DURANT TRAILS HOA, INC.

Meeting minutes for February 16, 2010

Homeowner Forum: Jennifer Hicks attended as a guest. She is interested in joining the
board when there is an opening. See notes in unfinished business about the web-site.

I. Call to order – Meeting called to order at 6:04pm

II. Designation of Quorum

Attendees: Board Members –Bebee Arnold, Johnny Popson, Sue
Reynolds, Kevin Wagers, Fred Waddle, Maria Haagensen, David Jares,
Rebecca Kaiser and Matoka Snuggs from Charleston Management also
present. Jennifer Hicks, homeowner attended as a guest.

III. Approval of Prior Meeting Minutes

a. January 2010 minutes were approved with the following changes
i. Under Committee reports “b”it should read: Bebee available by
phone as needed instead of Bebee unavailable.
ii. Under Committee reports “c: iii: too should be changes to to

IV. Treasurer’s Report, Fred Waddle

a. We discussed the situation with our reserve accounts. As of now we
continue to put about 4% of homeowner dues, around 69,000 each year,
into the account to cover private road repair and replacement as well as
any other capital expenses such as pool repairs/improvements, tennis and
pool. (Private street reserve is funded only by those who live on the
private streets) In a few years we will approach about 1 million in reserves
and we were looking at whether or not we need to continue to put as much
into the account. A board member brought up the fact that the pool bath
house is in need of a major upgrade/overhaul and we should possibly
consider creating a pool house with an added activities room.
b. Road conditions are mentioned in the management report
c. We were all in favor of writing off the 10,000 operating borrowed from
the reserve

V. Management Report –Matoka

a. Delinquent dues more than double this month, mostly because of late
quarterly payments. We will continue to follow through with our
collection process.
b. Matoka did a drive through of all private roads. They are still in good
shape but need to be resurfaced sometime in the spring. Homeowners will
be notified as soon as possible once that date is scheduled. We will vote
on bids at the March meeting. The cost will be approx 13-14,000.
c. Roads usually need to be replaced when they are 25-30 years old. It
usually depends on weather and how well they are maintained.
VI. Committee Reports

a. The Reserve, no members in attendance

b. Architectural Review
i. It is possible to build a fence on a sewer easement as long as the
homeowner is responsible for fixing the fence if the city causes
damages to the fence when accessing the sewer line.
ii. We discussed the possibility of a new pool house.

c. Communications, Sue Reynolds

i. The minutes and newsletter are posted on the website.

ii. The next newsletter is planned for mid April; it will include pool
info, web site updates and annual meeting.
iii. I have received about 8 responses for advertising in the next
newsletter

d. Landscaping and Grounds, David Jares

i. We will discuss with Beth Binder is she would like to trim and
prune the front entrances as well as maintain the flower beds.
Matoka and David will follow up on the bids.
ii. If Beth Bender decides to maintain the entrances then a new
contract will need to be issues to Whitaker indicating that the front
entrances will be maintained by another vender.

e. Activities, Rebecca Kaiser

i. April 3rd Easter Egg Hunt 10am
ii. April 10th Spring Yard Sale (rain date following Sat)
iii. May 1st Earth Day Clean up (rain date May 8th) 10am

f. Pool
i. Pool House?

VII. Unfinished Business

a. Web-Site issue
i. The board is considering hiring an outside source to manage our
web-site. Harrington Grove has a great example of how our web-
site could be upgraded and serves as a community resource.
Jennifer Hicks will be talking with her husband to see if he is
interested in upgrading our current site. We want our site to be
more user friendly and include community information.
VIII. New Business
a. Pool House
i. Sue Reynolds made a motion to begin thinking about the first steps
of planning for a new pool house. Johnny Popson seconded the
motion and all in attendance were in favor.
ii. At out next meeting we will share any information we found about
any potential architect candidates.

IX. Other Business

X. Confirm Next Meeting Date

a. March 16, 2010 at 6pm Charleston Management

XI. Adjourn
Meeting adjourned at 7:10