You are on page 1of 9

UNIT 4 :

A. Letters offering congratulations


B. Letters about bad debts
C. Letters pressing for payment and asking for extended credit
DEFINITION OF CONGRATULATIONS
1. An expression of praise for an achievement or good wishes on a
special occasion; the act of congratulating1
2. Congratulation letters and congratulation email examples to use to
say congratulations for a promotion, a new job, and other employment
related accomplishments.2
A.1 The example of Personal Congratulations Letter

Oct 11th, 2012


Dear Miranda,
Congratulations on your promotion to Regional Manager at Mambruk
Hotel, Anyer. Ive always been impressed with your dedication and
problem skills. You have done an excellent job there, and recognition of
this kind is well deserved. Your love of your job has certainly paid off in
your career!
Well done, and I wish you have a great year ahead.
Regards,

Nicholas,

https://www.google.com/#q=definition+of+congratulations

2 http://jobsearch.about.com/od/congratulationletters/

A.2 The examples of Congratulations Letter for


Company
Your Name,
Title
Organization
Address
City, State, Zip Code
Date
Name
Title
Organization
Address
City, State, Zip Code
Dear Name,
Congratulations on doing such a great
developing a new project plan for your group.

job

on

The extra time youve been putting in on this has really


paid off, and I believe that you have presented an
ambitious and attainable set of goals for your team and
the company.
Sincerely yours,

Name

Your Name,
Title
Organization
Address
City, State, Zip Code
Date
Name
Address
City, State, Zip Code
Dear Name,
Congratulations on completing the requirements for
your certification.
Doing all that extra work while continuing in your full
time position was extremely ambitious, and took a lot
of effort and dedication on your part.
I am sure it was worth it all, knowing that your
achievement will make such a positive difference in
your career path. Well done!
Best regards,

Your name

B. Letters about bad debts


A bad debt is an amount owed to a business or
individual that is written off by the creditor as a
loss (and classified as an expense) because the
debt cannot be collected and all reasonable efforts
to collect it have been exhausted. This usually
occurs when the debtor has declared bankruptcy or
the cost of pursuing further action in an attempt to
collect the debt exceeds the debs itself.
C.

Letters pressing for payment and asking


extended credit
Credit allowing the borrower a very long time to
pay4

http://en.wikipedia.org/wiki/Bad_debt

4 http://www.investorwords.com/9647/extended_credit.html

PT CITRA ASRI PRATAMA


Jl. Pertani No. 3, Duren Tiga, Pancoran
Jakarta Selatan 12760
Phone : (021) 7942940 (hunting), Fax : (021) 7942941

Ref. No. # 220/MNS/X/2013


30th Oct, 2013
Bp Andi Anwari
Executive Director
PT MEGATAMA NUSASUKSES
Plaza Mandiri, 29th fl.
Jl. Jend. Gatot Soebroto Kav. 31-32
Jakarta Selatan
Fax No # 021 5423399
Re : Invoices 22/145 June 30th , US$ 3,000
11/345 July 30th , US$2,500
Dear Bp Anwari,
Regarding to the above overdue invoices, we much regret to inform you
due to the bankruptcy of our company, we have obliged to suspend the
last two payments.
In these circumstances, will you kindly let us have the extended payment
and assure you, it will be made as soon as our financial position has
improved.
Thank you for your kind cooperation and your prompt response would be
highly appreciated.
Best regards,

Sandra Mutia
Director
cc. (carbon copy) :
1. Finance Director of PT Megatama Nusasukses
2. File

Salutatio
Signatur
Subject
Inside
Date
Typed
Body
CompliLetterhead
Reference
Address
(Text)
name
mentar
ne
Number
or typed

y
closing

PT CITRA ASRI PRATAMA


Jl. Pertani No. 3, Duren Tiga, Pancoran
Jakarta Selatan 12760
Phone : (021) 7942940 (hunting), Fax : (021) 7942941

Ref. No. # 220/MNS/X/2013


30th Oct, 2013
Bp Andi Anwari
Executive Director
PT MEGATAMA NUSASUKSES
Plaza Mandiri, 29th fl.
Jl. Jend. Gatot Soebroto Kav. 31-32
Jakarta Selatan
Fax No # 021 5423399
Re : Invoices 22/145 June 30th , US$ 3,000
11/345 July 30th , US$2,500
Dear Bp Anwari,
Regarding to the above overdue invoices, we much regret to inform
you due to the bankruptcy of our company, we have obliged to
suspend the last two payments.
In these circumstances, will you kindly let us have the extended
payment and assure you, it will be made as soon as our financial
position has improved.
Thank you for your kind cooperation and your prompt response
would be highly appreciated.
Best regards,

Sandra Mutia
Director
cc. (carbon copy) :
1. Finance Director of PT Megatama Nusasukses
2. File

heading

BIBLIOGRAPHY
https://www.google.com/#q=definition+of+congratulations
http://jobsearch.about.com/od/congratulationletters/
http://en.wikipedia.org/wiki/Bad_debt
http://www.investorwords.com/9647/extended_credit.html

Questions list :
1. Nur Aufha Nelta :
a. Can we send the Congratulation Letter, Letter about
Debts, and Letter Pressing for Payment, through the Email?
Yes, we can. We can send the formal letter not only
through the paper, but also through the E-mail. It means,
we can print-out it.
b. Do the three letters above, have the same formation?
Not always. This example letter is full block style. There
are some letter formations (Semi block style, Block Style,
Full Block Style, Hanging Paragraph).
2. Inas :
a. What is the name of the overdue letter? Inquiry Letter.
3. Nana Tazkiana
a. Is it possible when we send the Bad Debts Letter and the
Pressing for Payment Letter, separately? Yes, it is.
4. Jodies Setiamawati :
a. What is the cc on the last of every letter?
CC is Carbon Copy (Tembusan).
b. How many positions/divisions should we put in cc?
It depends on the subject of the letter. If it is about the
financial, we must put the person in charge of the
financial division, etc.