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Updating custom fields on VBAP and VBAK using a BAPI call

Contributed by Kevin Wilson
Wednesday, 30 September 2009

If you have custom ZZ fields on VBAP and VBAK then you can update these fields using the standard BAPI to create or
change the order and update these fields.
A lot has been spoken about this but nowhere does it spell out the pitfalls and give you an end-to-end procedure on how
to do it. I even found some "SAP Experts - Ask a question" on Search SAP give a complete wrong answer!!! So here is
the correct way to do it.

To do so you first need to ensure that the following 5 tables are in synch.
1) VBAP: In your append structure you specify your ZZFIELD with the data type as needed
2) BAPE_VBAP: In the append structure here also add the ZZFIELD with the data type as needed with limitations. No
decimals. Try and stick to char characters
3) BAPE_VBAPX: In the append structure add the field ZZFIELD of type BAPIUPDATE
(NOTE: (2) and (3) must have the same number of fields in the same order)
4) VBAPKOZ: In the append structure here also add the ZZFIELD with the data type as needed with limitations. No
decimals. Try and stick to char characters
5) VBAPKOZX: In the append structure add the field ZZFIELD of type BAPIUPDATE
(NOTE: (4) and (5) must have the same number of fields in the same order)
Similarly do for VBAK, BAPE_VBAK, BAPE_VBAKX, VBAKKOZ and VBAKKOZX.
Next we get to the code to fill in the structure EXTENSIONIN
I will demonstrate how to call the create sales order BAPI with custom fields.
* Local definitions
DATA: wa_extensionin TYPE bapiparex,
wa_bape_vbap TYPE bape_vbap,
wa_bape_vbapx TYPE bape_vbapx,
wa_bape_vbak TYPE bape_vbak,
wa_bape_vbakx TYPE bape_vbakx,
lv_posnr
TYPE posnr.
* Processing the header extension
CLEAR wa_bape_vbak.
wa_bape_vbak-ZZFIELD = 'HDRTEST'.
wa_extensionin-structure = 'BAPE_VBAK'.
wa_extensionin+30(960) = wa_bape_vbak.
append wa_extensionin to lt_extensionin.
clear wa_extensionin.
* Processing the line extension
LOOP AT line_items INTO wa_lineitems.
ADD 10 TO lv_posnr.
CLEAR wa_bape_vbap.
wa_bape_vbap-ZZFIELD = 'TEST'.
wa_extensionin-structure = 'BAPE_VBAP'.
wa_bape_vbap-posnr
= lv_posnr.
wa_extensionin+30(960) = wa_bape_vbap.
append wa_extensionin to lt_extensionin.
clear wa_extensionin.
CLEAR wa_bape_vbapx.
wa_bape_vbapx-ZZFIELD
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= 'X'.
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wa_extensionin-structure = 'BAPE_VBAPX'.
wa_bape_vbapx-posnr
= lv_posnr.
wa_extensionin+30(960) = wa_bape_vbapx.
append wa_extensionin to lt_extensionin.
clear wa_extensionin.
ENDLOOP.
* Then the call to the BAPI
CALL FUNCTION 'BAPI_SALESORDER_CREATEFROMDAT2'
EXPORTING
order_header_in = ls_order_header_in
order_header_inx = ls_order_header_inx
IMPORTING
salesdocument = lv_salesdocument
TABLES
return
= lt_ret2
order_items_in = lt_order_items_in
order_items_inx = lt_order_items_inx
order_partners = lt_order_partners
order_keys
= lt_order_keys
extensionin
= lt_extensionin.
Note: If you have a need to force a different Business Object type or wish to see the extension return fields then use the
function SD_SALESDOCUMENT_CREATE instead.
CALL FUNCTION 'SD_SALESDOCUMENT_CREATE'
EXPORTING
sales_header_in = ls_order_header_in
sales_header_inx = ls_order_header_inx
business_object = 'BUS2032'
IMPORTING
salesdocument_ex = lv_salesdocument
sales_header_out = lv_sales_header_out
sales_header_status = lv_sales_header_status
TABLES
return
= lt_ret2
sales_items_in
= lt_order_items_in
sales_items_inx = lt_order_items_inx
sales_partners
= lt_order_partners
sales_keys
= lt_order_keys
extensionin
= lt_extensionin
incomplete_log
= lt_incomplete_log
extensionex
= lt_extensionex.

There were quite a few documents and help pointing out how to do this but none putting it all together in one document
and setting you on your way. You can say that no more. Enjoy!!!

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