UsingCrystalwithSAPERP

TammyPowlas,FairfaxWater

InThisSession
Overallmessageisaboutcustomerempowerment.You
cansetupthisfunctionalityyourself!
Whyembeddedanalytics?
Whatareembeddedanalytics?
ExpandingBItomoreusers
HowtosetupembeddedanalyticsinsidetheSAPERP
system
Whatarethebenefitsofembeddedanalytics
YouwilllearnabouttheoptionswithSAP
BusinessObjectsinsidetheSAPERPsystem

FairfaxWater
LargestwaterutilityinVirginia
1.7millionindividualsgettheirwaterfromFairfax
Water
AAAbondrating
400employees
FairfaxWaterproduces,onaverage,167milliongallons
ofwaterperday
OneoutoffiveVirginiansgetstheirwaterfromFairfax
Water

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
ReviewofCrystalwithERP
Wrapup

WhyEmbeddedAnalytics
YouhavemadeasignificantinvestmentinyourERPsystem
ResearchshowsthatcompaniestakinganembeddedBI
approachoutperformtheaverageaswellasthosewitha
traditionalon premiseapproachtoBI
Improvesrevenue,profit,cashflow,salesofpipeline
Aberdeens2010benchmarkingreportshowedthatdayto
daydecisionprocessishinderedbypoordataquality
UsersarealreadyfamiliarwiththeERPapplicationcan
spreadtheanalyticalcapabilitytoteammembers
Analyticfunctionalityintegratedwithorembeddedwithin
existingapplications

BIWisdom2013

BIWisdom.com

2013WisdomofCrowdsBusinessIntelligenceMarketStudy

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
ReviewofCrystalwithERP
Wrapup

WhatAreEmbeddedAnalytics?
Youprovideembeddedanalyticsinthecontextofabusiness
transaction
Characteristics

Theuserisabletoseetheinformationfrominside
anOLTPapplicationinthesamewindow,without
havingtodrilldownorinvokeanycommand
Theinformationconveyedisconciseenoughto
conveyaclearmessage
Theinformationisalwaysinthecurrentcontext
anddirectlyapplicabletothetransactionathand
Source:Oracle(www.oracle.com/technetwork/topics/ux/applications/510101.htm)

SAPsDefinitionofEmbeddedAnalytics
EmbeddedanalyticsistheintegrationofSAP
BusinessObjectsreports(BIcontent)intotheSAP
BusinessSuite

NotaseparateinstallationbutpartoftheERP
application
Includespredeliveredcontentasembeddedcontent
withinSAPBusinessSuiteapplications
Contentisembeddedwithinstandardbusiness
processesofmostSAPBusinessSuiteapplications
Customershavetheabilitytochangeit
Includesrealtime,operationaldata

ContextAware
Limitedinteraction
fromusers
PixelPerfect
ReportinsideERP
Operational
Reportingwithout
delays
Noneedto
understand
complexdata
model

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
Wrapup

WhatNewReportingFeaturesComeEhp5

ReportinginSAPisoftenviaSAPALVreportsorthrough
SAPNetWeaverBusinessWarehouse
UsingSAPBusinessObjectsyouarekeepingyour
investmentinexistingreports
WithSAPBusinessObjectsbecomingapartoftheSAP
landscape,youcanlookattakingadvantageofthe
toolsetwithinSAPERP
PredefinedcontentdeliveredwithSAPCrystalReports
andSAPBusinessObjectsDashboards(Xcelsius)(not
coveredhere)
Integratedintothelifecyclemanagementofthe
product

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
Wrapup

TwoScenarios
SAPCrystalReports
TransientProvider

Scenario1

CRYSTALREPORTS

CrystalReports2011andSAPERP
ABAPListViewer

CrystalReportsisabletouseABAPListViewer(ALV)as
adatasourceforreporting(thousandsofreports)
YouareabletouseCrystalReportsobjectsasalayout
optionforWebDynproALVandSAPGUIALVlayouts
YouareabletocreateCrystalReportsobjectsas
templatesforallusers
CrystalReportsobjectsbecomepartofthesoftware
logisticsoftheALV
UseCrystalwithoutmaking
aninvestment

TechnicalRequirements
Technicalenvironment

Serverside
WebDynproorSAPGUIALVonenhancement
package5

Clientside
CrystalReportsViewerforSAPBusinessSuiteat
runtime
CrystalReportsDesignerforreportchanges

DisplayListswithSAPCrystalReports
Client

Server
SAP Business Suite 7 Innovations 2010

SAP GUI 7.10

SAP Crystal Reports Viewer for

SAP Business Suite Applications
Crystal Reports 2008
SP03
(only for design time)

or

SAP Crystal Reports

2011
(only for design time)

SAP NetWeaver 7.02

SAPTechnicalRequirements

Source:SAP

DisplayALVasaCrystalReport
SAPListViewer

Legacyreporting
Moresophisticatedusers
Limitedformatting

DisplayOptionCrystalReports

GainRealTimeAccess
ImprovedUserExperience
GainInsight

BringingintheInformationConsumer
InformationConsumers Theseuserstypicallyviewpredefined
andstaticcontentandperformrelativelylittledrillingandfiltering
ontheirown
BusinessUsers Theseusersperformsomemoderateamountof
drillingandfilteringontheirown
ExpertUsers Theseusersaremuchmorelikelytoperform
resourceintensiveoperationsinthesystem,includingadhoc
analysisandcustomization
(Source:SAP)

FromExpert/Business

ToInformationConsumer

HowtoEmbedCrystalReportsInsideSAPERP

ALV(ABAPListViewer)hasseveraloutputoptions
PDF,Excel,XML,andwithenhancementpackage5,SAP
CrystalReports2011/2013
SAPCrystalReportsViewer2011(free)runsinsideSAP
ERP

Nootherinfrastructureisneeded
YouwillneedSAPCrystalReports2011/2013
Designerifyouwanttocreateyourown
templates

Configuration
IMG SAPNetWeaver ApplicationServer SAP
List
Viewer(ALV) MaintainSAPGUISpecificSettings

CrystalViewerforSAPBusinessSuite
Applications

CrystalReportsViewerforSAPBusinessSuite
applications Downloaditfromservice.sap.com/notes,
SAPNote1353044

RequireslogincredentialstotheSAPService
Marketplace

CrystalViewerInstallationSteps
Runtheinstallationfile(xSAPCRVAdpt.exe)oftheCrystal
ReportsViewerforSAPBusinessSuiteapps
Itcanbefoundhere:
https://websmp202.sap
ag.de/~form/handler?_APP=00200682500000001943&%20_EVENT=DISPHIE
R&HEADER=N&FUNCTIONBAR=N&EVENT=TREE&TMPL=01200615320200017
144&V=INST
RequireslogincredentialstotheSAPServiceMarketplace

Prerequisites

Microsoft.NETFramework2.0.oraboveneedstobe
installed
InstalledSAPGUI7.10orabove
Ourexperience:Notallmachinesmeettheprerequisites

DemonstrationofSetup
DEMO

26

Howdoesitwork?

Central idea

Using Crystal Reports as a layout option for Web Dynpro

ALV and SAP GUI ALV

Leverage ALV lifecycle management (LCM)

SOURCE: SAP

CrystalReport

Two Flavors

Generic Crystal report: Enable usage of SAP

BusinessObjects tools immediately across all
ALVs within the whole suite (e.g., for printout or as
starting point to define specific Crystal Reports)

Specific Crystal Report: Using formatting features

on top of data of a dedicated ALV layout. Can be
shipped as content or defined by customer.

Source:SAP

HowtoCreateaSpecificCrystalReport
andAssignItasALVLayoutOption

Start ALV

Display with Generic

Crystal Report

Source:SAP

Edit generated layout in

Crystal Report Designer
(additional license may
be required)
Save new specific Crystal
Report as ALV layout option

Source:SAP

BenefitsofEmbeddedCrystalReports
AutomaticallygenerateaCrystalReportbasedonthe
contentofanexistingSAPERPreport
AssociateaspecificallydesignedCrystalReportwithan
SAPListViewerreport
Importtemplatesforacorporateidentity
CrystalReportsbecomespartoftheALVsoftware
logistics LeveragesexistingALVinvestment
YoucanimportandexportaCrystalReport
Simplificationofnavigation,especiallyinsummarized
financialreports
Responsefromusershasbeenpositive
Usesbestofbreedreporting

Benefits

Contentisavailable,unlikebefore
Pixelperfect
Contentrenderedasapartofbusinessprocesses
Nomodelingneeded
AccesstoALV
Easeofuse
ExpandingtheuseofBItoincludetheInformation
Consumer

RealLifeExample InventoryForms

RealLifeExample:FinancialStatements

CrystalSummary
ReportsoffSAPtransactions

LayoutoptionforSAPList
Viewer(ALV)
Defaultandcustom
Benefitstocustomer

Bestofbreedreporting
Realtime
LeverageALVinvestments

GettingStartedwithEmbeddedAnalytics
ExistingSAPBusinessSuite/ERPcustomerwithSAP
BusinessObjects?

Considerincludingembeddedanalytics
ExistingSAPBusinessSuitecustomerwithnoSAP
BusinessObjects?

StartwithSAPCrystalReportsonALVto
exposereportsembeddedinrealtime
Lookatcontentwithpreformattedreportsand
dashboards
ConsideringSAPBusinessSuite?

Includeembeddedanalyticsinyourplanning

FrequentlyAskedQuestions

Q:Isaseparateserverneeded?
A:No,thisisinsideyourSAPECC/ERPsystem
Q:Areauthorizationsneeded?
A:NoforSAPCrystalReports,yestoreportontransient
providersthatuseBWauthorizations
Q:Whataboutperformanceissues?
A:Limitdatainresultsets
Q:ForembeddedSAPCrystalReports,doesthiswork
forCrystalReportsforEnterprise?
A:No,youneedtouseSAPCrystalReports2008SP2or
SAPCrystalReports2011

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
Wrapup

ValueofEmbeddedAnalytics
Standardizeononeplatformforreporting:BIwitha
consistentfrontend
Newwaysofnavigatingthedata
Realtime;noreplicationorduplicationofdata
TopBenefitsofEmbeddedBI

AdaptedfromanAberdeenStudy,February2012

Addvaluetoexistingsoftware
investments

CulturalandProcessImprovements

AbilitytotailorAnalyticalFunctionality

SpeedofAdoption/Easeof
Deployment
0%

10%

20%

30%

40%

50%

60%

BestBenefit:FREE
EmbeddedCrystalReports
Transientprovider
Dependingonhowyouusethem bothareFREE
features

IfyoualreadyhaveanSAPBusinessObjectsBI
4.0license,transientproviderisfree
Ifyouarenotmakingchangestothe
embeddedCrystalReportsthenadesigntime
licenseforCrystalReportsisnotneeded

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Benefitsofembeddedanalytics
OtherSAPERPOptionsforCrystal
Wrapup

SAPCrystalReports2011andSAPERP
Background
UseSAPERPasadatasourceforCrystalReports2011(BI4.0)*
Createmanagementandfinancialreportsanddistribute
theminvariouswaysinrealtime
CrystalReports2011isanincrementalupgradefromSAPCrystal
Reports2008

Abilitytosavereportsinreadonlymode
Abilitytosave.XLSXformat
BuildcustomapplicationsusingSAPCrystalReportsfor
VisualStudio
RecommendedforSAPERPReportingoverSAPCrystal
ReportsforEnterprise
Newstartpage
*BI4.0FeaturePack3canconnectCrystalforEnterprisetoERP

41

DataConnectivity:SAPCrystalReports2011
andSAPERP
SoftwareRequired

CrystalReports2011(clientside)
SAPBusinessObjectsEnterprise3.1orBIPlatform4.0
SAPIntegrationKit(XI3.1only)
SAPERPAvailableDataSources

InfoSets
SAPqueries
ABAPfunctions
Tablesandcluster(OpenSQL)
Source: SAP

42

ERPDataSourcesCrystal2011/2013

Transparent Tables
(Open SQL Driver)

InfoSets Global and

standard
SAP Query Global and
standard
43

WhentoUseCrystalReportsforEnterprise

UniverseontopofSAPERP
Supporteddatasources
ClassicInfoSets
ABAPFunctions
ABAPQueries

SupportedforMultiSource
Universes
CombineSAPERPwithother
sources,forexampleSAPBWor
SAPHANA,ornonSAPdata
sources

WhentouseCrystalReportsforEnterprise

Data Source

Recommendation

BI4 Universes (.UNX)

Crystal Reports for Enterprise

BEx Query in BW 7.x

Crystal Reports for Enterprise

SAP ERP Tables

Crystal Reports 2011/2013

SAP ERP InfoSets / ABAP Functions

Crystal Reports for Enterprise FP3/ SP4

BI Platform Driven Alerting

Crystal Reports for Enterprise

45

46

CrystalforEnterpriseDesignTimeagainstECC

CrystalReportsforEnterprise RunTime

Demo ReportConversion

49

BenefitsofCrystalReportsforEnterprise&
CrystalReports2011

ChooseCrystalReports2011orCrystalReportsfor
Enterprisebasedonfeaturesneeded
MovetoCrystalReportsforEnterpriseatyourown
speed
Investmentsinexistingreportsarepreserved

ReportscreatedinCrystalReports2011will
openinCrystalReportsEnterpriseDesigner

50

CoExistenceCrystalReports2011&Crystal
ReportsforEnterprise

SAPCrystalReports2011andCrystalReportsfor
Enterprisecanrunonthesamedesktopclient
MigratemanagedreportstoCrystalReportsfor
EnterprisebyusingCrystalReportsforEnterprise
Designer

51

WhatWellCover
Leveragingembeddedanalytics
Understandingembeddedanalytics
Lookingatthenewreportingfeaturesthatcomewith
enhancementpackage5
SettingupembeddedanalyticsinsideSAPERPsystem
Obtainingthebenefitsofembeddedanalytics
ReviewofoptionsofCrystalwithSAP
Wrapup

WrappingUp
UseSAPCrystalReportsforEnterpriseforSAPERP
reporting
UsetheSAPCommunityNetworkforfreeonline
tutorials(sap.com/learnbi)
UseSAPCrystalReportsforEnterpriseorCrystal
BusinessSuiteViewerforfinancialandmanagement
operationalrealtimereporting
ConsidermigratingfromCrystalReports2011toCrystal
ReportsforEnterprise
CrystalReportsforEnterpriseandCrystalReports2011
canoperatesidebyside

SAVETHEDATE

ASUGSAPTechEd PreConferenceDay
Monday,October21
BI4.1&BWonHANAHandson

Resources
SAPCommunityNetwork

http://scn.sap.com/community/embedded
analytics
http://scn.sap.com/community/crystalreports
http://scn.sap.com/community/bi
platform/businessobjectsbiforsap
Sap.com/LearnBI freetutorials

AdditionalResources(cont.)
IngoHilgefort,IntegratingSAPBusinessObjects4.xBI
PlatformwithSAPNetWeaver (SAPPRESS,November
2011).

www.sappress.com/products/IntegratingSAP
BusinessObjectsBIPlatform4.xwithSAP
NetWeaver.html
IngoHilgefort,ReportingandAnalyticswithSAP
BusinessObjects(2ndEdition) (SAPPRESS,January
2012).

www.sappress.com/products/Reportingand
AnalysiswithSAPBusinessObjects%282nd
Edition%29.html
56

FreeonlinetutorialsforBusinessIntelligencefromSAP

Free andeasy accessforeveryone!

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BeginnerandcoretasksforBIusers,analysts,anddesigners
InteractiveversionshostedonSCN
VideoversionshostedonYouTube
Tutoriallinksinproducthelp,startpages,anddocumentation

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