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JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND

TECHNOLOGY

SCHOOL OF HUMAN RESOURCE DEVELOPMENT

A REPORT ON STUDENT COMPULSORY SUPERVISED


INDUSTRIAL ATTACHMENT AT THE MEMON COLLEGE

PRESENTED BY
DAVID AMIANI MUKUNZA
HD-312-C005-2725/2012

SUBMITTED TO THE SUPERVISOR INDUSTRIAL


ATTACHMENT

DATE: OCTOBER/DECEMBER 2013

Table of Contents
CHAPTER
1.1
Introduction
..1
1.2 Objectives of the
attachment
1
1.3 Benefits to
students
.2
1.4
Experiences
.2
1.5 Problems and
challenges...................
...3
1.6
Methodology
.3
1.7
Limitations
..3

CHAPTER 2
2.1 Departments of the college .
4
2.2 Organisational
structure
.5

CHAPTER 3
3.1 Activities
performed
..6

3.2 Personal
input
.7
3.3 Knowledge
acquired
..7
3.4
Conclusions
..7
3.3
Recommendations
.7

CHAPTER 1
1.1 INTRODUCTION
Memon College first opened its doors in the year 1999 as a college providing accounting and
basic IT related courses. Over the years, it has diversified into business and early childhood
development education programs. It operates under the umbrella of the nasserpuna memon
community.
For more than a decade, Memon College has held high standards in tertiary academics. At the
core of their wide ranging academic inquiry is the commitment to attract and engage the best
minds in pursuit if greater human understanding, pioneering new discoveries and services to
society.
1.1.1 Mission of Memon College
To provide quality, affordable, accessible and relevant tertiary level education, delivered by
dedicated professional terms, with values of heritage, excellence and teamwork.
1.1.2 Vision of Memon College.
To provide innovative educational environment far lifelong learning programs that enable
individuals communities and region to prosper.
1.1.3 Goal
To strengthen and improve Memon College in its ability to provide quality education to the
community.
The industrial attachment training is an essential component of the curriculum of Jomo Kenyatta
University of Agricultural and Technology (JKUAT), faculty of Human Resource Development,
Mombasa Campus. The Msc HRM programme will not be completed without the industrial
attachment. The attachment period is usually a maximum of eight weeks, during which students
are expected to acquire additional practical experience to supplement their course study in the
university. They are also exposed to the real world of work and its challenges which will prepare
them towards their future careers.

This report is the outcome of eight weeks practical training I had at Memon College in the
Mombasa region. It is said to be asupervised programme since lecturers from the faculty visit the
students during this period and at the end of the programme to ascertain the success of the
programme and the amount of seriousness students attached to it.
1.2 Objectives of the industrial attachment
Some of the important objectives of the industrial attachment are as follows;

To access the interest of the student in the occupation he/she plans to undertake.

To provide the students with an opportunity to apply the students with an opportunity to
apply knowledge in real work situation.

To expose the students to the work methods not taught in the university and to provide
access to products, equipment not normally available in the university environment.

To make the transition from school to the world of work smoothly & to enhance contacts
for job placement.

To enhance industrys satisfaction with graduate of the faculty in particular and the
university at large.

1.3 Benefits to students


The industrial attachment seeks to off students a practical translation of the theoy they have been
taught. It has also got individual benefits of liasing the university to the industry, hence
brightening the employment chances of the students in the university. Though this attachment, I
have geerated a good inter personal relationship through my interaction with my supervisors and
colleagues. This has assisted me to intaeract confidently with people irrespective of the position.
1.4 Experience
Through my attachment, I have gained some new experiences development of company policies
and employee record keeping. I have also learnt about staff welfare and methods of keeping staff
happy in the organization. This has helped me understand employee relations better and can now
be able to establish better interactions with them.

1.5 Problems and challenges


Size of the administration office.
The size of the administration office makes filing and retrieval of students folders very tedious.
Orientation for students
There is no form of orientation for students coming for attachment which makes it difficulty for
students to get well acquainted with the environment.
1.6 Methodology
In order to ensure the success and effectiveness of this work, I adopted the following methods
1.6.1 Observation
This method was used to study some of the activities that go on at the administration office such
as student lecturer relations, workers attitudes towards work and monitoring of staff.
1.6.2 Participation
This method was used to acquire knowledge on the use of computer software, data entry and
filing of claim sheets, pulling and filing of folders.
1.6.3 Structured Interviews
Through interaction with staff of the college important information about the colleges activities,
services, historical background and the organizational structure were obtained.
1.6.4 Discussions
This method was employed together some of the activities going on in the college.
1.7 Limitations
Busy schedules of the staff made it difficult for discussions and explanations to be asked for
inadequate number of computers at the unit was also a hindrance.

CHAPTER 2
2.1 Departments of the college
The departments of Memon College include the following
2.1.1 Administration Department
The department is tasked with providing administrative and logistical support to the entire
organization. The mandate of the administration includes;

General office management and running

Security and safety

Maintaining financial records.

Registry management

Staff management

2.1.2 Academic Department


It is the department that is charged with the roles of academic planning, implementation among
others. The mandate of the academic department includes:

Developing the curriculum

Developing course syllabi

Reviewing the syllabi in line with laid down regulations.

Managing student affairs.

2.1.3 Marketing Department


Its the department charged with creating awareness about the colleges courses and ensuring
student retention levels.
The mandate of the department includes:

Developing marketing objectives

Developing marketing materials such as bronchures, posters, fliers etc

Doing follow up activities on marketing activities.

2.2 Memon College Organisational Structure

Board of
Directors

Head of Finance

Head of
Academics

Accountants
Administrator

H.O.D.
Business

Lecturers

Head of
Marketing

Marketing
officers

H.O.D. IT

H.O.D.
Accounting

Lecturers

Lecturers

Librarian

CHAPTER 3
3.1 Activities Performed
Most of the attachment experience was gained in the administration department where majority
of the human resource issues are handled.
3.1.1 Activities performed at the registrars office
The registrars office is the main office of the student records where analyses of the students
records are performed. Students come with their banking ships which are then filed. Lectures
particulars are also file here including lave applications and claim form filling.
3.1.2 Activities performed at the marketing department.
Assisted in the development of the marketing objectives and also the preparation of the
promotional material. Also went to field marketing where I visited several high schools for
marketing purposes.
3.1.3 Activities performed at the administration office.
The administration office can be seen as the hb of the college where most of the colleges
activities are controlled from I undertook a number of activities here including;

Maintenance of the staff register book where all the staff would sign in and sign out at the
respective times within the institution.

Preparations of staff pay since they are paid on an hourly basis thus calculations have to
be done upon the staff filling a claim form.

Organizing for the staff training programmes, notably the train the trainers programme in
conjunction with ACCA (Association of Chartered Certified Accountants).

Conducting staff evaluation after every week which includes sourcing for stdent feedback
and monitoring the staff register book.

Processing of staff loans through the SACCO running in the college.

Learnt how to process payments with the deductions including pay as you earn (PAYE),
NSSF, NHIF and loans.
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3.2 Personal Input.


Some of the activities that I undertook at the administration office include the development of
policies such as the staff handbook, student hard book and complaint procedures which were not
previously there.
3.3 Knowledge acquired
Working at the college has given me a feel of the working environment. Not only have I
improved my human relations with co-workers but also students as well.
I also learnt how to locate and pull student folders, how to facilitate staff claim forms, how to file
folders and how to use some computers software.
3.4 Conclusions
The compulsory supervised industrial attachment gives students the opportunity to apply
knowledge in real work exposing students to work methods not taught at the university and
provide access to equipment not available in the university as well as assessing students interest
in the occupation he/she plans to undertake. The programmes should therefore e maintained and
the period extended if possible.
3.5 Recommendations
The registrars office should be expanded so that more shelves will be created for the students
folders to be filed. This will help the workers in the office to work faster.
Students coming for industrial attachment at the college should be taken through some form of
orientation to help them have enough knowledge about what they are about to do.
There should be a laid down procedure for monitoring worjers as well as some motivational
packages for workers who establish themselves well.
The attachment is very beneficial to students as it assists them to blend academic work with that
of the industry therefore much importance must be gven to attachment by students.
Since the experience for these few weeks were enormous, I recommend the periods for the
attachment should be increased.
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