Consulting

Transforming

Enterprises

Project Name

JK Cement

Title

Permit

Version

1.0s

Document ID

JK_BBP_PM_BP_0900_V1.0

Author

Akhilesh Kumar Singh

Reviewed By

XXXXXXX XXXXX

Date

01.11.2012

Business Blue Print- Business Process- Plant

Maintenance
File Name:
Responsibility:

PM

Release:

ECC 6.0

Status:

Closed

IMPLEMENTATION_BLUE PRINT
Business Process Details
Module

Plant Maintenance
Process
Sub Process /
No

Permit
Permit

Description

Permit

Sr
No
1.1
1.2

JK_BBP_PM_BP_080
0

Business Process Explanation

As Is Process General Explanation
Explanation of Proposed Process

Permits in Maintenance represent a regulation or condition that must be observed and

fulfilled when maintenance work is performed (either before starting of the job or at the
completion of the job) on a technical object.
Permits can be assigned to the following objects:

Equipment
Functional locations
Maintenance and service orders

If permits are assigned to Equipment or Functional location master records then they can
be automatically assigned to Maintenance order created for the Equipments or
Functional Locations which have permits assigned in their master records. Otherwise
permit can be assigned manually to Maintenance order by the order processor at the
time of creation, according to the technical requirements of the job.
There are two point of times when permit process can be activated in maintenance order
processing
1. At the time of Order release, if permit condition should be fulfilled before starting
the maintenance job
2. At the time of Order technical completion (TECO), If permit condition should be
fulfilled before completing the maintenance job
When permits are assigned to order, they have to be issued by concerned authority (e.g.,
Safety department or Maint. incharge of the concerned area) after confirming that all the
Copyright 2011 JKT

Page 2 of 5

Business Blue Print- Business Process- Plant

Maintenance
File Name:
Responsibility:

PM

Release:

ECC 6.0

Status:

Closed

conditions of permit meet at the job site, otherwise order release or TECO will be
rejected by the system.
When required permit(s) are not issued for the order then system can behave in two
manners depending upon the system configuration:
1) it will give warning message, but you can go ahead with order release or TECO
2) it will give error message, the release and TECO will be rejected by the system
until the issue of required permit(s) in the system.

Maintenance plan

Permit

Notification

Order
Creatio
n

Order
Plannin
g

Order
Release

Permit

Order
Complet
ion
Confirm
ation

Order
Confirmati
on

History/ Analysis

A permit can also be blocked for usage, temporarily, if required.

A permit master record contains following fields:
Permit number/code, permit description
Permit category
Permit activation condition: Order Release or Completion and Warning/error message
Permit block (indicator)
Permit not modifiable (indicator)
Naming and numbering conventions:
Permit code/number: 10 characters maximum
Copyright 2011 JKT

Page 3 of 5

Business Blue Print- Business Process- Plant

Maintenance
File Name:
Responsibility:

PM

Release:

ECC 6.0

Status:

Closed

Permit description: 30 characters maximum

Permit categories:
Following permit categories will be maintained for JK cement Division.
W

Work Permits

Safety Permits

Permits:
Following permits will be maintained for JK cement Division.
Permit
HEIGHT
SPACE
COLD/HOT

Permit
description
Working at
height
Working at
Confined space
Work for
Cold/Hot Jobs

Cat.

Usage

Working at height

Working at Confined space

Work for Cold/Hot Jobs

Permits can be issued, cancelled, reissued.

If the outside party is involved then the person under whose guidance the work is
being done will get the permit issued.
Release of permit can have control on release of order.
Permits can be printed.

1.3

Special Organizational Considerations

Shift engineer or order creator has to identify and assign a permit to the
maintenance order during order creation.
Maintenance order will not be released hence job can not be started without
issuing of required permit (assigned to order), by the authorized person.

Copyright 2011 JKT

Page 4 of 5

Business Blue Print- Business Process- Plant

Maintenance
File Name:
Responsibility:

Sr
No
2.1
2.2
2.3
Sr No
3.1
3.2

PM

Release:

ECC 6.0

Status:

Closed

Gap Analysis
Gap Identified in proposed solution against Requirements & Expectations
Not applicable
Impact of Requirement
Not applicable
Solution Proposed
Not applicable
Topics
Changes Management Issues
Not Applicable.
Description of Improvements
A system for personnel and technical systems safety will be established during
maintenance job execution.
Safety related responsibilities will be defined in JK cement Division
maintenance departments by defining responsible persons for issuing different
permits.
Legal and ISO related requirements will be fulfilled.

Sr
No
4.1
4.2

4.3

Topics
Interface / Enhancements considerations
Not Applicable
Reporting considerations
Standard SAP Reports (IPM2, IPM3), for printing of permits, ABAP development will
be required.
Authorization considerations
As per organizational needs, not finalized yet. Authorization matrix is being prepared
separately.

Business Process Signoff

Module

Plant Maintenance
Process
Sub Process /
No

Permit
Permit

Description

Permit

Copyright 2011 JKT

JK_BBP_PM_BP_080
0

Page 5 of 5