distribution of local absentee ballots, envelopes and paper


seals. - On any day from Ain-il 27, 28, and 29, 2016 from 8:00 o'clock in the
morning
until
5:00
o'clock in
the
afternoon,
the
heads
of
offices/supervisors/commanders concemed, under the direct supervision and presence
vofxbhe Municipal/Cily/Oistrict EOs or tlieir repiesentatives, or in case of media voters,
the CEOs/PES or RED-NCR or their representatives, siiall distiibute llie local absentee
ballots, inner and outer envelopes, and paper seals to the qualified local abseiilee voters.
During the distribution, they sball:

a. l^eqnire the voters to affix their signatures opposite their names in the

List of Approved Applicants for Local Absentee Voting with Minutes of


Voting (IjAVForm No. 04) piepared by the CloAV under Section 9
hereof;

b. Detacb one (.1) ballot from the pad of ballots and retain the stubs where
the serial number of each ballot api")ears;
c. Write the serial numbers of the [)a]]ot, outei* envelope, and of the two
(2) paper seals opposite the names of the votcj s in llie spaces provided
in the list;
V

d. Give to the voters the ballot, inner and outer envelopes and the two (2)
paper seals; and
a. liislruct the voters to immediately accomplish the ballot in accoidance
with Seclioii jq hereof.

SEC. 14. Manner of Voting. The local absentee voters shall:

a. Fill up the ballot secretly;


b. Imprint Llieir thumb marks on the proper space in the detachable
coupon of tlie ballot;
V

c. Detacli Ihe coupon from ihe ballot and place the same inside the outer
envelope;

d. Place the accomplished ballot inside the inner enveloi)e and close and
seal llie envelope with a paper seal;
e. Place the sealed inner envelope inside the outei* envelope, which shall
likewise be sealed with a paper seal;

f. Write their names on the space provided for in the outer envelope; and
g. Submit
the
sealed
envelope
to
the
heads
of
offices/supervisors/coinnianders
oi*
officejs
next-in-rank,
Miuiicipal/Cit3'/0istricl' EOs, the PES concerned or RED-NCil, as the
case may be.

I'be heads of offices/supervisors/commanders or officers next-in-rank,


Municipal/Cit3'/District EOs, the PES concerned or RED-NCR, shall ensure that the

'Sahhtity of the voting process is preserved.


SEC. J5. Transniillal of local absentee ballots and other election
dociiinents
lo
the
CLAV.
After
the
voting,
the
heads
of
offices/supervisors/commanders or ofh'cers next-in-i'ank, the CEO or PES concerned or
the RED-NCR, as the case may be, shall:

1. Gather all the sealed envelopes containing the ballots submitted to


them by the local absentee voters;
2. Prepare, in two (2) copies, a Transinittal Cellcr (J^AV Fotiu No.
of) with a cei Lification on the number of accomplished ballots
collected by them. They shall submit one (1) copy l;hereof lo llie CEAV

and i-etain the other copy for their file;


\N

3. Transmit the sealed envelopes, together with a) List of Ajiproved


Applicants for Local Absentee Voting with Minules of Voting (lAV
Form No. 04) with signatures referred to in Section 13 (a); and b)
'unused official ballots torn in half, to the CLAV by tlie fastest means
available c/o the Electoral Contests Adjudication Dei")artment (ECAD),
COMELEC, 8'^' Floor, Palacio del Gobernador Building, Inlramuros,
Manila, ensuring that the ballots are received by the CIAV not later
than 7:00 o'clock in the evening of Maj'^ 9, 2016.

After the local absentee voting period, the CLAV, through the LAV Groups, shall
send to all Mimicipal/City/District; EOs concerned a walLten Notice as lo who were the
voters who actually voted (lAVForm No. oS-A) under the si'stem of local absentee
voting with a direclive to indicate in the list of voters with voting records on the space
opposite the names of the absentee voters, the following annotation: "voted llirongh
local absentee voting," to prevent the deactivalion of their legistraLion recoi'ds.
V
SEC. ]6. ILeception and Custody Unit (RCU), duties and Ainctioiis. Uie C\AV shall constitute an RCU, which shall:

a. Receive the security envelopes containing the accoiriplished ballots and the

List of Approved Applicants for Local Absentee Voting with Minutes of Voting
(TAVForm No. 04) with their signatures;
b. Forward the same lo the LAV group concerned for verification;
7>

c. Place the verified envelopes containing the accoinplished ballots inside Ihe
ballot boxes at the rate of four hundred (^|00) envelopes pej- ballot liox;
The ballot boxes, prior to the distribution to the SBPIs, shall be sto?ed In a
safe and secured place; and

d. Deliver the ballot box iinmediatel}' at 7:00 o'clock in ihe evening of Ma}' 9,
2016 to ihe Special Boards of Election Inspectors (SBEts) for counting;
VS

Should there be a ballot box containing less than loin- Inindied b|0o)
envelopes, the RCU shall equitably distribute said envelopes to the SBEFs.
SEC. 17. Special Boards of Eleclion Inspectors (SBEIs). - 'j1ie CbAV
may constitute as many SBEIs for local absentee voting as may be deemed necessaiy, to

count the local absentee ballots. The meinbei-s thereof shall be cliosen from among Ihe
personnel of the Electoral Contests Adjudication Department (ECAJO). In case of Inclc of
ECAD personnel, the CLAV shall consliliite additional SBEIs from among the personnel
of other departments/offices in the Main Office, Manila, not later than April 21, 20(6

(lAVFormNo. 09).
To determine the number of SBEIs to be constituted, the CIAV shall use as basis

the total number of approved applications at a ratio of four Inmdred (qoo) ballots per
SBEI. The order of nnmhering of SBEl shall be determined tbrongli a raffle. In case the
CbAV constituted more SBEIs tlian what is retpiired, tlie SBEIs last in the oixler of

biimbering maybe deactivated.


For every ten (jo) SBEIs, the chaii person of the CbAV shall designate one (j)
supervisor wlio shall snt^ervise the coiinting, tabulation, i)reparation of Election lletnrns
(ER) and other documents.

SEC. 18. Oalh of Members of SBEl. - Before assuming their office, the
cliairperson and members of the SBEl shall take and sign an Oath (LA VVonu No. 10)
before an}' officer aniliorized to administer oaths. Copies of the oath shall immediately
be snlimitted to tlie CI-AV.

SEC. 19. Notice of Counting. - For the May 9, 2016 National and bocal

Elections, the CbAV shall give notice to all presidential, vice-presidential, senatorial
candidates, duly registered political parties or coalition of political pai ties which has
nominated national candidates, sectors and organizations participating under the party

jisl\system, and acci edited citizen's arm of the date, lime and ])lace of counting, at least
five (5) days before the day of Ihe election.

SEC. 20. Proceedings of llie SBEI. - The SBEl shall meet at the place
designated by the CbAV at 7:00 o'clock in Ihe evening of Maj'- 9, 20l6 to count tlie
votes cast by the local absentee voters and shall not adjourn until the connling is

completed. All proceedings of the SBEI shall be done in public. U shall act through its
chairperson and all questions presented before it shall be decided Avithonl delay by a
majorily vole of the members. During its meetings, not more tlian one (j) member shall

be absent at the same time, and in no case shall such absence be foi* more than twenty
(20) minutes.

SEC. 2i. Manner of connling local absentee ballots. - Upon receipt of the
ballot box containing the security envelopes for local absentee ballots, Ihe SBEI shall
proceed with tlie counting as follows:
Belnre the counting:

a. Retrieve the security envelopes from the ]:)allot box;

II

I). Open all die oiiler envelopes, I'elrieve die inner envelopes and die
delaclied coupons;

c. Place die coupons in die ballot box coinpartinent for spoiled liallols;

d. Bundle llie einpLied outer envelopes and deposit the same inside
die ballot box coniparLinent for valid liallots;
e. Open tJie inner envelopes and retrieve the bailols found tiiei'ein;
f. Bundle tlie emptied inner envelopes and deposit the same inside the
ballot box compartment for valid ballots;
g. Pile die ballots in bundles of one liundred (JOO) eacli;
V

li. The Cliairperson of the SBEI shall lake the ballots of the first pile
one b3^ one and read the names of the candidates voted for and the

offices for which they were voted, as well as the name of the party,
organization or coalition voted for uiider the pait3'-]ist s3/steni, in
the order in whicli die3'^ appear tliereon.
During the coiinLing:

i. The Chairperson, the Poll Clerk and the Third Member shall
position themselves in such a wa3' as to give the Avatchers and die
public an unimpeded view of the ballot l^eing read by the
Chairperson, as well as of the election returns and tally board being
simultaneously accomplished by the Poll Clerk and die Third
Member, respecLivel)'^;
V

j. The watchers and the public shall not loiicli any of the said election
documents. The table shall be cleared of ail unnecessary writing

paraphernalia. Any violation hereof shall consLilule an election


offense;

k. The Pull Clerk and the Third Member shall record simultaneously
in the election returns and in the tally Ijoard, respectively, each vote
as it is read. Each vote shall be recorded by a vertical line, except
every fifth vote Avhich shall be recorded by a diagonal line crossing
the previous four vertical lines;
1. The same procedure shall be folloAved Avitli the succeeding plies of
ballots; and

V .w

m. The sub-total of votes in figures obtained by each candidate and


pai"t3^ list candidate shall be recorded in the election returns and
tally board after eacli pile of one hundred (lOO) ballots is read.
After all Llie bailols have been read:

n. Record, in Avoids and in figures, the total number of A'Otes obtained

by each candidate and by each party, organization or coaiilion


participating under the party-list S3'stem, both in Ihe election
returns and in the tally board;

0. Ensure that the entries on the first copy of tlie election returns are
clearly impressed on the other copies; and

-ni

|,

p. Close Liie enli ies


alTixing their initials iiniiiediatcly after the last
vote recoided or immediate))^ after the nanie of the candidate and

party-list:candidates who did no! receive any vote;


V

tj- file Poll Clerk and the Tiiird Member shall record in the election

returns and in the tally board, respectively, the total number of


votes obtained by each candidate and party-list candidale, in words
and figures;

r. Accomplish the certification portion of the election returns and tally


board;

s. Require the Avatchers, if aii)', to affix their signatures and imprint


tlieir tlmml) marks on the right hand portion of tlie election returns
and Ihe tally board;

t. Det)osit tlie tall}' board in the ballot box compartment for \'alid
ballots. Ti\e tally boai'd, as accomplished and certified by the SBEl,
shall not be changed or destroyed.
\
The proceedings of the SBET shall be recorded in the Minutes of Coiinling of
Votes (LAVForm No. ii) to be accomplished in two (2) copies which siiall bo placed
in separate sealed envelopes to be distributed as follows:

a. The first copy, to the Election Records and Statistics Depai tmeiit
(ERSD), this Commission; and

b. The second copy, to ])e deposited inside the ballol box compartment
for valid ballots.

SEC. 22. ElecMoii Rcliirns. ~ The election returns shall be prepared in eight
(8) copies to be distributed as follows:

a. The first copy, to be delivered to the Special Board of Canvassers for


local absenfee voting;
V

1). The second copy, to the Congress directed to the President of the
Senate;

c. The third cop}', to ihe Commission tlnongh the Electioji Records


and Statistics Department (ERSD);

d. The fointh copy, to the dominant majority parly as determined by


the Commission;

e. The lifth copy, to the dominant minority i)arty as determined by the


Commission;

f. The sixth copy, to the accredited citizen's arm;

VN

g. 'i1ie seventh cop}', to be posted on a wall within the premises of the


polling place;

h. The eighth cop}', to be deposited inside the ballot box comparlment


for valid ballots.

13

V .VN

The cop3^ of Lhe elecUon relnrns posted on llie widl shall be open for public
viewing aL any time of llie clay for fort3^-eiglit C-'|8) lionrs following its posting. Within
the said period oftime, any person may \'iewor caplnre an image of the election returns.
After the prescribed period for posting, the Chairpersons of the SBEl shall collect

the posted election returns and keep the same in their ciistod3' to be produced for image
01 data capturing as 11103' recpiested 1)3' 0113' voter or for aii}' iawftii purpose as 11133'
ordered by competenl autliorit3'.

SEC. 23. Post counting procedures.

Upon terininalioii of the couiiling of

votes, the members of the SBlil shall:

a- Place the counted official ballots in Lhe envelope for counted


ballots;

b. Seal the envelope witli paper seal and affix their signatures on the
said paper seal;

c. Deposit the envelope properly sealed inside the ballot box


compartment for valid ballols;

d. Place lhe eighth copy of the election returns inside the ballot box
compartment for valid ballots;

e. Close the inner compaitments of the ballot box, lock wilh one (i)
Comelec padlock and seal the same with one (i) fixed length
security seal;

P Cose the ballot box cover, lock ^vith tliree (3) Comelec padlocks and
seal the same with one (1) fixed-length security seal;

g. Deliver the locked ballot box to the RCU of Lhe CLAV for custody
and safekeeping; and

li. Distribute the election returns in accordance with Section 22


hereof.

SEC. 24. Special Board of Canvassers. A Special Board of Canvassers

(SBOC) for local absentee voting shall be constituted to be composed of ranking Iaw3'ers

of ECAD and whose appointment shall be Issued by the Chairperson of Lhe CLAV not
later than April 30, 2016.

SEC. 25. Notice of Canvass.

For Lhe May 9, 2016 Nalional and Local

Elections, the Chairperson of the SBOC shall give noLice to its members, all presidenlial,
vice-presidential, senatorial candidates, duly registered polilical party or coaliliou of
tiolitical parties which has nominated national candidates, sectors and organizations
l^articipaling under the party list S3'stem, and accredlled citizen's arm of the date, lime

and place ofcanvass, at least five (5) da3's before the day of lhe election.

SEC. 26. TabuJalion Group. - The SBOC shall coustituLe a Tabiiialion Group,

comtJosed of two (2) members, wliicb shall be under its direct supei visibn and control.

The Tabulation Group shall comtxite the sub-total of the Statement of Votes
prepared by the SBOC. The name of each tabulator and the serial number of the

Statement of Votes assigned to them for tabulation shall be properly recorded in the
minutes of the proceedings.

V AN

b1

1 he tabiilalors shall aKix Lheir signalnres above Llieir prinled names and
Jheir thumb maiks on Llie cerLificalion portion ofLiie Statenienl of Votes.

' - ' SliC. 27. Convening ofSBOC. - The SBOC shall convene at 7:00 o'clock in
ihe evening of May 9, 2016 in a place designated by the Chairman of tlie Cl.AV and
proceed with the canvass of the elections returns submitted to it by (be SBEIs. Ushall
not adjourn niiLil Lbe'canvass is completed.
sue. 28. Certificate of Canvass of Voles (COCV). - I'lie SBOC shall

pi epai e the Certificate ofCain''ass ofVotes (COCV) in seven (7) copies fcir disLi'ibul ion as
follows:

1. 1be first copy with attached cop3' of the Statement of Votes by Precinct
(SOVP)/Siiminary StatementofVotes (SSOV), to the Congress directed
to the President of the Senate for vise in the canvass of election results

for President and Vice-PresideiU;

2. 'Pile second cop)', with altaclied copy of the SOVP/SSOV to the


Commission en banc sitting as the National Board of Canvasses for use

in the canvass of election results for Senators and Parly-lisI:


representatives;

3. The third cop3', to be posted on a wall within the premises of the


canvassing center;

4. Tlie fourth copy, with attached copy of liie SOVP/SSOV \o tlie


Chairperson of Llie Board of Canvassers;
5. I'he tilth copy, to the accredited citizen's arm; and

6. Tlie sixth and seventh copies, to the representatives of two (2) of the six

(6) major political parties in accordance with the volimtary agreement


of the parties. If no sncli agreement: is reached, the Commission sliall

decide which parlies shall receive l.he copies of the Certificate of


Canvass on the basis of the criteria provided in Sec. 26 of RA 7166. The
parlies receiving the certificate shall have the obligation to fnniish the
other parties with autiienlic copies thereof witli llie least possible
delay.

1he cop)' of the COCV posted on the wall shall he open foi" [>nl.)lic vicAving at any
lime of(he da}' for forty-eight (48) hoiiis following its posting. Any person may view or
captni-e an image of the COCV. After the prescribed period of i)osting, the Chaii'person

ofthe SBOC shall collect the posted COCV and keep the same in custody to he produced
foi- image or data capturing as may he requested by any voter or for any lawful purpose
as may he ordered by competent aulhority.

SEC. 29. \A''atcliers. ~ Onring the coiinling and canvassing, each national
caiulldale, duly registered political parly or coalition of political parties wliicti has
nomina(:ed national candidates, sectors and oi*ganizations participating under the parly

list system, and accredited citizen's arm, shall be eutilled to appoint, in writing, two (2)
Wfcliers serving alternately.

Civic, lellgioiis, prolessional, business, youth and any other similar organizations

with prior authority from the Commission, shall collectively he entitled to appoint two

(2) common walcheis serving alternately.

SEC. 30. Applicabilily of Other Comelec Rules. - Rules and regulations

promulgated by the Commission in conneciion with the May 9, 20j6 National and Local p
TP]
15

HESO 10003
>1 ,

'

lileclions are, as tar as applicable, lierebj^ adopted, incorporated and made integi'al parts
of Uiis resolution.

SILC. 31. Repealing Clause. - Conietec Resolution No. 9637, entitled, Rules

and Regidalkms on Local Absentee Voting in Connection luith the May ig, 20ig
Synchronized National, Local and ARMM Regional Elections, and Subsequent
National and Local Elections Thereafter dated Februaiy 33, 2013 and all other Rules
and Regiiiations inconsistent with the provisions liereof are hereb3^ superseded.
-w
Effectivilj'. - This Resolution shall take effect on [heseventh (7"') day
^alter
its publication
in two (2) daily newspapers of general circulation in the Philippines.
SRC. 33. Riiblication and DisseiiiinaLion. -

I.et the Ediicaiioji and

Inloi'ination Oepai'tnient (RID), this Coinniission, cause the publication of tliis


Resolution in two (2) daily newspapers ofgeneral circulation in the Philippines.

The CLAV shall itninedialely furnish copies hereof to the Department of Foreign
Affairs, Department of Education,

the Cliief of Staff of tlie Ai'ined Forces of the

Philippines, the Director General of the Philippine Wational Police and all departments
and agencies or instrumentalities of the national government. National Press Club

(NPC), Kapisanan ng mga BrodkasLer ng Pilipinas (KBP) and otiier media organizations
or entities and all Regional Election Directors, Provincial Election Supervisors of the
Commission, who shall in turn furnish copies thereof to their respective Election
Officers.

SO ORDERED.

J. ANDRiife D. BAUl ISTA


Chairman

CHRISTIAN ROBERTS. I.TM


Commissioner

KLA. PAUSfNtr
Commissioner

Ll|IEliTO E. GUIA
/iCominissioner

MM(rco\wL6cA
Commissioner

\\

V. GUANZON

ARTHUR/1). EIM
Commissioner

SHJPrBTEFlvr. ABAS
Commissioner

I-

l.AV Porni Uo. OJ


'

i'

Republic of ihe Philippines


COMMISSION ON ELKCTIONS

ConinuLlee on Local Absenlee Voting

MAY 9, 2016 NATIOIMAL AND LOCAL ELECTIONS


APPIJCATIOM TO AVAIL OF I.OCAI. ABSEMTRE VOTING

1.PERSONAL DATA: (Please use the same name as appearing In your regisLralion record.)
(a) Name:
(Surname]

(b) Sex:

QmuIc

(First name)

Qpeinale

(c) Civil Slatus; [U Single

|__] Married

(d) Date of nirlh:

(e) ContacL Numbers:

(Middle name)

d] Widow/er

Place of Blrlli:

Mobile:

IIQ/Office Tel. No.:

Email address;

2. I AM A REGISTERED VOTER OE:[Note: Please go to


dliiinSlnljisPcrtiir/ino

hnd .ljujje).

for infonnallon on the following data.)


(0-

(Piecinct No./Barangay)

(City/ Miinicipalily.)

(rnivince)

(g) Voter's Registration i^ecord Number (VRRN) :

(h) Voter's identification Number (VIN)


3.

I WANT TO AVAIL OF LOCAL ABSENTEE VOTING BECAUSE I WILLBE ASSIGNED ON

ELECTION DAY TO PERFORM ELECTION DUTIES/COVER AND REPORT ON THE


- :\)NDl)CT OF ELECTIONS OUTSIDE THE PLACE VVIIERE I AM A REGISTERED VOTER
Please clieck the ap[iropriate box:
[i)|

I 1am a government official/employee

0)

Iam a memberof the AFP

Govennnent Office

Ran k

Position

Unit

Place of Assigmnent.
Name of Head of Office/Siipervisoi'

Serial Number

(k) I 11 am a memherofllie PMP


Position/Rank
Place of Assignment
Name ofStation Head

Place of Assignment
Name of Coimnanding Ofiicer,

CO

am a membei- of t he media

Position

Place of Assigmnent
Name of Head of Company,

I hereby certify that the above tieclaratioiis ai'e true anil correct.

[Signature ofapplicant above printed name)

SUBSCRIBED AND SWORN to before me this


2016 at
Philippines.

day

(Signaiure above printed name)

of

iAV Foi*m No. 02

Repubiierofthe Philippines

COMMISSION ON ELECTIONS
Committee on Lccai Absentee Voting

May 9, 2016 NATIONAL AND LOCAL ELECTIONS

LIST OF APPLICANTS FOR LOCAL ABSENTEE VOTING


OFFICS/UNIT/STATION:

ADDRESS:

SEQ.
NO

PLACE OF REGISTRATION
LAST NAME

FIRST NAME

MIDDLE NAME

DATE OF

PRECINCT

BIRTH

BARANGAY

MUNICIPALITY/
CITY/DISTRICT

PROVINCE

PLACE OF
ASSIGNMENT

PLACE OF REGISTRATION
LAST NAME

FIRST NAME

MIDDLE NAME

DATE OF
BIRTH

PRECINCT

BARANGAY

MUNICIPALITY/
CITY/DISTRICT

PLACE OF
PROVINCE

assignment

SKO=

no'

LAST NAME

first name

'plaice of REGISTRATIQI^
DATE OF

MIDDLE NAME

PRECINCT

BARANGAY

birth

municipality/

PLACE C
province

CITY/DJSTRICT

ASSIGNMl

CERTIFICATION

This IS to certify that herein applicants are bona fide members/employees


or

with office address at

ignature above printed name]

r c:

SUBSCRIBED AND SWORN to before me this

aay of

2016, at,

VPhiliDpines.

(Signatureabove printed name j


Officer Authorized to Administer Oath