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Registrar Manual
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CHAPTER-2
Registration of Births and Deaths Act, 1969
And
Haryana Registration of Births and Deaths Rules, 2002
2.1
Registration of Births and Deaths in Haryana is carried out under
the provisions of Registration of Births and Deaths Act, 1969 and
Haryana registration of Births and Deaths Rules, 2002 made there
under. This Act, which replaced all the diverse laws on the subject that
existed prior to its enforcement unified the system of registration and
made reporting and registration of Births and Deaths compulsory in the
country. The Act enables the Central Government to regulate the
registration and compilation of vital statistics in the county so as to
ensure uniformity and comparability leaving enough scope to the states
to develop efficient system of registration suited to the regional
conditions and needs. The Haryana Government has notified Haryana
Registration of Births and Deaths Rules, 2002 to carry out the purposes
of the Registration of Births Deaths Act. These rules specifically provide
for the forms in which births, deaths and still births are to be reported and
recorded, custody and maintenance of registers, procedures of delayed
registration and late registration of the name of the child, issue of
certificates, medical certification of causes of death, Procedure for
corrections and cancellations, compounding of offences and flow and
content of statistical reports etc. These State Rules were prepared in
accordance with the Model Rules prepared by the Registrar General's
Office with minor variations after approval of Central Government and
thereby ensuring uniformity in the registration and statistical functions
throughout the country.
2.2
The Office of the Registrar General, India undertook a
comprehensive review of the statistical functions of the Civil Registration
System in India to revamp the procedures of registration and the various
forms that were in use. By redesigning the forms and modifying their
contents, the paper work of the Registrars has been reduced
considerably keeping in view the need to eliminate delays in submission
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District Registrar
(Births and Deaths)
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CHAPTER-3
Duties and Responsibilities of the Registrars/Sub Registrars
3.1
The Registrar of Births and Deaths has been assigned immense
responsibilities under the Registration of Births and Deaths Act, 1969.
No other person above the Registrar in the registration hierarchy can
perform or take over the specific legal responsibilities cast upon her/him
by the Act. The Registrar also has to comply with the statistical function
assigned to her/him under the law. It is therefore, extremely crucial for
the registrar to inform herself/himself carefully about all the provisions of
Registration of Births Deaths Act, 1969 and Haryana registration of
Births and Deaths Rules, 2002 so as to enable her/him to effectively and
efficiently discharge the duties and responsibilities as per the provisions
of the Act. The main duties and the responsibilities of the Registrar can
be broadly listed as under:
a.
b.
c.
d.
To take steps to inform him carefully of all the births and deaths
which take place within her/him jurisdiction and ascertain and
register all such events;
e.
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f.
g.
To prepare and submit the statistical reports within the first week of
next month to the District Registrar.
h.
To keep safe custody of the record until the same are transferred to
District Registrar's Office.
i.
j.
k.
l.
m.
n.
o.
To conduct a monthly review meeting of the staff working in subunits at least once a month.
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CHAPTER -4
Registration and Statistical functions of the Registrar
The Registrar's Office and its Visibility
4.1
The Registrar is required to maintain an office in the local area for
which she/he is appointed. She/He should attend her/his office for the
purpose of registering births and deaths on such days and on such hours
as may be directed by the Chief Registrar. She/he should make himself
visible to the public by placing a board on or near the outer door of her/his
office bearing, in the Hindi language, her/his name and indicating that
she/he is the Registrar of Births and Deaths for the local area for which
she/he is appointed and the days and hours of her/his attendance.
Registrar's Role in Improving Registration Levels
4.2
The section 7(2) of the RBD Act clearly mentions that the Registrar,
apart from registering all the events reported to him under section 8 and 9
of the Act, 1969 shall take steps to inform himself carefully of every birth
and death which takes place in her/his jurisdiction and to ascertain the
particulars required to be registered. Evidently the law envisages a more
pro-active role for the Registrar in registration of births and deaths. Again
the Registrar has wide powers under section 21 of the RBD Act which
state that- The Registrar may either orally or in writing require any person
to furnish any information within her/his knowledge in connection with a
birth or death in the locality within which such person resides and that
person shall be bound to comply with such requisition. Therefore, the Act
specifically casts responsibility on the Registrar in improvement of
registration of births and deaths in her/his area.
4.3
The Registrar should take the following steps to improve
registration of Births and Deaths:
a.
The Registrar should be thoroughly familiar with the area under
her/his jurisdiction and the size, composition and the characteristics of
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the population that live in that area so that she/he can have some idea
about the number of events expected to occur during a year. She/he
should be familiar with the institutional medical facilities available near
her/his area and frequented by the population living in her/his area so as
to arrive at better idea about the expected number of events.
b.
The Registrar should maintain a list of institutions falling within
her/his jurisdiction from where births and deaths reports are to be
received. She/He should be in close touch with these institutions to
ensure timely and accurate reporting of births and deaths.
c.
The Registrar should make a list of persons like ANM, Dai, AWW,
Cremation Ground Incharge etc., made responsible for collecting reports
of domiciliary births and deaths from the households where such events
occur. She/He should be in close touch with these persons and ensure
that timely and accurate reports are received.
d.
The Registrar should be helpful and compassionate in dealing
with the public. She/He should deliver prompt service to the people and
be fair in dealings. This not only would enhance the prestige and dignity
of the Registrar's office but would go a long way in improving the levels of
registration.
e.
The Registrar in her/his own way should publicize the importance
and need for registration in her/his area. In rural areas the Registrar can
take the help of different key persons of the village like the village
Surpanch, Nambardar, Chowkidar or the local leader in propagating the
message of registration.
Availability of Forms and Stationary
4.4
The Registrar particularly of urban area should ensure that the
sufficient quantities of forms are stocked in advance with him for
smoothly carrying out the registration work. She/He should make the
forms and registers available with the registration officials.
The forms and registers should be on good quality paper because this is
a legal record which will be kept for a long period. In future extracts will be
issued from these registers.
Forms/registers must be as per the sample supplied by the Chief
Registrar's office.
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relevant papers have been produced by the informant along with the
reporting form. The detailed procedure is described in Para 5.1 of
chapter 5.
i.
In case of multiple births, the informant should fill in separate form
for each child. The Registrar should make a note of this in the Remarks
column in the box at the bottom of the Legal part of the birth report form
and write 'Twin birth' or Triple birth 'as case may be.
Preparation and Submission of Statistical Returns
4.6
The Registrar will take the following steps for preparation and
submission of the statistical returns:
a.
After the process of registration is complete, the Registrar will
enter the statistical details including the geographical identification
details in the space assigned for the purpose at the bottom of the both
sides of the form. It may be noted that the geographical detail will be the
same in respects of all events in one registration unit. In the box at the
bottom of the Statistical part of the Death Report form, the unit of age
(years, months, days or hours) has to be necessarily indicated.
b.
The Registrar will then detach the certificate part form the form
and will deliver it to the concerned family through the channel prescribed.
c.
The Registrar will also detach the Statistical part of the form and
serially keep it in a folder for dispatch after the completion of the month
and file the Legal portion in a separate folder. This has to be done
separately for live births, deaths and still births.
d.
On the first working day of every month, the Registrar will take the
statistical portions of the forms for all the events (separately for live
births, deaths and still births) that have been registered during the
previous month, arrange them according to the registration serial
number and dispatch them to the state headquarters through District
Registrar along with the monthly Summary Report in Form No. 11, 12 &
13 meant for live births, deaths and still births respectively.
e.
Apart form entering the geographical particulars in the Monthly
Report Forms, the Registrar will fill in the other details relating to the
number of births, deaths and still births registered during the month and
also indicate the number of registered events that are delayed beyond
one year. This is nothing but a simple count of the number of statistical
portions of the form to be sent along with the summary form. In the
monthly summary Report form relating to death (Form No. 12) certain
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more details, viz infant deaths and maternal deaths will also be entered
in the space provided for the purpose.
f.
The Registrar will on the first working day of every month, collect
all the MCCD forms relating to death events registered during the
previous month and send them to the Chief Registrar's Office for
statistical processing.
Issue of the Birth and death Certificates
4.7
Section 12 of the RBD Act clearly provides that Registrar should,
as soon as the registration of birth and death has been completed, give
free of charge, to the person who gives information under section 8 and 9
an extract of the prescribed particulars under her/his hand from the
register relating to such birth or death. The extract will be issued in the
Form No. 5 and 6 respectively. The Registrar should not only issue the
first copy of the birth or death certificate free of charge but also should do
so as soon as the registration is completed. The Registrar/Sub- registrar
has to himself sign the certificate and authorize no other person to do so
her/his behalf. If the report on the birth and death event has been
received through Health worker, the free copy of certificate will be
handed over to him/her for onward transmission to the reporting
household.
Maintenance and upkeep of Registration Records
4.8
After the completion of every year the Registrar should properly
bind/stitch together the legal portions of the Birth, Death and Still Birth
Report forms separately. In the case she/he has more than one unit
under her/his jurisdiction, this has to be done separately for each one of
them. She/he has to ensure that before binding and stitching, the forms
are placed according to the registration serial number. In the case of
registration units with large volume of registration, year-wise binding will
make the register unwieldy and difficult to handle. The Registrar, in such
case should bind the legal portions of the forms at appropriate intervals
during the year, depending on the volume of registration. In any event a
register should contain legal portions of the forms relating to the same
calendar year. The Registrar should write the details of the period to
which the forms relate, the first and the last registration serial numbers
and the geographical identification of the registration unit on the front
cover of the bound register.
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CHAPTER-5
Other Registration Procedures and Practices
The Registration of Births and Death Act (RBD), 1969 envisages
registration of all the births and deaths that take place in the country by
the local Registrar under whose jurisdiction they occur. The births/
Deaths of Foreign Nationals shall also be registered by the local
Registrar and certificates thereof shall be issued as per the provisions of
the Act. Some specific provisions made under the act for registration are
enumerated below.
Delayed Registration
5.1
When the informant declares the particulars of an event after the
21 days occurrence of the event, the registration of such an event is
governed by the provisions regarding delayed registration under section
13 of the Act and rule 11 of Haryana Registration of Births and Deaths
Rules made there under.
a.
Registration of an event of which information is given after the
expiry of the 21 days but within 30 days of its occurrence will be
registered only after verification and payment of late fee of Rs. 2=00 and
penality of Rs 5=00. Registrar will grant his approval on the legal part in
such cases.
b.
Registration of an event of which information is given after 30
days but within one year of its occurrence will be registered on payment
of late fee of Rs. 5=00 and penalty of Rs. 10=00. Registrar will forward
such cases to the District Registrar for his permission along with
reporting form, Affidavit, NAC, documentary proof of DOB/DOD and his
enquiry report.
c.
If an event has not been registered within one year, then the
registration of such an event can be done only on an order of the Sub
Division Magistrate under whose jurisdiction area falls and on payment
of late fee Rs. 10=00 and Penalty Rs. 25=00
For such cases, Registrar will complete the documentation before
sending the case to the District Registrar. District Registrar will forward
the case to the concerned SDM unless it is rejected by him as being
found frivolous. Delayed cases prior to 1 January, 1990 are required to
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(ii)
(iii)
(iv)
(v)
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return with a view to setting here. After expiry of the aforesaid period, the
provisions of the Section 20(2). The Section 20(1) of the registration
Births and Deaths act provides that the Registrar General, India subject
to the Rules made in this behalf, cause to be registered the information of
such births and deaths received by him under the Citizens (Registration
at India subject Consulate) Rules, 1956. Earlier, it was perceived that it
would be necessary Rules for the purpose. However, now it has been
made clear that the existing provisions of the Citizens (Registration at
India Consulate) Rules, 1956 and those under Section 20(2) of the
Registration at India Consulate) Rules, 1956 and those under Section
20(2) of the Registration Births and Deaths Act would take care of
registration of all such events and hence it would not be necessary to
frame any Rules on the subject.
Registration of Deaths of Missing Persons
5.4
For registration of deaths, information on date of death and place
of death of a person is required. However, in case of a missing person
her/his death is presumptive where the actual date of death and place of
death and place can be ascertained. Ordinarily, a person unheard of for
the statutory period shall be presumed to be dead on expiry of 7 years
and not earlier. The presumption of death and its date and place of
occurrence is a matter of burden of proof. The determination of the date
and place of death of a person who is missing for more than 7 year is
concerned is a question of fact may be determined by the competent
court/authority on the basis of oral and documentary evidence produced
before him in this regard. Since the Registration of Births and Deaths Act
and Rules are silent on the question of determination of date and place of
death of a missing person, the purpose can be relied upon.
Registration of Births of Abandoned Child found deserted.
5.5
Registration of Births of Abandoned Child will be done at the
concerned registration center. District child welfare officers are
responsible to report birth of such child. He will enclose Birth certificate of
the child along with the documents forwarded to the state council for child
welfare. Instructions in this regard have been issued vide letter dated 54-2005.
Registration of Births on Adoption
5.6
The matter of registration of birth of a child taken on adoption and
issuance of certificate thereof may be referred to the guideline issued by
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the Government in this regard. This guideline has also been given in the
'Handbook on Civil Registration'. As per the instruction issued by the
honorable supreme court, Name of the adopted parents can be entered
at the time of birth registration. For birth registration of such child , the
adoption agency will produce an application to the local magistrate and
only after getting orders of the court, birth of such child will be registered.
Besides the institutional adoptions birth of the child adopted among
relatives/friends can also be registered only if the adoption is made
through legal proceedings. It is to clarify here that adoption under Hindu
Adoption and Maintenance Act, 1956 is legal. As per the court orders, the
Name of the parents can also be corrected in case of any birth of such
child already registered.
Corrections and cancellations:
5.8 Birth and Death certificates issued under Civil Registration System
are simply extracts of the registration record. These certificates are legal
under Indian Evidence Act, 1872. Hence particulars once given by the
informant with his/her signature cannot be changed at any later stage.
Haryana Registration of Births and Deaths Rules, 2002 have provision
under Rules 11 for correction of an entry in the register which is
erroneous in form, or substance, subject to the provisions of these rules,
can be corrected or cancelled. The errors may be of different types: (i)
clerical or formal error (ii) error in substance and (iii) fraudulent of
improper entry. The procedure in such cases is as follow:
(1) Clerical or formal error: In this case the Registrar must inquire into
the matter and satisfy himself that such an error has been made. She/He
should correct the entry and send an extract of the entry showing the
error and how it has been corrected to the Chief Registrar. If however, the
register is not in her/his possession, then she/he must make report to the
District Registrar. In this behalf and call for the register for enquiring into
the matter and making necessary correction in the register. In the case,
the corrections would require countersigning by the Additional District
Registrar.
(2) Error in substance: In this case the Registrar can correct the entry
upon production of declaration setting forth the nature of the error and
the true facts of the case made by two credible persons having
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any provisions of the Act is also punishable with a fine not exceeding ten
rupees.
5.16 An offence under section 23 shall be tried summarily by a
Magistrate. No prosecution shall be instituted except by an officer
authorized by the Chief Registrar by a general or special order in this
behalf. However, any offence punishable under section 23 may either
before or after the institution of criminal proceedings under the Act be
compounded by an officer authorized by the Chief Registrar by a general
or special order in this behalf and subject to conditions prescribed in the
rules. Any such offence may be compounded on payment of a sum of
money not exceeding fifty rupees, for offences under sub- sections (1) to
(3) of section 23 and on payment of a sum of money not exceeding ten
rupees for offences under sub-section 23 of the Act.
Protection of Action
5.17 The Act provides protection of action taken in good faith. Under
the provisions of section 28, no suit, prosecution or other legal
proceedings shall lie against the Government, the Registrar General,
any Registrar, or any person exercising any power or performing any
duty under this Act for anything which is done or intended to be done in
good faith in pursuance of this Act or any Rule or order made thereunder.
Section 28 also provides that no suit or other legal proceedings shall lie
against the Government for any damage caused or likely to be caused by
anything which is done or intended to be done in good faith.
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CHAPTER-6
Instruction for filling up of Birth Report,
Death Report and Still Birth Report Forms
6.1
As already mentioned earlier, each of the reporting forms
namely, the Birth Report (Form No. 1), Death Report (Form No. 2) and
Still Birth (Form No. 3) have two parts- the Legal part' and Statistical
part.' The Legal part of the form contains those items of information
that are required for legal purposes and the Statistical part contains
the statistical items. Some of the statistical items are pre-coded to
facilitate data entry.
General Instructions
6.2
The following points have to be kept in mind by the persons
while filling up the reporting forms:
1.
Fill in the forms neatly and legibly and without any cuttings or
overwriting, especially in the Legal part (Part-I) of the form. This is
because the Legal portion of the form after the process of registration
is completed will become a part of the register, which is a legal
document to be preserved permanently.
2.
Ensure that the entries made in the Legal part (Part-1) of the
form do not spill over to the Statistical part (Part-II) as will result in
irreparable loss of information after the later Part II is torn off for
further transmission.
3.
Ensure that the informant's name and address are filled in and
the signature/thumb impression is put on the legal part of the
Reporting Forms.
4.
There should not be any cutting or overwriting in any entry in
the Births and Deaths registers.
5.
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A.
Legal Part-(Part-I)
1.
Date of Birth
Enter the exact date, month and year the child was born e.g.
1.1.2009
This item records the date of birth of the individual named on the
form is used to establish age at the various stages of the life of the
individual. It is also used for tabulation of the event by year of occurrence.
In conjunction with the information on the date of registration it is useful
for study of time gap in registration.
2.
Sex
Enter 'male' or 'female'. Do not use abbreviations.
This items helps in identification of the child. It is used for measuring sexdifferentials in various demographic, population and health-related
characteristics and for making population estimates and projections.
3.
Enter the full name of the child, if already named. The name
should include the surname also, if any. Practices for assigning surname
vary and should be entered as desired by the informant. If the child has
not been named then this column should be left blank. This column may
be filled up when the name is communicated. Do not enter 'Baby girl or
Baby boy.'
This item identifies the individual whose birth has been
registered.
4.
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Enter the full name of the mother as usually written. Also include
surname, if any. Do not use short or pet names. Mostly name of mother
is changed by the in-laws after the marriage and they call the lady by her
new name. This pet name should not be written in this column.
This item is used for identification and as one of the documentary
evidence of parentage.
6.
Permanent address
Enter the permanent address of the family.
7.
Place of Birth
1. Hospital/Institution
Name
2. House
Address
If the birth takes place in the hospital or institution put a tick mark
against the entry 1 and enter the name of the hospital/institutional in the
space provided. If the birth takes place in a house tick the entry 2 and
give complete postal address of the house in the space provided.
This item helps in identifying the domiciliary births and the institutional
births and facilitates future search and queries.
8.
Order of birth
Enter the order of birth e.g., first, second or third.
9.
Informant's name
Address
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B.
10.
a)
Name of town/Village
b)
Is it a town or a village
1.
Town
c)
Name of District
d)
Name of State
2. Village
Enter the name of the place where the family usually lives. Never enter a
temporary residence, such as one used during a visit or vacation.
Residence for a short time at the home of a relative or friend for the
purpose of awaiting the birth of the child is considered temporary and
should not be entered here.
Therefore, this place can be different from the place where the delivery
occurred and can even be in a different District or State. It is not
necessary to enter the house address. Only enter the name of the town
or village (item 10(a) and indicate if it is a town or a village (Item 10(b)) by
ticking either 1 or 2. Against item 10(c) and 10(d) enter the name of the
District and the State respectively.
This item facilitates tabulation of statistics of birth by place of residence
of mother. This makes it possible to compute birth rates based on the
usual resident population. Data on births by place of residence of the
mother are used to prepare population estimates and projections. These
data are useful in planning for and evaluating community services and
facilities including maternal and child health programmes.
11.
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12.
13.
In both the above items enter the completed level of education. For
example, if he/she has studied up to class VII but passed only class VI,
write class VI. In case a person cannot read or write understanding a
sentence in any language he/she is treated as illiterate and in such case
enter 'illiterate'. A person can be literate without any formal education and
in such case enter 'literate without formal education.
This item provides information for studying the birth characteristics and
fertility by the level of education.
14.
Father's occupation
Enter the usual occupation of the father at the time of birth of the child.
The occupation is the kind of work the father was normally engaged in,
like, cultivator, mine-worker, clerk, storekeeper, truck-driver, professor
etc. If no occupation is being pursued by the father enter 'Nil'. If the father
is engaged in more than one occupation then write the major one in
terms of the time disposition.
Information from this item is useful in studying occupational differentials
in birth.
15.
Mother's occupation:-
It is natural that the mother is not pursuing any occupation at the time of
delivery of the child. Therefore, enter the occupation usually pursued,
before suspending the same for the purpose of delivering the child. Even
if the mother suspended her activity early in her pregnancy, enter that
occupation.
If no occupation enter 'Nil'.
Information from this item is useful for studying occupational differentials
in fertility.
16.
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of marriage. In case of more than one marriage enter the age at first
marriage. In case not married write' not married'
This is a very useful demographic data item that helps in working out the
duration of marriage, which in turn is cross-classified with birth order to
get estimates of fertility levels. In itself the age at marriage is a very useful
data item.
17.
Age of the mother (In completed years) at the time of this
birth
Write the age of mother at the time of this birth.
This help in estimating the age specific fertility rates and other fertility
indicators. In the conjunction with age at marriage it is used to estimate
the duration of marriage.
18.
Number of children born alive to the mother so far including
this child
Enter the number of children born alive. This should include the number
of children born alive from earlier marriage(s) also. Enter children born
out of wedlock, if willingly revealed. Quite often replies to this question
will on one hand erroneously include fetal deaths, while, on the other,
they may not include children who die in their infancy. Sometimes the
children who have left the household or given away to relatives or friends
for adoption wrongly omitted. Keep these in mind at the time of making
this entry.
This item is important for studying the fertility differentials and trends.
When cross-classified with birth-weight and method of delivery gives
insight into the maternal health status.
19.
Institutional Government
2.
3.
4.
5.
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Tick only one of the items. The first two items relate to births occurring
within the institution and the last three relate to non-institutional events.
Information collection through this item is helpful in determining the level
of access to the facilities and the differentials of birth characteristics by
type of attendance.
20.
Method of Delivery
1.
Natural
2.
Caesarean
3.
Forceps/Vacuum
Tick one of the items only. In case of institution this item can be easily
filled in by the institutional authorities. Normally domiciliary births will be
'Natural' or if attended by trained assistance can happen with the aid of
forceps or vacuum.
This information can be related to the certain characteristics of the
mother like her age and also with the type of attention to give insight into
issues related to maternal health. Information from this item is used to
monitor delivery trends across the country.
21.
Enter Birth Weight in kgs, rounded of to one decimal digit; for example,
3.5 kgs. All medical institutions can easily provide this information and
should report it without fail. In some areas the ANMs are also required to
weigh the newly born child at the time of delivery. It would, therefore, be
possible to collect this information through these workers, wherever they
have been notified to collect the information on births of the informant.
Write 'Not know' if not available.
This is an important characteristic associated with health of the infant. It
is related to the age of mother, educational level and other factors
relating to the birth. Consequently, it is used with other information to plan
for and evaluate the effectiveness of reproductive health care.
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22
Duration of pregnancy
Enter this information in number of the weeks. This information again will
be readily available in the institutions. The ANMs would also have a fair
bit of knowledge in this regard and, wherever possible should report it.
Normally, the mother or any other elderly woman in the house would
have a clear idea of the number of completed months since the last
menstrual period. Convert into number of weeks and write here. Write
'Not know' if not available.
Duration of pregnancy when cross-tabulated by birth- weight and age
of mother gives a very good insight into reproductive health status.
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1.
Date of Death
Enter the exact date; month and year the death took place e.g.,
01.01.2009.
This item records the date of death of the individual named on the form
and is useful for establishing claim of inheritance, life insurance, etc. It is
also used for tabulation of event by year of occurrence. In conjunction
with the information on date of registration it is useful for study of time gap
in registration.
2.
5.
If the deceased was over 1 year of age, give age in completed years, if
the deceased was below 1 year give age in months, if below 1 month give
age in completed number of days, and if below one day, in hours. In case
the age could not be determined write 'Not know;
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This can be used as one of the item for identification of the deceased for
legal purpose. Information of this item is used to determine the neo-natal,
post neo-natal and infant mortality rates. It is also used to study
differences in age-specific mortality and in planning and evaluating
public health programmes.
6.
7.
Place of death
1.
Hospital/ Institution
Name
2.
House
Address
3.
Other Place
If the death takes place within the hospital/ institution as in-patient, put a
tick mark against entry 1 and enter the name of the hospital/institution in
the space provided. If the death occurs in a residential house tick the
entry 2 and give complete postal address of the house in the space
provided. If the death occurs outside the institution or residential house
put a tick against item 3 and specify the location where the death took
place e.g. doctor's clinic, the highway where traffic accident occurred, a
train, in a vehicle, at work, etc. If the decedent's body was found, the
place where the body was found should be entered as the place of death.
This item helps in identifying the domiciliary death and the institutional
deaths and facilitates future search and queries.
8.
Informant's name
Address
Enter the full name of the informant, including surname if any. Also enter
his or her complete postal address.
Information given against this item can facilitate search and important for
future queries.
B
9.
(29)
b) Is it a town or Village?
1-Town 2-Village
c) Name of District
d) Name of State
Enter the name of the place where the deceased usually lived. Never
enter a temporary residence such as one used during a visit or vacation.
Residence for a short time at the home of a relative or a friend for the
purpose of availing treatment is considered temporary and should not be
entered here. Therefore, this place can be different from the place where
the death occurred and can even be in a different district or state. It is not
necessary to enter the house address. Only enter the name of the town
or village (item 7a) and indicate if it is a town or a village (item 7b) by
ticking either 1 or 2. Against item 7c and 7d enter the name of the district
and the state respectively.
This item facilitates tabulation of statistics of death by place of residence
of the deceased. This makes it possible to compute death rates based on
the usual resident population residing in that area. Data on deaths by
place of residence of the deceased are used to prepare population
estimates and projections.
These data facilities including maternal and child health programmes.
10.
Religion
1. Hindu
religion
2. Muslim 3. Christian
4. Sikhs
5. Any other
Put a tick against the appropriate item. If any other religion write the
name of the religion against item 4.
This is used to study the differential in Characteristic of Death and
Mortility by religion.
11.
(30)
Institution
2.
3.
No medical attention
Tick only one of the items. Medical attention in the institution or outside
the institution would include any field of medicine namely Allopathic,
Homeopathic, Ayurvedic, etc. Tick against entry 1 only if the patient was
last attended to by an institution irrespective of whether she/he or she
was an outpatient or inpatient.
Information collected through this item is helpful in determining the level
of utilization of facilities and the differentials of death characteristics by
type of attendance.
13.
2. No
(31)
medically certified (i.e. if No' against item 13) the informant himself has to
furnish the cause of death as per her/his knowledge. Give the underlying
cause which initiated the train of events leading directly to death. Do not
enter the symptoms or mode of dying. Do not give 'Old age as the cause
of death if a more specific cause is known.
Cause of death provides medical information that serves as a basis for
describing trends in human health and mortality and for analyzing
conditions leading to death. Mortality statistics provides a basis for
epidemiological studies that focus on leading cause of death by age and
sex. It is helpful in ascertaining the addiction induced causes of death.
15.
In case this is a female death, did the death occur while
pregnant, at the time of delivery or within 6 week after the end of
pregnancy
1. Yes
2. No
(32)
18.
If used to habitually chew tobacco in any form (including pan
masala)- for how many years?
Same as in item 16 above.
19.
Legal part
1.
Date of Birth
Enter the exact date, month and year the child was born e.g. 1-1-2009. It
is used for tabulation of the event by year of occurrence.
2.
Sex
Name of father
Enter full name of the father as usually written. Also include surname, if
any. Do not use short names or pet names.
This item is used for identification and as one of the documentary
evidence of parentage.
4.
Enter the full name of the mother as usually written. Also include
surname, if any. Do not use short or pet names.
This item is used for identification as one of the documentary evidences
of parentage.
(33)
5.
Permanent address
6.
Place of Birth
1.
Hospital/Institution
Name
2.
House
Address
If the birth takes place in the hospital or institution put a tick mark against
the entry 1 and enter the name of the hospital/ institution in the space
provided. If the birth takes place in a house tick the entry 2 and give
complete postal address of the house in the space provided.
This item helps in identifying the domiciliary births and the institutional
births and facilitates future search and queries.
7.
Birth order
8.
Informant's name
Address
Enter the full name of the informant, including surname, if any, also enter
her/his or her complete postal address.
B.
Statistical Part
9.
A)
B)
Is it a town or village
1.
Town
C)
Name of District
D)
Name of State
2.
Village
Enter the name of the place where the mother usually lives. Never enter
(34)
1.
Institutional- Government
2.
(35)
3.
4.
5.
Tick only one of the items. The first two items relate to still births occurring
within the institution and the last three relate to non- institutional events.
Information collected through this item is helpful in determining the level
of utilization of facilities and the differentials of still birth characteristics by
type of attendance.
13.
Duration of pregnancy
This information will normally be available from the hospital and other
medical institutions. In case of domiciliary events enter only if know;
otherwise write 'Not known'.
This provides information for ranking and analyzing the conditions
leading to still birth. When co-related with duration of pregnancy and age
of mother gives good insight into the reproductive health status.
(36)
Hayana Government
Health Department
Notification
The 11th October, 2002
No. S.O. 87/C.A. 18/1969/S.30/2002 - In exercise of the powers conferred by
section 30 of the Registration of Births and Deaths Act, 1969 (18 of 1969) and all other
powers enabling him in this behalf theGovernor of Harayana with the approval of the
Central Government, hereby makes the following rules, namely :-
Short title :
1.
(1)
These rules may be called the Haryana Registration of Births and
Deaths Rules, 2002.
(2)
Definition:
2.
(b)
(c)
(37)
(2)
Part-I of the reporting forms containing legal information shall be
called the Legal Part and Part-II containing statistical information shall be called the
Statistical Part
(3)
The information referred to in sub rule (1) shall be given within twentyone days from the date of birth, death and still birth:
Provided that in the case of an illegitimate child, if shall, in the first instance be
the duty of the mother of such child to give information under this Act and no person
shall as father of such child, be required to give information under this Act, concerning
the birth of such child, unless at the joint request of the mother and of the person
acknowledging himself to be the father of such child, and unless such person shall sign
the register together with the mother.
(4)
The village chowkidar in the rural division of the State of Haryana
cause to be given information within their respective jurisdiction (revenue village)
regarding births and deaths in a house referred to in clause (a) of sub-section (1) of
section 8 of the said Act.
(5)
The Multipurpose Health Workers (male and female) of the Health
Department and Anganwadi workers of the Social Welfare Department in the rural
division of the State of Haryana cause to be given information within their respective
jurisdiction regarding births, deaths and still births in a house referred to in clause (a) of
sub-section (1)of section 8 of the said Act.
Birth or Death in a vehicle-Section 8(1)
6.
(1)
In respect of a birth or death in a moving vehicle, the person incharge
of the vehicle shall give or cause to be given the information under sub-section (1) of
section 8 at the first place of halt.
Explanation - For the purpose of this rule, the term vehicle means
conveyance of any kind used on land, air or water and includes an aircraft, a bus, a
boat, a ship, a railway carriage, a motor car, a motor cycle, a cart, a tonga and a
rickshaw.
(2)
In the case of deaths (not falling under clauses (a) to (e) of sub-section
(1) of section 8 in which an inquest is held, the officer who conducts the inquest shall
give or cause to be given the information under sub-section (1) of section 8.
Form of certificate. Section 10(3)
7.
The certificate as to the cause of death required under sub-section (3) of
section 10 shall be issued in Form No. 4 or Form No.4A and the Registrar shall, after
making necessary entries in the register of deaths, forward all such certificates to the
Chief Registrar through the District Registrar by by 10th of the month immediately
following the month to which the certificates relate.
(38)
(39)
Provided that for this purpose the application shall be made to the District
Registrar through the Registrar of the area. The District Registrar shall forward the
application, unless it is rejected by him as being frivolous, to the Magistrate concerned
for enquiry and order.
Period for the purpose of. Section (14)
10.
(1)
Where the birth of any child had been registered without a name, the
parent or guardian of such child shall, within 12 months from the date of registration of
the birth of the child, give information regarding the name of the child to the Registrar
either orally or in writing:
Provided that if the information is given after the aforesaid period of 12 months
but within a period of 15 years, which shall be reckoned
(i)
In case where the registration had been made prior to the date of
commencement of the Haryana Registration of Births and Deaths Rules, 1972, from
such date; or
(ii)
In case where the registration is made after the date of
commencement of the Haryana Registration of Births and Deaths Rules, 1972, from the
date of such registration, subject to the provision of sub-section (4) of section 23, the
Registrar shall(a)
(b)
(2)
The parent or the guardian, as the case may be, shall also present to
the Registrar the copy of the extract given to him under section 12 or a certified extract
issued to him under section 17 and on such presentation the Registrar shall make the
necessary endorsement relating to the name of the child or take action as laid down in
sub-clause (b) of clause (II) of the proviso to sub-rule (I)
Correction or cancellation of entry in the register of births and deaths.
Section (15)
11.
(1)
If it is reported to Registrar that a clerical or formal error has been made
in the register or if such error is otherwise noticed by him and if the register is in his
possession, the Registrar shall enquire into the matter and if he is satisfied that any
such error has been made, he shall correct the error (by correcting or cancelling the
entry) as provided in section 15 and shall send an extract of the entry showing the error
and how it has been corrected to the State Government or the District Registrar.
(40)
(2)
In the case referred to in sub-rule (1) if the register is not in his
possession, the Registrar shall make a report to the District Registrar and call for the
relevant register and after enquiring into the matter, if he is satisfied that any such error
has been made, make the necessary correction.
(3)
Any such correction as mentioned in sub-rule (2) shall be
countersigned by the District Registrar when the register is received from the Registrar.
(4)
If any person asserts that any entry in the register of births and deaths
is erroneous in substance, the Registrar may correct the entry in the manner prescribed
under section 15 upon production by that person a declaration setting forth the nature of
the error and true facts of the case made by him and supported by two creditable
persons having knowledge of the facts of the case.
(5)
Notwithstanding anything contained in sub-rule (1) and sub-rule (4)
the Registrar shall make report of any correction of the kind referred to therein giving
necessary details to the Chief Registrar through the District Registrar.
(6)
If it is proved to the satisfaction of the Registrar that any entry in the
register of births and deaths has been fraudulently or improperly made, he shall make a
report giving necessary details to the officer authorised by the Chief Registrar by
general or special order in this behalf under section 25 and on hearing from him take
necessary action in the matter.
(7)
In every case in which any entry is corrected or cancelled under this
rule, intimation thereof should be sent to the permanent address of the person who has
given information under section 8 or section 9.
Form of register. Section (16)
12.
The legal information contained in Part-I of Form Nos. 1,2 and 3 shall constitute
the birth register, death register and still birth register in Form Nos. 7,8 and 9
respectively.
Fees and postal charges payable. Section (17)
13.
(1)
The fees payable for a search to be made, an extract or a nonavailability certificate to be issued under section 17, shall be as follows:(a)
(b)
2.00
10.00
(c)
(d)
(41)
Rs.
2.00
10.00
Provided that in the case of urgent requirement an additional fee of Rs. 5 shall
be paid as an urgent fee for each application for the grant of an extract :
Provided further that no fees shall be charged for the supply of copies of extract
of the
(i)
(ii)
The District Soldiers, Sailors and Airmen's Board required in
connection with the claims for pension on behalf of the deceased personnel of the
armed forces of the Union of India.
(2)
Any such extract in regard to a birth or death shall be issued by the
Registrar or the officer authorised by the State Government in this behalf in Form No. 5
or in Form No. 6, as the case may be, and shall be certified in the manner provided for in
section 76 of the Indian Evidence Act, 1872 (1 of 1872).
(3)
If any particular event of birth or death is not found registered, the
Registrar shall issue a non-availability certificate in Form No.10.
(4)
Any such extracts or non-availability certificate may be furnished to the
person asking for it or sent to him by post on payment of the postal charges thereof.
Interval and forms of periodical returns. Section 19(1)
14.
(1)
Every Registrar shall after completing the process of registration send
all the Statistical Parts of the reporting forms relating to each month alongwith a
Summary Monthly Report in Form No. 11 for births, Form No. 12 for deaths and Form
No.13 for still births to the District Registrar or the officer specified by him on or before
the 5th of the following month.
(2)
The District Registrar shall forward all such statistical parts of the
reporting forms received by him to the Chief Registrar not later than 10th of the month.
Statistical report under Section 19(2)
15.
The statistical report under sub-section (2) of section 19 shall contain the tables
in formats A-I, A-II, B-I to B-23, D-I to D-21, S-I to S-7 appended to these rules and shall
be compiled for each year before the 31st July of the year immediately following and
shall be published as soon as may be thereafter but in any case not later than five
months from that date.
Conditions for compounding of offences. Section (24)
(42)
16.
(1)
Any offence punishable under section 23 may, either before of after the
institution of criminal proceedings under this Act, be compounded by an officer
authorised by the Chief Registrar by a general or special order in this behalf, if the officer
so authorised is satisfied that the offence was committed through inadvertence or
oversight or for the first time.
(2)
Any such offence may be compounded on payment of such sum, not
exceeding fifty rupees for offences under sub-sections (1), (2) and (3) and ten rupees
for offences under sub-section (4) of section 23 as the said officer may think fit.
Register and other records. Section 30(2) (k)
17.
(1)
The Registrar shall maintain search document for her births and
deaths registers in Form Nos. 14 and 15 respectively. The Registrar shall copy out the
particulars from legal information contained in Part-I in search document. These
documents will help the Registrar in searching the events. The extract under the
Registration of Birth & Death Act, 1969 shall be issued from the relevant register only.
(2)
The birth register, death register and still birth register shall be records
of permanent importance and shall not be destroyed.
(3)
The court orders and orders of the specified authorities granting
permission for delayed registration received under section 13 by the Registrar, shall
form an integral part of the birth register, death register, still birth register and shall not
be destroyed.
(4)
The certificate as to the cause of death furnished under sub-section (3)
of section 10 shall be retained for the period of at least 5 years by the Chief Registrar or
the officer specified by him in this behalf.
(5)
Every birth register, death register and still birth register shall be
retained by the Registrar in his office for a period of twelve months after the end of the
calendar year to which it relates and such register shall thereafter be transferred for
safe custody to the District Registrar.
18.
(1)
All fees payable under the Act, may be paid in cash or by money order
or be deposited in the treasury under the head "0210" - Medical and Public Health-800Other Receipts-other items for issuing Birth and Death certificates.
Repeal and savings
19.
The Haryana Registration of Births and Deaths Rules, 1972, are hereby
replealed:
Provided that any other made or action taken under the Rules so repealed shall
be deemed to have been made or taken under the corresponding provisions of these
(43)
(44)
Legal Information
Part-I
BIRTH REPORT
Remarks :
Registration date :
Registration No. :
Date :
Address :
7. Place of Birth
1. Hospital/Institution Name :
2. House
Address:
8. Order of birth
9. Informants Name
2. Sex
1. Date of Birth
Form No. 1
District :
Code No.
2. Village
1. Town
Relatives or others
5.
Normal
Forceps/Vacuum
Caesarean
3.
2.
1.
3.
4.
Institutional-Government
Institutional-Private or Non-Goernment
1.
2.
Statistical Information
Part-II
Form No. 1
(See rules 5 and 12)
BIRTH REPORT
(45)
Remarks :
Registration date :
Registration No. :
Date :
Address :
8. Informants Name
7. Place of Death
1. Hospital/Institution Name :
2. House
Address:
3. Other Place
6. Permanent Address
3. Sex of Deceased
1. Date of Death
2. Name of the Deceased
2. Muslim 3. Christian
5. Any Other
District :
Code No.
10. Religion
1. Hindu
4. Sikh
2. Village
1. Town
2. No
2. No
1. Yes
1,
Statistical Information
Part-I
Legal Information
Part-II
DEATH REPORT
Form No. 2
Form No. 2
(See rules 5 and 12)
DEATH REPORT
(46)
Remarks :
Registration date :
Registration No. :
Date :
Address :
8. Informants name
7. Order of birth
6. Place of Birth
1. Hospital/Institution Name :
2. House
Address:
5. Permanent Address
3. Name of Father
2. Sex
1. Date of Birth
(c)
Name of District
Name of State
District :
Code No.
10. Age of the mother (in completed years) at the time of this birth.
(d)
2. Village
1. Town
Name of Town/Village
Is it a Town or Village
(a)
(b)
Part-II
Statistical Information
Part-I
Legal Information
Form No. 3
Form No. 3
(See rules 5 and 12)
STILL BIRTH REPORT
Form No. 4
(See rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(Hospital in-patients. Not to be used for still births)
To be sent to registrar along with Form No. 2 (Death Report)
Name of the Hospital__________________________________________
I hereby certify that the person whose particulars are given below died in the
hospital in Ward No.______________on_____________at___________A.M./P.M.
NAME OF DECEASED
For use of
Statistical-Office
Age at Death
Sex
If I year or more,
age in years
Male
Female
CAUSE OF DEATH
I
Immediate cause
State the disease, injury or complication
which caused death, not the mode of
dying such as heart failure, asthenia, etc.
Interval between
(a)........................
due to (or as a consequences of)
................................
................................
(b).......................
................................
................................
................................
................................
................................
................................
................................
................................
Antecedent cause
Morbid conditions, if any, giving rise to the
(c).......................
II
Other significant conditions contributing to
the death but not related to the disease or
conditions causing it.
.......................
.......................
Manner of Death
1. Natural 2. Accident
5. Pending investigation
If deceased was a female, was pregnancy the death associated with ?
1. Yes
2. No
1. Yes
2. No
Name and signature of the Medical Attendant certifying the cause of death
Date of verification........................................................................................
SEE REVERSE FOR INSTRUCTIONS
(To be detached and handed over to the relative of the deceased)
Certified that Shri/Smt. /Kum. .................................................S/W/D of Shri.................................................
R/O..................................................................was admitted to this hospital on.............................................
and expired on ............................................................................................
Doctor.................................................
(Medical Superintendent)
Name of Hospital
(47)
(48)
Onset : Complete the column for interval between onset and death whenever
possible, even if very approximately, e.g., "from birth" "several years".
Accidental or violent deaths : Both the external cause and the nature of the
injury are needed and should be stated. The doctor or hospital should always be
able to describe the injury, stating the part of the body injured, and should give
the external cause in full when this is shown.
Example: (a) Hypostatic pneunonia; (b) Fracture of neck of femur; (c) Fall from
ladder at home.
Maternal deaths : Be sure to answer the questions on pregnancy and delivery.
This information is needed for all women of child-bearing age, even though the
pregnancy may have had nothing to do with the death.
Old age or senility : Old age (or senility) should be not given as a cause of death
if a more specific cause is known, if old age was a contributory factor, if should
be entered in Part II. Example: (a) Chronic bronchitis, II Old age.
Completeness of information : A complete case history is not wanted, but, if the
information is available, enough details should be given to enable the
underlying cause to be properly classified.
Example : Anaemia-Give type of anaemia, if known. Neoplasms-Indicate
whether benign or malignant, and site, with site of primary neoplasm, whenever
possible. Heart disease-describe the condition specifically; if congestive heart
failure, chronic on pulmonale, etc., are mentioned, give the antecedent
conditions. Tetanus-Describe the antecedent injury, if known. Operation-State
the condition for which the operation was performed. Dysentry-Specify whether
bacillary, amoebic, etc., if known, Complications of pregnancy or deliveryDescribe the complication specifically Tuberculosis-Give organs affected.
Symptomatic statement : Convulsions, diarrhoea, fever, ascites, jaundice,
debility etc., are symptoms which may be due to anyone of a number of different
conditions. Sometimes nothing more is known, but whenever possible, give the
disease which caused the symptom.
Manner of Death: Deaths not due to external cause should be identified as
'Natural'. If the cause of death is known, but it is not known whether it was the
result of an accident, suicide or homicide and is subject to further investigation,
the cause of death should invariably be filled in and the manner of death should
be shown as 'Pending investigation'.
(49)
Form No. 4A
(See rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(For non-institutional deaths. Not to be used for still births)
To be sent to Registrar along with Form No. 2 (Death Report)
I hereby certify that the deceased Shri/Smt./Km..............................................................
wifeof/daughter of .........................................................................resident of................................
was under my treatment from............................................to....................................................and
he/she died on............................at...............................A.M./P.M.
NAME OF DECEASED
For use of
Statistical-Office
Age at Death
Sex
Male
Female
CAUSE OF DEATH
I
Immediate cause
State the disease, injury or complication
which caused death, not the mode of
dying such as heart failure, asthenia, etc.
Antecedent cause
Morbid conditions, if any, giving rise to the
Interval between
on set & death
approx.
(a)........................
due to (or as a consequences of)
................................
................................
(b).......................
................................
................................
................................
................................
................................
................................
................................
................................
(c).......................
II
Other significant conditions contributing to
the death but not related to the disease or
conditions causing it.
.......................
.......................
1. Yes
2. No
1. Yes
2. No
Name and signature of the Medical Attendant certifying the cause of death
Date of Certification........................................................................................
SEE REVERSE FOR INSTRUCTIONS
(To be detached and handed over to the relative of the deceased)
Certified that Shri/Smt. /Kum. ........................................................S/W/D of Shri......................................................... R/O....................................
was under my treatment from ...............................to ...............................and he/she expired on ...............................at..........................A.M./P.M.
Doctor.................................................
Signature and address of Medical
Practitioner/Medical Attendant with
Registration No.
(50)
(51)
Do not write two or more conditions on a single line. Please write the
names of the diseases (in full) in the certificates as legibly as possible to avoid
the risk of their being misread.
Onset : Complete the column for interval between onset and death whenever
possible, even if very approximately, e.g., "from birth" "several years".
Accidental or violent deaths : Both the external cause and the nature of the
injury are needed and should be stated. The doctor or hospital should always
be able to describe the injury, stating the part of the body injured, and should
give the external cause in full when this is shown.
Example: (a) Hypostatic pneunonia; (b) Fracture of neck of femur; (c) Fall from
ladder at home.
Maternal deaths : Be sure to answer the questions on pregnancy and delivery.
This information is needed for all women of child-bearing age, even though the
pregnancy may have had nothing to do with the death.
Old age or senility : Old age (or senility) should be not given as a cause of
death if a more specific cause is known, if old age was a contributory factor, if
should be entered in Part II. Example: (a) Chronic bronchitis, II Old age.
Completeness of information : A complete case history is not wanted, but, if the
information is available, enough details should be given to enable the
underlying cause to be properly classified.
Example : Anaemia-Give type of anaemia, if known. Neoplasms-Indicate
whether benign or malignant, and site, with site of primary neoplasm,
whenever possible. Heart disease-describe the condition specifically; if
congestive heart failure, chronic on pulmonale, etc., are mentioned, give the
antecedent conditions. Tetanus-Describe the antecedent injury, if know.
Operation-State the condition for which the operation was performed.
Dysentry-Specify whether bacillary, amoebic, etc., if known, Complications of
pregnancy or delivery-Describe the complication specifically TuberculosisGive organs affected.
Symptomatic statement : Convulsions, diarrhoea, fever, ascites, jaundice,
debility etc., are symptoms which may be due to anyone of a number of
different conditions. Sometimes nothing more is known, but whenever
possible, give the disease which caused the symptom.
(52)
Form No. 5
(See rule 8)
BIRTH CERTIFICATE
Government of Haryana
Department of Health
Date ......................
Seal
(53)
Form No. 6
(See rule 8)
DEATH CERTIFICATE
Government of Haryana
Department of Health
Date ......................
Seal
(54)
Form No. 7
(See rule 12)
BIRTH REGISTER
BIRTH REPORT
Part-I
Legal Information
This part to be kept by the Registrar
1.
2.
3.
4.
5.
6.
7.
8.
9.
Date of Birth
Sex
Name of the child, if any
Name of the Father
Name of the Mother
Permanent Address
Place of Birth
1. Hospital / Institution Name :
2. House
Address :
Other of birth
Informant's Name
Address :
Date __________
Signature of informant
Registration No. :
Registration date :
Remarks :
(55)
Form No. 8
(See rules 12)
DEATH REGISTER
DEATH REPORT
Part-I
Legal Information
This part to be kept by the Registrar
1.
2.
3.
4.
5.
6.
7.
Date of Death
Name of the Deceased
Sex of the Deceased
Name of the Father/Husband
Age of the Deceased
Permanent Address
Place of Death
1. Hospital / Institution Name :
2. House
Address :
3. Other Place
9.
Informant's Name
Address :
Date __________
Signature of informant
To be filled by the Registrar
Registration No. :
Registration date :
Remarks :
(56)
Form No. 9
(See rule 12)
STILL BIRTH REGISTER
STILL BIRTH REPORT
Part-I
Legal Information
This part to be kept by the Registrar
1.
Date of Birth
2.
Sex
3.
4.
5.
Permanent Address
6.
Place of Birth
1. Hospital / Institution
2. House
7.
Order of birth
8.
Informant's Name
Name :
Address :
Address :
Date __________
Signature of informant
(57)
Form No. 10
(See rule 13)
NON-AVAILABILITY CERTIFICATE
(Issued under Section 17 of the Registration of Births and Deaths Act, 1969)
Date ...........................
Seal
(58)
Form No. 11
(See rule 14)
SUMMARY MONTHLY REPORT OF BIRTHS
1.
2.
3.
Town/Village:
_________________________
4.
Registration Unit:
_________________________
5.
_________________________
(a)
____________
(b)
____________
Total * (a+b) :
____________
*Total should be equal to the number of Birth Report Forms (Form No. 1) attached
with this monthly report.
Dated
Forms received have been entered into the check register and forwarded
in origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon _____________
To
The Chief Registrar (Births & Deaths) and
Director General Health Services Haryana.
Esdst. No.
Dated
(59)
Form No. 12
(See rule 14)
SUMMARY MONTHLY REPORT OF DEATH
1.
2.
3.
Town/Village:
_________________________
4.
Registration Unit :
_________________________
5.
Registered
one year of
occurrence
1
Registered
after one
year of
occurrence
2
Infant
Deaths
Maternal
Deaths
Total*
Note- Infant and Maternal deaths should also be included in the Deaths.
*The number of Statistical Reporting forms (Form No. 2) attached should be equal to the
number of deaths registered.
Dated
Forms received have been entered into the check register and forwarded in
origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon_____________
To
Dated
(60)
Form No. 13
(See rule 14)
SUMMARY MONTHLY REPORT OF STILL BIRTHS
1.
2.
3.
Town/Village:
_________________________
4.
Registration Unit :
_________________________
5.
Endst. No.
Dated
Forms received have been entered into the check register and forwarded
in origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon _____________
To
The Chief Registrar (Births & Deaths) and
Director General Health Services Haryana.
Esdst. No.
Dated
(61)
(62)
Registration
Number
2
Date of
Registration
3
Date of
Birth
4
Name of Child
Sex
Name of Father
Form No. 14
Name of Mother
Place of Birth
(63)
Registration
Number
2
Date of
Registration
3
Date of
Death
4
Sex
Form No. 15
Name of Father/
Husband
Place of Birth
(64)
State Total
District
Sr. No.
Total
Actual
No. of Monthly
Returns Due
Table A-I
(65)
State Total
District
Sr. No.
Total
Actual
No. of Monthly
Returns Due
Table A-2
Female
Total
Reg. No.___________To_________
21-30 days
30days to
More than
one year
Total
6.
Within
Area
Out of
Area
Out of
State
Total
Muslim
Christian
Sikh
Any other
Total
Dr./Nurse/ Traditional
Relatives
T.Dai
Birth Attendant
Total
8.
Total
7.
Urban
Private
Inst.
Second
Third
Total
Summary of Deaths
Male
1.
2.
3.
Female
Total
Reg. No.______to____
(66)
Notifications related to
Registration of Births and Death
(67)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Officers
Areas
(69)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 5th Feb. 1974
No. 3HB-II-74/2502 :In exercise of the powers conferred by sub section (1) of section 7 of the
Registration of Births and Deaths Act. 1969 (Parliament Act 18 of 1969), the
Government of Haryana hereby appoints the officers mentioned in column 2 of the
table given below as Additional Chief Registrars of births and deaths, Haryana,
within the areas specified in column 3 thereof :TABLE
Sr. No.
1
Officers
Areas
(70)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
No. 1352-3HB-II-77/10005 :-
(71)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated :the Chandigarh 11th Nov, 1987
No. 3/6/82-3HBIII
With a view to reviewing the various difficulties/bottlenecks in the proper
functioning of the Registration system of Births and Deaths in the State of
Haryana. The Government of Haryana is pleased to constitute a Co-ordination
Committee of the Registration of births and deaths consisting of the following :1.
Chairman
Member
Member
Member
Chandigarh
5.
Member
Haryana, Chandigarh
6.
Member
or his representative
7.
Member Secretary
(i)
(72)
(ii)
To ensure the coordination between the department, who are directly or indirectly
involed in the registration of briths and deaths.
(iii)
To review the progress of the efforts being made strengths the system of
registration of Births & Deaths.
(iv)
Any other items which concerned the registration of births and deaths but not
mentioned above.
3.
4.
The members of this committee will draw T.A. as per instruction of the Chief
Secretary to Govt. Haryana.
5.
T.D. Jogpal
Commissioner and Secretary
to Govt. Haryana, Health Deptt.
(73)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 13th July, 1990
No. 3/6/82-3HB-III
In expercise of the powers conferred by sub section (I) of section 4 of the
Registration of Births and Deaths Act. 1969, the Governor of Haryana hereby appoints
the Director General, Health Services, Haryana as the Chief Registrar of Births and
Deaths Haryana State.
Sd/- RAGHBIR SINGH
Commissioner and Secretary to
Government of Haryana,
Health Department
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(74)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 13th July, 1990
No. 3/6/82-3HB-III
In expercise of the powers conferred by sub section (I) of section 6 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby appoints all the Civil Surgeons in the State of Haryana as District
Registrars of births and death within their respective jurisdiction (revenue district) and
the District Health Officers in the State of Haryana as Additional District Registrars of
births and death within their respective jurisdiction (revenue district)
Sd/- RAGHBIR SINGH
Commissioner and Secretary to
Government of Haryana,
Health Department
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(75)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 24th July, 1995
No. 3/4/94-3HB-III
In excercise of the powers conferred by sub section (I) of section 7 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby appoints the Assistant Registrar of Command Hospital (Western
Command), Chandimandir, as Registrar for the areas of Chandimandir Cantonment
including Command Hospital Chandimandir.
DEEPAK DAS GUPTA
Financial Commissioner and Secretary to
Government of Haryana, Health Department
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : Chandigarh, 29th June, 1996
No. 3/79/89-3HB-III
In excercise of the powers conferred by sub section (2) of section 8 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby the village chowkidars in the rural divisions of the State of Haryana to
give or cause to be given information, within their respective jurisdiction (Revenue
Village), for a period of five years for the purpose of the said sub-section.
VEENA EAGLETON
Commissioner and Secretary to
Government of Haryana, Health Department
(76)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : the Chandigarh, 8th Sep., 1997
No. 3/73/01-3HBIII
With a view to reviewing the various difficulties/bottlenecks in the proper
functioning of the Registration system of Births and Deaths in the districts of Haryana.
The Government of Haryana is pleased to constitute a Co-ordination Committee of the
Registration of births and deaths in all the district of the state consisting of the
following :1.
Deputy Commissioner
Chairman
2.
Superintendent of Police
Member
3.
Member
4.
Member
5.
Member
6.
Member
7.
Member
8.
Tehsildars.
Member
9.
Member
10.
Civil Surgeon
Member Secretary
(77)
(iii) To ensure the coordination between the department, who are directly or indirectly
involved in the registration of indirectly in the registration of births and deaths.
(iv) Any other items which concern the registration of births and deaths but not
mentioned above.
3.
4.
The members of this committee will draw T.A. as per instruction of the Chief
Secretary to Govt. Haryana.
VEENA EAGLETON
Commissioner and Secretary
to Govt. Haryana, Health Department
(78)
ORDER
(V.S.), Health as Assistant Chief Registrar Births & Deaths for Births & Deaths
Registration Works with immediate effect in place of Deputy Director (M&E) vacant
post.
G. MADHAVAN
27-02-2001
(79)
HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 23-04-2001
No.3/13/2001-3HB-III
G. MADHAVAN
Financial Commissioner and Secretary to
Govt. Haryana, Health Department
(80)
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New Delhi, the September 7, 2000
To
The Chief Registrar of Birth & Deaths and
Director General of Health Services, Haryana
Show Room No. 47, Sector 26,
Chandigarh - 160026
Subject : Clarification regarding registration of death of a missing person.
Sir,
The office of the Registrar General, India has been receiving a number of letters from
Chief Registrar's Office of the various states, seeking clarifications regarding registration of
death of missing persons presumed and declared to be dead by the court of law on expiry's of a
period of seven year from the date of their missing. In case of registration of these persons it is
not clear as to how the date and place of death of missing persons will be determined. The matter
was referred to the Ministry of Law & Justice and the relevant portion of its advice is given
below.
Section 107 and 108 of the Evidence Act, 1872 deals with burden of proof and
presumption as to whether the person is dead or alive. The Honorable Supreme Court in
Jayalakshmi Ammai vs. R. Gopala Pathar AIR 1995 S.C./999 has held that there is no
presumption under Section 108 that the person died on a particular date or on expiry date or on
expiry of seven years. Ordinarily, a person unheard of for the statutory period shall be presumed
to be dead on expiry of seven years and not earlier.
So far as the determination of the date and place of detail of a person who is missing for
more than seven years is concerned is a question of fact and may be determined by the competent
court / authority on the basis of oral and documentary evidence produced before him in this
regard. Since the RBD Act and Rules are silent on the question of determination of date and place
of death of a missing person. The date determined by the Court in a declaratory suit, as may be
filed for this purpose can be relied upon.
Yours faithfully,
Sd/- (Nand Lal)
Senior Research Officer
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No.2/2-ISBHI-05/-3155-74
Dated: 16/06/2005
From
Chief Registrar (B&D) and
Director General Health Services,
Haryana, Panchkula
To
All the District Registrars,
And Civil Surgeons,
Haryana State.
Subject : Regarding monitoring of Sex Ratio with the data available through
Civil Registration.
Sd/- (P.K.Singh)
Deputy Director (M.E.)
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(129)
Dated 28/5/2009
From
Chief Registrar (Births & Deaths) and
Director General Health Services,
Haryana, Panchkula.
To
All District Registrar (Births & Deaths)cum-Civil Surgeon.
Haryana State.
Subject : Monitoring of Institutional Deliveries under Civil Registration System
Please refer to the subject cited above
Under Civil Registration System, a report on Institutional Deliveries in the state
up to March 2009 was prepared. As per report there were about 1,21,732 births
registered in the state, out of which 75,596 births were reported in health Facilities
which amounts to 62.1% of total births. It clearly comes out that 37.9% deliveries were
conducted at homes.
Civil Surgeons are regularly monitoring Institutional Deliveries in their respective
districts using Civil Registration Data. It has come into my notice that some of the
Registrars have started false reporting of Institutional Deliveries under pressure. They
are registering and reporting domiciliary events as Institutional will badly hamper the
quality of Civil Registration Data. This is also pertinent to mention here that legal action
can be taken against the Registrars reporting false information under Section 23(2) of
the RBD Act.
You are, hereby directed to closely monitor the reporting of Institutional
Deliveries being reported in the monthly CRS report. Sample random checking can also
be made in order to ensure the quality to CRS data. This office looks forward to improve
the quality of CRS data and thus requires that the efforts should be made at the district
and Registrar level in strengthening Civil Registration System and further, submitting
authentic reports.
Director General Health Services
Haryana, Panchkula
(130)
EndstNo.24/4-4 SBHI-2009/3195
Dated 28-05-2009
Dated 28-5-2009
Copy of Letter is forwarded to All Registrar (B&D), Haryana State for information
and necessary action. They are directed to follow the provision of RBD Act 1969 in
registering and reporting of event. If anything illegal at any stage, action can be initiated
against them.
(131)
2.
Ambala file a civil suit in the court of Shri Rajnish Sharma Civil Judge (Jr.
Division) Ambala to correct the name and date of birth of his son Shyam S/o Dev
Raj and his mother name Charno Devi in Birth Certificate according to matric
school certificate of his son. In Birth certificate his son name was Jasbir Ram
S/o Dev Raj and date of birth was 19.04.1974. But Dev Raj alias Dev Singh was
wanted to correct to his date of birth 18.02.1974 and his name from Jasbir Ram
to shyam Lal according to his son school certifictes. Both the parties dismissed
the case of the plaintiff. He gave following decision "I am of the view that a entry
in the Birth Certificate is having a great evidently value in place of entry of birth
in school certificate". He gave citation of old case. In Brij Mohan V/s Priya Birt
AIR 1965, SC 282 in which it was observed that the entries of school register for
age have a little value.
(132)
(2)
Sarla Rani D/o Smt. Darshani Devi and Sh. Tara Chand and W/o Gurshinder
Singh R/o Darrpur Tehsil Chhachhrauli, District Yamunanagar and present R/o
Usha Colony, Plot No.- 61, Near Dwarkapuri Jagadhri, District Yamunananagar
V/s
1.
2.
of Mr. Ashwani Kumar, Civil Judge (Jr. Division), Yamunanagar to correct her
name and her mother's name according to her school certificate. Her name in
the school certificate was Sarla Rani and mother's name was Darshani Devi
and her date of birth was 10.10.1969. The learned Judge dismissed this case
indicating that this court is of the considered view that an entry in the birth
certificate is having great evidently value in respect of oral arguments
advanced by learned counsel for the applicant.
(133)
(3)
V/s
1.
2.
(Kurdi), Tehsil Thanesar, District Kurukshetra was filed a civil suit in the court of
Sh. Naresh Kumar Singhal Additonal Civil Judge (Sr. Division) Kurukshetra
regarding correction of name and date of birth in the school certificate acording
to birth certificate of the plaintiff's Jagbir Singh. His name was Jagbir Singh and
date of birth was 22.05.1972 in the Birth certificate so he wanted to correct the
date of birth from 05.01.1971 to 22.05.1972 and his name from Raghbir Singh
to Jagbir Singh in his school certificate. The learned Judge gave him 5 or 6
chances to adduce the solid evidence. But he could not adduce any evidence.
So learned Judge dismissed the case of the plaintiff with costs for want of
evidence under order Rule 17 on dated 01.10.2008
(134)
(4)
V/s
1.
2.
as next friend Smt. Chander Prabha @ Parbha W/o Partap Singh R/o Village
Singhpura, New Building at site Shyam Colony Safidon, Tehsil Safidon, District
Jind in the court of Rajan Walia Additional Civil Judge (Sr. Division) Safidon,
Jind to correct the date of birth and sex of the child in the birth register. Date of
birth was mentioned 11.01... but year was not readable and the child sex was
mentioned as female. But Mrs. Chander Prabha wanted to correct the date of
birth 20.09.1992 and child sex as male. But the learned Judge adduced the
evidence from plaintiff and defendants and decided the case in favour of the
department with cost on dated 25.08.2008.
(135)
(5)
Civil Suit No. 66-CS
Date of Institution 15.06.2007/30.10.2007
Date of Decision 16.03.2009
Reema Gupta D/o Sh. Gopal Gupta, residence of Radaur, Tehsil Jagadhari
District Yamunanagar
..................Plaintiff
V/s
1.
2.
Yamunanagar.
Reema Gupta D/o Sh. Gopal Gupta filed the civil suit in the court of Civil
Judge (Jr. Division) Yamunanagar at Jagadhari through her power of attorney
her father Sh. Gopal Gupta residence of Radaur hereinafter referred as plaintiff
to correct her name, father's name and mother's name in the birth register of
year 1974. In the birth register her name was written Rakhi, her father's name
Gopal and mother's name Sudesh Rani. She wanted to get her name changed
from Rakhi to Reema Gupta, her fathers and mothers name Gopal to Gopal
Gupta and Sudesh Rani to Sudesh Gupta according to her school certificate.
Health department submitted reply to the court that entries in the birth record
were made as per information supplied by father of plaintiff. It was also
submitted that the birth register kept under Births and Deaths Registration Act
1969 is a legal record and created on the basis of the information given by the
informants. Once denied the fact that there was any clerical mistake and they
submitted that this is a contradictory stand of plaintiff, because she herself
(136)
pleaded in the plaint that here name was entered the birth register as Rakhi but
later on, her parents changed the same. So, she now cannot say that there is
any clerical mistake with regard to same. They also submitted that the record in
the birth and death register is a legal record and particulars once recorded
cannot be change at any later stage. Extracts issued from the registers have to
be certified under Section 76 of Indian Evidence Act, 1872.
The Learned Judge Parminder Kaur, Civil Judge (Jr. Division), Jagadhari
decided the case against the plaintiff and indicated "Plaintiff is not entitled for
any relief from the present court because the entries made in the birth and
death register, once registred cannot be rectified except for the clerical
mistakes. The information has been supplied by the plaintiff family it self. There
is no error on the part of defendants, therefore defendants had rightly refused to
accede to the request of the plaintiff. Hence, this issue is decided against the
plaintiff". In view of the findings, suit of the plaintiff fails and the same was
dismissed.
**************
**************
(137)
Births Regd
127611