Manual Accounting Line

[VisionIntel]
VisionTotal
Manual Accounting Line
Manual Accounting Line
Systems/Software Development [JANUARY 2016]
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This document will help you understand the different steps

involved with using the Manual Accounting Line module in
VisionTotal.
BASIC INFORMATION
A.
INDICATE THE ACCOUNTING TYPE TO BE CREATED/ADDED TO THE FILE:

i.
ii.
iii.
BSP (BSP manual accounting line)

NONBSP (all air booking including charters)
VENDOR (Package & ancillary charges)
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Select the Charge Description

i.
BSP
ii.
NONBSP
iii.
VENDOR
Under CRUISE and TOUR / PACKAGE, there are 3 different types of

transaction
B. IF THE PNR CONTAINS ACCOUNTING LINES, YOU CAN HAVE

VISIONTOTAL TO DELETE BY CHOOSING THE ACCOUNTING LINE.
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C. SELECT THE PASSENGER FOR WHICH THIS ACCOUNTING LINE APPLIES

Note: make sue to enter the amounts for the selected passenger
D. CLICK ON NEXT TO CONTINUE
I.
BSP (MANUAL BSP
ACCOUNTING LINE)
A. EMD
a) Select the Fee Type
b) If the PNR contains accounting lines, you can have VisionTotal to delete by
choosing the accounting line.
c)
Select the passenger for which this accounting line applies

Note: make sue to enter the amounts for the selected passenger
d) Click on Next to continue
e) Indicate if you want to create an OTH segment or not

f)
If Yes was chosen, indicate where you wish to isert the OTH segment on the
itinerary
g) Enter the City Code and Date

h) Add the Airline Record Locator
i)
Click on Next to continue
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j)
Select the Carrier code (ex. AC-AIR CANADA)
k)
Enter the comission (Amount or Percent)
l)
Add Base fare and taxes
m) Chose destination Code (D-Domestic / F-Foreign International / T-Transborder)
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a) Selec the Currency

b) Indicate the form of payment to the vendor
i.
CLIENT CREDIT CARD the system will populate the credit card setup as
the form of payment in the PNR.
If multiple card, a drop down list will allow to select the proper card for
this accounting line.
If non-existant, enter the card type, number and expriry date.
ii.
AGENCY CHEQUE indicate what form of payment the client will use to pay
the Agency. If CREDIT CARD, the system will populate the credit card found
in the PNR.
Also indicate the invoice TOTAL amount. To include the Merchant Fee
simply click on the [ADD MERCHANT FEE] and the system will include the
4% fee to the amount you have indicated.
iii.
AGENCY CREDIT CARD Select which of the Agency card was used.
Indicate what form of payment the client will use to pay the Agency. If
CREDIT CARD, the system will populate the credit card found in the PNR.
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iv.
c)
should be charged on the client credit card. The amount should ainclide
the merchant fee.
Enter the ticket number (10 last digits)
B. BSP TICKET
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a) Agent can
choose to
ADD an OTH
segment or
NOT.
YES:
Enter OTH segment information
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b) Select Airline
c)
Enter the commission (Amount or Percent)
d) Add Base fare and taxes

e) Indicate the Destinaiont (Domestic, Transborder, Foreing/International)
A.
Selec the Currency
B. Indicate the form of payment to the vendor

a.
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b.
in the PNR.
c.
d.
the merchant fee.
C. Enter the ticket number (10 last digits)
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II.
NONBSP (ALL
AIR BOOKING INCLUDING CHARTERS)

A. AIRLINE TICKET
d) Select the segment(s) related to this booking (click in the box to view and
select the proper segments. You can select multiple segments one by one).
e) Enter the airline booking number (Record locator)
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f)
Select the VENDOR (you can enter the number, or a portion of the name to
narrow the list)
g) Indicate the commission (Amount or Percent)Enter the base fare amount

h) Indicate the
taxes
i)
Click on NEXT
to continue
j)
Selec the
Currency
k)
Indicate the form of payment to the vendor

v.
vi.
in the PNR.
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vii.
viii.
l)
the merchant fee.
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B. AIRLINE TICKET EXCHANGE

a) Select the segment(s) related to this booking (click in the box to view and
b) Enter the airline booking number (Record locator)
c) Select the VENDOR (you can enter the number, or a portion of the name to
narrow the list)
d) Indicate the commission (Amount or Percent)

e) Enter the Fare Difference and Penalty amount
f)
Indicate the taxes
g) Click on NEXT to continue
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# Vendor 227 AIRCANADA.COM

a) Enter the Fare Difference amount and applicable taxes
b) Add Penalty amount and applicable taxes
c)
Indicate the original ticket number (used for this exchange)
d) Click on NEXT to continue
e) Selec the Currency
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f)

iv.
v.
in the PNR.
vi.
vii.
the merchant fee.
g) Enter the ticket number (10 last digits)
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C. AIRLINE TICKET REFUND

c)
narrow the list)
d) Indicate the commission (Amount or Percent)

e) Enter the base fare amount for this refund
f)
Indicate the taxes
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h) Selec the Currency

i)

a.
b.
in the PNR.
c.
d.
j)
the merchant fee.
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D. FLIGHT PASS BOOKING

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c)
narrow the list)
d) Enter the Flight Pass that was used to make this booking (10 digits 085.)
e) Indicate how many coupons were used on this booking
f)
Add the total value for the coupons used
g) Selec the Currency

h) Indicate the form of payment to the vendor
i.
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ii.
in the PNR.
iii.
i)
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E. FLIGHT PASS EXCHANGE

c)
Select vendor -> Air Canada Flight Pass is the default vendor. You can change
it if necessary.
d) Enter Penalty amount and taxes (if non enter 0 in all the boxes)
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f)

ii.
If multiple credit card exist, a drop down will allow choosing the proper
card.
iii.
in the PNR.
iv.
v.
If non-existant, enter the card type, number and expriry date. Also indicate
the invoice TOTAL amount. To include the Merchant Fee simply click on
the [ADD MERCHANT FEE] and the system will include the 4% fee to the
amount you have indicated.
g) Enter the ticket number (10 last digits)
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F. FLIGHT PASS CANCELLATION

c) Select vendor -> Air Canada Flight Pass is the default vendor. You can change
it if necessary.
d) Enter Flight Pass number applicable to this booking (cancellation).

e) Indicate the number of coupons credited back top the Flight Pass.
f)
Add Penalty amount and taxes (if non enter 0 in all the boxes)
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i)

vi.
card.
vii.
in the PNR.
viii.
ix.
j)
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G. FLIGHT PASS PURCHASE

a) Indicate after where the OTH segment needs to be placed.
b) Enter the City/Airport code departure airport for the lounge.
c)
Add the date the lounge is for.
d) Select vendor -> Air Canada Flight Pass is the default vendor. You can change
it if necessary.
e) Enter Flight Pass number.
f)
Indicate the Flight Pass type NAME (ex. Rapidair)
g) Add the number of coupons included on Flight Pass.

h) Calculate and enter the value for each coupons (TAX INCLUDED).
Ex:
Flight Pass costs 5749.00 tax included
The Pass includes 10 coupons.
Each coupons is 574.90 tax included EACH.
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k)
Selec the Currency
l)

x.
card.
xi.
in the PNR.
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xii.
xiii.
m) Enter the ticket number (10 last digits)
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H. TICKET ON POINTS
c)
Enter the airline booking number (Record locator)
d) Select the VENDOR (you can enter the number, or a portion of the name to
narrow the list)
e) Enter the base fare amount
f)
Indicate the taxes
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i)
xiv.
card.
xv.
in the PNR.
xvi.
xvii.
j)
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III.
VENDOR (PACKAGES &
ANCILLARY CHARGES)
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A. SEAT SELECTION
b) Enter the City/Airport code departure airport of the segment for the seat
selection.
c)
Add the date the seat selection is for.
d) Enter the airline Record Locator (booking nbr)
e) Select the VENDOR (you can enter the number, or a portion of the name to
narrow the list)
f)
Indicate the commission (amount or Percent)
g) Enter the base fare amount

h) Indicate the
taxes
i)
Click on NEXT
to continue
a) Selec the
Currency
b) Indicate the form of payment to the vendor
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i.
ii.
in the PNR
iii.
c)
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B. LOUNGE ACCESS
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b) Enter the City/Airport code departure airport for the lounge.
c)
Add the date the lounge is for.
narrow the list)
f)
g) Enter the base fare

amount
h) Indicate the taxes
i)
Click on NEXT to
continue
j)
Selec the Currency
k)
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i.
the form of payment in the PNR. If non-existant, enter the card type,
number and expriry date.
ii.
in the PNR.
iii.
l)
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C. MEAL VOUCHER
b) Enter the City/Airport code departure airport of the segment for the meal
voucher.
c)
Add the date the meal voucher is for.
narrow the list)
f)

amount
i)
Click on NEXT to
continue
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j)
Selec the Currency
k)

i.
ii.
in the PNR.
iii.
l)
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D. HOTEL PREPAID
b) Enter the City/Airport code where the hotel is located.
c)
Add the arrival date for the hotel.
d) Enter the hotel confirmation number (booking nbr)
narrow the list)
f)
Indicate the
commission
(amount or Percent)

amount
i)
Click on NEXT to
continue
j)
Selec the Currency
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k)

i.
CLIENT CREDIT CARD the system will populate the credit card setup as the
form of payment in the PNR.
ii.
AGENCY CHEQUE indicate what form of payment the client will use to pay the
Agency. If CREDIT CARD, the system will populate the credit card found in the
PNR.
Also indicate the invoice TOTAL amount. To include the Merchant Fee simply
click on the [ADD MERCHANT FEE] and the system will include the 4% fee to
the amount you have indicated.
iii.
AGENCY CREDIT CARD Select which of the Agency card was used. Indicate
what form of payment the client will use to pay the Agency. If CREDIT CARD,
the system will populate the credit card found in the PNR.
l)
Enter the VENDOR confirmation number (10 last digits)
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E. CAR PREPAID
b) Enter the City/Airport code where the car is being picked-up
c)
Add the pick-up date for the car.
d) Enter the car confirmation number (booking nbr)
narrow the list)
f)

i)
Click on NEXT to
continue
j)
Selec the Currency
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k)

i.
ii.
in the PNR.
iii.
l)
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F. RAIL BOOKING
b) Enter the City/Airport code departure of the segment for the train.
c)
Add the departure date.
d) Enter the Rail company confirmation number Locator (booking nbr)
narrow the list)
f)

i)
Click on NEXT to
continue
j)
Selec the Currency
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k)

i.
ii.
PNR.
iii.
l)
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G. BUS BOOKING
b) Enter the City/Airport code departure airport of the segment for the meal
voucher.
c)
Add the date the meal voucher is for.
narrow the list)
f)

i)
Click on NEXT to
continue
j)
Selec the Currency
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k)

i.
1. If multiple card, a drop down list will allow to select the proper card for
2. If non-existant, enter the card type, number and expriry date.
ii.
PNR.
iii.
l)
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H. INSURANCES
a) Enter the city code of where the trip starts
b) Indicate the NAME of the insurance product
c)
Add the date when the insurances STARTS
d) Add the date when the insurances STOPS

e) Enter the policy number (10 last digits)
f)
Select theVENDOR (you can enter the number, or a portion of the name to
narrow the list)
g) Indicate the commission (Amount or Percent)

h) Enter the base fare amount
i)
Add the tax

amount
j)
Selec the Currency
k)
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i.
II.
III.
ii.
PNR.
IV.
V.
iii.
VI.
VII.
m) Enter the VENDOR confirmation number (10 last digits)
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I. CRUISE
a) Select the Charge Type in the drop down list
b) If multiple Passenger, make a selection for ALL or 1 specific passenger for
which this charge applies.
A. DEPOSIT
a.
Select between using an existing segemnt (OTH/SEA/TOR/ or have

the system build a new OTH segemnt to associate the accouting
line to.
b.
Enter the Booking number (supplier confirmation number)
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c.
Select the vendor.
d.
Enter the commission (Amount or Percent).
e.
Indicate the Deposit Amount.
f.
Selec the Currency
g.
iv.
v.
PNR.
vi.
n) Enter the VENDOR confirmation number (10 last digits)
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B. DISCOUNT
a.

line to.
b.
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c.
Select the vendor.
d.
e.
f.
Selec the Currency
g.
vii.
viii.
PNR.
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ix.
h.
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C. FINAL PAYMENT
a.

line to.
b.
c.
Select the vendor.
d.
e.
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f.
Selec the Currency
g.
x.
xi.
PNR.
xii.
h.
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J.
TOUR / PACKAGE
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a) Select the Charge Type in the drop down list

b) If multiple Passenger, make a selection for ALL or 1 specific passenger for
which this charge applies.
A. DEPOSIT
a) Select between using an existing segemnt (OTH/SEA/TOR/ or have the system
build a new OTH segemnt to associate the accouting line to.
b) Enter the Booking number (supplier confirmation number)
c)
Select the vendor.
d) Enter the commission (Amount or Percent).

e) Indicate the Deposit Amount.
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f)
Selec the Currency
g) Indicate the form of payment to the vendor

B. CLIENT CREDIT CARD the system will populate the credit card setup as the
C. AGENCY CHEQUE indicate what form of payment the client will use to pay the
PNR.
D. AGENCY CREDIT CARD Select which of the Agency card was used. Indicate
h) Enter the VENDOR confirmation number (10 last digits)
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B. DISCOUNT
a) Select between using an existing segemnt (OTH/SEA/TOR/ or have
line to.
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b) Enter the Booking number (supplier confirmation number)
Select the vendor.

c)
d) Indicate the Deposit Amount.

f)
g) CLIENT CREDIT CARD the system will populate the credit card setup as the
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1.
2.
h) AGENCY CHEQUE indicate what form of payment the client will

use to pay the Agency. If CREDIT CARD, the system will populate
the credit card found in the PNR.
i)
j)
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C. FINAL PAYMENT
b)
c)

line to.
iv.
Select the vendor.
v.
vi.
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vii.
Selec the Currency
viii.
k)
l)
PNR.
m) AGENCY CREDIT CARD Select which of the Agency card was used. Indicate
ix.
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K. OTHER / MISCELLANEOUS
a) Specify the type of accouting/charge
example: Cruise, Package,

b) Enter the City/Airport code.
c)
Add the date (start/departure)
d) Enter the VENDOR confirmation number (booking nbr)
narrow the list)
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f)

i)
Click on NEXT to continue
j)
Selec the Currency
k)

i.
ii.
PNR.
iii.
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8.
l)
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Manual Accounting Line

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[VisionIntel]

Manual Accounting Line

Systems/Software Development [JANUARY 2016]

This document will help you understand the different steps

INDICATE THE ACCOUNTING TYPE TO BE CREATED/ADDED TO THE FILE:

BSP (BSP manual accounting line)

Systems/Software Development [JANUARY 2016]

Select the Charge Description

Under CRUISE and TOUR / PACKAGE, there are 3 different types of

B. IF THE PNR CONTAINS ACCOUNTING LINES, YOU CAN HAVE

Systems/Software Development [JANUARY 2016]

C. SELECT THE PASSENGER FOR WHICH THIS ACCOUNTING LINE APPLIES

D. CLICK ON NEXT TO CONTINUE

BSP (MANUAL BSP

Select the passenger for which this accounting line applies

d) Click on Next to continue

e) Indicate if you want to create an OTH segment or not

g) Enter the City Code and Date

Click on Next to continue

Systems/Software Development [JANUARY 2016]

Select the Carrier code (ex. AC-AIR CANADA)

Enter the comission (Amount or Percent)

Add Base fare and taxes

m) Chose destination Code (D-Domestic / F-Foreign International / T-Transborder)

Systems/Software Development [JANUARY 2016]

a) Selec the Currency

Systems/Software Development [JANUARY 2016]

If non-existant, enter the card type, number and expriry date.

Systems/Software Development [JANUARY 2016]

Systems/Software Development [JANUARY 2016]

Enter the commission (Amount or Percent)

d) Add Base fare and taxes

Selec the Currency

B. Indicate the form of payment to the vendor

Systems/Software Development [JANUARY 2016]

C. Enter the ticket number (10 last digits)

Systems/Software Development [JANUARY 2016]

AIR BOOKING INCLUDING CHARTERS)

Systems/Software Development [JANUARY 2016]

g) Indicate the commission (Amount or Percent)Enter the base fare amount

Indicate the form of payment to the vendor

Systems/Software Development [JANUARY 2016]

Systems/Software Development [JANUARY 2016]

Systems/Software Development [JANUARY 2016]

B. AIRLINE TICKET EXCHANGE

b) Enter the airline booking number (Record locator)

d) Indicate the commission (Amount or Percent)

Indicate the taxes

g) Click on NEXT to continue

Systems/Software Development [JANUARY 2016]

# Vendor 227 AIRCANADA.COM

Indicate the original ticket number (used for this exchange)

d) Click on NEXT to continue

e) Selec the Currency

Systems/Software Development [JANUARY 2016]

Indicate the form of payment to the vendor

g) Enter the ticket number (10 last digits)

Systems/Software Development [JANUARY 2016]

Systems/Software Development [JANUARY 2016]

C. AIRLINE TICKET REFUND

d) Indicate the commission (Amount or Percent)

Indicate the taxes

g) Click on NEXT to continue