Status maintenance in

SAP Project System

This material is provided by working SAP PS Consultant, for

informational purposes only, without warranty of any kind.
This material is not intended to be a scientific article.
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Target audience business analysts, SAP users, interns and

novices in SAP Consulting.
Requirement knowledge SAP Project System basics (SAP
PLM210 course), PMI Project Management Theory

Part 1
System status
maintenance in
SAP Project System

Askar Kozhepyanov
SAP PS Consultant

Main definitions
System Status System indicator, which defines what business transactions are allowed to be performed by user.

User status Customized indicator, which defines what business transactions are allowed to be performed by user.
Status profile list of interdependent user statuses which defines relations between ones.
Status object special object created by system which includes assignment of object type (for example, status profile) to
system object (WBS element, network header, etc.).

Askar Kozhepyanov
SAP PS Consultant

Types of system statuses

Statuses by
activating way

Statuses that set

by users or
inherited from
superior objects

Statuses that set

by system
automatically

REL

BUDG

TECO

NMAT

DLFL

SETC

Statuses by
influence on
business
processes

Statuses for
informational
purposes only

Regulating
Statuses
REL

BUDG

TECO

NMAT

DLFL

SETC

Askar Kozhepyanov
SAP PS Consultant

System Status: WBS

Several Examples
CRTD

REL

TECO

CLSD

BUDG

AVAC
SETC

ISBD

NTUP

DLFL

BMLK
AALK
MDLK

LKD

Created - initial system status

Released - non-reversible status allows to assign
objects, accrue actual costs and input actual data.

Technically Completed - does not allow to do

logistical operations (assign new networks, internal
orders, etc.)
Closed - does not allow to input any actual data, but
system still controls budget availability and creates
change documents.
Budgeted - indicates that WBS element has been
budgeted.
Availability control active - means that system
checks budget in real time.
Settlement Rule Created - settlement Rule has been
set on this WBS element.
Insufficient Budgeting - indicates that assigned
budget is almost equal to overall budget in this
element.
Dates are not updated - indicates that dates have
not been updated.
Deletion Flag - hides WBS element in the structure,
does not allow to input any data (plan and actual),
does not create change documents and control
budget availability.
Budget Management Locked - Indicates that budget
Maintenance is forbidden.
Account Assignment Locked - does not allow to
assign networks and input actual data.
Master Data Locked - indicates that master data
change is forbidden.
Locked - Indicates that data maintenance is
forbidden.

PREL

Partially Released - indicates that subordinate

WBS elements, assigned networks were released.

Legend
System Status
Status sequence

REL

System statuses set by

user: cases
CRTD

REL

Case 1
CRTD

REL

CRTD

REL

CRTD

PREL

Case 2

CRTD

REL

REL

REL

Case 3

When user sets status on

superior object, all
subordinate objects inherit
this status (if previous
statuses were same).

When user sets status on

subordinate object, system
can change status on
superior object (if previous
statuses were same), for
example, project definition
can become partially
released.

When user sets status on

subordinate object, and this
status was already set on
superior object, then system
doesn t change status on
superior object.

Legend

System Status
User sets status manually
System sets status automatically

REL

System statuses: network

header
CRTD

REL

Created - initial system status

Released - non-reversible status allows to assign logistical objects
(purchase requisitions, purchase order), accrue actual costs and
input actual data. If network header has this status, it can not be
deleted.

PREL

TECO

Technically Completed - does not allow to do logistical

operations (assign new purchase orders, etc.)

CLSD

Closed - does not allow to input any actual data, but system
still creates change documents.

ACAS

Activity account assignment - Indicates that there are network

activities assigned to a header.

MANC

Material availability not checked - Indicates that material availability check

procedure is not activated.

NMAT

DLFL

AALK

LKD

Partially Released - indicates that subordinate network

activities were released.

No material components - Indicates that there are no any material

components assigned to network.
Deletion Flag - hides network in the structure, does not allow
to input any data (plan and actual), does not create change
documents.

Account Assignment Locked - does not allow to input actual

data.

Locked - Indicates that data maintenance is forbidden.

Legend
System Status
Status sequence

REL

System statuses set by

user: cases
CRTD

REL

CRTD

REL

Case 1

CRTD

REL

CRTD

PREL

Case 2

CRTD

REL

REL

REL

Case 3

When user sets status on

superior object, all
subordinate objects inherit
this status (if previous
statuses were same).

When user sets status on

subordinate object, system
can change status on
superior object (if previous
statuses were same), for
example, WBS element can
become partially released.

When user sets status on

subordinate object, and this
status was already set on
superior object, then system
doesn t change status on
superior object.

Legend

System Status
User sets status manually
System sets status automatically

REL

System statuses: network

activity

CRTD

REL

TECO

CLSD

Created - initial system status

Released - non-reversible status allows to assign logistical objects

(purchase requisitions, purchase order), accrue actual costs and
input actual data. If network header has this status, it can not be
deleted. Network activity can not be partially released, because
assigned material components and activity elements only inherit
system statuses from superior activity.
Technically Completed - does not allow to do logistical
operations (assign new purchase orders, etc.). Commitment
value becomes zero in this status. If network is customized as
network with activity account assignment.

Closed - does not allow to input any actual data, but system
still creates change documents.

DLFL

Deletion Flag - hides network in the structure, does not allow

to input any data (plan and actual), does not create change
documents.

SETC

Settlement Rule Created - settlement Rule has been set on this network
activity. This status appears in network activities customized as network
with activity account assignment.
Legend

EOPD

External operation partly delivered - Indicates that external processing

activity is partly confirmed.

System Status
Status sequence

REL

System statuses set by

user: cases
CRTD

REL

CRTD

REL

Case 1

CRTD

REL

CRTD

PREL

Case 2

CRTD

REL

REL

REL

Case 3

When user sets status on

superior object, all
subordinate objects inherit
this status (if previous
statuses were same).

When user sets status on

subordinate object, system
can change status on
superior object (if previous
statuses were same), for
example, network header
can become partially
released.

When user sets status on

subordinate object, and this
status was already set on
superior object, then system
doesn t change status on
superior object.

Legend

System Status
User sets status manually
System sets status automatically

REL

List of sources
1. SAP Library (help.sap.com)
2. Project Management with SAP Project Systems, Mario
Franz, Galileo Press, 3rd edition
3. SAP Community Network chronicles (scn.sap.com)