MINUTES OF MEETING

1.
2.
3.
4.
5.

PROJECT : Sri Lanka Insurance Branch Office Anuradhapura

DATE
: 15th of March 2016
VENUE
: Site Office
TIME
: 11.00 hrs.
PRESENT :
Mr. Janath Karunarathne (Technical officer)

-SLIC Head office

Mr. Y.M.M.S. Yapa (Branch Admin Officer)

- SLIC (Apura Branch)

Mr. Manoje Fernando (Chairman)

Mr. Gayan Madusanka (Technical officer)
Ms. Samanthi Senanayake

- Samod Constructions
- Do- Do-

Mr. Manjula U.K. Kulatunga (Principal Architect)

- M-Arch Consultants

6. MATTERS DISCUSSED AS FOLLOWS:

ITEM
1.

DESCRIPTION

ACTION

PROGRESS OF CONSTRUCTIONS
Demolishing works, lintels, roof supports &
brick Wall constructions progressing at the site.
Most of the debris cleared away from the site as
directed in last meeting.
Project program has changed in tasks order & to
be amended according to order of tasks applying
in the site. Contractor has to submit amended
program.
Contractor verbally asked an extension for
works due to additional time involvement for
some excess works done on the site issues.
Request has to be submitted in proper order.

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Samod constructions.

2.

INTERIOR (FURNITURE ) LAYOUT &

ELECTRICAL DESIGNS
SLIC Anuradhapura branch approved the
finalized furniture layout produced by the
consultants to the meeting.
In order to that, consultant agreed to prepare & M-arch Consultant
submit the Electrical designs ASAP.
Discussed about electrical works which have to
be commenced in site possible on following
options.
-

Electrical Conducting to include to

The same contact (as an extra work)
after getting a rate negotiation with
SLIC.

Electrical conducting to commence after

wall plastering of ongoing contract by
cutting plaster in conducting locations as
necessary.

Finalizing of the electrical contract

within a short period with enabling to
Execute electrical works as parallel to
civil works.
Best option has to be selected.

3.

ADDITIONAL WORKS ON SITE ISSUES

H iron vertical support to existing
staircase landing & horizontal support to roof at
the top of the same location due to some load
bearing factors. Also a vertical R.C.C. column
at the top edge to gives additional support to
the staircase.
3 H irons to give horizontal supports to roof
structure at meeting room. Contractor was
instructed to replace timber sections all ready
used for the same due to strength factor.

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SLIC

Lean concrete screed to use avoiding uneven

floor levels appeared in existing floors &
developed in wall demolishing. (Specially in
meeting room)
Replacing of demolished (unusable) roofing
sheets As necessary.
Fixed glass to have from 4-0 level to lintel
level to wall in between manager room 2 &
lobby 1.
Contractor was asked to execute works as much
as possible under contingencies & submit their
new rates for such variations to get prior Samod constructions
approvals in case of impossibility to commence
under contingencies.

4.

ITEMS TO CHANGE WITHING THE

QUOTED BUDGET.
Louvered windows (W1) & (W2) to be changed
as glazed sliding windows in upper floor walls.
Approved powder quoted aluminum sections to
be used instead of timber windows.
Approved pre-cast septic tank & soakage pit
in same or more capacity to be used due to
issues in water level.

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5.

CONSTRUCTIONS
OF
STAIRCASE & STEEL /
COMPOSITE BRIDGE.

STEEL
PLASTIC

Contractor was briefed about the design & Samod constructions

instructed to submit shop drawings for
architects approvals.

NEXT PRGRESS REVIEW MEETINGS

Progress review meetings will be notified by the
consultant after negotiation with SLIC project
coordinator as per the next requirement.

Minutes prepared by:

Manjula U.K. Kulatunga - (Principal Architect M-Arch consultants)

Copy:

All present
Mr. Rasika Ranatunga (AGM) SLIC
Mr. Rohita Fernando (Project Coordinator) SLI
Mr. Sagara Fonseka (Manager Supply) - SLIC

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